Minutes of the September 24, 2012 City Council Meeting

Date: 
September 24, 2012

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 24, 2012.

A quorum present, Mayor pro tem Carlin called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Carlin, Zieman, and Brand.  Absent were Mayor Strand and Councilmember Eichmann.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –   A motion was made by Kvamme, seconded by Zieman, to approve the minutes of the September 10, 2012 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the September 10, 2012 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Kvamme, Resolution No. 2012-136 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-136 is contained in the City Administrator’s book entitled Council Resolutions 19.

Front Street Substation Driveway Project Final Acceptance –  Public Works Director Giesking recommended acceptance of the project to install a concrete driveway at the south entrance to the main substation.  Giesking also requested authorization to make final payment in the amount of $24,546.09 to Kassulke Masonry.  In motion by Pfeifer, seconded by Brand, Resolution No. 2012-137 entitled “Resolution Accepting And Closing Out The Front Street Substation Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-137 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Seal Coating Project Acceptance – Public Works Director Giesking recommended acceptance of the 2012 Seal Coat Project.  Giesking indicated a total of 109 blocks were seal coated at a cost of $137,934.  Giesking reminded Councilmembers that the original plan had been to seal coat 115 blocks, but additional costs for patching and repair of downtown sidewalks had required a reduction in seal coating costs to stay within the street maintenance budget.  Giesking also reviewed the reasons why seal coating streets is important and reported the work is done every 7-8 years.  In motion by Pfeifer, seconded by Zieman, Resolution No. 2012-138 entitled “Resolution Accepting The 2012 Seal Coat Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-138 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Lunderberg Revolving Loan Deferral – City Administrator Prafke provided the recommendation from the Economic Development Authority for a twelve (12) month deferral of payments for the revolving loan and construction mitigation loans provided to St. Peter Greenhouse and Floral.  Prafke indicated the business owners were marketing the business for sale and were unable to make payments at this time.  Prafke noted the interest rates would not be changed and interest would continue to accrue.  Prafke also pointed out that the other options available to the City would be to initiate collection on the loans (which would cost as much as the amount remaining to be paid), or to do nothing at all and expect payments to continue.  In motion by Brand, seconded by Zieman, Resolution No. 2012-139 entitled “Resolution Authorizing Deferral Of Payments For Revolving Loans Previously Provided To Gerald And Diane Lunderberg d.b.a. St. Peter Greenhouse And Floral“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-139 is contained in the City Administrator’s book entitled Council Resolutions 19. 

St. Julien/Old Minnesota Intersection Project Engineering – Public Works Director Giesking recommended Bolton and Menk, Inc. be retained to provide preliminary engineering design for a project to improve St. Julien Street from Highway 169 to the Old Minnesota Avenue intersection.  Giesking reported staff was working with MNDOT to make safety improvements to roadways intersecting Highway 169 where flood mitigation work was planned by MNDOT in 2014.  Giesking also noted that any City project would be coordinated with the MNDOT work with bids being issued by either the City or MNDOT.  Giesking pointed out MNDOT was working to improve safety on the roadways, which will continue to see increased traffic volumes in the coming years,  by channeling turning traffic away from the higher speed lanes and minimizing t-bone accidents by using different turn designs.  In motion by Kvamme, seconded by Brand, Resolution No. 2012-140 entitled “Resolution Retaining Engineers For Design Of Improvements For The 2013 Saint Julien Street Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-140 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Public Hearing Process Adoption – City Administrator Prafke presented the proposed public hearing policy and indicated it was modeled on a League of Minnesota Cities policy and existing rules for public participation in Council meetings and workshops.  Prafke indicated the goal of the policy was to inform everyone who wished to participate in a public hearing of the rules to be followed and the information would be provided at public hearings and on the City’s website.  Prafke also noted that as written, the policy would also be implemented for all of the City’s advisory boards and commissions.  In motion by Zieman, seconded by Kvamme, Resolution No. 2012-141 entitled “Resolution Adopting Public Hearing Policy For City Council And City Council Advisory Boards And Commissions“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-141 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Business License Applications – City Administrator Prafke recommended approval of the business license applications for Bahama Mama’s Pub and Grub, Inc.  Prafke reported the background investigation had shown nothing that would prohibit issuance of the licenses.  In motion by Pfeifer, seconded by Brand, Resolution No. 2012-142 entitled “Resolution Approving New Business License Applications“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-142 is contained in the City Administrator’s book entitled Council Resolutions 19. 

MMUA Safety Contract Renewal – Public Works Director Giesking requested authorization for execution of a renewal safety contract with the Minnesota Municipal Utilities Association (MMUA) in the amount of $21,347.52.  Giesking indicated the price was the same as in 2011-2012 and the price was based on the number of full-time employees covered by the training.  Giesking pointed out the services provided by the contract included a shared Safety Coordinator, provision of required safety training, monitoring and reporting on changes in OSHA regulations, and overseeing the employee safety committee.  City Administrator Prafke indicated the City’s experience modification for worker’s compensation insurance was less than one (1), which is a below average number of worker’s compensation claims.  Prafke pointed out that the lower experience modification rating was indicative of the safety program effectiveness.  In motion by Kvamme, seconded by Zieman, Resolution No. 2012-143 entitled “Resolution Authorizing Execution Of Renewal Safety Contract With Minnesota Municipal Utilities Association (MMUA)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-143 is contained in the City Administrator’s book entitled Council Resolutions 19. 

 

Reports

Mayor pro tem Carlin and City Administrator Prafke reported the final meeting of the Mayor's Task Force would be held on September 26th at the Senior Center.

Staff Training Closure – City Administrator Prafke reminded the public that all non-emergency City offices would be closed until 1:30 p.m. on September 26th so all staff members can participate in a training session.

King and Queen of Sweden Visit – City Administrator reported the King and Queen of Sweden would be visiting Saint Peter and Gustavus Adolphus College on October 5th.

Curbside Brush Collection Schedule – City Administrator Prafke reminded residents the curbside brush collection would begin on October 8th at 7:00 a.m. and residents who wished to have materials collected should have it on the boulevard by no later than 7:00 a.m. that day.

Information Opportunities – City Administrator Prafke encouraged anyone who wished to learn what’s happening in the City to “like us” on Facebook or to sign up for the weekly newsletter the “Hot Sheet”.

Third Street Project Update – City Administrator Prafke updated the Council and the public on the discussion related to development of North Third Street north of Union Street.  Prafke reported the Shopko developer had changed the project timeline to a spring construction date which would allow more time for the Council to make decisions about the roadway and possible sidewalks in the area.  Prafke also pointed out that bidding for the project would be delayed until those decisions are made.

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:44 p.m.