Minutes of the August 27, 2012 City Council Meeting

Date: 
August 27, 2012

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on August 27, 2012.

A quorum present, Mayor Strand called the meeting to order at 7:02 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Eichmann, Carlin, Zieman, Brand, and Mayor Strand.  The following officials were present: City Administrator Prafke and City Attorney Brandt.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –   A motion was made by Kvamme, seconded by Zieman, to approve the minutes of the August 13, 2012 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the August 13, 2012 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda –  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2012-121 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-121 is contained in the City Administrator’s book entitled Council Resolutions 19.

Swift/Sumner Street Project Acceptance – Public Works Director Giesking recommended the Swift and Sumner Intersection Project be accepted and authorization be provided to make final payment to the contractor in the amount of $2,889.86.  Giesking noted the final cost of the project was $61,297.20 which was $2,201.20 over the bid price due to the need for additional bituminous patching.  Giesking also reported the project was being funded by stormwater funds.  In motion by Eichmann, seconded by Brand, Resolution No. 2012-122 entitled “Resolution Accepting The 2012 Swift And Sumner Intersection Improvement Project And Authorizing Final Payment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-122 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Fire Truck Bid Award – City Administrator Prafke recommended award of the bid for a replacement pumper truck for the Fire Department to Custom Fire Apparatus in the amount of $5348,946.  Prafke noted that although only one bid was received for the truck, several vendors were provided bid documents and the bid specifications were developed to allow for exceptions or modifications to the specifications.  Prafke indicated the truck would be funded by an equipment certificate which would be issued closer to the delivery date of the new truck to save interest costs.  Fire Chief Quade indicated the Truck Committee had worked with Custom Fire Apparatus on development of the specifications because the Department already has several trucks from Custom Fire and they were hoping to develop specs that would match the other trucks, but all of the specifications were written to allow for exemptions from the specs and Quade had personally spoken with the salesman from Heiman Fire to express disappointment and question why Heiman had not submitted a bid.    In motion by Kvamme, seconded by Zieman, Resolution No. 2012-123 entitled “Resolution Awarding Bid For Fire Pumper Truck“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-123 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Background Check Ordinance –  Police Chief Peters and City Administrator Prafke recommended adoption of an ordinance modifying the City Code in relation to background checks on applicants for City employment.  Chief Peters indicated the Bureau of Criminal Apprehension (BCA) audits the Police Department on a regular basis, and the BCA had expressed a desire to see changes in the City’s ordinance regarding background checks on City applicants so the City’s process was in line with BCA regulations for access of private data.  City Administrator Prafke stated the goal of the ordinance modification was to match the language in the ordinance to the process that has always been followed by the Police Department.  In motion by Carlin, seconded by Brand, Ordinance No. 8, Third Series entitled “An Ordinance Amending City Code Chapter 30 Article XI ‘Criminal Histories And Background Checks For Individuals Applying For Certain Positions’ And Adopting By Reference Saint Peter City Code Chapter 1 And Section 1-6 Which, Among Other Things, Contain Penalty Provisions“, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 8, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

Summary Ordinance Publication – City Administrator Prafke recommended authorization be provided for summary publication of the background check ordinance to save costs.  Prafke pointed out that summary publication was authorized in State Statute.  In motion by Eichmann, seconded by Zieman, Resolution No. 2012-124 entitled “Resolution Authorizing Publication Of The Title And Summary Of Ordinance No. 8, Third Series“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-124 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Tax Increment Financing Public Hearing Schedule – Shannon Sweeney of David Drown Associates recommended a public hearing be scheduled on October 8, 2012 regarding the development of Tax Increment Financing District No. 1-18.  Sweeney indicated the district would encompass the proposed development along Old Minnesota Avenue from Union Street to St. Julien Street and the taxes generated by redevelopment within the district would be used to fund public costs for infrastructure and other costs related to the developments.  Sweeney reported the district could be in place for up to twenty-six (26) years or until the expenses to be funded by the tax increment financing were paid.  Councilmember Kvamme questioned how the geographic boundaries of the district were determined.  Sweeney responded that increments can only be expended on property that is allowed in the development in the first place and that the properties must be deemed “substandard”, which among other things, means the cost to bring the properties up to code must exceed 15% of the replacement cost.  Sweeney noted that the City’s Building Official was inspecting all of the properties within the boundaries of the proposed district.

In motion by Eichmann, seconded by Zieman, Resolution No. 2012-125 entitled “Resolution Calling A Public Hearing On The Creation Of Tax Increment Financing District No. 1-18 And The Adoption Of A Tax Increment Financing Plan Relating Thereto“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-125 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Transit Grant Application – City Administrator Prafke recommended authorization be provided for submission of a grant application to the State of Minnesota Department of Transportation for operation of the City’s transit system.  Prafke indicated state funding, if approved, would be in the amount of $259,188 which is 80% of the total operating budget of $323,985 for 2013.  Councilmember Brand questioned how much revenue is received from fares. Prafke indicated it was in excess of $50,000.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2012-126 entitled “Resolution Authorizing Submission Of Transit Grant Application“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-126 is contained in the City Administrator’s book entitled Council Resolutions 19. 

City Assistance Request:  Oktoberfest – City Administrator Prafke recommended approval of the request from the St. Peter Ambassadors for City assistance with their Oktoberfest event.  Prafke noted the request was similar to that made in 2011 with the exception of moving the event to September 27th-29th; including a request for a parade similar to the St. Patricks’ Day parade; and the Ambassador’s providing the fencing to secure Parking Lot #5 as opposed to the City providing the fencing as was done the first year of the event.  In motion by Carlin, seconded by Brand, Resolution No. 2012-127 entitled “Resolution Approving Request For City Assistance For St. Peter Ambassadors’ Oktoberfest Event“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-127 is contained in the City Administrator’s book entitled Council Resolutions 19. 

 

Reports

Mayor's Report – Mayor Strand reported on his recent activities which included attending the Red Men Club State convention and Business After Hours at the Woolen Mill.

City/County Meeting – City Administrator Prafke reported the next City/County meeting was scheduled for August 29th at 3:30 p.m. at the Nicollet County Government Center.

Mayor's Task Force Meeting Schedule –   City Administrator Prafke noted the August 29th meeting of the Mayor's Task Force would be held at the Minnesota Square Park pavilion.

Goal Session Schedule – City Administrator Prafke reminded Councilmembers of the goal session scheduled for 3:00 p.m. on September 4th.

PAWS Walk/Dog Park Grand Opening – City Administrator Prafke reported the grand opening of the dog park will be scheduled immediately following the annual Providing Animals With Shelter Walk on October 6th.

Community Center Open House – City Administrator Prafke reminded Councilmembers and the public of the 10th anniversary open house at the Community Center on August 29th from 4-7 p.m.

 

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:46 p.m.