City Council Minutes of January 25, 2016

Date: 
January 25, 2016

 

MINUTES OF THE CITY COUNCIL MEETING

JANUARY 25, 2016

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January 25, 2016.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Parras, Kvamme, Carlin, Grams, Brand, Pfeifer and Mayor Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Parras, seconded by Carlin, to approve the minutes of the January 11, 2016 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the January 11, 2016 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Visitors – Mayor Zieman welcomed visiting students from Saint Peter’s Sister City of Petatlan, Mexico.  Fabiola Gutierrez Guilar, Juan Jose de Luico Serrano, Mariela Galeana Arbarca and Petatlan Program Coordinator Chaz Brown addressed the Council to provide information on themselves, their host families and their visit to Saint Peter.  Zieman presented each student with a City of Saint Peter mug and a pin from the Chamber of Commerce.

Consent Agenda – In motion by Pfeifer, seconded by Brand, Resolution No. 2016-12 entitled, “Resolution Approving Consent Agenda“ was introduced.   With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-12 is contained in the City Administrator’s book entitled Council Resolutions 20.

Tax Increment Financing Districts No. 1-9 and 1-11 Decertifications –  Finance Director O'Connell requested Council action to decertify Tax Increment Financing Districts No. 1-9 and 1-11 which were created in 1998 and 2002 respectively.  O’Connell noted that all needed increments had been distributed and decertifying the districts would return $7,000,000 in valuations to the property tax base.  In motion by Kvamme, seconded by Brand, Resolution No. 2016-13 entitled “Resolution Approving The Decertification of Tax Increment Financing District No. 1-9 Of The City Of Saint Peter”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-13 is contained in the City Administrator’s book entitled Council Resolutions 20. 

In motion by Pfeifer, seconded by Parras, Resolution No. 2016-14 entitled “Resolution Approving  The Decertification of Tax Increment Financing District No. 1-11 Of The City Of Saint Peter”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-14 is contained in the City Administrator’s book entitled Council Resolutions 20.

Minnesota Waste Processing Contract Approval – City Administrator Prafke recommended execution of an updated contract with Minnesota Waste Processing Company LLC.  Prafke summarized the waste stream process as beginning with waste being collected from City customers; hauled to the Minnesota Waste Processing facility in Mankato where is it processed and sorted; some materials being transferred to a facility which is now owned by Ramsey and Washington Counties in Newport where it is turned into energy; and the remaining materials landfilled at the Ponderosa Landfill near Mankato.  Prafke noted that the contract included an increase of $5.35 per ton following the change in ownership of the Newport facility.  Prafke also stated that execution of the contract “preserves our ability to deposit materials there and ensures a very fair price into the future”.   In motion by Grams, seconded by Carlin, Resolution No. 2016-15 entitled “Resolution Approving Execution Of Contract With Minnesota Waste Processing Company, LLC”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-15 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Local Government Aid Support – City Administrator Prafke presented a resolution which the Coalition of Greater Minnesota Cities had asked member cities to approve.  Prafke indicated the resolution expressed support for an increase in local government aid during the 2016 legislative session and noted that local government aid levels were still at the same level as that authorized during the 2002-2003 legislative session.  In motion by Pfeifer, seconded by Grams, Resolution No. 2016-16 entitled “Resolution Supporting A 2016 Legislative Session Action To Increase Local Government Aid”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-16 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Council Out-Of-State Travel Request –  City Administrator Prafke presented a resolution authorizing Mayor Zieman to travel to Petatlan, Mexico in March as part of the Sister City program and for the City to finance up to $500 in expenses for the trip.  In motion by Carlin, seconded by Brand, Resolution No. 2016-17 entitled “Resolution Authorizing Elected Official Travel”, was introduced with a correction to the language in the resolution to clarify that any expenditure over $500 would be Mayor Zieman’s responsibility.  Upon roll call, Councilmembers Grams, Pfeifer, Kvamme, Carlin, Brand, and Parras voting aye, Mayor Zieman abstaining, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-17 is contained in the City Administrator’s book entitled Council Resolutions 20. 

New Housing Subdivision Preliminary Engineering – Public Works Director Moulton requested approval for Bolton and Menk, Inc. to provide preliminary engineering work (up to the bidding process) for development of public infrastructure in the proposed housing subdivision along Traverse Road at a cost of $144,000.  Moulton noted that the engineering costs were approximately 7.2% of the anticipated project cost and the timeline for development would include a bid award on March 11th.  City Administrator Prafke reported that the second Council workshop in February would include discussion on substantial decisions that would need to be made by the Council to keep the project going before site development work was done.  Prafke also noted that should the Council not award a bid, the engineering work would still be used in the future if development occurred at a later time.  Prafke also cautioned that although the Council had not given approval for the subdivision development, it was still necessary to expend resources to have enough information to make a final decision.   In motion by Pfeifer, seconded by Parras, Resolution No. 2016-18 entitled “Resolution Authorizing Preliminary Engineering For Proposed Housing  Subdivision”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-18 is contained in the City Administrator’s book entitled Council Resolutions 20. 

City Administrator Contract Extension –  City Attorney Brandt recommended approval of a contract extension and salary increase for City Administrator Prafke.  Brandt reviewed the results of the City Administrator’s evaluation and recommended a contract extension through December 31, 2018 and a 2.5% wage increase to $120,950.  Brandt noted that although he felt Prafke was deserving of a higher wage increase, Mr. Prafke would only accept the same percentage increase provided to other employees.  In motion by Parras, seconded by Carlin, Resolution No. 2016-19 entitled “Resolution Modifying City Administrator’s Employment Contract”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-19 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Business License Applications –  City Administrator Prafke recommended approval of business license applications for the new owner of Smoker’s Choice (Hamed Ata Ibrahim) at 1226 South Minnesota Avenue.  Prafke noted nothing had been found in the background check that would prohibit issuance of the tobacco and soft drink licenses.  In motion by Carlin, seconded by Grams, Resolution No. 2016-20 entitled “Resolution Approving Business License Applications”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-20 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Municipal Fee Schedule Modification –  Public Works Director Moulton requested approval for the municipal fee schedule to be modified to include a new fee for utility inspections on private developments at five percent (5%) of the total project cost.  Moulton noted that the fee is currently being charged for projects where the City acts as general contractor for private developments.  City Administrator Prafke noted inclusion of the fee would be a “clear articulation of past practice”.  In motion by Parras, seconded by Carlin, Resolution No. 2016-21 entitled “Resolution Approving 2016 Municipal Fee Schedule Revision”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-21 is contained in the City Administrator’s book entitled Council Resolutions 21. 

AMI Meter Purchase – Public Works Director Moulton requested authorization for purchase of software and services related to the first phase of a project to install automated metering infrastructure at a price of $39,695 from Eaton Cooper.  Moulton reported the project would change the way electric, water, and wastewater meter readings are received to a radio frequency (RF) system that would allow meter readings to be sent remotely, for meters to be turned on and off remotely, and provide additional detailed technical information on customer usage.  Moulton also reported that Eaton Cooper had purchased Canon which is the equipment/program that is currently in use which is why the purchase would be from Eaton and not bid out.  Moulton stated the project would be phased in over a period of 2-10 years and there was minimal risk to the City to start the project.

Councilmember Parras expressed concerns that the $15,000 for “project management services” seemed too much and asked what it included.  City Administrator Prafke indicated staff would develop a breakdown and provide it to the Council when available.  Councilmember Kvamme asked why the project was moving forward now.  Prafke responded that technology has really evolved in the RF process and having metering going over electric lines was not as dependable.  Prafke also noted that the new system would give the City the ability to provide additional customer service, remote start/stop ability, facilitate billing changes based on utilization, and additional data collection.  Staff also noted it was a “self-healing system”.

Mayor Zieman asked what the return on investment would be.  Prafke stated the system won’t save the City money, but would allow staff to better manage the system and be more responsive to customers.

In motion by Kvamme, seconded by Parras, Resolution No. 2016-22 entitled “Resolution Authorizing Purchase Of Automated Metering Infrastructure (AMI) Software”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-22 is contained in the City Administrator’s book entitled Council Resolutions 21. 

2016 Refuse Fund Budget –  Finance Director O'Connell presented the 2016 Environmental Services (Refuse) fund budget in the amount of $905,529.  O’Connell noted that the budget included a capital purchase in the amount of $38,000 for a leaf vacuum, but no rate increases were recommended at this time even with the per ton increase in the Minnesota Waste Processing contract.  O’Connell also stated that staff would work to encourage customer recycling in an effort to reduce the amount of refuse being collected from each customer by two pounds per week which would eliminate the need for a rate increase.  In motion by Pfeifer, seconded by Brand, Resolution No. 2016-23 entitled “Resolution Adopting 2016 Environmental Services Enterprise Budget”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-23 is contained in the City Administrator’s book entitled Council Resolutions 21. 

2016 Stormwater Fund Budget – Finance Director O'Connell presented the 2016 Stormwater Fund budget in the amount of $1,591,110.  O’Connell indicated the stormwater budget included $60,000 for construction of an intersection, $300,000 for stormwater expenses in the proposed subdivision and $324,000 for stormwater improvements at the site of the new City park and the new high school.  In motion by Parras, seconded by Grams, Resolution No. 2016-24 entitled “Resolution Adopting 2016 Stormwater Enterprise Budget”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-24 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Pay Equity Report Submission –  Finance Director O'Connell requested authorization to submit the City’s pay equity report to the Department of Employee Relations as required by State law.  O’Connell noted the report showed the City was in compliance based on wages in place December 31, 2015 and copies of the report would be posted on the legal notices board at City Hall and provided to each bargaining unit.  In motion by Kvamme, seconded by Parras, Resolution No. 2016-25 entitled “Resolution Approving Submission Of Pay Equity Report”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-25 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Closed Session:  Union Negotiations –  City Administrator Prafke requested a closed session as allowed under State law for discussion of union negotiations with Law Enforcement Labor Services Locals 241 (Police Officers) and 242 (Communications Technicians).  In motion by Parras, seconded by Grams, Resolution No. 2016-26 entitled “Resolution Adopting Pay Equity Report”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-26 is contained in the City Administrator’s book entitled Council Resolutions 21. 

The Council adjourned to closed session for discussion of the Police Officers union contract negotiations at 8:43 p.m.  The discussion ended at 8:47 p.m.

The Council began discussion of the Communications Technician union contract negotiations at 8:49 p.m.  The Council discussion ended at 8:50 p.m.

The Council returned to open session at 8:52 p.m.

2016-2017 Police Officer Contract – City Administrator Prafke recommended approval of the 2016-2017 Police Officer union (Law Enforcement Labor Services Local No. 241) contract which provided a three percent (3%) wage increase in each year of the contract and provided for technical changes (dates and typographical errors) in the contract. In motion by Parras, seconded by Kvamme, Resolution No. 2016-27 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And Law Enforcement Labor Services Local No. 241 (Police Officers) For Calendar Years 2016-2017”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-27 is contained in the City Administrator’s book entitled Council Resolutions 21. 

2016-2017 Communications Technician Contract –  City Administrator Prafke recommended approval of the 2016-2017 Communications Technician union (Law Enforcement Labor Services Local No. 242) contract which provided a three percent (3%) wage increase in each year of the contract and provided for technical changes (dates and typographical errors) in the contract. In motion by Pfeifer, seconded by Brand, Resolution No. 2016-28 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And Law Enforcement Labor Services Local No. 242 (Communication Technicians) For Calendar Years 2016-2017”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-28 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Reports

Mayor’s Report – Mayor Zieman reported on his recent activities which included a Region Nine meeting and a Greater Mankato Growth REDA meeting.  Zieman also reminded the public of the January 30th youth ice fishing contest at Hallett’s Pond sponsored by the Saint Peter Volunteer Fire Department and the upcoming Special Olympics Polar Bear Plunge.

February 1st Meeting Schedule – City Administrator Prafke reported the February 1st Council workshop would be an abbreviated session due to the City Council participating in the annual meeting/dinner of the Fire Relief Association that same night.

Service Animal Licensing – In response to a previous question from Councilmembers, City Administrator Prafke reported the owners of service animals are required to abide by the City’s pet licensing regulations.

Daycare Assistance– City Administrator Prafke directed Council attention to the packet memo providing a report on the City’s program to provide financial incentives for individuals to open home based day care facilities.  Prafke noted nine individuals had taken advantage of the program which ended December 31, 2015 which resulted in an additional 66 daycare slots in the community.

There being no further business, a motion was made by Carlin, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 9:01 p.m.