Minutes of the June 11, 2012 City Council Meeting

Date: 
June 11, 2012

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 11, 2012.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Carlin, Pfeifer, Kvamme, Eichmann, Zieman, Brand, and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Carlin, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Eichmann, seconded by Carlin, to approve the minutes of the May 29, 2012 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the May 29, 2012 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – Mayor Strand noted two changes to the list of election judges which had been requested by staff.  In motion by Kvamme, seconded by Zieman, Resolution No. 2012-74 entitled “Resolution Approving Consent Agenda“ was introduced with the changes.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-74 is contained in the City Administrator’s book entitled Council Resolutions 19.

G.O. Water Revenue Bond Sale –  Shannon Sweeney of David Drown Associates presented his recommendation for approval of the sale of $745,000 in general obligation water revenue bonds to United Banker’s Bank at the rate of 1.9210% which was below his projected interest rate.  Sweeney indicated the low rate was due in part to the City’s participation in the State of Minnesota Credit Enhancement Program which allowed the City to use the State’s AA+ credit rating (compared to the City’s A+ rating) for the ten year issuance.  Sweeney indicated the payback would be approximately $74,000 each year.  Councilmember Zieman asked if there was anything the City could be refinancing to save interest costs.  Sweeney indicated that most of the City’s bond issuances were through the Public Facilities Authority which already offered extremely low interest rates of 1-2% for projects like the water plant and wastewater plant.  In motion by Brand, seconded by Carlin, Resolution No. 2012-75 entitled “Resolution Accepting Proposal On The Sale Of $745,000 General Obligation Water Revenue Bonds, Series 2012C, And Pledging For The Security Thereof Net Revenues“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-75 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Emergency Warning Siren Equipment Purchase – Police Chief Peters requested authorization to purchase equipment and provide for installation of the equipment to upgrade the City’s emergency warning sirens as required by FCC regulations.  Peters recommended purchase of the equipment from Federal Signal in the amount of $8,817.19 and installation by Ready Watt Electric in the amount of $2,370 to be funded by the Police Department budget and equipment certificate funds.  Both companies submitted the lowest quotes for the work.  Councilmember Carlin asked how many sirens were in place and Peters indicated the City has eight sirens, two of which are outdated and will not be replaced when they are no longer functional.  Peters also indicated that the six remaining sirens, which would be upgraded as per FCC regulations, provided greater coverage making the older sirens unnecessary.  In motion by Pfeifer, seconded by Zieman, Resolution No. 2012-76 entitled “Resolution Authorizing Purchase Of Equipment Needed To Upgrade City Emergency Warning System“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-76 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Geographical Information System Implementation – Public Works Director Giesking recommended purchasing software and hardware for implementation of a geographical information system (GIS) from Bolton and Menk, Inc. in the amount of $10,756.97 and retaining Bolton and Menk, Inc. to provide training and support for the system implementation in an amount not to exceed $15,000.  Giesking reported City staff, most likely interns, would collect data on water, wastewater and stormwater utility equipment and facilities and the information would be entered into the GIS system by Bolton and Menk, Inc. staff where it would be maintained and stored on their system ad integrated with the existing City mapping information Bolton and Menk.  Councilmember Zieman asked who would own the information and what would happen if the City changed engineering firms.  Giesking indicated that the City would have to pay Bolton and Menk, Inc. to retrieve the information from them because it would be maintained on their system.  In motion by Eichmann, seconded by Carlin, Resolution No. 2012-77 entitled “Resolution Authorizing Purchase Of Equipment And Engineering Services For Geographical Information System (GIS) Implementation“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-77 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Assessment Process Initiation –  Finance Director O'Connell recommended initiation of the assessment process for a number of unpaid charges.  O’Connell first recommended the assessment process be initiated for $51,062.37 in unpaid water charges by the owners of Green Valley trailer park.  O’Connell reported that the owners became delinquent in 2009 and the tenants had worked with legal aid attorneys to become “payor of record” on the utility account and the tenants had been paying the water bills in full since mid-2011 so that the water to the park would not be shut off.  City Administrator Prafke indicated he had had numerous contacts with the Green Valley ownership group and they were not flexible in coming to an agreement on payment of the outstanding charges.  O’Connell recommended a public hearing on the proposed assessments be held on July 9th.  In motion by Kvamme, seconded by Brand, Resolution No. 2012-78 entitled “Resolution Declaring Unpaid Charges For Municipal Utilities To Be Assessed And Ordering Preparation Of Proposed Assessment Against Green Valley LLP“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-78 is contained in the City Administrator’s book entitled Council Resolutions 19. 

In motion by Brand, seconded by Zieman, Resolution No. 2012-79 entitled “Resolution Calling For A Public Hearing Declaring Unpaid Charges For Municipal Utilities To Be Assessed Against Green Valley LLP“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-79 is contained in the City Administrator’s book entitled Council Resolutions 19. 

O’Connell also recommended initiation of the assessment process for $32,733.31 in unpaid utility bills, of which $15,324.54 was assessable.  O’Connell explained that if the utilities were in a renters name, the electric portion of the charges were not assessable.  If the utilities were in a property owner’s name, all of the bill would be assessable.  O’Connell also noted that the total amount that is non-assessable represents only .109% of total utility sales.  O’Connell also reported that once a bill becomes delinquent by three months, it is turned over to a collection agency and collection efforts continue until the statute of limitations expires.  In motion by Brand, seconded by Carlin, Resolution No. 2012-80 entitled “Resolution Declaring Unpaid Charges For Municipal Utilities To Be Assessed And Ordering Preparation Of Proposed Assessment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-80 is contained in the City Administrator’s book entitled Council Resolutions 19. 

In motion by Kvamme, seconded by Zieman, Resolution No. 2012-81 entitled “Resolution Calling For A Public Hearing Declaring Unpaid Charges For Municipal Utilities To Be Assessed“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-81 is contained in the City Administrator’s book entitled Council Resolutions 19. 

O’Connell recommended initiation of the assessment process for $42,753.80 in water and wastewater improvement projects charges.  O’Connell indicated that most of the property owners involved had already agreed to the assessments in writing, but four property owners had not and may object to the assessments.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2012-82 entitled “Resolution Declaring The Cost To Be Assessed And Ordering Preparation Of Proposed Assessment Of Water, Wastewater And Miscellaneous Improvements“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-82 is contained in the City Administrator’s book entitled Council Resolutions 19. 

In motion by Zieman, seconded by Brand, Resolution No. 2012-83 entitled “Resolution Calling For A Public Hearing On Proposed Assessments Of Water, Wastewater, And Miscellaneous Improvements“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-83 is contained in the City Administrator’s book entitled Council Resolutions 19. 

O’Connell recommended initiation of the assessment process for $635 in unpaid snow and weed removal charges.  In motion by Kvamme, seconded by Carlin, Resolution No. 2012-84 entitled “Resolution Declaring Unpaid Charges To Be Assessed And Ordering Preparation Of Proposed Assessment Of Miscellaneous Charges“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-84 is contained in the City Administrator’s book entitled Council Resolutions 19. 

In motion by Pfeifer, seconded by Carlin, Resolution No. 2012-85 entitled “Resolution Calling For Public Hearing On Assessment Of Miscellaneous Charges“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-85 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Business License Application –  City Administrator Prafke recommended approval of a temporary soft drink license for Kansas City BBQ.  Prafke indicated the background investigation found nothing that would prohibit issuance of the license.  In motion by Carlin, seconded by Eichmann, Resolution No. 2012-86 entitled “Resolution Approving New Temporary Business License Application“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-86 is contained in the City Administrator’s book entitled Council Resolutions 19. 

 

Reports

Mayor's Report – Mayor Strand reported on his recent activities which included attending Region Nine Development Commission budget and personnel meetings and attending Blues Fest.

Community Center Parking Lot – City Administrator Prafke reported City staff continued to work on finishing the maintenance at the Community Center parking lots.

Mayor's Task Force  - City Administrator Prafke indicated the next meeting of the Mayor's Task Force would include designs from the architects based on discussion at the second meeting.  Councilmember Carlin indicated several new and novel ideas had been discussed by the Task Force members.

City/School/Gustavus Meeting Schedule – City Administrator Prafke reminded Councilmembers of the June 13th meeting to be held at Gustavus in the President’s Dining Room at 6:30 p.m.

Goal Session Schedule – City Administrator Prafke also reminded Councilmembers of the next Goal Session which was scheduled for June 14th at 3:00 p.m. in the Governors' Room.

League of Minnesota Cities Conference – City Administrator Prafke noted that he would be attending the League of Minnesota Cities conference in Duluth along with Mayor Strand, Councilmember Pfeifer, and Councilmember Zieman the week of June 19th.

Municipal Pool Opening – City Administrator Prafke reported the pool was open and reminded the public of the family pass which was available for only $35.

Rain Barrel Program Update – Public Works Director Giesking reported the rain barrel program would end on June 15th and 75 rebates had been awarded.

Councilmember Kvamme questioned when the dog park would be opened.  Staff indicated approval has just been received from Le Sueur County for the fencing layout and signage and staff would begin installation of the fence in the near future.

 

There being no further business, a motion was made by Carlin, seconded by Brand, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:59 p.m.