Minutes of the October 22, 2012 City Council Meeting

Date: 
October 22, 2012

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on October 22, 2012.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Eichmann, Pfeifer, Kvamme, Zieman, Brand and Mayor Strand.  Absent was Councilmember Carlin.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Mayor Strand announced the birth of the Simon Frederick Carlin, the first child for Councilmember Carlin and her husband Joel on October 21st.  Mayor Strand extended best wishes from the City Council to Councilmember Carlin and her family on the birth of her son.

Approval of Agenda – A motion was made by Pfeifer, seconded by Eichmann, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –   A motion was made by Zieman, seconded by Brand, to approve the minutes of the October 8, 2012 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the October 8, 2012 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Kvamme, seconded by Pfeifer, Resolution No. 2012-148 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-148 is contained in the City Administrator’s book entitled Council Resolutions 19.

2013 Stormwater Fund Budget –  City Administrator Prafke reviewed the proposed 2013 stormwater fund budget in the amount of $2,436,919 which included capital expenditures including for rebuilding two street intersections; $100,000 for the Washington Avenue Link Project; a stormwater basin and outfall sewer for the area around Hallett’s Pond; and equipment replacement.  Prafke also noted the fund included  debt service for bond payments which would not be expired until 2020.  Prafke explained that several of the capital expenditures, like replacement of the Dodge Caravan, were simply “placeholders” in the budget and inclusion of those expenditures in the budget was not a “green light to spend”.  Prafke further explained that staff will continue to follow the purchase policy and the Council must give approval for all expenditures greater than $5,000. Finally, Prafke noted that the stormwater fund cash balance would decrease by $200,000 if the budget was approved and staff would be required to closely monitor expenditures and/or increase rates in the future. Councilmember Zieman questioned what intersections would be rebuilt.  Public Works Director Giesking reported the proposed intersections were along North Fourth Street at Ramsey Street and Madison Street and the costs associated with the rebuilds would be the City’s responsibility.  In motion by Zieman, seconded by Brand, Resolution No. 2012-149 entitled “Resolution Adopting 2013 Stormwater Enterprise Budget“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-149 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Assessment of Unpaid Utility Charges –  City Administrator Prafke recommended initiation of the process for assessment of unpaid utility charges through May 15, 2012.  Prafke reported a total of $40,408.40 was unpaid and of that, only $16,867.21 was assessable.  Prafke also noted that unpaid utility charges for businesses were increasing and one business alone (Cedar’s Grill LLC) was responsible for twenty-seven percent (27%) of the unpaid charges.  Prafke reminded Councilmembers that the process for assessment includes calling for preparation of the assessment roll and calling for a public hearing.  In motion by Brand, seconded by Eichmann, Resolution No. 2012-150 entitled “Resolution Declaring Unpaid Charges For Municipal Utilities To Be Assessed And Ordering Preparation Of Proposed Assessment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-150 is contained in the City Administrator’s book entitled Council Resolutions 19. 

City Administrator Prafke recommended the public hearing on the proposed assessments be scheduled for November 13, 2012.  In motion by Kvamme, seconded by Brand, Resolution No. 2012-151 entitled “Resolution Calling For A Public Hearing Declaring Unpaid Charges For Municipal Utilities To Be Assessed“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-151 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Purchase Policy Modifications –  City Administrator Prafke recommended adoption of an updated purchase policy that would reflect changes in State Statute for public purchasing as well as provide additional staff accountability for purchases, provide adequate documentation and oversight to the Council, and reflect the times and the value of a dollar versus the dollar amounts established a decade ago when the policy was last updated.  Prafke noted the most significant changes to the policy involved the different levels of purchases and the process that must be followed for each level.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2012-152 entitled “Resolution Approving Modifications To City’s Purchase Policy“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-152 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2013 Library Services Contract – City Administrator Prafke recommended approval be provided for execution of a contract with Nicollet County for the year 2013 for the City to provide library services to County residents living outside the City limits.  Prafke explained that under State Statute, the County must expend a “minimum maintenance of effort” for financing of library services for residents in the County who don’t live in a community with a library and those minimum maintenance of effort funds would be distributed by the County between the City of Saint Peter and the City of North Mankato.  In motion by Eichmann, seconded by Zieman, Resolution No. 2012-153 entitled “Resolution Authorizing Execution Of Library Services Contract“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-153 is contained in the City Administrator’s book entitled Council Resolutions 19. 

 

Reports

Mayor’s Reports – Mayor Strand reported on his recent activities which included attending a Region Nine Development Commission board meeting.

City/School/Gustavus Meeting Discussion – Councilmember Kvamme reported discussion at the City/School/Gustavus meeting included long range planning for joint facilities and enlisting the services of a facilitator to help steer the discussion.  City Administrator Prafke reported other topics discussed included parking and student housing.

City/County Meeting Discussion – Councilmembers Pfeifer and Eichmann reported on discussion at the City/County meeting which included library budgets, official mapping, election cooperation, hazardous waste pick-up, manufactured housing communities, project updates, sharing services, redistricting, and the size of the City’s voting precincts, and composting services.

November Council Meeting Schedule – City Administrator Prafke reported the November 12th Council meeting had been rescheduled for Tuesday, November 13th due to the Veteran’s Day holiday.

Closed Session:  Union Contract Negotiations – City Administrator Prafke requested a closed session be convened for discussion of Utilities, Parks, and Streets Union negotiations as allowed for under State law.  In motion by Kvamme, seconded by Pfeifer, Resolution No. 2012-154 entitled “Resolution Calling For Closed Session“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-154 is contained in the City Administrator’s book entitled Council Resolutions 19. 

The Council adjourned to closed session in the Nicollet Room of the Community Center at 7:40 p.m. to discuss Utilities Union contract negotiations.  The Council discussion on the Utilities Union contract ended at 8:05 p.m.

The Council continued the closed session at 8:05 p.m. to discuss Parks Union contract negotiations.  The Council ended the Parks Union contract discussion at 8:11 p.m.

The Council continued the closed session at 8:12 p.m. to discuss Streets Union contract negotiations.  The Council returned to open session at 8:20 p.m.

 

There being no further business, a motion was made by Pfeifer, seconded by Zieman, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 8:21 p.m.