City Council Minutes of November 13, 2017

Date: 
November 13, 2017

MINUTES OF THE CITY COUNCIL MEETING

NOVEMBER 13, 2017

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on November 13, 2017.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Carlin, Pfeifer, Kvamme, Grams, Parras, and Mayor Zieman.  Absent was Councilmember Brand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Parras, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Parras, seconded by Carlin, to approve the minutes of the October 23, 2017 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the October 23, 2017 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

A motion was made by Kvamme, seconded by Grams, to approve the minutes of the November 9, 2017 special City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the November 9, 2017 special City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Carlin, seconded by Parras, Resolution No. 2017-171 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-171 is contained in the City Administrator’s book entitled Council Resolutions 21.

2016 Traverse Acres (now Green) Subdivision Street and Utility Improvement Project – Public Works Director Moulton requested formal acceptance of the 2016 Traverse Acres (now Green) Subdivision Street And Utility Improvement Project which had been completed by Kuechle Underground Inc. as per the contract plans and specifications.  Moulton noted one change order to the project led to a final project cost of $1,757,938.48.  Moulton also requested authorization be given to make final payment to the contractor in the amount of $101,444.87.  In motion by Carlin, seconded by Kvamme, Resolution No. 2017-172 entitled “Resolution Accepting 2016 Traverse Acres Subdivision Street And Utility Improvements Project And Authorizing Final Payment To Kuechle Underground“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-172 is contained in the City Administrator’s book entitled Council Resolutions 21.

2010 Electric Revenue Bond Refinancing – Shannon Sweeney, representing David Drown Associates, presented a recommendation to the Council for refinancing of the 2010C Electric Revenue Bond in an effort to save over $252,000 over the remaining life of the bonds.  Sweeney indicated that the refinance issuance, with a competitive interest rate of 2.5%, did not require a bond rating, would be done through a placement agent versus an underwriter, and would be less work for his firm all of which resulted in lower than normal issuance costs and additional savings.   Sweeney also pointed out that the term of the bonds would not change, but the City would be paying $26,000 less in bond payments each year. 

Councilmember Kvamme questioned whether an option to the refinancing would be to make the same payments each month and pay off the debt 12-18 months earlier.  Sweeney admitted that was one option, but having even savings over the remaining term of the issuance was the recommendation from staff.  City Administrator Prafke also noted that $26,000 per year in savings was negligible with a multi-million dollar budget.

Councilmember Parras questioned whether the annual savings could equate to a rate reduction.  City Administrator Prafke noted that any change to utility rates was a Council decision, but $26,000 split over 4,000 electric meters would not impact customers much.

Mayor Zieman thanked Mr. Sweeney for his work on behalf of the City.

In motion by Grams, seconded by Parras, Resolution No. 2017-173 entitled “Resolution Relating To A $3,360,000 Electric Revenue Refunding Bond, Series 2017D, Authorizing The Issuance, Awarding The Sale, Fixing The Form And Details, Providing For The Execution And Delivery Thereof And Security Therefor“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-173 is contained in the City Administrator’s book entitled Council Resolutions 21.

2017 Canvass of General Election Results – With one correction to a typo in the draft resolution City Administrator Prafke recommended acceptance of the results from the general election held on November 7, 2017.  In motion by Pfeifer, seconded by Grams, Resolution No. 2017-174 entitled “Resolution Canvassing 2017 Municipal Election Returns“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-174 is contained in the City Administrator’s book entitled Council Resolutions 21.

Unpaid Utility Charge Assessment Process – City Administrator Prafke recommended approval be provided for initiation of the assessment process for unpaid utility charges totaling $15,068.19; $7,377.55 of which were assessable.  Prafke noted the two actions being recommended includes calling for preparation of the assessment roll and scheduling a public hearing on the proposed assessment for November 27, 2017.  Councilmembers questioned what was considered “unassessable” and Prafke noted State law does not allow for assessment of electric utilities for renters and City policy calls for writing off of unpaid charges for bankruptcies and deaths in certain situations.

In motion by Kvamme, seconded by Parras, Resolution No. 2017-175 entitled “Resolution Declaring Unpaid Charges For Municipal Utilities To Be Assessed And Ordering Preparation Of Proposed Assessment“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-175 is contained in the City Administrator’s book entitled Council Resolutions 21.

In motion by Grams, seconded by Parras, Resolution No. 2017-176 entitled “Resolution Calling For A Public Hearing Declaring Unpaid Charges For Municipal Utilities To Be Assessed“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-176 is contained in the City Administrator’s book entitled Council Resolutions 21.

Unpaid Miscellaneous Charge Assessment Process – City Administrator Prafke recommended approval be provided for initiation of the assessment process for miscellaneous charges for which either the property owner had previously signed a waiver of assessment for improvements like replacement of water or sewer lines, or for unpaid miscellaneous charges for weed mowing or snow removal.  Prafke again noted two actions were recommended including calling for preparation of the assessment roll and scheduling a public hearing on the proposed assessment for November 27, 2017.  In motion by Carlin, seconded by Parras, Resolution No. 2017-177 entitled “Resolution Declaring Unpaid Charges To Be Assessed And Ordering Preparation Of Proposed Assessment Of Miscellaneous Charges“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-177 is contained in the City Administrator’s book entitled Council Resolutions 21.

In motion by Kvamme, seconded by Parras, Resolution No. 2017-178 entitled “Resolution Calling For Public Hearing On Assessment Of Miscellaneous Charges“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-178 is contained in the City Administrator’s book entitled Council Resolutions 21.

Public Access Contract – City Administrator Prafke recommended execution of a contract for the provision of public access production services with Tony Peregrin to replace the expired contract with True Façade.  Prafke noted the terms of the contract were the same.  Councilmember Parras questioned whether the contract specified a termination timetable.  Prafke noted termination could be provided with sixty (60) days written notice.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2017-179 entitled “Resolution Authorizing Execution Of Production Services Contract Between The City And Tony Peregrin“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-179 is contained in the City Administrator’s book entitled Council Resolutions 21.

Traverse des Sioux (TdS) Regional Library Services Contract – City Administrator Prafke recommended approval be provided for execution of six different library services contracts with the Traverse des Sioux Library Cooperative.  Prafke noted the contracts had previously been two larger contracts, but stated TdS had decided to separate the two contracts into six more “issue specific” contracts.  Prafke also noted the total cost for the services was an increase of $1,700, but noted that should the Council not execute the contracts, the Library would be unable to provide the services in-house without additional staff.  Councilmember Parras, who is also a member of the Library Board, reported that previous issues with services provided by TdS had only been corrected through pressure from Library staff and board members.  Parras also noted that the recent changes within the TdS staff had resulted in improved service provision to the City.  In motion by Parras, seconded by Carlin, Resolution No. 2017-180 entitled “Resolution Approving Execution Of Library Services Contracts With Traverse Des Sioux Library System“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-180 is contained in the City Administrator’s book entitled Council Resolutions 21.

Reports

Mayor’s Report – Mayor Zieman encouraged the public to participate in the Chamber of Commerce’s Snowflake Celebration on November 18th.

Minnesota River Valley Transit Retreat – Councilmembers Carlin and Grams reported on discussion at the Minnesota River Valley Transit Board retreat which included long-term planning and future partnerships.

Council Finance Committee Meeting – City Administrator Prafke reminded Finance Committee Members Carlin, Kvamme, and Zieman of the November 20th Finance Committee meeting to review the proposed 2018-2019 legal services contract.

City Administrator Evaluation Update – City Attorney Brandt reviewed the closed session conducted at the November 6, 2017 workshop session regarding the annual City Administrator evaluation and noted City Administrator Prafke had improved scores over the prior year.

City Administrator Prafke reported the Goal Session report had been passed out prior to the meeting and would be included in the packet for the November 27, 2017 regular meeting.

Mayor Zieman wished all a Happy Thanksgiving.

Closed Session – City Administrator Prafke requested three closed sessions as authorized by State Statute to discuss an offer to purchase City owned property at the southeast corner of the South Washington Avenue/South Third Street intersection and union contract negotiations for the Police Officers and Communications Technician (Dispatchers) unions.  In motion by Kvamme, seconded by Carlin, Resolution No. 2017-181 entitled “Resolution Calling For Closed Sessions“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2017-181 is contained in the City Administrator’s book entitled Council Resolutions 21.

The Council adjourned the regular session at 8:04.  The Council adjourned to closed session in the Traverse des Sioux Room of the Community Center at 8:11 p.m. to discuss the proposal to purchase City owned land.  The Council returned to open session at 8:22 p.m.

The Council adjourned to closed session to discuss Law Enforcement Labor Services Local #241 (Police Officers) union contract negotiations at 8:24 p.m.  The Council returned to open session at 8:40 p.m.

The Council adjourned to closed session to discuss Law Enforcement Labor Services Local #242 (Communications Technicians) union contract negotiations at 8:42 p.m.  The Council returned to open session at 8:46 p.m.

There being no further business, a motion was made by Pfeifer, seconded by Grams, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:47 p.m.