City Council Minutes Of January 11, 2016

Date: 
January 11, 2016

 

MINUTES OF THE CITY COUNCIL MEETING

JANUARY 11, 2016

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January 11, 2016.

A quorum present, Councilmember Kvamme called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Parras, Zieman, Kvamme, Carlin, Grams, Brand, and Councilmember-elect Pfeifer.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Oath of Office – City Attorney Brandt administered the oath of office to Mayor-elect Charles Zieman and Councilmembers-elect Jerry Pfeifer, Jeff Brand and John Kvamme.  Following the swearing in ceremony the Council recessed at 7:05 p.m. to allow for photographs.

The meeting was called back into order by Mayor Zieman at 7:15 p.m.

Approval of Agenda – A motion was made by Kvamme, seconded by Parras, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Parras, seconded by Kvamme, to approve the minutes of the December 14, 2015 regular City Council meeting.   With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the December 14, 2015 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Pfeifer, seconded by Carlin, Resolution No. 2016-01 entitled, “Resolution Approving Consent Agenda“ was introduced.  With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-01 is contained in the City Administrator’s book entitled Council Resolutions 20.

Revolving Loan Request:  Hey Diddle Diddle Daycare LLC – Community Development Director Wille presented the Economic Development Authority recommendation to approve a $42,400 revolving loan to Hey Diddle Diddle Daycare LLC (Heidi Scheurer) at 3.5% interest amortized on a straight five year schedule.  Wille noted the loan would be secured by a lien against fixtures, furnishings, equipment, inventory, accounts receivable, mortgage on the applicants home, personal guarantees by the applicant and her spouse and promissory note and security agreements. Wille also stated the revolving loan is approximately forty percent (40%) of the project costs and the applicant, who would need a minimum of thirty (30) children enrolled in order to break even on the project, currently has twenty children enrolled and expects to exceed the breakeven point in enrollment before the facility opens.  Councilmember Pfeifer expressed opposition to the loan based on the bank having first position on all the collateral leaving virtually no security for the City loan.  In motion by Grams, seconded by Brand, Resolution No. 2016-02 entitled “Resolution Approving $42,400 Revolving Loan To Hey Diddle Diddle Daycare LLC To Partially Finance Furnishing Of A Daycare Center And Renovation Of 830 Sunrise Drive”, was introduced.  Upon roll call, Councilmembers Kvamme, Carlin, Brand, Parras, Grams and Mayor Zieman voting aye, Councilmember Pfeifer voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-02 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2016 Equipment Certificate Purchases – Maintenance Superintendent Mayo requested authorization to purchase a Volvo L90H wheel loader with a 14’ Henke vee plow under the State bid to replace an existing 1992 Cat Wheel Loader that will be traded in.  Mayo indicated the total cost of $161,916 would be funded by the 2016 Equipment Certificate.  Mayo also provided an overview of the work that is done using the wheel loader which sees year-round use by the Public Works Department.  In motion by Kvamme, seconded by Parras, Resolution No. 2016-03 entitled “Resolution Authorizing 2016 Equipment Certificate Purchase Of A Volvo L90H Wheel Loader With Henke 14’ Vee Plow”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-03 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Mayo also requested approval for purchase of a 16’ Toro 5910 mower with cab in the amount of $98,706.40 from MTI Distributing.  Mayo pointed out that the existing 16’ mower would remain in use due to the additional mowing needs of the City as properties are annexed and developed for park land.  City Administrator Prafke pointed out the mower would be purchased under the State bid and Toro was the only company providing a 16’ mower that also provided service in the Saint Peter area.  In motion by Pfeifer, seconded by Parras, Resolution No. 2016-04 entitled “Resolution Authorizing 2016 Equipment Certificate Purchase Of A 2015 TORO 5910 Mower With Cab”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-04 is contained in the City Administrator’s book entitled Council Resolutions 20. 

ATP Grant Application Authorization –  City Administrator Prafke and City Engineer Domras requested authorization for submission of a grant application for MnDOT Area Transportation Partnership (ATP) program funds.  Prafke noted that with the work being done by MnDOT on the Highway 99 bridge, staff felt it was appropriate to consider improvements to the intersection of Highway 99 and North/South Front Street in Saint Peter.  Domras stated the grant application would be for $640,000 which was 80% of the expected project cost with the remaining funds coming from the City and MnDOT.  Councilmember Kvamme questioned how a project cost could be determined without knowing what the project would be.  Domras and Prafke responded that certain costs would be incurred regardless of the final project design and it was smart to take advance of possible shared costs with the bridge project and only close the roadway one time.  Prafke also noted that if awarded, the grant funds might not be awarded until 2017 with the project being completed this summer and the City temporarily finance the project until the grant funds are received.  In motion by Carlin, seconded by Parras, Resolution No. 2016-05 entitled “Resolution Of Support For An Area Transportation Partnership Grant Application”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-05 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2016 Library Services Contract – City Administrator Prafke recommended approval be provided for execution of a contract with Nicollet County for the City to provide library services (use of St. Peter’s library) to rural County residents.  Prafke noted the payments to the City by the County ($44,044 in 2016) based on the State required “minimum maintenance of effort” formula and had been continually decreasing while City costs for provision of library services continue to increase and staff would continue to discuss that issue with County staff.  In motion by Kvamme, seconded by Carlin, Resolution No. 2016-06 entitled “Resolution Authorizing Execution Of Library Services Contract”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-06 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Request For City Assistance:  Special Olympics Polar Bear Plunge – City Administrator Prafke recommended approval of a request by Nicollet County Sheriff Lange for City assistance for the Special Olympics Polar Bear Plunge event on February 6, 2016 at Hallett’s Pond.  Prafke estimated the cost to the City for the requested assistance to be approximately $500 and noted the organizers would be required to provide a certificate of insurance naming the City as an additional insured in an amount not less than $1,500,000 per occurrence.   In motion by Carlin, seconded by Brand, Resolution No. 2016-07 entitled “Resolution Approving Use Of Hallett’s Pond For Polar Bear Plunge”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-07 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Temporary Transit Position – City Administrator Prafke recommended the creation of a temporary “Transit Development Planner” position to work on issues related to development of a regional transit system.  Prafke noted the City’s transit grant included funding for this position that would be under his supervision.  Prafke recommended creation of the position, adoption of a position description and pay equity points and that approval be provided for recruitment for the temporary position.  Prafke also noted that the position would end in 2016 or when it is concluded that a regional transit system will not be created.  In motion by Pfeifer, seconded by Grams, Resolution No. 2016-08 entitled “Resolution Establishing Temporary Transit Development Planner Position”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-08 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2016 Municipal Fee Schedule – City Administrator Prafke recommended approval of the 2016 municipal fee schedule and noted changes to fees for mobile home installation, weed removal, camping, erosion control, hydromulching and fire calls.  In motion by Brand, seconded by Carlin, Resolution No. 2016-09 entitled “Resolution Approving 2016 Municipal Fee Schedule”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-09 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Special City Attorney Designation –  City Administrator Prafke recommended the appointment of Peter Mikhail of Kennedy and Graven, Chartered to represent the City as a Special City Attorney for the Schafer Construction lawsuit.  Prafke also recommended staff be directed to initiate a countersuit against Schafer Construction to provide for more wholesale repair of the downstream defenders installed by Schafer as part of the Highway 169 median project.  Councilmember Grams asked how many of the downstream defenders had failed and Prafke reported seven of the eight defenders had failed.  In motion by Carlin, seconded by Pfeifer, Resolution No. 2016-10 entitled “Resolution Appointing Special City Attorney Peter Mikhail For Schafer Construction Lawsuit Representation And Directing Legal Action”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-10 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Business License Applications –  City Administrator Prafke recommended approval of the business license applications submitted by MC Hammer’s which would open as a bar in the former Willy’s Tavern location at 220 South Minnesota Avenue.  Prafke noted nothing had been found in the background investigation that would prohibit issuance of the licenses.  In motion by Brand, seconded by Parras, Resolution No. 2016-11 entitled “Resolution Approving Business Licenses”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-11 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

“Thrive Year” Proclamation – Mayor Zieman proclaimed 2016 as “Thrive Year” in Saint Peter.

Mayor’s Report – Mayor Zieman reported he would soon be attending his first Region Nine Development Commission and he expressed appreciation for the great job done by the City’s Public Works crew in snow removal and for the Fire Department response to a recent fire at one of his properties.

City/County Meeting Discussion – City Administrator Prafke reviewed discussion at the January 7, 2016 City/County meeting which included collaborative projects, road improvements, ATP funding, Gardner Road/Township 361, housing, downtown businesses, stormwater pilot program and transit.

City Office Closure – Martin Luther King, Jr. Day – City Administrator Prafke reminded the public that all non-emergency City offices, including the Library would be closed on January 18th for the Martin Luther King, Jr. day holiday.

Closed Session of January 4, 2016 – City Attorney Brandt reported the closed session on January 4, 2016 had been for discussion of the City Administrator’s evaluation and contract negotiations.

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:12 p.m.