Minutes of the April 9, 2012 City Council Meeting

Date: 
April 9, 2012

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on April 9, 2012.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Carlin, Pfeifer, Kvamme, Brand, and Mayor Strand.  Absent was Councilmember Eichmann.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.  Councilmember Zieman arrived late.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Kvamme, seconded by Brand, to approve the minutes of the March 26, 2012 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 26, 2012 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Carlin, Resolution No. 2012-45 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-45 is contained in the City Administrator’s book entitled Council Resolutions 19.

Police Radio Purchase – Police Chief Peters provided extensive information on the purchase of 800 MhZ trunked radios to be used by the Police Department.  Peters explained that the directive for emergency responders to switch to the 800 MhZ system came about after the September 11th terrorist attacks when emergency responders did not have interoperability in their communication systems.  Peters indicated that all jurisdictions would be able to communicate with each other on the new narrow banded system and the current radio spectrum used by emergency responders could then be turned over for use by the private sector. Peters also noted that a tower for the 800 system backbone, which was constructed by the State of Minnesota, was installed at the Regional Treatment Center and redundancy has been built in to the system.  Peters pointed out that the new system would be nearly impossible to overload in the event of a major incident and it was encrypted which prevented individuals with scanners from listening to the radio traffic. 

Councilmember Zieman arrived at 7:14 p.m.

Councilmembers questioned whether further upgrades would be needed and how staff will be trained.  Peters indicated the City’s outdoor sirens would also need the radio upgrade at a cost expected to be $18,000 and there would be some additional computer upgrades that would be handled by City staff.  Peters also noted staff had already received training on the new system.

Peters indicated the radios and related equipment would be purchased from Alpha Wireless and Computer Technology Services in Mankato at a cost of $62,575.43 with funding from the General Fund, 2011 Equipment Certificate, and 2012 Equipment Certificate.

In motion by Pfeifer, seconded by Kvamme, Resolution No. 2012-46 entitled “Resolution Authorizing Purchase Of 800 MhZ Trunked Radio Equipment For Police Department“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-46 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Traffic Safety Grant Acceptance – Police Chief Peters requested formal acceptance of $5,000 in grant funds from the Minnesota Department of Public Safety “Toward Zero Deaths” program.  Peters indicated the grant award was based on exemplary traffic safety efforts by the Saint Peter Police Department and the funds would be used for two portable radar units, one emergency light bar, and one siren for a squad car.  Peters recognized Community Service Officer Malinda Meyer and Police Officer Jay Link for their efforts in documentation and promotion of the Department’s traffic safety program.  In motion by Brand, seconded by Pfeifer, Resolution No. 2012-47 entitled “Resolution Authorizing Acceptance Of A Traffic Safety Grant“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-47 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Assessment Policy Modification – City Administrator Prafke recommended adoption of an updated assessment policy.  Prafke explained that the policy had been reviewed by the Council on three separate occasions and modifications were being recommended to provide clarification to some of the language and to provide additional definitions.  Prafke also pointed out that additional discussion would take place in the future on modifying the regulations related to corner lots and Municipal State Aid streets.   In motion by Zieman, seconded by Carlin, Resolution No. 2012-48 entitled “Resolution Approving Updated Assessment Policy“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-48 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Pool Job Descriptions – City Administrator Prafke recommended adoption of position descriptions for Swimming Pool Manager and Swimming Pool Maintenance Worker.  Prafke noted the descriptions did not contain pay equity points as neither of the positions worked enough hours in a year to qualify.  In motion by Kvamme, seconded by Carlin, Resolution No. 2012-49 entitled “Resolution Establishing Position Descriptions For The Positions Of Swimming Pool Manager And Swimming Pool Maintenance Worker“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-49 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Golf Cart Permit Application – City Administrator Prafke recommended approval of an application by Linda Jay Wilde for a golf cart/four wheeled vehicle permit.  Prafke indicated the application was the second one received and the permit would allow the applicant to operate such a vehicle on certain City streets but not County or State roadways or City trails.  Prafke pointed out that the applicant is not a resident of the City and staff was unsure how she would drive into town without driving on a County or State roadway.  Councilmember Pfeifer questioned whether the vehicle would have to be equipped with lights and turn signals and Prafke indicated in the affirmative.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2012-50 entitled “Resolution Approving Permit For Use Of Four Wheeled Vehicle Or Golf Cart On City Streets“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-50 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Post-Issuance Compliance Policies and Procedures – City Administrator Prafke recommended adoption of policies and procedures related to post-issuance compliance regulations for tax exempt municipal bonds as suggested by the City’s bond counsel.  Prafke noted that staff was already following the procedures as proposed, but the IRS encourages adoption of written policies to ensure the issuance maintains a tax free status.  In motion by Kvamme, seconded by Carlin, Resolution No. 2012-51 entitled “Resolution Establishing Procedures And Policies Related To Post-Issuance Compliance Under The Internal Revenue Code Upon The Issuance Of Governmental Bonds“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-51 is contained in the City Administrator’s book entitled Council Resolutions 19. 

 

Reports

Arbor Day/Month Proclamation – Mayor Strand proclaimed April 27th and April, 2012 as “Arbor Day” and “Arbor Month” in the community.

Severe Weather Awareness Week – City Administrator Prafke reminded everyone that April 16-20, 2012 had been designated as “Severe Weather Awareness Week” in Minnesota and storm sirens would be tested at 1:45 p.m. and 6:55 p.m. on April 19th.  Prafke indicated reminders of the test day would be provided on the City’s Facebook page. 

Parks Opening – City Administrator Prafke reported the City’s parks had been opened over the weekend.

Fire Department Radio System Matching Funds – City Administrator Prafke reported Nicollet County had decided to fund the matching fund requirement for the Fire Department 800 MhZ  radio system grant. 

Donation – Public Works Director Giesking reported Lions Club International had donated 13 trees for planting in Gault Park and local club members would plant the trees on April 14th.

Mayor's Task Force – City Administrator Prafke informed the Council that information for Mayor's Task Force members had been mailed this week and reminded everyone of the first meeting on April 25th.

Sister City Visit – Councilmember Carlin reported on her recent trip to Saint Peter’s Sister City Petatlan Mexico with a group of Gustavus students and staff.

 

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:54 p.m.