Minutes of the City Council Meeting - January 14, 2013

Date: 
January 14, 2013

MINUTES OF THE CITY COUNCIL MEETING
JANUARY 14, 2013

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January, 14, 2013.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Eichmann, Pfeifer, Kvamme, Carlin, Zieman, Brand and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.
 

Approval of Agenda – A motion was made by Pfeifer, seconded by Zieman, to approve the agenda.  With all in favor, the motion carried. 

Public Hearing:  Washington Avenue Link Project Summit Park Closure – Mayor Strand opened the public hearing on the closure of a portion of Summit Mobile Home Park at 7:01 p.m.  City Administrator Prafke reviewed the process to be followed for the public hearing and indicated the hearing was being held only to discuss the relocation or closure of a portion of the park and impact of that relocation on property owners and whether the negative impact is mitigated by the displaced persons receiving relocation benefits under the Uniform Relocation Assistance & Real Property Acquisition Act.  Dan Wilson of Wilson Development Services, the City’s acquisition and relocation specialist for the Washington Avenue Link Project, addressed the Council to report the public hearing was being called pursuant to Minnesota Statutes related to closure of mobile home parks.  Wilson indicated the Environmental Assessment Statement had been approved by the EPA and the next step in the project was to provide a nine month notice to residents of the closure of a portion of the park.  Mr. Wilson explained that the residents were aware of the City’s plans and seemed happy to have the process move forward since discussion with the property owners had begun 18 months prior.  Mr. Wilson also noted that appraisals of the properties had begun and offers were expected to be made to property owners in the next few weeks. 
 

Mayor Strand asked if any of the audience members wished to comment on the proposed park closure.  No audience members indicated a desire to address the Council. There being no further speakers, the hearing was declared closed at 7:09 p.m.

Approval of Minutes –   A motion was made by Carlin, seconded by Eichmann, to approve the minutes of the December 10, 2012 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the December 10, 2012 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.
 

Consent Agenda – In motion by Brand, seconded by Kvamme, Resolution No. 2013-01 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-01 is contained in the City Administrator’s book entitled Council Resolutions 19.

Washington Avenue Link Project Summit Park Closure Notice –  Following the public hearing, City Administrator Prafke recommended adoption of a resolution accepting the closure statement for a portion of Summit Park with the finding that the negative impact on the displaced residents is reasonably mitigated by the relocation benefits those residents will receive under the Uniform Relocation Assistance and Real Property Acquisition Act.  Prafke noted the resolution called for the effective date for closure of that portion of Summit Park to be October 12, 2013.  Councilmember Kvamme questioned why the date was the 12th versus the 14th which he believed was nine months from the date of the January 14, 2013 Council meeting.  Prafke indicated the nine month period was based on day’s not actual months.  In motion by Pfeifer, seconded by Zieman, Resolution No. 2013-02 entitled “Resolution Accepting Closure Statement For A Portion Of A Manufactured Home Park“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-02 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Nicollet County All Hazard Mitigation Plan Adoption – Police Chief Peters recommended approval of the Nicollet County All Hazard Mitigation Plan which had been developed by Nicollet County, with input from area emergency management officials, to mitigate natural and manmade disasters before they occur.  Peters indicated adoption of the 150 page plan was a pre-requisite for the County and other jurisdictions within the County to receive federal funding in the event of a disaster.   Councilmember Kvamme objected to being asked to adopt a plan that the Council had not reviewed and did not have an opportunity to provide input on and expressed his desire to have the process changed in the future.  Councilmember Carlin questioned what plan the City used for emergencies before this plan was developed.  Peters indicated the City has plans for emergency preparedness for events like floods that are reactive in nature, but not for mitigation of events as the All Hazard Plan was designed to do.  In motion by Zieman, seconded by Eichmann, Resolution No. 2013-03 entitled “Resolution Approving Nicollet County All Hazard Mitigation Plan“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-03 is contained in the City Administrator’s book entitled Council Resolutions 19. 
 

Revolving Loan Request:  Rachel More – Community Development Director Wille presented the Economic Development Authority recommendation for approval of a request by Rachel More (dba The Pulse Fitness Studio) for an additional $7,350 in revolving loans for expansion and leasehold improvements of her business.  Wille indicated the EDA recommendation was to roll the additional funds into the balance of the existing loan ($13,214.61) at three percent (3%) interest amortized over eight (8) years with a balloon payment due February 1, 2018.  Wille indicated the additional loan would be collateralized by a second lien on the furniture, fixtures and equipment of the business as well as a personal guarantee by Ms. More and her spouse.  Councilmember Zieman questioned whether the EDA had reviewed new projections for the business as part of the second loan application.  Wille indicated in the negative and stated that with the prompt and on-time payments of the initial loan and the business being very close to the original three year projections, the EDA and staff did not feel the need for additional projections.  In motion by Kvamme, seconded by Brand, Resolution No. 2013-04 entitled “Resolution Approving $7,350 Revolving Loan To Rachel More To Partially Finance Expansion Of The Pulse Fitness Studio And Related Leasehold Improvements“, was introduced.  Upon roll call, Councilmembers Zieman, Kvamme, Eichmann, Carlin, Brand and Mayor Strand voting aye, Councilmember Pfeifer voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-04 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2013 Equipment Certificate Purchase – Public Works Director Giesking recommended purchase of a new tack trailer in the amount of $24,613.31 from Stepp Manufacturing.  Giesking indicated the equipment was included in the 2013 equipment certificate budget and purchase of the trailer would eliminate the need for the City to rent a trailer every summer for work that City crews are now doing versus hiring contractors.  Councilmember Kvamme objected to the Council being asked to consider a purchase of something that was discussed during early budget discussions with the promise at that time of the Council being able to have additional discussion on each purchase before a final recommendation was made to the Council.  Kvamme requested that all equipment certificate purchases be discussed at workshop first and also requested an overall discussion related to the plan for when City staff does work and when contractors are hired to perform the work.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2013-05 entitled “Resolution Authorizing Purchase Of A Tack Trailer Under The 2013 Equipment Certificate“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-05 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Washington Avenue Link Project Property Purchase – City Administrator Prafke asked the City Council to ratify his approval of the purchase of a mobile home (Lot #58) in Summit Park for $4,000.  Prafke indicated the home would have been purchased as part of the Washington Avenue Link Project, however the homeowner had passed away and the executor of his estate had made the request for purchase to the City so the estate could be settled.  Prafke also noted that the purchase was within his expenditure authorization and a formal policy or rules for purchase of the Washington Avenue Link Project homes would be discussed at the next Council workshop.  In motion by Brand, seconded by Zieman, Resolution No. 2013-06 entitled “Resolution Approving Purchase Of Mobile Home As Part Of Washington Avenue Link Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-06 is contained in the City Administrator’s book entitled Council Resolutions 19. 

City Administrator Contract Extension – City Attorney Brandt recommended approval of a resolution extending City Administrator Prafke’s employment though 2016 and providing for a two percent (2%) wage increase.  Councilmember Eichmann stated the City Council believed the wage increase should be higher, but Mr. Prafke would only accept the same increase given to other City employees.  In motion by Pfeifer, seconded by Brand, Resolution No. 2013-07 entitled “Resolution Modifying City Administrator’s Employment Contract“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-07 is contained in the City Administrator’s book entitled Council Resolutions 19. 
 

Township Fire Service Contracts – City Administrator Prafke recommended approval of the 2013-2015 fire service contracts with the Townships of Lake Prairie, Oshawa and Traverse.  Prafke noted that the formula is based on data that will change each year such as the number of fire calls and value of crop land.  In motion by Kvamme, seconded by Carlin, Resolution No. 2013-08 entitled “Resolution Approving Lake Prairie, Oshawa, And Traverse Township Fire Service Contracts For Years 2013-2015“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-08 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Council Out of State Travel Request – City Administrator Prafke recommended approval of a resolution authorizing travel to Washington D.C. in March, 2013 for Councilmembers Kvamme, Eichmann and Carlin as part of the American Public Power Association Legislative Rally.  Prafke noted the anticipated cost for the travel is $8,600.  In motion by Brand, seconded by Zieman, Resolution No. 2013-09 entitled “Resolution Authorizing Elected Official Travel“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-09 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Business License Applications – City Administrator Prafke recommended approval of the business license applications submitted by Lone Star BBQ and Grill and Sweet Shoppe Express LLC.  In motion by Carlin, seconded by Eichmann, Resolution No. 2013-10 entitled “Resolution Approving New Business License Applications“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-10 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Reports
 

Mayor’s Reports - Mayor Strand reported on his recent activities which included touring Alumacraft Boat Company with Senator Amy Klobuchar on January 8th and attending a meeting of the Region Nine Development Commission on January 9th.

Mayor Strand encouraged Saint Peter residents to consider applying for service on City Council advisory boards and commissions and noted several boards currently have vacancies.
 

Special Election – House District 19A Vacancy – City Administrator Prafke reported Governor Dayton had called for a special primary election on January 29th and a special election on February 12th to replace House Representative Terry Morrow who had submitted his resignation.  Prafke noted that all aspects of the election including polling places and voting hours would be the same as previous elections.

City/School/Gustavus Meeting Schedule – City Administrator Prafke reminded Councilmembers of the January 23rd meeting of the City/School/Gustavus committee.  Prafke also noted that the meeting may be cancelled or rescheduled and he would notify affected Councilmembers as soon as possible.
 

City/School Meeting Schedule – City Administrator Prafke reminded Councilmembers o the January 23rd meeting of the City/School committee which was scheduled for 12:00 noon at City Hall and would include discussion on retaining a facilitator for discussion involving future joint facilities.

City Office Closure – City Administrator Prafke reported all non-emergency City offices, including the Library, would be closed on January 21st for the Martin Luther King Jr. Day holiday and the Council workshop would be held on Tuesday, January 22nd.
 

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:59 p.m.