City Council Meeting Minutes - June 23, 2014

Date: 
June 23, 2014

 

MINUTES OF THE CITY COUNCIL MEETING

JUNE 23, 2014

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 23, 2014.

A quorum present, Mayor Strand called the meeting to order at 7:03 p.m.  The following members were present:  Councilmembers Grams, Zieman, Kvamme, Brand, Parras, and Mayor Strand.  Absent was Councilmember Carlin.  The following officials were present: City Administrator Prafke and City Attorney Brandt.

Approval of Agenda – A motion was made by Brand, seconded by Parras, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Kvamme, seconded by Grams, to approve the minutes of the June 9, 2014 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the June 9, 2014 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Consent Agenda – In motion by Kvamme, seconded by Brand, Resolution No. 2014-91 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-91 is contained in the City Administrator’s book entitled Council Resolutions 20.

2013 Audit Acceptance – Auditor James Eichten of MMKR, the City’s audit firm, presented his findings for the City’s 2013 audit.  Eichten issued a clean, “unmodified” audit that showed no findings.  Eichten reported that the financial audits of the Housing Authority (Parkview Manor) and River's Edge Hospital and Clinic, which were completed by different auditing firms, had been incorporated into the City’s audit based on their position as component units of the City.  Eichten reviewed the General Fund financial report as well as that of the individual enterprise funds and reported the Water fund stands out because of significant debt services.  Eichten cautioned the Council to have an “awareness factor” regarding the fund balance in the water fund, to continually monitor the financial health of the fund, and to rely on the information being provided by staff to make decisions.   Eichten also distributed an analysis comparing the outstanding debt per capita for the General Fund and the Enterprise funds for the city and state-wide.  In motion by Zieman, seconded by Brand, Resolution No. 2014-92 entitled “Resolution Accepting 2013 Financial Statements Together With Independent Auditor’s Report”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-92 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2014 Equipment Certificate Proposals –  Finance Director O'Connell recommended accepting the proposal for $345,000 in equipment certificates from Nicollet County Bank (NCB).  O’Connell indicated the interest cost from the NCB  proposal ($17,595) was the lowest of the three proposals.  In motion by Grams, seconded by Kvamme, Resolution No. 2014-93 entitled “Resolution Awarding The Sale Of $345,000 General Obligation Equipment Certificates Of Indebtedness Of 2014; Fixing The Form And Specifications Thereof; And Providing For Their Payment”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-93 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Request For City Assistance:  Fourth of July – City Administrator Prafke recommended approval be provided for City assistance for the Fourth of July community event organized by the Chamber of Commerce.  Prafke reviewed the request and the recommendation for approval. In motion by Zieman, seconded by Brand, Resolution No. 2014-94 entitled “Resolution Authorizing City Assistance For Fourth Of July Event”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-94 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Request For City Assistance:  All School Reunion –  City Administrator Prafke recommended approval be provided for City assistance for the All School Reunion that would occur over the Fourth of July weekend in Saint Peter.   In motion by Brand, seconded by Parras, Resolution No. 2014-95 entitled “Resolution Approving Request For City Assistance For All School Reunion”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-95 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Unbudgeted Copier Purchase – City Administrator Prafke recommended approval be provided for the unbudgeted purchase of a replacement copier for the Recreation and Leisure Services Department from Metro Sales in the amount of $7,753.  Prafke noted the current copier needed frequent repairs resulting in down time and indicated funding for the unbudgeted purchase was available in the General and Community Center reserve funds.   In motion by Grams, seconded by Kvamme, Resolution No. 2014-96 entitled “Resolution Approving Unbudgeted Purchase Of Replacement Copier For Recreation and Leisure Services Department”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-96 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Land Purchase:  213 West Nassau Street – City Administrator Prafke and City Attorney Brandt presented the proposed purchase agreement for the property at 213 West Nassau Street in the amount of $3,000.  Prafke noted the purchase agreement contained terms discussed during the recent closed sessions of the Council.  In motion by Kvamme, seconded by Zieman, Resolution No. 2014-97 entitled “Resolution Approving Purchase Of Land”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-97 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Mayor’s Report – Mayor Strand reported on his recent activities which included attending a meeting about expansion of Regional Treatment Center services; attending the funeral for long time School District #508 teacher Rosemary Mickelson; and attending the League of Minnesota Cities annual conference.

Councilmembers Grams and Kvamme also provided comments on their attendance at the League of Minnesota Cities conference.

City/County Meeting Discussion – City Administrator Prafke reported discussion topics at the June 11th City/County meeting included roads, transportation, stormwater pilot project, the new County building, and ongoing planning issues.

Highway 169/Old MN Avenue Utility Improvements Project – Public Works Director Giesking reported no bids had been received for the improvement project at the intersection of Old Minnesota Avenue and St. Julien Street and the project would be restructured into a project that included two proposal sections and two formal bid sections.

Flood Update – Public Works Director Giesking and Water Utilities Superintendent Moulton provided an update on flooding issues in Saint Peter and assistance City staff provided to other communities through MNWARN.

Goal Session – City Administrator Prafke reminded Councilmembers there would be no workshop on June 30th and the Council would instead meet in a goal session.

There being no further business, a motion was made by Parras, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:45 p.m.