Minutes of the City Council Meeting

Date: 
March 12, 2012

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on March 12, 2012.

A quorum present, Mayor pro tem Eichmann called the meeting to order at 7:03 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Kvamme, Brand, and Zieman.  Absent were Councilmember Carlin and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Kvamme, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Kvamme, seconded by Pfeifer, to approve the minutes of the February 27, 2012 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the February 27, 2012 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Kvamme, seconded by Zieman, Resolution No. 2012-28 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-28 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Redistricting Plan Adoption – City Administrator Prafke presented the redistricting plan for the City’s ward and precinct boundaries. Prafke noted redistricting is mandated when Councilmembers are elected by wards or precincts and the wards are required to be split so that the population in each is as equal as practicable and the boundary lines must follow U.S. Census blocks.  Prafke also stated redistricting is done in year’s ending in “2” following the decennial census.  Prafke recommended the ward boundaries be shifted to move five census blocks from Ward 2 to Ward 1 with the proposed modification resulting in equal population between the wards.  Prafke also recommended a modification be made in the precinct boundary lines in Ward 1 to pull the population within two for each precinct.  Prafke also recommended no changes to the precinct boundaries in Ward 2 which would leave the population with a difference of 69 which was well within the 5% variance allowed by law.  In motion by Kvamme, seconded by Pfeifer, Ordinance No. 6, Third Series entitled, “An Ordinance Amending Saint Peter City Code Chapter 2 ‘Administration’, Article 1 ‘General’ And Section 2-3 ‘Ward And Precinct Boundaries’ And Adopting By Reference Saint Peter City Code Chapter 1 And Section 1-6 Which, Among Other Things, Contain Penalty Provisions“, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 6, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2.   Prafke pointed out that the redistricting would take effect on August 14, 2012 (state primary day) and all registered voters in the City would receive postal verification cards indicating where their polling place was located.

2012 Equipment Certificate Purchase – Police Chief Peters requested authorization to purchase two Dodge Charger vehicles from Lager’s, Inc. at a price of $24,416 each and an additional $4,000 per vehicle for transfer and installation of equipment and graphics on the vehicles.  Peters indicated funding was allocated in the 2012 equipment certificate for the purchase and the new vehicles would result in two higher mileage vehicles being transferred for use by staff in other City departments.  Councilmember Brand indicated the Dodge Chargers were considered very safe vehicles and relayed a story of a Police Officer involved in an accident in a Dodge Charger at 100mph and being able to walk away from the accident.  In motion by Pfeifer, seconded by Zieman, Resolution No. 2012-29 entitled “Resolution Approving 2012 Equipment Certificate Purchase“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-29 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Fire Department Radio System – Fire Chief Ron Quade and Fire Department Lieutenant Tom Roessler, Jr. addressed the Council to recommend Alpha Wireless be awarded the bid for purchase of 800 MHz radio systems for the Fire Department’s in Nicollet County.  Quade reminded Councilmembers that all the Departments had jointly applied for a grant to purchase the new narrow banded radios and $638,144 had been awarded which left 10% of the cost for each department to pay.  Quade also reported each of the Departments had requested payment of the 10% match by Nicollet County.  In motion by Zieman, seconded by Brand, Resolution No. 2012-30 entitled “Resolution Awarding Bid For Purchase Of Armer 800 MHz Radio Equipment For Area Fire Departments“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-30 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Revolving Loan Modification Request:  St. Peter Greenhouse – Community Development Director Wille presented the Economic Development Authority (EDA) recommendation to approve a request by Gerald and Diane Lunderberg to lower the monthly payments on their revolving loan to $150.  Wille reported the original note had a 3.5% interest rate and the note was secured by a mortgage on the property.  Wille also noted Lunderberg’s last payment was September of 2011, the balance on the loan was $3,383.33, and the Lunderberg’s were actively trying to sell the property.  A motion was made by Councilmember Zieman to reduce the interest rate on the loan to one percent (1%) to be consistent with the reduced interest rate provided for Brian Grey’s revolving loan payment modification earlier in 2012.  The motion died for lack of a second.

In motion by Kvamme, seconded by Brand, Resolution No. 2012-31 entitled “Resolution Modifying Terms Of Revolving Loan Previously Provided To Gerald And Diane Lunderberg“, was introduced.  Upon roll call, Councilmembers Pfeifer, Kvamme, Eichmann and Brand voting aye, Councilmember Zieman voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-31 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Phone System Switch Purchase –  City Administrator Prafke recommended authorization be provided for purchase from Computer Technology Systems in the amount of $23,973.87 for data switches and cables that will be used to activate the new VOIP phone system.  Prafke indicated the equipment would be funded by 2012 equipment certificate funds and general and utilities funds.  Prafke also pointed out that the phone system purchase was $33,000 under the original budget.  In motion by Kvamme, seconded by Pfeifer, Resolution No. 2012-32 entitled “Resolution Approving Unbudgeted Purchase Of Phone System Switches“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-32 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Revolving Loan Modification Request:  Traverse des Sioux Garden Center – Community Development Director Wille presented the Economic Development Authority (EDA) recommendation to approve a request by Lydell and Joy Struck to eliminate the balloon payment on their revolving loan and allow them to pay the monthly payment amount of $506.31 until the note is paid in full.  Wille reported the original note was secured by a mortgage on the property and the Struck’s were current on their payments.  Wille also pointed out that in 2009 Dranttel Street was improved resulting in a yearly assessment to the Garden Center property in the amount of $4,500.   Councilmember Zieman questioned the length of the assessment and Wille indicated it was for 15 years.  A motion was made by Zieman to reduce the interest rate on the loan to one percent (1%) to be consistent with the reduced interest rate provided for Brian Grey’s revolving loan payment modification earlier in 2012.  The motion died for lack of a second.

In motion by Kvamme, seconded by Pfeifer, Resolution No. 2012-33 entitled “Resolution Modifying Terms Of Revolving Loan Previously Provided To Previously Provided To Lydell And Joy Struck“, was introduced.  Upon roll call, Councilmembers Pfeifer, Kvamme, Eichmann and Brand voting aye, Councilmember Zieman voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-33 is contained in the City Administrator’s book entitled Council Resolutions 18.

Rain Barrel Program –  Water Superintendent Moulton provided information on the proposed rain barrel program and the proposed rebate program that would provide a $25 utility bill rebate to customers who purchase a rain barrel costing $80 or more from four participating Saint Peter retailers.  Moulton stated the rain barrel program would save 1,300-1,500 gallons of water.  Moulton indicated the program period would be April 1, 2012 through May 31, 2012 and each customer would be allowed up to two rebates, with the program being limited to the first 100 rebates.  City Administrator Prafke indicated the program was being offered as a pilot program and the funding ($2,500) could be adjusted if the program was very successful and more barrels were purchased.  Prafke also pointed out that use of the rain barrels would help lessen the negative impact of pollutants on the Minnesota River.   In motion by Brand, seconded by Zieman, Resolution No. 2012-34 entitled “Resolution Establishing Rain Barrel Program And Establishing Funding For Rebate Program“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-34 is contained in the City Administrator’s book entitled Council Resolutions 18. 

 

Reports

Street Sweeping – Water Superintendent Moulton reported on spring street sweeping which was able to take place earlier than normal due to the mild weather. City Administrator Prafke indicated City staff was documenting the amount of materials collected by the sweeper to compare with the amount of sand that was used during the winter.

Return Active Duty Employee To Full-Time Status – City Administrator Prafke reported Fire Department Maintenance Engineer Jim Neary had returned from active military duty and would return to full-time employment with the City on April 2nd.  Prafke also noted the employment of Temporary Maintenance Engineer Jeff Moe would end on April 3rd.

Daycare Task Force Update – City Administrator Prafke reported the Daycare Task Force had conducted regular meetings and results should be in place and made public in the next few months.

 

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:51 p.m.