City Council Meeting Minutes - September 9, 2013

Date: 
September 9, 2013

MINUTES OF THE CITY COUNCIL MEETING

SEPTEMBER 9, 2013

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 9, 2013.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Zieman, Pfeifer, Kvamme, Eichmann, Brand, Carlin and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Eichmann, seconded by Carlin, to approve the minutes of the August 26, 2013 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the August 26, 2013 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Consent Agenda – In motion by Eichmann, seconded by Kvamme, Resolution No. 2013-125 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-125 is contained in the City Administrator’s book entitled Council Resolutions 19.

2014 Preliminary Levy/Budget Adoption – Finance Director O'Connell reviewed the proposed 2013 preliminary levy payable in 2014 which included a 3% levy increase and an additional  $359,610 in general fund expenditures based on a projected increase in tax capacity of 1.8%.   O’Connell pointed out that the preliminary levy had been reduced by $50,000 at the Council’s request and the $50,000 would be taken from the City’s insurance pool fund and used for debt service reduction.  O’Connell reviewed the proposed budgets for the general fund, the Library and the Community Center funds.  Mayor Strand noted that the tax capacity number was a projection and any change in that percentage would result in a change to the City’s tax rate.  Councilmember Kvamme requested the $422.01 that was being proposed for a fund closeout in the next agenda item, instead be incorporated into the preliminary levy for reduction of the 2013 debt service fund so the increased levy would be less than 3%.  Kvamme made a motion, seconded by Brand, to approve Resolution No. 2013-126 entitled “Resolution Adopting Preliminary 2013 Tax Levy Collectible In 2014”, with a reduction of $425 from the proposed preliminary levy. Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2013-126 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2009 Equipment Certificate Fund Closeout – Finance Director O'Connell requested authorization to close out the 2009 Equipment Certificate capital fund, which had a remaining balance of $422.01 and transfer the funds to the 2013 debt service fund.  In motion by Eichmann, seconded by Zieman, Resolution No. 2013-127 entitled “Resolution Authorizing Transfer Of Fund Balances”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-127 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Washington Avenue Link Improvement Project Part 1 Bid Award – Public Works Director Giesking recommended award of the bid for Part 1 of the Washington Avenue Link Improvement Project be awarded to Nielsen Blacktopping in the amount of $676,649.54.  Giesking indicated the project would be funded by Municipal State Aid funds and would be constructed in the spring.  In motion by Zieman, seconded by Pfeifer, Resolution No. 2013-128 entitled “Resolution Awarding Bid For Part 1 Of The Washington Avenue Link Improvement Project”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-128 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Washington Avenue Link Improvement Project Part 2 Bid Authorization – Public Works Director Giesking reported the State and FHWA had finished their review of the plans and specifications for Part 2 of the Washington Avenue Link Improvement Project and staff recommended the Council accept the plans and authorize receipt of bids for the project on November 12th.  Giesking noted the project would be funded by Federal funds, Municipal State Aid funds, and utility funds and because of the funding sources, the FWHA and State would also be required to review and approve the bids before the Council could award the project. In motion by Carlin, seconded by Eichmann, Resolution No. 2013-129 entitled “Resolution Approving Plans And Specifications And Setting Bid Date For Part 2 Of The Washington Avenue Link Improvement Project”, was introduced. City Administrator Prafke noted that the plans were virtually identical to those shown in the public meetings in the last year and the delay in bidding the project was caused by the need to receive FHWA approval.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-129 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Welco West Request For Proposals – City Administrator Prafke recommended authorization be provided for receipt of proposals for the development of the tax forfeited portion of the Welco West Subdivision.  Prafke noted that the land had been forfeited to Nicollet County and this was a unique way to get the property developed, returned to the tax rolls, and fulfilling needs outlined in the City’s housing study.  Councilmember Pfeifer questioned whether developers could make proposals for just a portion of the property. Prafke responded that it was preferable to have one developer make a proposal for the entire property.  In motion by Brand, seconded by Carlin, Resolution No. 2013-130 entitled “Resolution Approving Issuance Of A Request For Proposals (RFP) For Development Of The Tax Forfeited Portion Of Welco West Subdivision”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-130 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Request for City Assistance:  Oktoberfest – City Administrator Prafke recommended approval be provided for a request submitted by the St. Peter Ambassador’s for City assistance for the Oktoberfest event.  Prafke noted that the request was similar to requests made in prior years with the exception of a request to close the east-half of the 200 block of West Grace Street for a classic car show and to allow area attendees to queue for admission to the event.  In motion by Kvamme, seconded by Zieman, Resolution No. 2013-131 entitled “Resolution Approving City Assistance For St. Peter Ambassador’s Oktoberfest Event”, was introduced.  Councilmember Brand requested that the 11:00 p.m. deadline for music at the event be reviewed with the organizers. Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-131 is contained in the City Administrator’s book entitled Council Resolutions 19. 

MMUA Safety Contract Renewal – Public Works Director Giesking requested execution of a renewal safety program contract with the Minnesota Municipal Utilities Association (MMUA).  Giesking noted the contract had been in place for 16 years and was very successful for the City having produced improvement employee safety and providing for monthly and specialized training for employees.  Giesking noted the $21,864.03 contract cost was an increase of 2.5% over the previous year, but was a similar increase to prior years.  In response to a Council question about the City’s incident rates City Administrator Prafke indicated the City’s worker’s compensation experience rating was substantially less than the State average.  In motion by Carlin, seconded by Kvamme, Resolution No. 2013-132 entitled “Resolution Authorizing The Renewal Of The Minnesota Municipal Utilities Association (MMUA) Safety Program Contract”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-132 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Reports

Mayor’s Reports – Mayor Strand reported on his recent activities which included attending the 23rd annual Rock Bend Folk Festival.

City/County Meeting Schedule – City Administrator Prafke reported on the schedule for the next City/County committee meeting which will be held on September 11th at City Hall beginning at 5:30 p.m.

City/School/Gustavus Meeting Cancellation – City Administrator Prafke reported the September 11th committee meeting for the City/School/Gustavus had been cancelled and the next meeting would be held November 20, 2013.

Goal Session Schedule – City Administrator Prafke reminded Councilmembers and the public that the Council goal session was scheduled for September 10th at 3:00 p.m. in the Governors’ Room of the Community Center.

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:49 p.m.