City Council Meeting Minutes of March 23, 2015

Date: 
March 23, 2015

MINUTES OF THE CITY COUNCIL MEETING

MARCH 23, 2015

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on March 23, 2015.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Zieman, Parras, Carlin, Grams and Mayor Strand.  Absent were Councilmembers Brand and Kvamme.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Carlin, seconded by Parras, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Zieman, seconded by Grams, to approve the minutes of the March 9, 2015 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 9, 2015 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Parras, seconded by Carlin, Resolution No. 2015-32 entitled “Resolution Approving Consent Agenda“ was introduced.  With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-32 is contained in the City Administrator’s book entitled Council Resolutions 20.

Final Acceptance Of Broadway Generation Plant Upgrade Project – Public Works Director Moulton requested acceptance of the Broadway Generation Plant Equipment Upgrade project and authorization to make final payment to the contractor in the amount of $5,266.32.  Moulton reported the final project cost was $241,578.82 which was less than the original contract amount following acceptance of two change orders for the project.  In motion by Zieman, seconded by Grams, Resolution No. 2015-33 entitled “Resolution Accepting Broadway Plant Equipment Upgrade Project”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-33 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Veteran’s Memorial Design – City Administrator Prafke recommended acceptance of the Parks Board recommendation for approval of the concept design for a Veteran’s Memorial to be located in the northeast corner of Minnesota Square Park and for the Council to direct staff to prepare a development agreement which would outline the process and procedures to be used for the memorial as well as provide for transfer of ownership of the memorial to the City upon completion.  Prafke noted that while the design is still only a concept, approval of the concept provides substantial assurance for the memorial committee members which will allow them to move forward and begin the fundraising process.  Councilmember Grams asked for more information on the elimination of the requirement for a sidewalk from the memorial to the pavilion.  Prafke reported the sidewalk will be installed at a later date as part of the pavilion replacement project and noted that visitors to the memorial have other accessible options to reach the pavilion.  In motion by Parras, seconded by Carlin, Resolution No. 2015-34 entitled “Resolution Accepting Design Of Veteran’s Memorial In Minnesota Square Park”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-34 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Stormwater Regulation Modifications – City Administrator Prafke and Public Works Director Moulton reviewed proposed changes to City Code regulations concerning stormwater management.  Moulton stated the changes were necessary under Minnesota Pollution Control Agency (MPCA) permitting requirements and indicated that without approval of the changes, the City’s stormwater permit would not be renewed and no further development would be allowed in the community.  Moulton also noted the proposed language was directly from MPCA requirements.  City Administrator Prafke indicated the regulations would establish a more definable enforcement standard so that everyone was treated equally.  Moulton recommended adoption of an Enforcement Response Procedure (ERP) which would serve as a communication tool for the City to gain compliance with stormwater regulations and which included procedures for issuance of written warnings, notice of violations, civil penalties and cease and desist procedures.  Moulton indicated the new procedures would add additional record keeping responsibilities for the City and that future development agreements would include the new requirements.  Councilmember Zieman asked if the ERP was more or less stringent than the enforcement procedures currently being used.  Moulton reported the process was not changed from what is currently followed, but the timeline to be followed for the various notices for those out of compliance would extend the process timeline from what is currently used.  In motion by Grams, seconded by Carlin, Resolution No. 2015-35 entitled “Resolution Establishing Enforcement Response Procedures For Municipal Separate Storm Sewer System (MS4)”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-35 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Moulton also recommended changes to Chapter 30 of the City Code which, among other things, would add grass clippings in the street as a violation to the public nuisance regulations.  In motion by Carlin, seconded by Zieman, Ordinance No. 15, Third Series entitled “An Ordinance Amending Saint Peter City Code Chapter 30 ‘Offenses And Miscellaneous Provisions’, Article IX ‘Public Nuisances’, Section 30-234 ‘Health’ And Section 30-238 ‘Abatement’ And Adopting By Reference Saint Peter City Code Chapter 1 Section 1-6, Which, Among Other Things, Contain Penalty Provisions”, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 15, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

Prafke and Moulton recommended approval of an ordinance modifying City Code Chapter 52 related to stormwater management.  Moulton noted that the proposed changes included establishing minimum standards for development, the plan approval process; site information for handling stormwater; collection system types, vegetation requirements; and distinguishing between individual and regional stormwater basins.  Prafke stated the changes were the “nuts and bolts of how development will take place”.  In motion by Zieman, seconded by Grams, Ordinance No. 16, Third Series entitled “An Ordinance Amending Saint Peter City Code Chapter 52 ‘Utilities’, Article X ‘Stormwater Management’, Division 2 ‘Planning And Development’ And Division 2 ‘Management And Standards’ And Adopting By Reference Saint Peter City Code Chapter 1 Section 1-6, Which, Among Other Things, Contain Penalty Provisions”, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 16, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

City Administrator Prafke recommended adoption of a resolution allowing for summary publication of the lengthy Chapter 52 ordinance as allowed under State Statute.  In motion by Carlin, seconded by Zieman, Resolution No. 2015-36 entitled “Resolution Authorizing Publication Of The Title And Summary Of Ordinance No. 16, Third Series”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-36 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Prafke and Moulton recommended approval of an ordinance establishing a new section to Chapter 52 of the City Code regarding illicit discharge.  Prafke noted the language was new to the City Code, but not a new process.  Moulton stated the language was exactly the same as in MPCA regulations which would eliminate a “finding” in the last MPCA audit.  Councilmember Carlin asked what the difference was between the proposed ordinance and the Emergency Response Plan (ERP).  Moulton indicated the ordinance would be the process used to enforce the ERP.  In motion by Grams, seconded by Carlin, Ordinance No. 17, Third Series entitled “An Ordinance Amending Saint Peter City Code Chapter 52 ‘Utilities’, By Reserving Sections 52-659 Through 62-699 Of Article X ‘Stormwater Management’, And By The Addition Of Article XI, ‘Illicit Discharge’ And Adopting By Reference Saint Peter City Code Chapter 1 Section 1-6, Which, Among Other Things, Contain Penalty Provisions”, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 17, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

City Administrator Prafke recommended approval for modifications to the City’s fee schedule to include penalties for violations of stormwater regulations as well as specifying the surety bond amounts required for permits.  In motion by Zieman, seconded by Carlin, Resolution No. 2015-37 entitled “Resolution Modifying The 2015 Municipal Fee Schedule”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-37 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Water Utilities Superintendent Job Description – City Administrator Prafke recommended approval of minor modifications to the Water Utilities Superintendent position description which included changing the title to “Water Resources Superintendent”.  In motion by Zieman, seconded by Parras, Resolution No. 2015-38 entitled “Resolution Approving Modifications To Position Description For Water Utilities (Resources) Superintendent Position”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-38 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Assistant Lead Librarian Job Description – City Administrator Prafke recommended approval of modifications to the Assistant Lead Librarian job description which included removing the advanced degree requirements from the “minimum qualifications” for the position and including the advanced degree as a “desired qualification”.  Councilmember Carlin expressed disagreement with removing the college degree from the minimum qualifications and indicated that a degree was very useful given the extensive materials available in the world today.  In motion by Parras, seconded by Carlin, Resolution No. 2015-39 entitled “Resolution Approving Modifications To Position Description For Assistant Lead Librarian Position”, was introduced.    A motion was made by Carlin, seconded by Zieman to modify essential physical requirements language related to operation of a typewriter or computer keyboard to say “ability to operate a keyboard for up to….”.  With all in favor, the motion carried.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-39 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2015 Equipment Certificate Purchase:  Pool Controllers – City Administrator Prafke recommended purchase of three replacement controllers for the outdoor swimming pool at a cost of $7,333.60 from Horizon Commercial Pool Supplies to be funded by the 2015 equipment certificate.   In motion by Grams, seconded by Parras, Resolution No. 2015-40 entitled “Resolution Approving 2015 Equipment Certificate Purchase”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-41 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Rain Barrel Program – Public Works Director Moulton requested authorization to renew the rain barrel rebate program in 2015.  Moulton indicated the program would have no changes from 2014 and would be in effect May 15th through July 15th with a budget of $650 funded by stormwater.  Councilmember Zieman suggested that if participation in the program continues to decline that it not be offered in 2016.  In motion by Grams, seconded by Carlin, Resolution No. 2015-42 entitled “Resolution Authorizing Continuation Of Rain Barrel Program And Establishing Funding For Rebate Program”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-42 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Sale of 430 Ritt Street Property – Community Development Director Wille presented the Economic Development Authority (EDA) recommendation for approval of a purchase agreement to sell the 430 Ritt Street (former Taytronics/Creation Technology) facility to Marv Kottke for $930,000.  Wille noted Mr. Kottke wished to use the facility for his Spring Touch lawn service business and the sale would be contingent upon receipt of financing by May 31st which might include a request for EDA loans.  Wille also noted the sale was contingent upon a roof inspection and would need to be preceded by a public hearing so further Council action would be necessary.  Wille reported the EDA should see a profit of over $22,000 on rental of the building since taking possession.  In motion by Carlin, seconded by Parras, Resolution No. 2015-43 entitled “Resolution Authorizing Execution Of Agreement By And Between The Economic Development Authority And Marv Kottke For The Sale Of The 430 Ritt Street Property At A Price Of $930,000”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-43 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Hospital Commission Membership – City Administrator Prafke recommended adoption of an ordinance that would modify the membership of the Hospital Commission to a total of nine members; two of which are Councilmembers with one year terms and voting privileges; and extending voting privileges to the Medical Staff President representative.   In motion by Zieman, seconded by Carlin, Ordinance No. 18, Third Series entitled “An Ordinance Of The City Of Saint Peter Amending Chapter 2 ‘Administration’, Article V, Division 9 Section 2-624 ‘Establishment And Composition’ And Adopting By Reference City Code Chapter 1 Section 1-6, Which, Among Other Things, Contain Penalty Provisions”, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 18, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

Human Rights Commission Membership – City Administrator Prafke recommended adoption of an ordinance modifying the composition of the Human Rights Commission so that the City Council sits as the Commission.  In motion by Parras, seconded by Carlin, Ordinance No. 19, Third Series entitled “An Ordinance Of The City Of Saint Peter Amending Chapter 2 ‘Administration’, Article V, Division 10 Section 2-649 ‘Composition’ And Adopting By Reference City Code Chapter 1 Section 1-6, Which, Among Other Things, Contain Penalty Provisions”, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 19, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

Reports

“Vietnam Veteran’s Day” Proclamation – Mayor Strand proclaimed March 29th as “Vietnam Veteran’s Day” in the community and encouraged residents to attend the special event in the Community Center that day.

Mayor’s Report – Mayor Strand reported on recent activities which included the St. Patrick’s Day festivities and parade and “Muffins with the Mayor” at Heritage Meadows.

APPA Legislative Rally Report – Councilmembers Carlin and Parras reported on their activities as part of the American Public Power Association legislative rally in Washington, D.C.  which included meetings with staff of local House members and informal conversations with Senators Franken and Klobuchar. 

Staff Training Closures – City Administrator Prafke reported all non-emergency City offices would be closed until 1:30 p.m. on April 7th for staff training.

Board of Appeal and Equalization Meeting – City Administrator Prafke reminded Councilmembers of the Board of Appeal meeting scheduled for April 7th at 6:00 p.m. in the Nicollet County Government Center. 

City/County Meeting Schedule – City Administrator Prafke reported a City/County meeting was scheduled for April 9th at 3:30 p.m.

There being no further business, a motion was made by Carlin, seconded by Parras, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:52 p.m.