City Council Meeting Minutes - May 13, 2013

Date: 
May 13, 2013

MINUTES OF THE CITY COUNCIL MEETING

MAY 13, 2013

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on May 13, 2013.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Zieman, Eichmann, Carlin, and Mayor Strand.  Absent was Councilmember Brand. The following officials were present: City Administrator Prafke, Assistant City Attorney Lucas, and City Engineer Domras. 

Approval of Agenda – A motion was made by Pfeifer, seconded by Carlin, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Eichmann, seconded by Pfeifer to approve the minutes of the April 22, 2013 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the April 22, 2013 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Councilmember Brand arrived at 7:03 p.m.

A motion was made by Brand, seconded by Eichmann, to approve the minutes of the April 23, 2013 Board of Appeal and Equalization meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the April 23, 2013 Board of Appeal and Equalization meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Visitors – Mark Novak, Supervisor of Plant Services for Centerpoint Energy, presented a donation of $400 to be used for purchase of AED equipment at Gault Park.  Novak indicated Centerpoint Energy has provided over $1,000,000 in donations to Minnesota cities as part of their community partnership program.  Mayor Strand thanked Mr. Novak for the $400 donation and for Centerpoint Energy’s previous donations to the City.

Consent Agenda – In motion by Pfeifer, seconded by Brand, Resolution No. 2013-66 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-66 is contained in the City Administrator’s book entitled Council Resolutions 19.

Air Pollution Control Equipment Bid Award –  Public Works Director Giesking recommended awarding the bid for air pollution control equipment at the electric generation plant to Ziegler Power Systems in the amount of $185,892 for Option A (in-line catalyst).  Giesking noted that the difference between the low bid received for Option B from Girtz Industries and the Ziegler bid would be more than offset by the cost of materials and installation costs for extra structural components that would be required for Option B which is why staff was recommending acceptance of the low Option A bid.  Giesking also noted the equipment would be delivered by August 15th at which time shop drawings would be done and design and bidding would begin for the installation work.  Giesking pointed out that Ziegler Power Systems, the company that provided the original equipment and installation and which has been under maintenance contract since that time, may also bid on installation of the equipment.  Councilmember Pfeifer questioned if any warranties or guarantees would be impacted if another company installed the equipment.  Giesking stated all vendors were aware the project would be bid in two parts and bids were submitted accordingly. Giesking also reported installation was planned to be bid separately with the hope that local companies may bid on the install resulting in lower prices.  In motion by Kvamme, seconded by Carlin, Resolution No. 2013-67 entitled “Resolution Awarding Bid For Air Pollution Control Equipment Project Re-Bid“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-67 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2013 Equipment Certificate Purchase: In-Car Camera System – Police Chief Peters requested approval of a request to purchase a new in-car camera system for the Police Department from Watchguard Digital in the total amount of $32,458.11 including installation in four Police vehicles and upgrading the Police Department server.  Peters indicated funding for the equipment would be from the 2013 equipment certificate and the equipment would replace a system bought in 2005 which is in disrepair.   Peters also noted that having the camera system in place provides additional security for Officer’s, protects the City from liability issues, and is beneficial to the prosecution in court cases.  Peters indicated the Officers are in favor of continuing to use the camera system and pointed out that many of the City’s Officers have never worked in a Department where the cameras were not in place. In motion by Pfeifer, seconded by Zieman, Resolution No. 2013-68 entitled “Resolution Approving 2013 Equipment Certificate Purchase“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-68 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2013 North Third Street Improvement Project Bid Award – Public Works Director Giesking and Bolton and Menk, Inc. Engineer Domras recommended award of the bid for the 2013 North Third Street Improvement Project to Douglas-Kerr Underground LLC in the amount of $895,813.84 for the base bid and the alternate.  Domras indicated the project includes sanitary sewer, water main, and storm sewer for the Shopko development and curb and gutter, sidewalk, and new pavement on North Third Street.  Giesking indicated the project would move swiftly so the utilities are in place for the August 31st opening of Shopko.  Giesking stated the project would be funded with proceeds from a bond issuance and repaid by TIF funds. Giesking and Domras also stated that the City could take action before March of 2014 to reject the alternative portion of the bid.  In motion by Kocmick, seconded by Brand, Resolution No. 2013-69 entitled “Resolution Awarding Bid For 2013 North Third Street Improvement Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-69 is contained in the City Administrator’s book entitled Council Resolutions 19. 

City Assistance Request:  Relay For Life – City Administrator Prafke recommended approval of a request for City assistance for the American Cancer Society Relay For Life event in Gorman Park.  Prafke reviewed the assistance that will be provided as well as the actions the event organizers will be responsible for.  Prafke stated the organizers would be required to contact both of the churches along South Fifth Street to notify them of the road closures that would be in place during the event.  In motion by Brand, seconded by Carlin, Resolution No. 2013-70 entitled “Resolution Authorizing City Assistance For Relay For Life Event“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-70 is contained in the City Administrator’s book entitled Council Resolutions 19. 

City Assistance Request:  Ambassador’s BluesFest – City Administrator Prafke recommended approval of a request by the St. Peter Ambassadors for City assistance for the Blues Fest event in Minnesota Square Park.  Prafke reviewed the recommendation for City assistance as well as what was expected of the organizers.  In motion by Carlin, seconded by Zieman, Resolution No. 2013-71 entitled “Resolution Approving Request For City Assistance For ‘Blues Fest’“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-71 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Fire Relief Association Bylaws Modification – City Administrator Prafke recommended approval of a modification to the Fire Relief Association bylaws related to retirement and payment of the member’s service pension. Prafke reported that approval of the change would not have an impact on City funding for the pensions.  In motion by Zieman, seconded by Eichmann, Resolution No. 2013-72 entitled “Resolution Accepting Updated Fire Relief Association Bylaws“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-72 is contained in the City Administrator’s book entitled Council Resolutions 19. 

School District #508 Memorandum of Understanding – City Administrator Prafke recommended approval be provided for execution of a memorandum of understanding between the City and School District #508 for provision of youth programs by the City’s Recreation and Leisure Services Department on behalf of the Community Education Department of the School District.  Prafke pointed out the agreement has been in place since 2004 when the School District saw reduced funding from the State for provision of certain programs which the City could provide at a lesser cost.  In motion by Kvamme, seconded by Brand, Resolution No. 2013-73 entitled “Resolution Authorizing Execution Of Youth Development Memorandum Of Understanding“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-73 is contained in the City Administrator’s book entitled Council Resolutions 19. 

City/School District #508 Statement of Understanding –  City Administrator Prafke recommended approval be provided for execution of a statement of understanding between the City and School District #508 outlining how the two organizations will work together.  Prafke noted the essence of the document remains unchanged from its creation in 1998.  In motion by Eichmann, seconded by Carlin, Resolution No. 2013-74 entitled “Resolution Authorizing Execution Of City/School District #508 Statement Of Understanding“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-74 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Business License Applications – City Administrator Prafke recommended approval of several business licenses for the new owner of the former Willy’s Bar.  Prafke noted nothing was found in the background investigation of applicant Jamie Erickson that would prohibit issuance of licenses for Erickson’s Sports Bar. In motion by Carlin, seconded by Eichmann, Resolution No. 2013-75 entitled “Resolution Approving New Business License Applications“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-75 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Reports

Mayor’s Reports - Mayor Strand reported on his recent activities which included the Board of Appeal and Equalization meeting; providing the welcome at the Special Olympics event on May 5th; attending Region Nine Development Commission meetings; and attending a Fire Department Relief Association quarterly meeting.  Strand also noted that the Fire Department had displayed the new pumper truck in the parking lot of the Community Center prior to the Council meeting.

City/County Committee Meeting Discussion – City Administrator Prafke and Councilmember Pfeifer reported on discussion at the recent City/County meeting which included new projects in Saint Peter, the new compost site; development of the new County campus on the former Ruttle's site; seal coating, Gardner Road, and CSAH 20.  Prafke noted new County Administrator Ryan Krosch attended for the first time.

City/School/Gustavus Committee Meeting Discussion – City Administrator Prafke and Councilmembers Kvamme and Brand reported on discussion at the City/School/Gustavus meeting which included land use, long term planning, the Broadway corridor west to Sunrise; the Gustavus development priority list; School District #508 facility study; and transit changes.

Spring Clean-Up Activities – City Administrator Prafke reminded everyone of the household hazardous waste collection, electronics, appliance and bike recycling collection activities that will take place at the Wastewater Treatment Plant on May 18th.

Councilmember Carlin expressed her appreciation to the Saint Peter Fire Department for their efforts to protect her home and family and that of a neighboring property, both of which abutted a property that was recently destroyed by fire.

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:51 p.m.