City Council Minutes of August 10, 2015

Date: 
August 10, 2015

MINUTES OF THE CITY COUNCIL MEETING

AUGUST 10, 2015

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on August 10, 2015.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Parras, Grams, Carlin, Brand, Zieman, Kvamme and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Brand, seconded by Carlin, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Parras, seconded by Zieman, to approve the minutes of the July 27, 2015 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the July 27, 2015 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – Staff asked for the resolution to be modified to include the appointment of Angela Glassel and Tom Leonhardt as Election Judges.  In motion by Kvamme, seconded by Parras, Resolution No. 2015-101 entitled, “Resolution Approving Consent Agenda“ was introduced with the additional Election Judge appointments.  With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-101 is contained in the City Administrator’s book entitled Council Resolutions 20.

Washington Avenue Link Project Part 1 Acceptance – Public Works Director Moulton requested the Washington Avenue Link Project Part 1 be accepted as completed and authorization be provided for final payment to Nielsen Blacktopping in the amount of $23,357.09.  Moulton reported the project was completed for $47,319 under budget (final cost of $629,330.45) and the warranty was already in play.  Moulton also noted City staff had some additional work to do along the project route which encompassed the roadway from 300’ north of St. Julien Street south to Sumner Street.  Councilmembers questioned the need for curb cuts on the median at the access road and replacement of some maple trees that appear to have died.  In motion by Grams, seconded by Zieman, Resolution No. 2015-102 entitled, “Resolution Accepting Washington Avenue Link Project Part 1”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-102 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Old Minnesota Avenue Surface Improvement Project Acceptance – Public Works Director Moulton requested final acceptance of the Old Minnesota Avenue Surface Improvement Project and requested authorization to make final payment in the amount of $16,152.05 to OMG Midwest, Inc.  Moulton indicated the final cost of $248,538.20 was $8,773 over the contract price due to some additional sidewalk along Union Street and moving a curb to provide for sidewalk tie-in. In motion by Carlin, seconded by Parras, Resolution No. 2015-103 entitled, “Resolution Accepting 2014 Old Minnesota Avenue Surface Improvements Project”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-103 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Easement Vacation Request:  617 West Traverse Road – Public Works Director Moulton requested  approval of a request to vacate an electric utility easement at 617 West Traverse Road.  Moulton noted the alley behind the home was vacated in 1961 in exchange for an electric utility easement that was never utilized by the City.  Moulton reported the property owner can’t get clear title to the property without vacation of the easement. In motion by Kvamme, seconded by Brand, Resolution No. 2015-104 entitled, “Resolution Vacating An Abandoned Electric Utility Easement Within Block 29 Of Skaro And Evenson’s Addition”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-104 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Water Plant Roof Inspection – Public Works Director Moulton requested authorization to spend up to $7,500 for an independent inspection of the Broadway Water Plant Roof.  Moulton reported the roof has leaked ever since the building was constructed and staff had worked with the contractor Rice Lake Construction and project designer Bolton and Menk, Inc. to resolve the leakage issues.  At this time, Moulton indicated staff felt it was important to have a third party inspect the parts of the roof that need replacement to ensure the appropriate action is taken.  Councilmembers questioned who was responsible for the leak problems and who would fund repairs.  City Administrator Prafke stated the City had continued to withhold over $300,000 of the contract payment pending resolution of the problem.  Prafke also stated it was premature to determine someone was at fault in the problem other than it being simply a workmanship issue.   In motion by Zieman, seconded by Brand, Resolution No. 2015-105 entitled, “Resolution Authorizing Broadway Water Plant Roof Inspection”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-105 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Water Plant Replacement Membrane Purchase – Public Works Director Moulton requested approval for purchase of 73 membranes used in Skid #3 at the water treatment plant at a cost of $34,428 from Wigen Water Technologies, the vendor submitting the lowest cost proposal.  Moulton indicated the expected life span of the membranes is 2-3 years, but the current membranes have lasted four years and the water plant budget includes funding for replacement.  In motion by Grams, seconded by Parras, Resolution No. 2015-106 entitled, “Resolution Authorizing Purchase Of Replacement Membranes For Broadway Water Plant Skid #3”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-106 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Building Supervisor Position Description – City Administrator Prafke recommended modifications to the position description for Building Supervisor including removal of the Caretaker as a supervisor and changing to the physical requirement for climbing ladders to a six foot (6’) ladder instead of a thirty-six foot (36’) ladder.  In motion by Carlin, seconded by Parras, Resolution No. 2015-107 entitled, “Resolution Approving Modification To Position Description For Building Supervisor Position”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-107 is contained in the City Administrator’s book entitled Council Resolutions 20. 

City Assistance Request:  Rock Bend Folk Festival – City Administrator Prafke recommended approval of a request for City assistance for the Rock Bend Folk Festival which will take place in Minnesota Square Park on September 12-13, 2015.  Prafke noted the request was similar to that made in 2014.  Councilmember Brand questioned if the additional handicapped stalls requested on West Elm Street should be made a permanent designation in light of the future Veterans’ Memorial.  Prafke indicated that handicapped parking on West Elm Street would not be much benefit for those visiting the memorial and handicapped parking designations were already in place on West College Avenue.  In motion by Carlin, seconded by Kvamme, Resolution No. 2015-108 entitled, “Resolution Authorizing City Assistance For Rock Bend Folk Festival”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-108 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Mayor’s Report – Mayor Strand reported on his recent activities which included the Night to Unite event which was very well attended and giving a welcome at the State Convention of the Red Men Club.  City Administrator Prafke commented on the Jaws of Life demonstration at the Night to Unite event and indicated that as vehicle manufacturing changes the City might need to invest in a new Jaws of Life.

Le Sueur County/City Committee Discussion – Councilmembers Grams and Parras commented on the joint City/Le Sueur County meeting.  City Administrator Prafke reported discussion at the meeting included the sewer issue at Lake Jefferson, public transportation issues, the property the City leases from Le Sueur County for the dog park, and use of the composting site by Le Sueur County townships.

Seal Coating Update – Public Works Director Moulton indicated the seal coating project was completed and staff would soon begin the process for painting of crosswalks, lane lines, turn lines and the like.

City Administrator Prafke also noted the outdoor pool would be closing August 22nd.

There being no further business, a motion was made by Parras, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:40 p.m.