Minutes of the City Council Meeting

Date: 
June 25, 2012

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 25, 2012.

A quorum present, Mayor Strand called the meeting to order at 7:02 p.m.  The following members were present:  Councilmembers Carlin, Pfeifer, Kvamme, Eichmann, Zieman, Brand, and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Zieman, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Eichmann, seconded by Carlin, to approve the minutes of the June 11, 2012 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the June 11, 2012 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Public Hearing:  RPUD Definition Modification – Mayor Strand opened the public hearing on modification of the zoning code to redefine “Residential Planned Unit Development” at 7:03 p.m.  Community Development Director Wille relayed the Planning and Zoning Commission recommendation to change the definition of a Residential Planned Unit Development (RPUD) to include a lot two acres in size that is owned by a single owner.  Wille also reported the definition would follow tax increment financing definitions of substandard properties and specified that the substandard properties would need to have existed on the property within the previous five year period to qualify any proposed development as a RPUD.  Wille reported his office had received no written comments for or against the change.  Councilmember Kvamme pointed out that the proposed City Code change was not being requested specifically to allow for development on the old hospital site and the change was being requested to enhance redevelopment efforts in older sections of the community.  There being no further speakers, the public hearing was declared closed at 7:08 p.m.

Consent Agenda – In motion by Eichmann, seconded by Brand, Resolution No. 2012-87 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-87 is contained in the City Administrator’s book entitled Council Resolutions 19.

2011 Audit Presentation and Acceptance –   Jim Eichten, Managing Partner of the City’s audit firm of Malloy, Montague, Karnowski and Radosevich, Inc, presented his findings of the audit of the City’s 2011 financials. Eichten reviewed what the law requires to be included in an audit and his findings.  Eichten reported he had issued an unqualified opinion with findings related to a lack of segregation of duties which is common among cities of Saint Peter’s size; and a finding related to federal grant funds where the City did not expend funds prior to receiving the grant money.  Eichten indicated the City compensates with internal controls for the segregation of duties finding and staff will follow federal grant regulations in the future.  Eichten stated City staff does a good job of adhering to the budgets and the City was showing an improvement in the overall financial position and administration was doing an excellent job of forecasting the City’s financial needs and budgeting accordingly.  Eichten also reviewed all the revenues and expenditures in the General Fund and the enterprise funds and expressed concern over the water fund which had experienced a significant drop in income.  Eichten encouraged the Council and staff to play close attention to the fund which had debt related to the new water plant and new water wells.  Councilmember Zieman asked if there was anything Eichten recommended the City do differently and Mr. Eichten replied the City’s Finance Department does an excellent job of monitoring financial needs and suggested that the Council be aware that the biggest element to consider is management of the City’s debt.  Mr. Eichten reiterated that the audit was a “very good financial report”.  In motion by Kvamme, seconded by Brand, Resolution No. 2012-88 entitled “Resolution Accepting 2011 Financial Statements Together With Independent Auditor’s Report“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-88 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Zoning Modification:  RPUD –   Community Development Director Wille presented the Planning Commission recommendation to modify the City Code by redefining the requirements for a Residential Planned Unit Development.  In motion by Kvamme, seconded by Pfeifer, Ordinance No. 7, Third Series entitled “An Ordinance Amending Saint Peter City Code, Chapter 24 ‘Land Use Regulations’ And Section 24-506, ‘General Provisions’ To Reduce The Minimum Size Of A Residential Planned Unit Development From Five (5) Acres To Two (2) Acres When Properties Are being Redeveloped“, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 7, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

Request For City Assistance:  Fourth of July –  City Administrator Prafke recommended approval of a request from the Chamber of Commerce for City assistance with the Fourth of July event.  Prafke noted that the cost to the City was approximately $7,500 and the request included a new service of having Public Works staff haul the barbeque pit from Public Works to the park and back.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2012-89 entitled “Resolution Authorizing City Assistance For Fourth Of July Event“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-89 is contained in the City Administrator’s book entitled Council Resolutions 19. 

North Interceptor Sewer Project –  Public Works Director Giesking recommended Bolton and Menk, Inc. be retained to prepare plans and specifications and receive bids for the first phase of a project to repair 4,900’ of the North Interceptor Sewer.  Giesking noted that substantial inflow and infiltration was occurring when river levels reached an elevation of 747’ and because there was such an extensive amount of pipe involved the project would be broken into five different phases.  Giesking indicated Bolton and Menk could prepare the preliminary engineering work for a not to exceed fee of $14,000.  Giesking also pointed out that some of the repairs may include lining the pipe, replacing manholes, or having to make an open cut on Highway 169 which would be done in coordination with other planned highway work to minimize disruption.   In motion by Brand, seconded by Carlin, Resolution No. 2012-90 entitled “Resolution Authorizing Engineer To Prepare Plans And Specifications And Receive Bids For North Interceptor Sewer Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-90 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Substation Entrance Project Quotes –   Public Works Director Giesking recommending accepting the low quote ($26,997) submitted by Kent Kassulke for construction of a concrete access on the south side of the main substation.  Giesking indicated the new access was required to ensure access of equipment in the event the 45 year old transformer located on the south end of the substation were to fail.  In motion by Pfeifer, seconded by Brand, Resolution No. 2012-91 entitled “Resolution Accepting Quote For Construction Of Concrete Access To Front Street Substation“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-91 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Seal Coat Bid Award – Public Works Director Giesking recommended awarding the bid for the 2012 seal coat project to Caldwell Asphalt in the amount of $2.91 per gallon of oil applied.  Giesking noted the price bid was substantially higher than in 2011 and would limit the amount of seal coating that could be done to 96 blocks for a total expenditure of $147,000.   In motion by Zieman, seconded by Eichmann, Resolution No. 2012-92 entitled “Resolution Awarding Bid For 2012 Seal Coat Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-92 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Assignment Of Lease For 430 Ritt Street Property –  Community Development Director Wille recommended approval of a request to assign the City’s lease for the property at 430 Ritt Street with Jari, USA to Peter D. Jones.  Wille reported that Jari wished to sell their business to Mr. Jones and the terms of the original lease require Council approval for assignment.  Wille indicated the terms of the three year lease would not be changed and indicated the Economic Development Authority would be asked to ratify the Council action (versus the EDA acting on the request first) in an effort to expedite the sale of the property.    In motion by Pfeifer, seconded by Carlin, Resolution No. 2012-93 entitled “Resolution Authorizing The Assignment Of Jari, USA’s Lease Of The 430 Ritt Street Property To Peter D. Jones“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2012-93 is contained in the City Administrator’s book entitled Council Resolutions 19. 

 

Reports

Mayor's Report – Mayor Strand reported on his recent activities which included attending Region Nine Development Commission meetings on the 2012 budget; attending the Council Goal Session; and attending the annual League of Minnesota Cities conference in Duluth.  Strand also commented on the “Last Man’s Club” which had been established by the American Legion and VFW for Vietnam era veterans.

League of Minnesota Cities Conference – City Administrator Prafke reported the theme of the annual League of Minnesota Cities conference had focused on how to strategically view a community for the future.

City/School/Gustavus Meeting – Councilmember Kvamme reported on the discussion at the last City/School/Gustavus meeting which included extensive discussion on shared facilities and blue sky thinking.

Goal Session Schedule – City Administrator Prafke reported discussion at the June 14th goal session included looking forward and setting priorities and goals for downtown, north end development and residential development.  Councilmember Kvamme commented on the good food which was from the City Grille restaurant.

City Administrator Prafke reminded Councilmembers of the retirement party for MNDOT District 7 Engineer Jim Swanson.

Councilmember Brand reported on his attendance at the meeting with businesses in the area of Union Street/Highway 169.

 

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 8:37 p.m.