City Council Meeting Minutes of May 11, 2015

Date: 
May 11, 2015

 

MINUTES OF THE CITY COUNCIL MEETING
MAY 11, 2015

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on May 11, 2015.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Zieman, Parras, Carlin, Grams, Brand, Kvamme and Mayor Strand. The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Brand, seconded by Carlin, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Kvamme, seconded by Parras, to approve the minutes of the April 27, 2015 regular City Council meeting. With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the April 27, 2015 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Public Hearing:  Kottke Real Estate Holdings LLC Business Subsidy Request – Mayor Strand opened the public hearing on issuance of a business subsidy exceeding $150,000 at 7:01 p.m.  City Administrator Prafke reviewed the procedures adopted by the City Council for public hearings and Community Development Director Wille provided background information on the business subsidy requested by  Kottke Real Estate Holdings, LLC (dba Spring Touch Lawn Care Specialists) in the amount of $500,000 for the purchase and renovation of the City owned property at 430 Ritt Street.  Wille noted the goals of the business subsidy issuance were, among other things, to enhance diversity of the community’s businesses and provide for stabilization in the community’s economic base.  Wille further pointed out that job creation was not a goal of the subsidy in this instance.  There being no further speakers, the hearing was declared closed at 7:06 p.m.

Visitors – Somali Community Barwaaqo Organization representative Fardousa Jamma, representing an organization that assists in resettlement of Somali families, addressed the Council to provide information on their business which is located in Mankato.  Jamma indicated the services provided include acting as interpreters, assisting new families to enroll children in local schools, and assisting Somali individuals in employment when language proves to be a barrier to obtaining a job.  Jamma reported her research indicated over 110 Somali families were living in Saint Peter.

Consent Agenda – In motion by Parras, seconded by Kvamme, Resolution No. 2015-61 entitled “Resolution Approving Consent Agenda“ was introduced.  With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-61 is contained in the City Administrator’s book entitled Council Resolutions 20.

Kottke Real Estate Holdings LLC Business Subsidy – Community Development Director Wille presented the Economic Development Authority recommendation for approval of a $500,000 revolving loan to Kottke Real Estate Holdings, LLC for the purchase, renovation, and occupancy of the property at 430 Ritt Street.  Wille noted the terms of the loan included three percent interest (3%) amortized over twenty (20) years with a balloon payment due at five (5) years; security provided by second positions on the property and on the furniture, fixtures, equipment and accounts receivable; and personal guarantees by Marvin and Linda Kottke.  In motion by Zieman, seconded by Grams, Resolution No. 2015-62 entitled “Resolution Approving $500,000 Revolving Loan To Kottke Real Estate Holdings, LLC (dba Spring Touch Lawn Specialists, Inc. To Partially Finance Purchase And Renovation Of 430 Ritt Street”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-62 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2015 Seal Coat Project Bid Award – Public Works Director Moulton recommended awarding the bid for the 2015 Seal Coat Project to low bidder Caldwell Asphalt Company in the amount of $2.73 per gallon applied ($145,828.41 total).  Moulton indicated streets are seal coated to extend the life of the street by sealing out water.  In response to a question by Councilmember Carlin, Moulton reported streets are seal coated on a seven year rotation depending on the road wear.   In motion by Carlin, seconded by Parras, Resolution No. 2015-63 entitled “Resolution Awarding Bid For 2015 Seal Coating Project”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-63 is contained in the City Administrator’s book entitled Council Resolutions 20. 

MnDOT Highway 22 Utility Work Agreement – Public Works Director Moulton requested authorization for execution of an agreement with the Minnesota Department of Transportation (MnDOT) wherein MnDOT’s contractor on the Highway 22 Flood Mitigation Project would undertake some City utility modifications along the detour route (Highway 99 and Nicollet Avenue intersection).  Moulton indicated the electric and stormwater work would normally be done by City staff; however, timing issues related to the work led to the negotiations for MnDOT to include the work with their contractor in the amount of $12,068.30.  City Administrator Prafke indicated the Highway 22 project would begin after July 4th and was expected to last three-four months.   In motion by Zieman, seconded by Kvamme, Resolution No. 2015-64 entitled “Resolution Authorizing Execution Of Agreement For Utility Work In Conjunction With Highway 22 Flood Mitigation Project”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-64 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Hospital Equipment Purchase Requests – River's Edge Hospital and Clinic CEO George Rohrich addressed the Council to request approval of the Hospital Commission request for purchase of a fracture table to be used for repair of broken pelvic and leg bones.  Rohrich presented the recommendation to purchase a refurbished table from Universal Hospital Services in the amount of $15,350 and indicated that the used table, which would come with a warranty and service guarantees, cost approximately $85,000 less than a new table would be.  In motion by Zieman, seconded by Brand, Resolution No. 2015-65 entitled “Resolution Approving Purchase Of Fracture Table For River's Edge Hospital And Clinic”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-65 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Rohrich also presented a recommendation for purchase of a blood analyzer from Beckman Instrumentation Laboratories in the amount of $40,000.  Rohrich indicated the existing unit was in need of replacement and while the Beckman proposal was not the lowest cost proposal, the unit would be an upgrade of existing equipment that would result in easier training for staff and allowing for interfacing with the electronic health records system which would reduce human errors.  In motion by Grams, seconded by Carlin, Resolution No. 2015-66 entitled “Resolution Approving Purchase Of ACL Top 30 Hemostasis Testing Station For River's Edge Hospital Aand Clinic”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-66 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Rohrich presented a recommendation for purchase of a CheckPoint 4600 Firewall from IT Savvy in the amount of $31,639 and noted that the unit, which was the highest cost proposal received, offered the best firewall protection as recommended by Hospital IT staff.  Rohrich also pointed out that the most recent risk analysis audit of the Hospital identified the firewall system as a weak point that needed correction.  In motion by Carlin, seconded by Zieman, Resolution No. 2015-67 entitled “Resolution Approving Purchase Of Check Point 460 Firewall Appliance For River's Edge Hospital And Clinic”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-67 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Annexstad Agricultural Land Lease – City Attorney Brandt presented a draft lease between the City and Brett Annexstad for the Lambert Farm property.  Brandt indicated that the lease required the property to be vacated by October 15, 2015 which would allow for ground work to begin on the joint City/School District #508 park/school property.  Brandt also stated he had researched agricultural land lease prices and was recommending the price of $150 per acre ($10,500 total) based on the shortened growing season and comparable lease prices.  In motion by Parras, seconded by Carlin, Resolution No. 2015-68 entitled “Resolution Authorizing Execution Of One-Year Lease Of The Lambert Property By And Between The City Of Saint Peter And Brett R. Annexstad”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-68 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Baseball Association Donation Acceptance – Public Works Director Moulton requested acceptance of a $10,000 donation from the St. Peter Baseball Association for ballfield improvements at Ramsey Park including chain link fencing, dugout construction and a backstop.  Moulton noted that the total cost of the project was $13,000 and indicated the remaining $3,000 would be funded by the General Fund.   In motion by Brand, seconded by Carlin, Resolution No. 2015-69 entitled “Resolution Accepting Donation From Saint Peter Baseball Association”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-69 is contained in the City Administrator’s book entitled Council Resolutions 20. 

New License Application – City Administrator Prafke recommended approval of a tree worker license and a raffle license after noting that nothing had been found in the background investigations that would prohibit issuance of either license.  In motion by Parras, seconded by Carlin, Resolution No. 2015-70 entitled “Resolution Approving New Business License Applications”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-70 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Police Officer Memorial Day/Week” Proclamation – Mayor Stand proclaimed May 15th as “Police Officer Memorial Day” and May 10-16, 2015 as “Police Officer Week” in the City in honor of those Officers who have died in the line of duty and in recognition of the good work done by Saint Peter Police Officers.

Mayor’s Report – Mayor Strand thanked Councilmember Zieman for serving as Mayor pro tem during his absence in April.

Memorial Day Closures – City Administrator Prafke reminded the public that all non-emergency City offices, the Community Center, Library and the Transit would be closed on May 25th for the Memorial Day holiday.

Furniture, Appliance and Electronics Collections – City Administrator Prafke reported collections for furniture, appliances and electronics had been scheduled and more information was provided in the Hot Sheet and the utility bill flyer.  Prafke also pointed out that used bicycles and bike parts were being accepted during the electronics collection and the bikes would be rebuilt and donated to families in need.

Advisory Board Vacancies – City Administrator Prafke reported two vacancies exist on the Tourism Board and two exist on the Heritage Preservation Commission.  Prafke encouraged any City resident interested in appointment to the boards to contact the City Administrator’s Office.

Executive Session:   Land Purchase Negotiations – City Administrator Prafke recommended closed sessions be called as provided for in State Statute to discuss negotiations for land purchases. In motion by Zieman, seconded by Carlin, Resolution No. 2015-71 entitled “Resolution Calling For Closed Session”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-71 is contained in the City Administrator’s book entitled Council Resolutions 20. 

The Council adjourned to closed session in the Traverse des Sioux Room at 8:12 p.m. to discuss land purchase negotiations for land to be used for a stormwater detention basin.  The Council returned to open session at 8:25 p.m. 

The Council adjourned to closed session in the Traverse des Sioux Room at 8:26 p.m. to discuss land purchase negotiations for land to be used for a housing subdivision.  The Council returned to open session at 8:47 p.m.

There being no further business, a motion was made by Carlin, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:48 p.m.