City Council Minutes of March 28, 2016

Date: 
March 28, 2016

 

MINUTES OF THE CITY COUNCIL MEETING

MARCH 28, 2016

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on March 28, 2016.

A quorum present, Mayor pro tem Parras called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Kvamme, Brand, Grams, Pfeifer and Mayor pro tem Parras.  Absent were Councilmember Carlin and Mayor Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Kvamme, seconded by Pfeifer, to approve the minutes of the March 14, 2016 regular City Council meeting.   With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 14, 2016 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Grams, seconded by Kvamme, Resolution No. 2016-50 entitled, “Resolution Approving Consent Agenda“, was introduced.  With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-50 is contained in the City Administrator’s book entitled Council Resolutions 21.

Front Street Substation Roof Improvements Project – Public Works Director Moulton requested approval of Change Orders #1 and #2 in the total amount of $3,022.90; acceptance of the project as completed; and authorization to make final payment to the contractor Web Construction.  Moulton indicated the final price of the project to make repairs and improvements to the roof of the main substation was $60,458.  In motion by Pfeifer, seconded by Brand, Resolution No. 2016-51 entitled “Resolution Approving Change Orders #1 And #1, Accepting Front Street Substation Project As Completed And Authorizing Final Payment To The Contractor”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-51 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Revolving Loan Fund Request:  Blaido, Inc. –  Community Development Director Wille presented the Economic Development Authority recommendation for approval of an application for a façade renovation loan to Blaido, Inc. dba 4 The Team at 108 South Minnesota Avenue.  Wille noted the applicant had previously received a revolving loan which had been paid in full with no missed or late payments and since relocating to the new building, had applied to the Heritage Preservation Commission for permission to install awnings on the building at a total cost of $7,392.00.   Wille noted the EDA recommendation was for approval of $6,650 in loan funds, amortized over seven (7) years at zero percent (0%) interest, and secured by personal guarantees by Bridget and Tom Blaido.  Wille also reported the EDA would be recommending changes in the loan program which would include forgiveness of a portion of the loans and the EDA was recommending that if the changes were approved, they would be applied retroactively to the Blaido, Inc. loan.  In motion by Brand, seconded by Grams, Resolution No. 2016-52 entitled “Resolution Approving A $6,650 Façade Renovation Revolving Loan To Blaido, Inc. (dba 4 The Team) To Partially Finance The Installation Of Awnings At 108 South Minnesota Avenue”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-52 is contained in the City Administrator’s book entitled Council Resolutions 21. 

General Fund Transfer – City Administrator Prafke recommended approval be provided for transfer of $450,000 in General Fund reserves to the Parkland Dedication Fund.  Prafke noted the City’s fund balance policy stipulated reserve funds would be capped at 50% of the following year’s expenditures and indicated the General Fund reserves at the close out of the 2015 fiscal year were at 56.9%.  Prafke further pointed out that the transfer, which had been previously discussed by the Council, would put the reserve level at 50.4% and the funds would be used for development costs of the new City park.  In motion by Grams, seconded by Kvamme, Resolution No. 2016-53 entitled “Resolution Transferring $450,000 General Fund Reserves To Park Land Dedication Fund”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-53 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Farm Lease Renewal – City Administrator Prafke recommended a change to the title of the proposed resolution on lease of City owned land to more accurately reflect that the leased property was Outlot A of the Magner Farm Second Subdivision.

City Attorney Brandt reviewed his recommendation for approval of a request by Brett Annexstad for a one growing season lease of Outlot A of the Magner Farm Second Subdivision which was the 11 acre parcel on the south side of Broadway Avenue across from the new high school.  Brandt noted that Mr. Annexstad had previously leased the entire acreage owned by the City (previously known as the Lambert farm), and had been a very good tenant, but most of the property was under development for the high school and the 11 acre parcel was the only part not being developed at this time.  Brandt recommended the per acre rent amount be the same as in 2015.  In motion by Pfeifer, seconded by Brand, Resolution No. 2016-54 entitled “Resolution Authorizing Execution Of A One-Year Lease Of Outlot A, Magner Farm Second Subdivision By And Between The City of Saint Peter And Brett R. Annexstad”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-54 is contained in the City Administrator’s book entitled Council Resolutions 21.  

Fire Department Benefit Policy Modification –  City Administrator Prafke recommended a change to the Fire Department bylaws to reflect that benefits are paid on an annual basis.  Prafke noted that the change had been made in most of the document several years ago and one reference was missed and should be corrected.  In motion by Kvamme, seconded by Grams, Resolution No. 2016-55 entitled “Resolution Approving Modification To Fire Department Bylaws”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-55 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Executive Session:  Land Acquisition Negotiations –  City Administrator Prafke recommended a closed session be convened as provided under State Statute to allow discussion on land acquisition negotiations.  In motion by Brand, seconded by Pfeifer, Resolution No. 2016-56 entitled “Resolution Calling For Closed Session”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-56 is contained in the City Administrator’s book entitled Council Resolutions 21.  

The Council adjourned to closed session at 7:21 p.m.

The Council returned to open session at 7:43 p.m. 

Land Acquisition Offer – City Administrator Prafke recommended, based on discussion during the closed session, that a “last written offer” of $32,800 be made to National Retail Properties  (NRP) for purchase of 2,721 square feet of property located at the northwest corner of the West St. Julien Street/Old Minnesota Avenue intersection that will be used to implement future traffic control improvements. Prafke noted that negotiations for purchase of the property had been unsuccessful and NRP had indicated the property would need to be acquired through the eminent domain process.  Prafke stated the “last written offer” was the first step in initiating an eminent domain proceeding.  In motion by Brand, seconded by Kvamme, Resolution No. 2016-57 entitled “Resolution Authorizing Wilson Development Services To Make A Last Written Offer To National Retail Properties For The Acquisition Of A 2.721 Square Foot Parcel Of Land”, was introduced.  Upon roll call, Councilmembers Grams, Pfeifer, Kvamme, and Brand voting aye, Mayor pro tem Parras voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-57 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Reports

Mayor pro tem’s Report – Parras reported he was acting as Mayor pro tem while Mayor Zieman was visiting Petatlan, Mexico as part of the Sister City program.

Board of Appeal and Equalization Meeting – City Administrator Prafke reminded Councilmembers of the Board of Appeal and Equalization meeting scheduled for Tuesday, April 5th at 6:00 p.m. in the Nicollet County Government Center. 

City/County Meeting Schedule – City Administrator Prafke also reminded Councilmembers of the upcoming City/County meeting scheduled for April 7th at 3:30 p.m.  Prafke noted the City/County meeting would also be held at the Nicollet County Government Center.

Association Meeting Discussion – City Administrator Prafke reported on the annual meeting held with staff, representatives from area athletic associations, Gustavus Adolphus College, and School District #508 to discuss the City’s capital plans for parks and fields; fundraising projects of the Associations; and community needs for these facilities.

Martin Menk Passing – City Administrator Prafke reported to the City Council that long time City Engineer Martin Menk had recently passed away.  Prafke noted that Mr. Menk had been instrumental in the development of the City’s utilities and roadway infrastructure as well as in other planning and development activities over his 32 years of service to the City.  Prafke noted the City would be making a donation to the Martin C. Menk Engineering Scholarship Fund at Minnesota State University Mankato as per the family’s request.

There being no further business, a motion was made by Pfeifer, seconded by Grams, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:51 p.m.