Minutes of the City Council Meeting - September 22, 2014

Date: 
September 22, 2014

 MINUTES OF THE CITY COUNCIL MEETING

SEPTEMBER 22, 2014

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 22, 2014.

A quorum present, Mayor Strand called the meeting to order at 7:06 p.m.  The following members were present:  Councilmembers Zieman, Kvamme, Brand, Parras, Grams, Carlin, and Mayor Strand.  The following officials were present: City Attorney Brandt, City Engineer Domras and Community Development Director Wille who was filling in for City Administrator Prafke.

Approval of Agenda – A motion was made by Kvamme, seconded by Parras, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Carlin, seconded by Kvamme, to approve the minutes of the September 8, 2014 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the September 8, 2014 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Consent Agenda – In motion by Kvamme, seconded by Parras, Resolution No. 2014-131 entitled “Resolution Approving Consent Agenda“ was introduced.  A complete copy of Resolution No. 2014-131 is contained in the City Administrator’s book entitled Council Resolutions 20.

Broadway Generation Plant Equipment Upgrades Project Change Order #2 –  Water Utilities Superintendent Moulton, appearing on behalf of Public Works Director Giesking, recommended approval be provided for Change Order #2 in the amount of $1,828.82 for the Broadway electric generation plant project.  Moulton reported the change order was necessary to relocate lights in the plant that interfered with the new equipment.  In motion by Grams, seconded by Brand, Resolution No. 2014-132 entitled “Resolution Authorizing Change Order #2 For Broadway Generation Plant Equipment Upgrades Project”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-132 is contained in the City Administrator’s book entitled Council Resolutions 20. 

MnDOT Detour Agreement – Bolton and Menk, Inc. Engineer Jeff Domras presented an agreement with the Minnesota Department of Transportation (MnDOT) that would allow MnDOT to reimburse the City $1,976.49 for road life lost along West Broadway Avenue during the Highway 169 detour.   Domras indicated the dollar amount was determined by MnDOT using a State formula that takes into consideration the length of the detour; number of cars, trucks and other vehicles traveling on the roadway; and several other factors.   In motion by Grams, seconded by Parras, Resolution No. 2014-133 entitled “Resolution Authorizing Execution Of Minnesota Department Of Transportation Agreement”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-133 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Hospital Equipment Certificate – Hospital CEO George Rohrich and CFO Ann Lauer appeared before the Council seeking authorization to receive bids on $664,947 in equipment certificates that would be used to pay for Hospital equipment, the purchase of which was previously authorized by the City Council including operating room sterilization equipment and a pharmacy dispensing system.  Rohrich indicated the Hospital could fund the purchases outright, but stated, “Keeping the cash on hand in case of a rainy day would be a good cash management decision”. Councilmember Carlin reported the Hospital Commission recommended approval be provided.  In motion by Zieman, seconded by Carlin, Resolution No. 2014-134 entitled “Resolution Authorizing Solicitation Of Bids For $664,947 Equipment Certificate For River’s Edge Hospital And Clinic”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-134 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Hospital Equipment Purchase Requests – Hospital CEO Rohrich requested approval of the purchase of Mindray software ($48,178.81) that would allow patient monitoring results like blood pressure, oxygen levels, temperature and other vital statistics to be entered automatically in a patients’ electronic medical record.  Rohrich indicated that with the Hospital full much of the time, automating the process would reduce staff time and errors.  In motion by Grams, seconded by Brand, Resolution No. 2014-135 entitled “Resolution Approving Purchase Of Patient Monitoring Software For River's Edge Hospital And Clinic”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-135 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Rohrich also requested approval for purchase of a system from Loffler Companies ($74,663) that would allow dictation from a doctor to be directly entered into electronic medical records.  Rohrich indicated the system would replace the contracted service which was previously used.  In motion by Zieman, seconded by Carlin, Resolution No. 2014-136 entitled “Resolution Approving Purchase Of Dictation/Transcription System For River's Edge Hospital And Clinic”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-136 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Rohrich reported that the plans and promotion work being done in efforts to increase use of Hospital services were beginning to come to fruition and the Hospital was often full.  Rohrich indicated his belief that use of the Hospitalist program and the surgical enhancements that had been completed (which allowed more orthopedic surgeries to be performed), were resulting in increased and even record setting Hospital revenues.  Mayor Strand congratulated Mr. Rohrich and his staff on their efforts.

Washington Terrace Lot Sale –  Community Development Director Wille recommended approval be provided for execution of a development agreement providing for the sale of Outlot C in Washington Terrace Subdivision to Jay and Holly Tapper.  Wille reminded the Council the proposed development included three buildings which would contain 24 market rate units.  Wille also noted that the contactor, Kurt Matson, had revised the plans at the Council’s request to include a single story, ADA compliant accessible unit with attached garage that was also ADA compliant.  Mayor Strand thanked Mr. Matson for working with the Council to make the changes related to the accessible unit. In motion by Brand, seconded by Grams, Resolution No. 2014-137 entitled “Resolution Authorizing Execution Of Development Agreement With Jay A. And Holly A. Tapper For Purchase And Development Of Outlot C, Washington Terrace Subdivision”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-137 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Kids’ Corner Lease Extension – Community Development Director Wille presented City Administrator Prafke’s recommendation to approve execution of a lease renewal with Kids’ Corner Child Care Center for space at the Community Center.  Wille indicated the extended lease would be in place until 2021 and would include provisions for a 3.5% annual rent increase and authorization for Kids’ Corner to remove the security system they installed in their space should they vacate the building.  In motion by Kvamme, seconded by Carlin, Resolution No. 2014-138 entitled “Resolution Authorizing Execution Of Lease Renewal With Kids’ Corner Child Care Center”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-138 is contained in the City Administrator’s book entitled Council Resolutions 20. 

MMUA Safety Contract Renewal –  Water Utilities Superintendent Moulton presented Public Works Director Giesking’s recommendation for renewal of the safety contract with Minnesota Municipal Utilities Association (MMUA) for October 1, 2014 through September 30, 2015 at a cost of $21,864.03.  Moulton indicated the City’s work related injuries and incidents continue to decline as the safety program is expanded and employees are made aware of ways to correct unsafe conditions and practices.  In motion by Kvamme, seconded by Carlin, Resolution No. 2014-139 entitled “Resolution Authorizing Execution Of Renewal Safety Contract With Minnesota Municipal Utilities Association”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-139 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Sewer Repair Project – Water Utilities Superintendent Moulton requested approval for work done by Chard Tiling to correct a recently discovered deficiency (sag) in the sanitary sewer under Highway 169.  Moulton also requested payment be made to Chard Tiling and Excavating in the amount of $34,407.60 and reminded Councilmembers that a request to open cut the Highway had been denied by MnDOT on previous occasions, but indicated MnDOT had allowed the work at this time because of the Highway 169 work being done.    Moulton also indicated the original plan had been to do direct bore under the Highway to make the repairs at an estimated to cost of over $500,000, but the actual project cost for this portion of the sewer was greatly reduced by using the open cut process with City crews assisting by hauling sand, backfilling and bypass pumping.  In motion by Carlin, seconded by Zieman, Resolution No. 2014-140 entitled “Resolution Authorizing Corrections To Sanitary Sewer In Highway 169 Median North Of Union Street”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-140 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Business License Applications – Community Development Director Wille recommended approval be provided for business licenses for the new owners of the bowling alley and for the new owner of St. Peter Cab Company.  Staff indicated the expiration dates on the proposed resolution were incorrect and asked for approval of the resolution with dates to be corrected by staff.  In motion by Grams, seconded by Brand, Resolution No. 2014-141 entitled “Resolution Approving Business License Applications”, was introduced with staff being allowed to correct the inaccurate dates.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-141 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Accounting Clerk Position Description – Water Utilities Superintendent Moulton presented Public Works Director Giesking’s recommendations for modifications to the position description for the Public Works’ Accounting Clerk position.  Moulton indicated descriptions are reviewed each time a position becomes vacant to ensure compliance with State regulations and to make sure the responsibilities of and qualifications needed for the position are accurate.  In motion by Kvamme, seconded by Carlin, Resolution No. 2014-142 entitled “Resolution Approving Modification To Public Works Accounting Clerk Job Description”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-142 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Mayor’s Report – Mayor Strand reported on his recent activities which included a Region Nine Development Commission meeting discussing oversight of the Minnesota River Area Agency on Aging; the Council goal session; and the Boomers and Beyond expo.

City/County Meeting Discussion – Councilmembers Zieman and Parras reported discussion at the last City/County meeting included safety concerns related to parking in the area of the community gardens on West Broadway Avenue and ways to assist home day care businesses by waiving City and County fees.

Joint City Council/School Board Meeting – Councilmembers were reminded of the joint City Council and School Board meeting scheduled for 6:30 p.m. on Monday, September 29, 2014 in the Governors' Room.

There being no further business, a motion was made by Parras, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:54 p.m.