Minutes of the City Council Meeting

Date: 
February 27, 2012

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 27, 2012.

A quorum present, Mayor Strand called the meeting to order at 7:03 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Carlin, Kvamme, Brand, Zieman, and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Carlin, to approve the agenda as modified.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Eichmann, seconded by Carlin, to approve the minutes of the February 13, 2012 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the February 13, 2012 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Kvamme, seconded by Brand, Resolution No. 2012-20 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-20 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Refunding 2003 Wastewater Bonds – City Administrator Prafke presented the recommendation from Shannon Sweeney of David Drown Associates to refund approximately $1,920,000 in wastewater bonds that are currently at 4.25% and could be refunded for less than 3.5% resulting in a net interest savings of over $100,000.  Prafke noted the recommendation included selling the bonds through negotiated sale versus public bid due to the volatility in the interest rates and to reduce the risk of rates increasing between the times the bond rating was acquired and closing on the bonds.  Prafke noted the recommendation included purchasing a bond rating at a cost of $8,500 and that amount would not be recovered if the bond sale did not go through.  Mr. Sweeney arrived at the meeting and reviewed some of the terms of the recommendation which would include authorizing the Mayor and City Administrator to execute the bond sale documents only if the net savings on the issuance exceeded $100,000. 

Councilmember Zieman questioned the term of the issuance.  Sweeney indicated it would be through 2043 and noted that refunding on a bond term of this length was a unique opportunity that didn’t happen very often. Councilmember Kvamme asked what would happen to the issuance of the bond rating was not purchased. Sweeney indicated the deal would not happen because without the bond rating the interest rate would be about 1% higher and the hoped for savings would not be realized.  In motion by Brand, seconded by Eichmann, Resolution No. 2012-21 entitled “Resolution Approving Issuance Of Up To $1,920,000 In G.O. Refunding Bonds Subject To Approval Of Mayor And City Administrator And Ratification By City Council“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-21 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Animal Impound Contract – City Administrator Prafke recommended approval of a request by Kind Veterinary Clinic to update the City contract for animal impound services.  Prafke noted the modifications included a minimal price increase for boarding and euthanasia.  Prafke also pointed out that although Kind had not complied with terms of the contract which required six months’ notice for such a change, the Clinic works well with the City in providing animal services and it would be difficult to establish the services with an out of town Veterinarian.  Councilmember Pfeifer expressed his belief that Kind Vet Clinic does an excellent job of caring for the animals and their staff works hard to get animals adopted.  In motion by Pfeifer, seconded by Brand, Resolution No. 2012-22 entitled “Resolution Approving Execution Of Updated Animal Impound Contract“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-22 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Housing Study Update – Community Development Director Wille requested authorization to retain Community Partners Research (CPR) to prepare an updated housing study at a cost of $11,900, the cost of which was budgeted in the General Fund.  Wille indicated CPR had completed studies for the City in 1999, 2002 and 2005 and the study has been used distributed to staff, realtors, and developers.  Wille noted the updated study would include information and analysis from the 2010 decennial census and the study should be completed by June.  In motion by Zieman, seconded by Carlin, Resolution No. 2012-23 entitled “Resolution Authorizing Execution Of Contract With Community Partners, Research, Inc. For Completion Of Comprehensive Housing Study“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-23 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Sumner/Swift Street Intersection Repair Project Engineering – Public Works Director Giesking requested authorization for Bolton and Menk, Inc. to provide preliminary engineering work at a not to exceed cost of $7,200 for a project to reconstruct the intersection of Sumner and Swift Streets.  Giesking noted the work was budgeted as part of the annual repair of intersections experiencing problems with stormwater intake. Giesking also pointed out that the project would most likely include increasing the intake capacity and a higher curb in the northeast corner of the intersection to control stormwater overflow onto private property. Councilmember Pfeifer questioned how many intersections must still be repaired.  Giesking indicated there were quite a few, however some of the project, which are mostly located in the older sections of the community, would be less expensive than the ones requiring total reconstruction which would allow four or five to be done at a time.  In motion by Pfeifer, seconded by Zieman, Resolution No. 2012-24 entitled “Resolution Retaining Engineers To Prepare Plans, Specifications And Contract Documents And Receive Bids For A Project To Reconstruct The Intersection Of Sumner Street And Swift Street“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-24 is contained in the City Administrator’s book entitled Council Resolutions 18.  Councilmember Zieman wanted it noted that the project would be done at City cost and no private property owners would be assessed.

City Assistance Request:  St. Patrick’s Day Parade – City Administrator Prafke recommended approval of a request by the St. Peter Ambassador’s for City assistance for the St. Patrick’s Day Parade on March 17th to include parking restrictions along the parade route and staging area and Police and Public Works assistance for crowd and traffic control.  Prafke asked for a correction in the resolution to indicate that the parade starts at 3:00 p.m. and not 5:00 p.m.  In motion by Carlin, seconded by Brand, Resolution No. 2012-25 entitled “Resolution Authorizing City Services For St. Patrick’s Day Parade“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-25 is contained in the City Administrator’s book entitled Council Resolutions 18.  Councilmember Carlin expressed her belief that the “no parking” regulations were important to keep the parade route safe.   

Wastewater Policy Approval –  City Administrator Prafke recommended approval of a wastewater maintenance policy that would outline the maintenance goals, personnel actions, documentation efforts public education efforts, and other actions related to maintenance of the City’s wastewater system.  Prafke noted that adoption of the policy would save the City money in reduced insurance premiums which was the impetus for putting the normal City maintenance practices into a written policy.  In motion by Zieman, seconded by Eichmann, Resolution No. 2012-26 entitled “Resolution Adopting Wastewater Maintenance Policy“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-26 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Wastewater Treatment Plant Exterior Building Repair Project Bid Award – Public Works Director Giesking recommended awarding the bid for the Wastewater Treatment Plant Exterior Building Repair Project to KUE Contracting in the amount of $42,000 to be funded by wastewater funds.  Giesking reviewed the issues with moisture building up in the plant and seeping behind the brick exterior walls causing the mortar to crumble and indicated a sealant would be used to block out the accumulating moisture.  Giesking reported four bids had been received for the work and the substantially lower bid from KUE came because the firm is already doing working on a project at Gustavus and wouldn’t have mobilization costs.  Councilmembers questioned whether these would be ongoing repairs every few years and if the original building engineering had specified the wrong materials.  Giesking expressed his belief that the building materials were typically used in these conditions and that resealing the interior should control the moisture buildup.  In motion by Pfeifer, seconded by Zieman, Resolution No. 2012-27 entitled “Resolution Awarding Bid For Wastewater Treatment Facility Exterior Building Improvement Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-27 is contained in the City Administrator’s book entitled Council Resolutions 18. 

 

Reports

Mayor’s Reports – Mayor Strand reported on his recent activities which included attending a League of Minnesota Cities board meeting.

Storm Preparations – City Administrator Prafke reported City crews would most likely be pre-wetting streets in town beginning in the morning in preparation for the heavy snowfall that was predicted.  Prafke also encouraged residents to check with the City to see if a snow emergency was declared and encouraged residents to move vehicles off the roadway until plowing was completed.

 

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:45 p.m.