Minutes of the City Council Meeting - September 8, 2014

Date: 
September 8, 2014

 MINUTES OF THE CITY COUNCIL MEETING

SEPTEMBER 8, 2014

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 8, 2014.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Zieman, Kvamme, Brand, Parras, Grams, Carlin, and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Brand, seconded by Carlin, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Kvamme, seconded by Zieman, to approve the minutes of the August 25, 2014 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the August 25, 2014 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Consent Agenda – In motion by Kvamme, seconded by Carlin, Resolution No. 2014-123 entitled “Resolution Approving Consent Agenda“ was introduced.  A complete copy of Resolution No. 2014-123 is contained in the City Administrator’s book entitled Council Resolutions 20.

2015 Preliminary Levy/Budget Adoption –  Finance Director O'Connell presented the proposed 2014 levy payable in 2015 which was a 1.85% increase over the previous levy, but which was expected to provide for a decrease in the City’s share of property taxes due to growth in the City’s tax capacity and decertification of a large tax increment district.  O’Connell stated the proposed levy put the City’s tax rate at 47.14.  O’Connell reviewed the highlights of the budget including a proposed equipment certificate for 2015, increased revenues from building permits, use of reserve funds, establishing an equipment replacement fund for the Fire Department, and the expected increase in local government aid.  City Administrator Prafke reminded the Council that Saint Peter is heavily dependent on local government aid due to the percentage of tax exempt properties in the community and lower market values.  

Councilmember Parras questioned whether adopting the levy meant approval of the equipment certificate budget.  Prafke noted the equipment certificate budget was a separate action that would occur later in the year and any purchase from the approved budget would also need to be approved separately by the Council. 

Councilmember Grams questioned whether property taxes could remain at the current level and the additional funds generated could be used for additional services or better maintenance in parks and Prafke indicated the Council consistently plans ahead for larger projects and maintenance is addressed as part of the regular budget.

Councilmember Zieman thanked previous Councils for their foresight in relation to growth in the community and planning.

In motion by Kvamme, seconded by Grams, Resolution No. 2014-124 entitled “Resolution Adopting Preliminary 2014 Tax Levy Collectible In 2015”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-124 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Revolving Loan Subordination Request:  Sweat Equity LLC – Community Development Director Wille recommended approval of a request from Sweat Equity LLC to subordinate the City’s revolving loan (outstanding balance of $73,968) to a new third mortgage from Nicollet County Bank.  Wille indicated the City’s loan would be behind three conventional loans totaling $286,712 and the property at 303 South Minnesota Avenue was appraised at $415,000 which provided sufficient collateral to meet revolving loan fund guidelines.  In motion by Carlin, seconded by Zieman, Resolution No. 2014-125 entitled “Resolution Approving Subordination Of City Mortgage To Facilitate The Refinancing Of The Sweat Equity, LLC Debt”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-125 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Orchard Ridge Subdivision Easement Vacation Request – Community Development Director Wille recommended approval be provided for a request to vacate a utility easement between Lots 6-7, Block 2 of Orchard Ridge Subdivision.  Wille indicated the applicant wished to construct a single family home across the two lots and the Planning Commission had recommended approval for vacation of the easement. In motion by Brand, seconded by Roger, Resolution No. 2014-126 entitled “Resolution Approving Vacation Of Utility Easement Between Lots Six And Seven, Block Two, Orchard Ridge Subdivision”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-126 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Washington Terrace Lot Replatting – Community Development Director Wille recommended authorization be provided to allow replatting of Outlot C in Washington Terrace Subdivision as Lot 1, Block 1 Washington Terrace Subdivision #2.  Wille stated replatting at this time would allow a project for development of a multi-family housing complex on the parcel to continue to move forward as a purchase/development agreement is drafted for Council consideration.  Wille reminded the Council that Matson Concrete was interested in constructing a market rate housing complex on the property and the Council had previously discussed the project at workshop with the developer making modifications to the plans to accommodate the Council’s desire for inclusion of a single level handicap accessible unit. 

Councilmember Kvamme expressed his belief that the design with the single level accessible unit was much better, but questioned why there was no garage available for the accessible unit.  Councilmember Grams indicated he would be unable to support the project without inclusion of an attached garage for the accessible unit.  Councilmembers expressed their thanks for the changes the developer had made to include an accessible single story unit and hopes that the developer can further modify the plans to provide an attached garage for that unit.  Councilmember Kvamme suggested that Councilmember Grams, who is involved in a State board addressing disability issues, be allowed to participate in the development agreement negotiations to provide insight and suggestions.  In motion by Zieman, seconded by Carlin, Resolution No. 2014-127 entitled “Resolution Authorizing Platting Of Outlot ‘C’ In Washington Terrace Subdivision And Directing Staff To Prepare Purchase/Development Agreement With Matson Concrete, Inc.”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-127 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Cable Franchise Transfer Request:  Enventis/Crystal Communications –  City Administrator Prafke recommended approval of the change of control for a cable television franchise from HickoryTech/Enventis to Consolidated Communications Inc.  Prafke noted that the franchise agreement expires in 2015 and renewal terms will be negotiated separately with the franchisee.  In motion by Parras, seconded by Brand, Resolution No. 2014-128 entitled “Resolution Approving Change Of Control For Crystal Communications, Inc. Cable Television Franchise”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-128 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Request for City Assistance:  Oktoberfest –  City Administrator Prafke recommended approval of a request from the St. Peter Ambassadors for City assistance for the Oktoberfest event to be held in City parking lot #5 at the southwest corner of the West Grace Street/South Minnesota Avenue intersection at the end of September.  Prafke noted the request included authorization for a parade on South Third Street.  Councilmember Carlin questioned whether “no parking” restrictions would be in place for the parade and suggested it was safer to have restrictions in place so children wouldn’t be darting out from between parked cars to collect candy.  Carlin asked that future requests for parades consider having no parking restrictions on at least one side of the parade route.  In motion by Zieman, seconded by Carlin, Resolution No. 2014-129 entitled “Resolution Approving City Assistance For St. Peter Ambassador’s Oktoberfest Event”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-129 is contained in the City Administrator’s book entitled Council Resolutions 20. 

License To Use City Owned Property –  Water Utilities Superintendent Moulton, appearing on behalf of Public Works Director Giesking, requested authorization for execution of a license for Lager’s Inc. to use City owned property along Old Minnesota Avenue for displaying new and used vehicles.   Moulton reported the sidewalk would be placed at the curb in the affected area with two feet (2’) of clear space between the sidewalk and the car display.  Councilmember Zieman questioned if a line would be painted to indicate the location limits.  Staff indicated it would not.  In motion by Kvamme, seconded by Carlin, Resolution No. 2014-130 entitled “Resolution Authorizing Execution Of A License Agreement Allowing Use Of City Owned Property By Lager’s Inc.”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-130 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Mayor’s Report – Mayor Strand reported the weather and turnout for the Rock Bend Folk Festival was excellent.

City/County Meeting Schedule – City Administrator Prafke reminded Councilmembers of the City/County meeting scheduled for September 10th at City Hall.

City Administrator Prafke reported the new trail along West Traverse Road from Sunrise Drive to Edgerton Street was nearly completed and many people were already using the trial.

There being no further business, a motion was made by Brand, seconded by Parras, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:37 p.m.