Minutes of the May 29, 2012 City Council Meeting

Date: 
May 29, 2012

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on May 29, 2012.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Carlin, Pfeifer, Kvamme, Eichmann, Zieman, Brand, and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Kvamme, seconded by Eichmann, to approve the minutes of the May 14, 2012 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the May 14, 2012 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Visitors – Stephen Grams, 420 South Washington Avenue, addressed the Council to request something be done about the number of dogs running at large in Gorman Park and dogs not being cleaned up after by their owners.  Mr. Grams also requested modification to the crosswalk at the intersection of West Mulberry Street and South Washington Avenue.  He indicated drivers rarely stop for pedestrians at the intersection and suggested installation of a flashing light would make drivers more likely to yield to pedestrians.  City Administrator Prafke indicated staff would look into the intersection issue and see what kind of marking was allowed under the Minnesota Manual on Uniform Traffic Control and also suggested that the Police Department be contacted when Mr. Grams’ notices violations in the park.

Consent Agenda – In motion by Pfeifer, seconded by Brand, Resolution No. 2012-65 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-65 is contained in the City Administrator’s book entitled Council Resolutions 19.

2012 Street Maintenance Budget Modification –  City Administrator Prafke recommended an additional $40,000 be allocated from General Fund reserves for street maintenance in 2012.  Prafke indicated $143,000 in general fund savings were realized at the end of 2011 and legislative action has now assured the City will receive the same level of local government aid in 2013 as in 2012 which prompted the recommendation.  Prafke also noted that materials costs for street maintenance had risen dramatically and the additional funding would allow additional work to be done.  In motion by Eichmann, seconded by Carlin, Resolution No. 2012-66 entitled “Resolution Modifying 2012 Street Maintenance Budget“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-66 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Request For City Assistance: Blues Fest – City Administrator Prafke recommended approval of a request for City assistance by the St. Peter Ambassador’s for their Blues Fest event in Minnesota Square Park. Prafke outlined the recommended assistance which was contingent upon publicity for the event including the prohibition on dogs in the park; food vendors being licensed by the City, County or State; access to the Public Works site being limited to normal work hours; limiting vehicles in the park; providing for refuse disposal and additional restroom facilities; return of the park to pre-event condition; and providing a certificate of insurance naming the City as an additional insured.  In motion by Kvamme, seconded by Carlin, Resolution No. 2012-67 entitled “Resolution Approving Request For City Assistance For ‘Blues Fest’“, was introduced. Councilmember Kvamme questioned why the resolution didn’t stipulate the need for the Ambassador’s to pay City fees for after-hours access to Public Works.  Prafke indicated that the requirement had been conveyed to the organizers and would be included in future year resolutions.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-67 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Old Hospital Site (Park Row Crossing) MNHFA Application – City Administrator Prafke presented a resolution of support for a development called Park Row Crossing which would be located at the old hospital site. Prafke indicated the developer of the project, Southwest Minnesota Housing Partnership (SWMHP), was submitting a funding application to the Minnesota Housing Finance Agency and the City support would consist of selling the land for one dollar; agreeing to abate $310,000 in assessment on the property; and providing tax increment financing for the project.  SWMHP Executive Director Rick Goodemann addressed the Council and indicated the project would consist of forty (40) townhomes and rent would be two-tiered and based on sixty percent (60%) of the median income in Nicollet County.  Goodemann indicated the project would cost $7,072,195 and two market studies (one for the Mankato area and one specifically for Saint Peter) indicated the need for the type of rental project being proposed.  Councilmembers discussed the need for additional rental properties when the vacancy rate is below five percent (5%) and Prafke indicated the low vacancy rate doesn’t allow for reasonable competition in the marketplace or maintenance efforts when apartments turn over.  Prafke also noted that the Council would have impact on the design of the building if funding was awarded, that the proposed buildings would not be any higher than the nursing home and hospital that were previously on the property, and that the property would have more green space than the hospital and nursing home.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2012-68 entitled “Resolution Supporting Southwest Minnesota Housing Partnership Proposed Park Row Crossing Townhome Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-68 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Generation Catalytic Engineering – Public Works Director Giesking recommended DeWild, Grant and Reckert (DGR) electrical engineers be retained to provide design engineering for a project to install catalytic oxidation units at the City’s electric generation plant for a fee of $29,000.  Giesking noted that Environmental Protection Agency regulations would be modified to mandate a reduction in carbon dioxide emissions from generation units like the City’s plant.  Giesking stated City staff had already installed crankcase ventilation kits on four of the six engines and would complete the remaining two this fall at a total cost of $4,000 for materials, but Giesking indicated the oxidation units must be designed by an engineer and the total project cost was $500,000.  Giesking also noted that attempts are being made to delay the deadline for installation from May 3, 2012 to five years in the future, but with everyone attempting to purchase materials for and install the units by the deadline, it was important to begin the design work right away.  Giesking also pointed out the resolution provided for $14,500 in construction services from DGR if the project moved forward.  Councilmembers discussed the unfunded mandate and future costs for maintenance or repair of the units which, based on 1,000 hours of generator use each year, would occur every five years.  In motion by Brand, seconded by Pfeifer, Resolution No. 2012-69 entitled “Resolution Retaining Engineers To Design The Installation Of Oxidation Catalyst For The Electric Generation Plant“, was introduced.  Councilmember Kvamme pointed out that the proposed contract from DGR reflected a price of $29,900 (versus the $29,000 shown in the proposed resolution), and asked that the amount be corrected in the resolution.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as corrected.  A complete copy of Resolution No. 2012-69 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Swift and Sumner Intersection Improvement Project Bid Award – Public Works Director Giesking recommended award of the bid for the Swift and Sumner Street Drainage Improvement Project to low bidder W.W. Blacktopping, of Mankato in the amount of $59,276.  Giesking reported the intersection would be reshaped and have other work completed to resolve drainage issues which occur during heavy rains causing water to overflow the curb and enter the adjacent industrial buildings.  Giesking indicated five competitive bids were received and the low bid was below the engineer’s estimate of $65,454.50.  In motion by Kvamme, seconded by Carlin, Resolution No. 2012-70 entitled “Resolution Awarding Bid For Swift And Sumner Street Drainage Improvement Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-70 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2012 Equipment Certificate Purchase:  Wheel Saw – Public Works Director Giesking requested authorization for the purchase of a used 2003 18” wheel saw from Ziegler Cat in the amount of $11,542.50 to be funded from the 2012 Equipment Certificate.  Giesking indicated funding for the purchase was included in the equipment certificate budget and would allow asphalt and concrete to be cut with a sharper edge which would result in a better seal when the patch was made.  In motion by Carlin, seconded by Zieman, Resolution No. 2012-71 entitled “Resolution Authorizing Purchase Of A Wheel Saw Attachment For A Skidsteer To Be Funded By The 2012 Equipment Certificate“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-71 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Scholarship America Lease – City Administrator Prafke recommended execution of a lease with Scholarship America for approximately two acres of land to be used for City recreational activities.  Prafke indicated the lease cost was $10 per year with the City mowing the area being used and providing insurance coverage for the activities.  In motion by Zieman, seconded by Brand, Resolution No. 2012-72 entitled “Resolution Directing The Leasing Of Land From Scholarship America“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-72 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Business License Application –  City Administrator Prafke presented an application for a six month Peddler License by Amana Construction.  Prafke indicated nothing was found in the background investigation that would prohibit issuance of the license.  In motion by Carlin, seconded by Zieman, Resolution No. 2012-73 entitled “Resolution Approving New License“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-73 is contained in the City Administrator’s book entitled Council Resolutions 19. 

 

Reports

Mayor's Report – Mayor Strand reported on his recent activities which included board meetings for the Region Nine Development Commission and League of Minnesota Cities; attending the Memorial Day observances in Saint Peter; and a visit by Senator Klobuchar to the American Legion Post.

Rain Barrel Program Update – Public Works Director Giesking reported applications for sixty-seven (67) rebates had been submitted for the rain barrel program.

Pool Opening – City Administrator Prafke reported the outdoor pool would open on June 3rd.

Mayor's Task Force  - City Administrator Prafke reminded Councilmembers of the second Task Force Meeting on the Minnesota Square Park pavilion which was scheduled for 6:00 p.m. on May 30th.  Prafke reminded everyone attending that the parking lots at the Community Center would be closed for maintenance work May 29th and 30th and meeting participants would need to park on the street.

Councilmembers commented on all the events being held in Minnesota Square Park including Livestock and Blues Fest as well as a couple of weddings.

 

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 8:10 p.m.