City Council Minutes of April 11, 2016

Date: 
April 11, 2016

 

MINUTES OF THE CITY COUNCIL MEETING

APRIL 11, 2016

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on April 11, 2016.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Kvamme, Brand, Grams, Pfeifer, Parras, and Mayor Zieman.  Absent was Councilmember Carlin.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Parras, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Brand, seconded by Parras, to approve the minutes of the March 28, 2016 regular City Council meeting.   With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 28, 2016 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

A motion was made by Kvamme, seconded by Parras, to approve the minutes of the April 5, 2016 Board of Appeal and Equalization meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the April 5, 2016 Board of Appeal and Equalization meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Grams, seconded by Kvamme, Resolution No. 2016-58 entitled, “Resolution Approving Consent Agenda“, was introduced.  Councilmember Kvamme questioned whether the Red Men Club licenses come with a caveat that the outdoor music must end by 11:00 p.m. as in previous years.  City Administrator Prafke indicated that there would be additional contact with the business about the music outdoors.  With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-58 is contained in the City Administrator’s book entitled Council Resolutions 21.  Councilmember Grams asked several questions related to LED streetlights and the placement of street lights.  Public Works Director Moulton indicated lights are placed based on a computer program that is in place and City Administrator Prafke indicated the use of LED lights doesn’t save money on installation of lights, but saves money by being less costly to maintain and replace.

Traverse Acres Subdivision Preliminary/Final Plats –  City Administrator Prafke presented the Planning Commission recommendation for approval of the preliminary and final plats of Traverse Acres Subdivision which is located along West Traverse Road.  Prafke noted the subdivision development would address four goals which were outlined by the City Council including maintaining housing affordability; having certain income levels qualify for reduction in lot prices; including a component that would allow for construction of homes valued at over $200,000 on 15 acres located on the north end of the subdivision; and meeting the marketplace for infrastructure build out.  Prafke also outlined the risks to the City and what steps are being made to mitigate those risks including having infrastructure costs under the Engineer’s estimates; using a housing study to base the decision on even if the study is over a year old; having mortgage assistance products in place and continuing to seek additional options for those types of products; and the fact that the overall economy in the Saint Peter area is better than in most places in Minnesota.  Prafke cautioned that the project was “not a slam dunk” and that should the lots not sell or homes not be constructed, the City would be sitting with $2.7 million in infrastructure and land costs.  Prafke also noted that while the project could be delayed for 1-2 years, that wouldn’t mean the costs would become any more affordable.  Based on that information, Prafke recommended approval of the project. 

Councilmember Parras asked whether a bill being considered by the Minnesota Legislature that would provide funding for development of workforce affordable housing, would be grandfathered in to the City should it pass and the City has already approved the Traverse Acres Subdivision?  Prafke indicated staff would work with local legislators to request that, but there were no guarantees.  Prafke also indicated the City was also developing a strong marketing plan for the project and that the annual debt service, if no lots were sold or houses developed, would range from $80,000-$150,000 per year.

Councilmembers questioned the price of lots in the subdivision to which Prafke reported the prices would be between the mid-$30,000 to mid-$40,000 range depending on the size and location and that those with qualifying incomes would be eligible for lot price reduction of approximately $9,500.  Prafke also noted that the subdivision design included 130 single family lots to be developed in three-four phases with the first phase including 59 single family lots and two multi-family lots.  Prafke noted Outlot A would be utilized for future access to additional property; Outlot B is designed as a stormwater retention pond; Outlot C is for phases two and three; and Outlot D would be used for private development of higher cost homes.

Councilmember Kvamme suggested a change to the name of the subdivision to Traverse Green Subdivision.  In motion by Kvamme, seconded by Brand, Resolution No. 2016-59 was introduced to include a change in the subdivision name to Traverse Green Subdivision and the resolution modified to be entitled “Resolution Approving Preliminary Plat Of Traverse Green Subdivision As Submitted By The City Of Saint Peter”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2016-59 is contained in the City Administrator’s book entitled Council Resolutions 21. 

In motion by Pfeifer, seconded by Grams, Resolution No. 2016-60 was introduced to include a change in the subdivision name to Traverse Green Subdivision and the resolution was modified to be entitled “Resolution Approving Final Plat of Traverse Green Subdivision As Submitted By The City Of Saint Peter”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2016-60 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Housing Subdivision Project Bid Award –  Public Works Director Moulton recommended award of the bid for development of infrastructure in Traverse Green Subdivision to low bidder Kuechle Underground in the amount of $1,681,295.35 which was below the City Engineer’s estimate for the project ($2,016,516.15).  Moulton noted the project should be completed by the end of August and work could begin as early as 7-10 days.  In motion by Brand, seconded by Roger, Resolution No. 2016-61 entitled “Resolution Awarding Bid For 2016 Traverse Acres Subdivision Street And Utility Improvements Project”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-61 is contained in the City Administrator’s book entitled Council Resolutions 21.  (*Note….The Resolution title was not changed on this Resolution in order to provide a clear history of the project which was bid under the old subdivision name.)

Housing Tax Increment Financing District Hearing – City Administrator Prafke recommended a public hearing on creation of a Tax Increment Financing District be scheduled for June 13, 2016.  Prafke noted the Tax Increment Financing District was needed to finance the infrastructure development costs of Traverse Green Subdivision.  In motion by Kvamme, seconded by Pfeifer, Resolution No. 2016-62 entitled “Resolution Calling Public Hearing On The Creation Of Tax Increment Financing District No. 1-20 Within Municipal Development District No. 1 And The Adoption Of A Tax Increment Financing Plan Relating Thereto”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-62 is contained in the City Administrator’s book entitled Council Resolutions 21. 

2016 Seal Coating Project Bid Award – Public Works Director Moulton requested award of the bid for the 2016 seal coating project to low bidder Allied Blacktop Company in the amount of $2.508 per gallon applied for a total not to exceed $138,000.  Moulton noted the bids were lower than in 2015 which should allow seal coating of additional blocks over the 113 scheduled to be completed.  In motion by Pfeifer, seconded by Grams, Resolution No. 2016-63 entitled “Resolution Awarding Bid For 2016 Street Seal Coating Project”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-63 is contained in the City Administrator’s book entitled Council Resolutions 21. 

2016 Equipment Certificate Purchase: Field Maintainer – Public Works Director Moulton requested authorization to purchase a field maintainer/painter from the Kromer Company in the amount of $24,870 to be funded by the 2016 Equipment Certificate.  Moulton indicated that the City’s existing equipment did not have the ability to paint lines on ballfields and with the addition of extra fields at the new High School and City park, the new equipment would provide a better value for the overall operations of the Public Works Department.  In motion by Brand, seconded by Parras, Resolution No. 2016-64 entitled “Resolution Approving 2016 Equipment Certificate Purchase Of A 2016 FC 1 Pro Field Maintainer With Painter”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-64 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Request For Road Closure:  South Seventh Street –  City Administrator Prafke recommended approval of a request submitted by the Residential Life Department at Gustavus Adolphus College for temporary closure of South Seventh Street from West St. Paul Street to West Elm Street on April 29th from 3-7:00 p.m. for an end of year block party.  In motion by Kvamme, seconded by Grams, Resolution No. 2016-65 entitled “Resolution Approving Temporary Roadway Closure On South Seventh Street”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-65 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Community Center Room Lease – City Administrator Prafke recommended approval of a lease for Suite 211 of the Community Center to Good Samaritan Society Home Care for a term of three years.  Prafke noted the rent would be $1,450 per month for the first year with annual escalators.  Prafke noted the operation of Good Samaritan meets the City Council’s goals for tenants which were created when the building was constructed and that the business will provide outreach within the Saint Peter community.  Councilmember Parras indicated he felt the rent amount was too low, but with the escalators he would not vote negatively.  In motion by Kvamme, seconded by Grams, Resolution No. 2016-66 entitled “Resolution Approving Lease Of Suite 211 In Community Center To Good Samaritan Society Home Care”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-66 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Phase II GIS Project – Water Resources Superintendent Knutson and City Engineer Domras presented information on a proposal for Bolton and Menk, Inc. to host Phase II of the City’s Geographical Information System (GIS) project at a cost of $46,990.  Knutson and Domras reviewed the types of information that will be included on the GIS system and how the information will be updated and maintained. City Administrator Prafke indicated Phase II of the GIS program were the “fundamental building blocks for a massive information system” that will be maintained and utilized by City staff.  Councilmembers asked about security of the information and what would happen if Bolton and Menk, Inc. ceased to be the City’s engineering firm.  Domras indicated that the information is the property of the City and that should Bolton and Menk, Inc. no longer work with the City the information could be transferred to another program.  Domras also noted the information would be secured in the same manner Bolton and Menk, Inc. utilizes for its’ own information.  In motion by Brand, seconded by Parras, Resolution No. 2016-67 entitled “Resolution Authorizing Implementation Of Phase II Of Geographical Information System”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-67 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Traffic Sign Policy Adoption –  Public Works Director Moulton requested adoption of a traffic sign installation and maintenance policy that would ensure the City meets State and Federal regulations for reflectivity and which would comply with the Minnesota Manual on Uniform Traffic Control. Moulton also noted that having the policy in place were strongly recommended by the loss control experts of the League of Minnesota Cities Insurance Trust to minimize the risk to the City. In motion by Kvamme, seconded by Parras, Resolution No. 2016-68 entitled “Resolution Adopting Traffic Sign Installation And Maintenance Policy”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2016-68 is contained in the City Administrator’s book entitled Council Resolutions 21. 

Reports

Mayor’s Report – Mayor Zieman reported on his recent trip to Saint Peter’s “Sister City” of Petatlan, Mexico.

City/County Meeting Discussion – Councilmembers Parras and Grams reported the recent City/County meeting had been very positive and had included discussion on water treatment, transit, housing development and the roundabout being constructed near the new High School.

Severe Weather Awareness Week Schedule – City Administrator Prafke reminded the public of Severe Weather Awareness Week and the siren testing that will take place on April 14th at 1:45 p.m. and again at 6:55 p.m.  Prafke also noted Nicollet County would be testing their Everbridge emergency communication system on Tuesday, April 12th at 2:00 p.m.

Refuse/Recycling – City Administrator Prafke provided some information on the amount of refuse and recycling collected from each residential customer in Saint Peter and indicated the City would be working on educational programs to encourage increased recycling which will help reduce costs.

Hydrant Flushing – City Administrator Prafke and Public Works Director Moulton reported the semi-annual hydrant flushing would being on April 11th and crews would be working overnight to minimize disruption to customers.  Moulton noted the flushing was done in part to ensure hydrants are working, but also to ensure fresh water in areas where is not much usage; and to verify the condition of the mains and that the coating in the piping has not deteriorated.

There being no further business, a motion was made by Pfeifer, seconded by Parras, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:30 p.m.