Minutes of the September 10, 2012 City Council Meeting

Date: 
September 10, 2012

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 10, 2012.

A quorum present, Mayor pro tem Carlin called the meeting to order at 7:02 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Eichmann, Carlin, Zieman, and Brand.  Absent was Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –   A motion was made by Eichmann, seconded by Zieman, to approve the minutes of the August 27, 2012 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the August 27, 2012 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Kvamme, Resolution No. 2012-128 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-128 is contained in the City Administrator’s book entitled Council Resolutions 19.

Preliminary Levy Approval – Finance Director O'Connell presented the proposed preliminary levy for 2013.  O’Connell outlined the different taxing entities that make up tax statements for Saint Peter residents; reviewed outside influences on the proposed levy; and reported on projected revenues, expenditures, reserve funds, and capital purchases included in the 2013 budget.  O’Connell indicated the total levy was $52,095 over the 2012 levy, an increase of 2.55%, and indicated the total levy amount would be $2,093,106 unless changed by the Council when the final levy is adopted in December.  Councilmember Kvamme pointed out that the City’s levy had only increased by a total of 3.6% over five years and expressed his belief that the change was a “remarkably small increase in that amount of time.”  O’Connell also pointed out that the services and programs funded by the levy were not proposed to change in 2013.  In motion by Brand, seconded by Eichmann, Resolution No. 2012-129 entitled “Resolution Adopting Preliminary 2012 Tax Levy Collectible In 2013“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-129 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Preliminary Plat Approval:  Hallett Pond Addition –  Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of the preliminary plat of Hallett Pond Addition which encompassed approximately 15 acres of C-4 (Highway Commercial) zoned land along Old Minnesota Avenue south and east of Hallett’s Pond.  Wille indicated the plat created one lot and block with three separate outlots that could be developed in the future.  Wille also noted inclusion of a temporary stormwater retention pond on the north side of the proposed retail development site and indicated the temporary pond would be eliminated if the City were to construct a regional pond.  Councilmember Zieman questioned the zoning designation of the east side of Old Minnesota Avenue.  Wille reported the east side of the roadway is also zoned C-4 (Highway Commercial) which makes the current residential uses non-conforming.  Mayor pro tem Carlin questioned whether stormwater from the developed area would drain into Hallett’s Pond.  Wille indicated it would not, but pointed out that two other sections in the area already drain to the Pond which is why the pond continues to have water. In motion by Pfeifer, seconded by Eichmann, Resolution No. 2012-130 entitled “Resolution Approving The Preliminary Plat Of Hallett Pond Addition“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-130 is contained in the City Administrator’s book entitled Council Resolutions 19. 

North Third Street Project Bid Authorization – Public Works Director Giesking requested approval of the design for the 2012 North Third Street Project.  Giesking also requested authorization to solicit bids for the project which was estimated to cost $650,000-$700,000.  Giesking indicated the project for development of public improvements was being fast tracked to allow for retail development on the Hallett Pond Addition property.  Giesking indicated the plan included a 36’ street on the north-south section of North Third Street and a 41’ wide roadway on the east-west section which would receive more truck traffic.  Giesking reported the improvements would include new curb and gutter, upgrade of the water main to a 10” main; new sanitary sewer from Old Minnesota Avenue to the curve of North Third Street; new sidewalks on Old Minnesota Avenue from the intersection with North Third Street north to St. Julien Street and south on Old Minnesota Avenue to Union street; and construction of a sidewalk from Old Minnesota Avenue west along the north property line of the retail development.  Bolton and Menk Engineer Domras provided information on stormwater drainage and a stormwater outlet that is planned to be constructed from Hallett’s Pond to provide for overflow from 500 year or back-to-back 100 year storms.

Councilmember Kvamme objected to approval of the project design without having an opportunity to discuss the proposal at a Council workshop.  Kvamme questioned the proposed sidewalk on Old Minnesota Avenue and objected to having the sidewalk installed on the west side for the area north of Third Street and then switched to the east side south of the Third Street intersection which required pedestrians to cross the road. Giesking pointed out that having a portion of the sidewalk on the east side would allow connection with the existing sidewalk south of Union Street.   Kvamme also noted that the sidewalk master plan included sidewalks on Union Street and questioned why those sidewalks were not included in the plan and also why sidewalks weren’t included on the north-south portion of North Third Street.  City Administrator Prafke responded that the right-of-way in the area was very narrow and would mean installation of sidewalks at the curb line which could be a safety concern.

Councilmember Zieman pointed out that it might be premature to construct sidewalks in the area of Union Street until after the Department of Transportation intersection project is planned. 

Councilmember Kvamme requested the agenda item be delayed until the Council could have more detailed discussion in a workshop setting.  Councilmembers suggested that the plan be approved with alternates for the sidewalks so it could continue to move forward and that the next workshop session include design discussion.

In motion by Eichmann, seconded by Kvamme, Resolution No. 2012-131 entitled “Resolution Approving Design And Solicitation Of Bids For The 2012 North Third Street Project“, was introduced with an amendment to modify the resolution to include language allowing for approval of the project design subject to sidewalk construction being an alternate to the project and for staff to schedule further discussion of the design at the next workshop session.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as amended.  A complete copy of Resolution No. 2012-131 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Water Operator Position Description – City Administrator Prafke recommended adoption of a modified position description for Water Operator.  Prafke indicated the description had been reviewed after a current employee resigned and staff recommended the requirements for pool water quality certifications be removed from the qualifications because the Parks staff is now responsible for those duties.  In motion by Pfeifer, seconded by Brand, Resolution No. 2012-132 entitled “Resolution Approving Modified Job Description For Water Operator“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-132 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Business License Application – City Administrator Prafke recommended approval of a Temporary Soft Drink license for Fried Foods Fantasy.  In motion by Pfeifer, seconded by Kvamme, Resolution No. 2012-133 entitled “Resolution Approving Temporary Soft Drink License Application“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-133 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Space Needs Study Authorization – City Administrator Prafke recommended acceptance of the proposal from Paulsen Architects in the amount of $2,100 to prepare a space needs study for City Hall.  Prafke noted that the Paulsen proposal was the second lowest cost, but he was not recommending the lowest cost proposal because the firm did not have the necessary licensure.  Prafke reported the study should be completed by the end of November and could be reviewed by the Council as part of their December goal session.  In motion by Brand, seconded by Kvamme, Resolution No. 2012-134 entitled “Resolution Authorizing Architectural Services For City Hall Space Needs Study“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-134 is contained in the City Administrator’s book entitled Council Resolutions 19. 

 

Reports

Mayor pro tem Carlin reported a good turnout for the Rock Bend Folk Festival.  Councilmember Zieman reported festival attendees had parked in the private parking lot of Parkview Manor and steps would be taken in the future to sign the lot as “resident parking only”.

City/County Meeting Discussion – Councilmember Pfeifer reported discussion at the August 29th City/County meeting included shared facilities, street work, Library budget, preliminary budgets, compost site, stormwater regulations; environmental services and building within the growth boundary.

Mayor's Task Force Meeting Discussion –   City Administrator reported there continued to be good discussion at the Mayor's Task Force meetings and the final meeting would be September 26th at the Minnesota Square Park pavilion when the architects would provide an additional option to the group.

Goal Session Discussion – City Administrator Prafke reported the September 4th goal session had included discussion on a number of topics including future planning.

City Administrator Prafke noted the Four Seasons Mall property, which had been cited for numerous rental regulation violations, had passed all inspections and was now operating within the regulations.

City Administrator Prafke reminded everyone of the October 6th annual Providing Animals With Shelter (P.A.W.S.) walk which would be immediately followed by the grand opening of the dog park at 12:30 p.m.

Closed Session:  Union Contract Negotiations – City Administrator Prafke requested a closed session be convened for discussion of Police Officer and Communication Technician union negotiations as allowed for under State law.  In motion by Eichmann, seconded by Brand, Resolution No. 2012-135 entitled “Resolution Calling For Closed Session“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-135 is contained in the City Administrator’s book entitled Council Resolutions 19. 

The Council adjourned to closed session in the Nicollet Room of the Community Center at 8:26 p.m. to discuss Communication Technician contract negotiations.  The Council returned to open session at 8:31 p.m.

The Council adjourned to closed session in the Nicollet Room of the Community Center at 8:32 p.m. to discuss Police Officer contract negotiations.  The Council returned to open session at 8:36 p.m.

 

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 8:37 p.m.