Minutes of the City Council Meeting

Date: 
March 26, 2012

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on March 26, 2012.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Carlin, Eichmann, Kvamme, Brand, Zieman, and Mayor Strand.  Absent was Councilmember Pfeifer.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Eichmann, seconded by Carlin, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Kvamme, seconded by Zieman, to approve the minutes of the March 12, 2012 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 12, 2012 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Eichmann, seconded by Kvamme, Resolution No. 2012-35 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-35 is contained in the City Administrator’s book entitled Council Resolutions 18.  Councilmember Kvamme questioned who had donated the cost of the Library countertops.  City Administrator Prafke indicated the donation came from the Carl and Verna Schmidt Foundation.

Refunding Of 2003C Rural Redevelopment Loan Ratification – City Administrator Prafke recommended the Council ratify the negotiated sale of refunding bonds as provided for in a Council resolution from February 27, 2012.  Prafke reminded Councilmembers that the earlier resolution allowed for negotiated sale of the bonds if the net savings would be at least $100,000.  Prafke reported the interest rate received was 3.677% and the net savings would be $100,048.44.  Prafke also directed Council attention to the Standard and Poor’s rating that was purchased for the bond issuance and which affirmed the City’s A+ credit rating and upgraded the management status to “good”.  Councilmember Kvamme questioned how the Standard and Poor’s ratings were determined.  Prafke indicate the organization contacts the City for a lengthy conference call with the City Administrator and Finance Director and they thoroughly research the City’s financial state including review of City financial documents and audits.  In motion by Carlin, seconded by Zieman, Resolution No. 2012-36 entitled “Resolution Providing For The Issuance And Sale Of $1,890,000 General Obligation Sewer Revenue Refunding Bonds, Series 2012A And Pledging For The Security Thereof Net Revenues“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-36 is contained in the City Administrator’s book entitled Council Resolutions 19.  Prafke also noted that the resolution provided in the Council packet was a draft resolution and the final resolution, with all the blanks filled in, would be provided for signature by City officials by the City’s bond counsel when the sale of the bonds is finalized.

Gault Street (Hallett’s Park) Detention Basin Bid Award – Water Superintendent Moulton requested award of the bid for the Gault Street (Hallett’s Park) Detention Basin Project to Rehnelt Excavating in the amount of $37,466.40.  Moulton reported the bid was the lowest of five bids received and Rehnelt had performed similar work for the City in the past.  Councilmember Kvamme asked where the water comes from that is in the basin.  Moulton indicated the stormwater was from a large area in the northwest quadrant of the community including Summit Park and Standard Subdivision and that the water is mostly contained in the pond, but during 100 year rain events, there can be overflow of the stormwater into Hallett’s Pond.  Moulton also pointed out that the water levels in the area are quite low at this time which resulted in lower bids because the contractors could see the needed repairs.  City Administrator Prafke pointed out that the low bid was substantially below the engineer’s estimate for the project.  In motion by Brand, seconded by Carlin, Resolution No. 2012-37 entitled “Resolution Awarding Bid For 2012 Gault Street (Hallett’s Park) Detention Basin Storm Water Improvement Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-37 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Community Center Parking Lot Fog Seal Project – City Administrator Prafke began discussion by asking for leeway to modify the proposed resolution to show that quotes were received for the project rather than bids as indicated in the draft resolution.  Water Superintendent Moulton recommended accepting the quote from Caldwell Asphalt in the amount of $4.16 per gallon applied (approximately $7,626 total cost) for sealing the Community Center parking lots.  Moulton reported that quotes were received in 2010 for the project, but the work was never completed at that time when the contractor ran out of materials.  Prafke indicated the project would be funded by Community Center reserves.  In motion by Zieman, seconded by Kvamme, Resolution No. 2012-38 entitled “Resolution Accepting Quote For Fog Sealing Of The Community Center Asphalt Parking Lot“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-38 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Public Works Copier Purchase – City Administrator Prafke recommended approval of an unbudgeted purchase of a replacement copier for the Public Works Department from Copier Business Solutions in the amount of $7,641.56.  Water Superintendent Moulton indicated the copier was the main copier for Public Works and the machine had been experiencing mechanical problems for a long time and was no longer repairable. Councilmembers questioned the warranty period on new machines versus refurbished machines and Prafke indicated the warranty on a new copier was twice as long as a refurbished copier.  In motion by Zieman, seconded by Carlin, Resolution No. 2012-39 entitled “Resolution Approving Unbudgeted Purchase Of Copier For Public Works Department“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-39 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Equipment Certificate Debt Issuance – City Administrator Prafke recommended awarding the bid for the 2012 equipment certificate to First National Bank.  Prafke noted First National had submitted the lowest cost of the three bids received with interest costs of $18,936 over the five year life of the issuance.   In motion by Eichmann, seconded by Kvamme, Resolution No. 2012-40 entitled “Resolution Awarding The Sale Of $240,000 General Obligation Equipment Certificates Of Indebtedness For 2012; Fixing The Form And Specifications Thereof; And Providing For Their Payment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-40 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Mayor's Task Force Member Appointment – City Administrator Prafke presented the recommendation for members on the Mayor's Task Force which included community volunteers, stakeholder representatives, community organization representatives, Parks and Recreation Advisory Board members, City staff and each member of the City Council.  Prafke asked that Dan Welp be added to the resolution as the representative from the St. Peter Jaycees.  In motion by Carlin, seconded by Eichmann, Resolution No. 2012-41 entitled “Resolution Appointing Members To Mayor’s Pavilion Task Force“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-41 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Mayor's Task Force Architect Selection – City Administrator Prafke presented the resolution which provides for the architectural firm of Oleson + Hobbie to work with the Mayor's Task Force for a fee of $2,450. Prafke indicated the Task Force would have approximately 3-4 meetings and the architectural costs would be funded by General Fund reserves.  In motion by Zieman, seconded by Brand, Resolution No. 2012-42 entitled “Resolution Retaining Architectural Firm To Work With Mayor’s Pavilion Task Force“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-42 is contained in the City Administrator’s book entitled Council Resolutions 19. 

City Assistance Request:  Relay For Life –  City Administrator Prafke recommended approval of a request by the organizers of the American Cancer Society Relay For Life for City assistance with their event on June 16th.  Prafke indicated the organizers had asked to relocate the event to Gorman Park for 2012 to provide easier access to the Community Center in the event of inclement weather.  Prafke also noted that a section of South Fifth Street between Grace Street and Mulberry Street would be closed overnight to allow parking of campers associated with the event.  Councilmembers expressed some concern about closing the street in front of the neighboring churches.  Prafke indicated the event organizers were required to visit with the churches and the roadway would be reopened early Saturday morning as event cleanup takes place.  In motion by Carlin, seconded by Eichmann, Resolution No. 2012-43 entitled “Resolution Authorizing City Assistance For Relay For Life Event“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-43 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Business License Applications – City Administrator Prafke recommended approval of license applications for tobacco and 3.2 off-sale beer licenses for Victor de Jesus Virula dba La Mexicana Market #1.  Prafke indicated the background information had found nothing that would prohibit issuance of the licenses.  In motion by Kvamme, seconded by Zieman, Resolution No. 2012-44 entitled “Resolution Approving Business License Applications“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-44 is contained in the City Administrator’s book entitled Council Resolutions 19. 

 

Reports

Women’s History Month Proclamation – Mayor Strand proclaimed March as “Women’s History Month” in the community.

Mayor Strand thanked Councilmembers Carlin and Eichmann for serving as Mayor pro tem during his recent absences and thanked Councilmembers Brand and Zieman for taking his place in the St. Patrick’s Day parade.

Mayor’s Reports – Mayor Strand reported on his recent activities which included attending Business After Hours and a meeting of the Sister City Committee.

APPA Legislative Rally –  Mayor Strand and Councilmember Carlin reported on their attendance at the American Public Power Association legislative rally held in Washington, D.C. and their meetings with Minnesota elected officials on tax exempt financing, power marketing administration and railroad reform.

Parks Opening Date –  City Administrator Prafke reminded residents that although the weather had been unseasonably warm, the official opening dates of the City’s parks is not until May 1st.  Prafke indicated the weather could still turn cold and keeping the restroom facilities closed would protect the pipes from freezing.  Prafke also noted that staff will continue to monitor weather conditions and the opening date may be revised if possible.

Dog Park –  City Attorney Brandt reported Le Sueur County had voted to approve the lease for the dog park property east of the Minnesota River and once repairs are made to a culvert in the area the dog park would be established. 

 

There being no further business, a motion was made by Carlin, seconded by Brand, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:55 p.m.