City Council Minutes June 22, 2015

Date: 
June 22, 2015

 

MINUTES OF THE CITY COUNCIL MEETING

JUNE 22, 2015

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 22, 2015.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Parras, Carlin, Grams, Brand, Kvamme and Mayor Strand.  Absent was Councilmember Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Brand, seconded by Parras, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Kvamme, seconded by Carlin, to approve the minutes of the June 8, 2015 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the June 8, 2015 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

A motion was made by Grams, seconded by Brand, to approve the minutes of the June 15, 2015 special City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the June 15, 2015 special City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Public Hearing:  Annexation Of Property Owned by School District #508  - Mayor Strand opened the public hearing on the School District #508 petition for annexation of 60 acres of land for the future high school at 7:02 p.m.  City Administrator Prafke reviewed the City Council rules for operation of a public hearing.  Community Development Director Wille reviewed the petition and the State regulations for annexation of land.  Wille also noted that there would be two more hearings at a future date related to the School property, as well as the neighboring City owned property, that would relate to approval of a preliminary plat and conditional use permits for construction of a new high school.  Don Fosburg, 2055 Pratt Circle, addressed the Council to question whether there would be traffic problems on Meridian Street.  City Administrator Prafke indicated Mr. Fosburg should provide his contact information to Community Development Director Wille as the question did not pertain to the public hearing issue which was solely on annexation of the property.  There being no further speakers, the hearing was declared closed at 7:08 p.m.

Consent Agenda – In motion by Parras, seconded by Grams, Resolution No. 2015-86 entitled “Resolution Approving Consent Agenda“ was introduced. 

Councilmember Zieman arrived at 7:12 p.m.

With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-86 is contained in the City Administrator’s book entitled Council Resolutions 20.

Councilmember Kvamme asked why the Royal Tire contract started in 2012.  City Administrator Prafke indicated he would investigate.

Presentation/Acceptance Of 2014 Audit –  James Eichten of the City’s auditing firm of MMKR presented his report on the audit of the City’s 2014 finances.  Eichten indicated he had issued an unmodified opinion with the only finding being the segregation of duties issue which is always included due to the size of the Finance Department staff.  Eichten also indicated the audit showed an adherence to the budget and that the Administration is doing an excellent job of managing the City’s finances and debts.  Councilmembers asked questions related to the amount of debt the City has incurred and Eichten noted that he continues to caution the Council on the need to manage the debt which included paying down the debt load.   Eichten also pointed out that next year’s audit will include GASB 68 which will require inclusion of State pension plans and increases by the Federal government in internal controls on federal grant funds.

In motion by Kvamme, seconded by Carlin, Resolution No. 2015-87 entitled “Resolution Accepting 2014 Financial Statements Together With Independent Auditor’s Report”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-87 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Annexation Requests – Community Development Director Wille presented the Planning and Zoning Commission recommendation to approve the petition submitted by School District #508 for annexation of sixty acres of land into the City limits. Wille noted the ordinance called for a zoning classification of R-3 Multi-Family as schools are normally included as conditional uses in residential areas.  Wille also noted the petition passes the “four point” test of having less than 120 acres, abutting the City, not served by City sewer services and the petition being signed by 100% of the property owners.  In motion by Carlin, seconded by Brand, Ordinance No. 21, Third Series entitled, “An Ordinance Of The City Of Saint Peter, Minnesota Annexing Land Owned By Independent School District #508 Located Within Oshawa Township, Nicollet County, Minnesota, Pursuant To Minn. Stat. 414.033, Subd. 2(3), Permitting Annexation By Ordinance”, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 21. Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of a request by the City to annex 70 acres of City owned property known as the “Lambert Farm”, which under State Statute was able to be annexed without a public hearing.  Wille reported that like the School property, the acreage would also be zoned R-3 Multi-family.  In motion by Grams, seconded by Kvamme, Ordinance No. 22, Third Series entitled, “An Ordinance Of The City Of Saint Peter, Minnesota Annexing Land Owned By The City Of Saint Peter Located Within Oshawa Township, Nicollet County, Minnesota, Pursuant To Minn. Stat. 414.033, Subd. 2(1), Permitting Annexation By Ordinance”, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 22. Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

City Assistance Request:  Fourth of July – City Administrator Prafke recommended approval of a request for City assistance for the Chamber of Commerce Fourth of July event.    In motion by Parras, seconded by Carlin, Resolution No. 2015-88 entitled “Resolution Authorizing City Assistance For Fourth of July Event”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-88 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Tree Workers License Applications – City Administrator Prafke reported nothing had been found during the background investigations that would prohibit issuance of two tree worker licenses and recommended approval. In motion by Parras, seconded by Carlin, Resolution No. 2015-89 entitled “Resolution Approving Tree Worker License Applications”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-89 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Special City Attorney Appointment – Public Works Director Moulton presented City Administrator Prafke’s recommendation to appoint Kathleen Brennan as a Special City Attorney to represent the City on electric service territory issues.  Moulton indicated that Frost Benco had been easy to work with on past territory issues, but Ms. Brennan specialized in the complex process to redraw electric territories.  Councilmember Kvamme asked if the purchase of territory from Frost Benco for the new school/City park properties would be a cash purchase.  Staff indicated there was no current infrastructure in place in the area so costs would be less.   In motion by Zieman, seconded by Carlin, Resolution No. 2015-90 entitled “Resolution Appointing Special City Attorney Kathleen Brennan For Electric Service Territory Negotiations”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-90 is contained in the City Administrator’s book entitled Council Resolutions 20. 

School District #508 Memorandum Of Understanding – City Administrator Prafke recommended approval for execution of a renewal Memorandum of Understanding with School District #508 for City provision of certain programs for the District’s Community Education Department.  Prafke noted the MOU began in 2004 when the District’s funding was reduced and analysis showed the City could provide the specific programs at less cost than the District.  Prafke reported the reimbursement to the City, $10,200, had not changed in a number of years, and cautioned the Council that should the District choose to not inter into future agreements, the City may be left in the awkward position of being expected to provide the programs with no funding.  In motion by Carlin, seconded by Grams, Resolution No. 2015-91 entitled “Resolution Authorizing Execution Of Youth Development Memorandum Of Understanding”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-91 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Mayor’s Report – Mayor Strand reported on his recent activities which included attending a Region Nine Development Commission meeting; Ambassador’s Bluesfest; and the Relay For Life event.

Nicollet County Historical Society Tour Recap – City Administrator Prafke thanked the Historical Society board for hosting the Council tour.

Fourth of July- City Administrator Prafke reviewed the City closings related to the Fourth of July and encouraged people who would be saving spots along the parade route to not do so more than a couple of days in advance.  Prafke also encouraged parade watchers to be respectful of the private property owners along the parade route.

There being no further business, a motion was made by Carlin, seconded by Parras, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:09 p.m.