City Council Meeting Minutes - November 25, 2013 Regular Meeting

Date: 
November 25, 2013

MINUTES OF THE CITY COUNCIL MEETING

NOVEMBER 25, 2013

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on November 25, 2013.

A quorum present, Mayor Strand called the meeting to order at 7:07 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Eichmann, Brand, Carlin and Mayor Strand.  Absent was Councilmember Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Approval of Agenda –  A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Kvamme, seconded by Carlin, to approve the minutes of the November 4, 2013 Finance Committee meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the November 4, 2013 Finance Committee meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Councilmember Brand requested a change to the November 12, 2013 regular meeting minutes to reflect his “nay” vote on the MnDOT letter of intent agenda item.  A motion was made by Carlin, seconded by Eichmann, to approve the minutes of the November 12, 2013 regular City Council meeting with the requested change.  With all in favor, the motion carried and the minutes were approved as modified.  A complete copy of the minutes of the November 12, 2013 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Councilmember Zieman arrived at 7:09 p.m.

Consent Agenda – In motion by Brand, seconded by Kvamme, Resolution No. 2013-170 entitled “Resolution Approving Consent Agenda“ was introduced.  Councilmember Kvamme questioned whether the employee appointment was a new position or a replacement.  City Administrator Prafke indicated the appointment was a replacement for the former Administrative Secretary in the Public Works Department.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-170 is contained in the City Administrator’s book entitled Council Resolutions 19.

Broadway Plant Equipment Upgrade Project Bid Award – Public Works Director Giesking recommended awarding the bid for the Broadway Plant Equipment Upgrade Project to Prestige Manufacturing of Kimball, Nebraska in the amount of $248,750.  Giesking and City Attorney Brandt also recommended the Council waive the informality of Prestige Manufacturing not including acknowledgement of Addendum #1 with their bid.  Giesking indicated the project cost would be about $32,000 higher than original projections due to the need to include additional support structures for the ceiling joists from which the catalyst equipment will hang.  Councilmember Kvamme questioned if other generators in Saint Peter will need to have “scrubbers” installed.  Giesking indicated smaller generators are exempt from the requirement at this time, but in five years or so they may need the same modifications.  Councilmember Zieman questioned how the additional $32,000 would be funded and City Administrator Prafke indicated the extra funding would be from Electric Fund reserves.  In motion by Eichmann, seconded by Carlin, Resolution No. 2013-171 entitled “Resolution Awarding Bid For Broadway Generation Plant Equipment Upgrades To Comply With Environmental Protection Agency (EDA) Requirements”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-171 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Highway 295 Project Variance Request – Public Works Director Giesking and City Engineer Domras recommended a variance request be submitted to the State of Minnesota to recoup development/engineering costs which exceeded the 25% maximum of the project costs as allowed for turnback funding for the Highway 295 project.  Domras reviewed the reasons why the project had additional engineering costs of 1.31% above the limit and also indicated additional “hold harmless” language had been added to the resolution as requested by the State.  Giesking also noted that if the variance was not approved, the City would have to pay the additional $28,227.37 in development/engineering fees.  In motion by Pfeifer, seconded by Brand, Resolution No. 2013-172 entitled “Resolution Requesting Variance From Standard From State Aid Operation For Minnesota Department Of Transportation (MnDOT) Project Nos. S.A.P. 165-010-012 And 165-102-005 – Highway 295 Turnback Project”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-172 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Mount Simon Aquifer Study – Water Utilities Superintendent Moulton requested approval for execution of an agreement with Minnesota State University Mankato to do a five year study of the Mount Simon Aquifer which the City was required to participate in by the Department of Natural Resources.  Moulton indicated the City’s costs would be based on a percentage of the total water drawn from the aquifer by all the participants and the expected cost was 7% of the $5,200 yearly study cost.  Moulton also noted the City draws 42% of it’s’ water supply from the Mount Simon aquifer which is the deepest of the aquifers serving the City.  In motion by Zieman, seconded by Brand, Resolution No. 2013-173 entitled “Resolution Authorizing Execution Of Agreement With Minnesota State University Mankato To Study The Mount Simon Aquifer”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-173 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2014-2015 Legal Services Contract – City Administrator Prafke presented the Finance Committee recommendation for approval of the 2014-2015 legal services contract with Brandt Law Office.  Prafke noted the contract called for a $5 per hour increase for the attorney’s for each year of the contract and that City Attorney Brandt had over 25 years of experience working with the City’s legal issues.   Councilmember Kvamme asked for a clarification in the contract under “Legal Research” to specify the reimbursement is only for legal research related to City issues.  City Attorney Brandt indicated he would make the change in the contract.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2013-174 entitled “Resolution Approving Execution Of 2014-2015 Legal Services Contract”, was introduced with the requested change to the contract.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-174 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Traverse des Sioux Library System Contract – City Administrator Prafke recommended authorization be provided for execution of a renewal contract with the Traverse des Sioux regional library system for provision of services that City library staff is unable to provide.  Prafke noted the anticipated cost, which was dependent on the services actually used and the contract signed by the City of North Mankato, would be approximately $22,100 for “Package Three” services.  In motion by Carlin, seconded by Kvamme, Resolution No. 2013-175 entitled “Resolution Approving Execution Of Library Services Contract With Traverse Des Sioux Library System”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-175 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Request for City Assistance:  Fish House Parade – City Administrator Prafke recommended approval for City assistance for the annual Fish House parade on December 7th to include use of Municipal Lot #5 following the parade so the public could see all the fish houses.  In motion by Eichmann, seconded by Carlin, Resolution No. 2013-176 entitled “Resolution Approving City Assistance For Fish House Parade”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-176 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2014 Non-Union/Non-Contract Employee Wages – City Administrator Prafke requested approval of a resolution that would provide a three percent (3%) wage increase to all non-union, non-contract employees beginning January 1, 2014.  Prafke also noted the resolution included an additional $0.20 per hour increase for the Library Circulation Clerk and Library Associates positions to help bring the positions more in line with market rates and that seasonal employees would be allowed to move within their experience classifications, but would receive no further increases.  In motion by Zieman, seconded by Brand, Resolution No. 2013-177 entitled “Resolution Establishing 2014 Wage For Non-Union, Non-Contract Employees”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-177 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2014 Police Officers Union Contract – City Administrator Prafke recommended approval of a renewal contract for the Police Officers union that included a one year term, 3% wage increase, gender neutral language modifications, and clarification of the regulations concerning a Health Savings Plan upon retirement. Councilmember Kvamme noted an error in the proposed resolution regarding the Union Local number and staff indicated a correction would be made. In motion by Kvamme, seconded by Pfeifer, Resolution No. 2013-178 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And Law Enforcement Labor Services Local No. 241 (Police Officers) For Calendar Year 2014”, was introduced as corrected.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-178 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2014 Communications Technician Union Contract – City Administrator Prafke recommended approval of a renewal contract for the Communications Technicians union that included a one year term and a 3% wage increase.  In motion by Brand, seconded by Carlin, Resolution No. 2013-179 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And Law Enforcement Labor Services Local No. 242 (Communication Technicians) For Calendar Year 2014”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-179 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2014 Parks Union Contract – City Administrator Prafke recommended approval of a renewal contract for the Parks union that included a one year term, 3% wage increase, establishment of a five-step pay scale for the Maintenance Engineer position; language regarding probationary employees being paid at 96% of wage scales during the probationary period; inclusion of the hours of work agreement in the contract; and language to allow employees who decline City health insurance to receive a monthly rebate.  In motion by Pfeifer, seconded by Kvamme, Resolution No. 2013-180 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And International Union Of Operating Engineers Local No. 70 (Parks) For Calendar Year 2014”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-180 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2014 Streets Union Contract – City Administrator Prafke recommended approval of a renewal contract for the Streets union that included a one year term and a 3% wage increase.  In motion by Zieman, seconded by Brand, Resolution No. 2013-181 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And International Union Of Operating Engineers Local No. 70 (Streets) For Calendar Year 2014”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-181 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2014 Utilities Union Contract – City Administrator Prafke recommended approval of a renewal contract for the Utilities union that included a one year term, 3% wage increase and a five dollar ($5.00) per hour increase in on-call pay.  In motion by Carlin, seconded by Eichmann, Resolution No. 2013-182 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And International Union Of Operating Engineers Local No. 70 (Utilities) For Calendar Year 2014”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-182 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Taxi Cab License Application – City Administrator Prafke recommended approval of a request for a taxi cab license and the rate scheduled submitted by Saint Peter Cab Company.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2013-183 entitled “Resolution Approving Taxi License”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-183 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Reports

Councilmember Presentation – Mayor Strand presented outgoing Councilmembers Pfeifer and Eichmann with clocks in recognition of their years of service to the City.

Mayor’s Report – Mayor Strand reported on his recent activities which included attending the fall Coalition of Greater Minnesota Cities conference; a meeting of the Fire Relief Association, the grand opening of the Shopko store; and business after hours at the Bookmark at Gustavus Adolphus College.

City/School/Gustavus Meeting Discussion –  Councilmember Carlin reported on discussion at the City/School/Gustavus meeting which included shared facilities, and future needs.

Snow Emergency RegulationsCity Administrator Prafke reminded the public of the City’s snow emergency regulations and encouraged residents to sign up for the Nixle community notification system.

Council ReceptionCity Administrator Prafke reminded the public of the December 9th Council reception in the Governors' Room from 5:30-6:30 p.m. to recognize the outgoing and incoming Councilmembers.

City Administrator Prafke also reported the Economic Development Authority meeting for December had been rescheduled to December 11th due to the Christmas holiday.

Executive Session – City Administrator Evaluation – City Administrator Prafke requested a closed session of the Council to discuss the annual City Administrator’s evaluation as allowed under State Statutes.  In motion by Carlin, seconded by Eichmann, Resolution No. 2013-184 entitled “Resolution Calling For Executive Session”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-184 is contained in the City Administrator’s book entitled Council Resolutions 19. 

The City Council adjourned to closed session in the Traverse des Sioux Room of the Community Center at 8:10 p.m. to discuss the City Administrator’s annual evaluation.  The closed session ended at 8:19 p.m.

There being no further business, a motion was made by Zieman, seconded by Pfeifer, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:20 p.m.