City Council Meeting Minutes of May 26, 2015

Date: 
May 26, 2015
MINUTES OF THE CITY COUNCIL MEETING
MAY 26, 2015

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on May 26, 2015.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Zieman, Parras, Carlin, Grams, Brand, Kvamme and Mayor Strand. The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Parras, seconded by Carlin, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Kvamme, seconded by Brand, to approve the minutes of the May 11, 2015 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the May 11, 2015 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Zieman, seconded by Brand, Resolution No. 2015-72 entitled “Resolution Approving Consent Agenda“ was introduced.  With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-72 is contained in the City Administrator’s book entitled Council Resolutions 20.

2015 Equipment Certificate Bid Award –  Finance Director O'Connell recommended acceptance of the Nicollet County Bank proposal for sale of $245,000 in Equipment Certificate bonds at a cost of $13,230 in interest charges.  O’Connell noted the Nicollet County Bank proposal was the lowest of three received for the issuance.  In motion by Carlin, seconded by Parras, Resolution No. 2015-73 entitled “Resolution Awarding The Sale Of $245,000 General Obligation Equipment Certificates Of Indebtedness Of 2015; Fixing The Form And Specifications Thereof; And Providing For Their Payment”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-73 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2013 Equipment Certificate Purchase – Finance Director O'Connell requested authorization for purchase of forty-seven (47) copies of the 2013 Microsoft Office software so that all computer users in the City organization would have standardized software.  O’Connell noted the lowest proposal price submitted by SoftwareTent ($149.99 each) was extremely favorable and funding was available in part through unused funds in the 2013 Equipment Certificate ($5,599.62) with other funding from the Water ($749.95), Community Center ($149.99) and Stormwater ($549.97) funds for a total purchase price of $7,049.53.  Councilmember Grams asked how long unused funds in equipment certificates are kept.  O’Connell indicated the funds are generally kept for two years to ensure all approved purchases are completed and staff would prepare Council action regarding any remaining funds after that time.  In motion by Kvamme, seconded by Grams, Resolution No. 2015-74 entitled “Resolution Authorizing Purchase Of Microsoft Office 2013 Software Upgrades Funded In Part By 2013 Equipment Certificates”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-74 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Animal Impound Contract Update – City Administrator Prafke recommended execution of an updated animal impound contract with Kind Veterinary Clinic.  Prafke noted the changes in the contract included increased fees for boarding, quarantine, and euthanasia of cats and dogs.  In motion by Kvamme, seconded by Parras, Resolution No. 2015-75 entitled “Resolution Approving Updated Animal Impound Contract With Kind Veterinary Clinic”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-75 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Billing Clerk Job Description Modification – City Administrator Prafke recommended several small modifications to the Billing Clerk position description including changes to two desired qualifications and grammatical changes.  In motion by Brand, seconded by Grams, Resolution No. 2015-76 entitled “Resolution Approving Modifications To Position Description For Billing Clerk Position”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-76 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Western Edge Roadway Improvements – Public Works Director Moulton recommended Bolton and Menk, Inc. be retained to provide preliminary engineering work on two roadway improvement projects (Gardner Road $16,000 and Jefferson Avenue $13,000) and a watermain looping ($10,000) project to be funded by the General Fund and Water Fund.  Councilmember Kvamme requested that future resolutions containing multiple project authorizations specifically identify the costs associated with each of the separate projects.  Councilmember Zieman questioned the memo which indicated Gardner Road was privately owned.  Moulton noted the roadway is currently owned by Chuck Wenner through a land trust and Bolton and Menk, Inc. is working with City Attorney Brandt to resolve the ownership issues.  In motion by Kvamme, seconded by Grams, Resolution No. 2015-77 entitled “Resolution Authorizing The Engineering Associated With Western Edge Roadway Improvements”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-77 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Tree Worker License – City Administrator Prafke presented a Tree Worker license application submitted by James Wendroth dba Jim’s Construction and Repair.  Prafke noted nothing had been found in the background investigation that would prohibit issuance of the license.  In motion by Carlin, seconded by Zieman, Resolution No. 2015-78 entitled “Resolution Approving Tree Worker License Application”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-78 is contained in the City Administrator’s book entitled Council Resolutions 20. 

City Assistance Request:  Ambassadors’ Bluesfest – City Administrator Prafke recommended approval of a request by the St. Peter Ambassadors for City assistance with the Bluesfest event in Minnesota Square Park on June 13, 2015.  Prafke noted the assistance was being provided with the contingencies outlined in the resolution which included all publicity noting dogs are not allowed in the park; all vendors being licensed prior to the event; limiting vehicles in the park; Ambassadors providing for refuse disposal and additional restroom facilities; return of the park to pre-event condition; and provision of a certificate of insurance in an amount not less than $1,500,000 per occurrence naming the City of Saint Peter as an additional insured.  In motion by Kvamme, seconded by Parras, Resolution No. 2015-79 entitled “Resolution Approving City Assistance For ‘Bluesfest’”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-79 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Municipal Building HVAC Equipment Replacement – City Administrator Prafke reported the HVAC unit on the north end of City Hall has been in place since the 1960’s and has recently failed.  Prafke requested authorization for replacement of the unit at a price of $49,025 from Schwickert’s Tecta America to be funded by General Fund reserves.  Prafke noted that Schwickerts was the only company in the area that could provide, install and service large commercial HVAC units and the company had worked to design a unit that would work with the outdated “zone” heating/cooling design in City Hall.  In motion by Carlin, seconded by Zieman, Resolution No. 2015-80 entitled “Resolution Authorizing Emergency Replacement Of Municipal Building HVAC Unit (North End)”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-80 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Mayor’s Report –  Mayor Strand reported on his recent activities which included attending the Coalition of Greater Minnesota Cities board meeting; a Region Nine Development Commission board meeting; a quarterly meeting of the Fire Relief Association; a meeting of the Regional Treatment Center Liaison Committee; and giving the welcome at the Memorial Day program in Minnesota Square Park.

Executive Session Discussion Report – City Administrator Prafke reported discussion at the closed session held during the City Council meeting of May 11, 2015 included negotiation for purchase of land to be used for stormwater detention and housing development.

Workshop Tours – City Administrator Prafke reminded Councilmembers that the June 1st workshop would include a tour of the Arts Center of Saint Peter and that Councilmembers would meet at the Center at 5:30 p.m. 

Councilmember Grams expressed his appreciation to two of the City’s Linemen who provided assistance when his home was out of power. 

There being no further business, a motion was made by Parras, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:39 p.m