City Council Meeting Minutes - June 10, 2013

Date: 
June 10, 2013
MINUTES OF THE CITY COUNCIL MEETING
JUNE 10, 2013

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 10, 2013.

A quorum present, Mayor pro tem Pfeifer called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Zieman, and Brand.  Absent were Mayor Strand and Councilmembers Eichmann and Carlin.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras. 

Approval of Agenda – A motion was made by Brand, seconded by Zieman, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Kvamme, seconded by Zieman, to approve the minutes of the May 28, 2013 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the May 28, 2013 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Consent Agenda – In motion by Kvamme, seconded by Brand, Resolution No. 2013-85 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-85 is contained in the City Administrator’s book entitled Council Resolutions 19.

River's Edge Hospital and Clinic Expenditure Request – River's Edge Hospital and Clinic (REHC) CEO Colleen Spike and Hospital Finance Director Ann Lauer addressed the Council to request authorization to purchase electronics records (Epic/Excellian), payroll, billing, and finance (Lawson/Kronos) software and hardware in the amount of $2,745,770.  Spike stated the records software would be through Allina Health Systems and the system is being used by most medical facilities in the State (85%) with the exception of the Mayo system.  Spike reported that the Hospital was required by Federal law to have the system in place by January 2015 and once the system had been used for a year, the Hospital could apply for rebates through the Medicare/Medicaid “meaningful use” rebate program and it was possible up to $800,000 would be rebated.   

Spike also noted that the Hospital would fund the purchase through the Hospital depreciation fund as recommended by the Hospital’s auditor.  Lauer indicated the Hospital depreciation fund had a balance of $6,300,000 while the Hospital’s savings fund contained $4,400,000.

Councilmember Zieman questioned whether leasing the system was possible and Spike noted that the records system was essentially being leased from Allina who owned the system and the maintenance agreements included continual upgrade of the software.

Spike pointed out that if the conversion was not made by the deadline, Medicare reimbursements to the Hospital would be reduced.  City Administrator Prafke noted that approximately sixty percent (60%) of the Hospital’s revenues are paid by Medicare.  Prafke also pointed out that the cost of the software and hardware would be split between 2013 and 2014.

In motion by Kvamme, seconded by Brand, Resolution No. 2013-86 entitled “Resolution Approving Purchase Of Electronic Records System For River's Edge Hospital and Clinic“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-86 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2012 Miscellaneous Sidewalk Project Change Order/Final Acceptance – Public Works Director Giesking requested approval of Change Order #1 in the amount of $6,931 and final acceptance of the 2012 sidewalk project as completed.  Giesking also recommended final payment be authorized to Nielsen Blacktopping.  In motion by Zieman, seconded by Kvamme, Resolution No. 2013-87 entitled “Resolution Approving Change Order #1 And Accepting The 2012 Miscellaneous Sidewalk Improvements Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-87 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Request for City Assistance:  Fourth of July –  City Administrator Prafke recommended approval of a request from the Chamber of Commerce for City assistance with the Fourth of July activities.  Prafke reviewed the assistance being provided by the City and the requirements the Chamber would be required to meet including provision of a certificate of insurance naming the City as an additional insured in an amount not less than $1,500,000 per occurrence.  Prafke noted the expected cost to the City for the provided assistance was $8,000.  In motion by Zieman, seconded by Brand, Resolution No. 2013-88 entitled “Resolution Authorizing City Assistance For Fourth Of July Event“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-88 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Unbudgeted Purchase Request:  Library Repair – City Administrator Prafke recommended approval be provided for unbudgeted repairs to the roof of the Library that would eliminate or reduce the black substance that has been forming on the Kasota Stone exterior.  Prafke recommended Schwickert’s of Mankato, the company that currently provides for roof maintenance and repairs, be authorized to make the repair at a cost of $12,030 which would be funded by a donation from the Carl and Verna Schmidt Foundation.  In motion by Brand, seconded by Kvamme, Resolution No. 2013-89 entitled “Resolution Authorizing Unbudgeted Purchase Of Replacement Metal Cap Coping On The Kasota Stone Wall At The Public Library“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-89 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2013 Seal Coat Project Bid Award – Public Works Director Giesking recommended award of the bid for the 2013 Seal Coat Project to Caldwell Asphalt in the amount of $2.575 per gallon applied which was approximately $22,000 under the estimate for completing 114 blocks of seal coating.  Giesking asked for the resolution to be modified slightly to allow expenditure for seal coating of up to $147,000 (versus the $150,000 which was originally specified in the resolution).  Giesking indicated Traverse Road, which had been listed as an additional street to be seal coated if funding allowed, would be milled instead as would Gault Street in an area near the Ritt Street intersection which is torn up by turning semi-trucks.  Giesking stated July 29th was the anticipated start date for the seal coating project.  In motion by Kvamme, seconded by Zieman, Resolution No. 2013-90 entitled “Resolution Awarding Bid For 2013 Seal Coat Project“, was introduced with the expenditure capped at $147,000.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-90 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Home Demolition Proposal Acceptance – City Administrator Prafke recommended acceptance of the proposal submitted by Hansen Sanitation in the amount of $11,500 for demolition of the structure at 1728 North Fifth Street which had recently been purchased by the City for the Washington Avenue Link Project.  Prafke, along with Public Works Director Giesking, indicated the demolition would include removal of all the trees on the lot, proper disposal of a small amount of floor tile asbestos, and filling the excavated basement with engineered fill that will be tested to ensure quality.  Prafke noted that the City has sold the lot and a new home will begin construction on the lot as soon as demolition is completed.  In motion by Brand, seconded by Zieman, Resolution No. 2013-91 entitled “Resolution Accepting Proposal For Demolition Of Structures At 1728 North Fifth Street“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-91 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Reports

Council Goal Session Schedule – City Administrator Prafke reported the goal session was scheduled for June 17th at 3:00 p.m. in the Senior Center.

League of Minnesota Cities Conference – City Administrator Prafke reported he and Mayor Strand will be attending the League of Minnesota Cities conference the week of June 18th.

City/County Committee Meeting Schedule – City Administrator Prafke reminded Councilmembers that a City/County committee meeting will be held on June 12th at 3:30 p.m. at the Nicollet County Government Center.

Gorman Park Turf Restoration – City Administrator Prafke provided a report on hydroseeding that is being done in Gorman Park to replace turf that experienced winter kill.

There being no further business, a motion was made by Brand, seconded by Zieman, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:40 p.m.