City Council Meeting Minutes - July 22, 2013

Date: 
July 22, 2013

MINUTES OF THE CITY COUNCIL MEETING

JULY 22, 2013

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on July 22, 2013.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Zieman, Pfeifer, Kvamme, Eichmann, Brand, Carlin and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose. 

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Eichmann, seconded by Carlin, to approve the minutes of the July 8, 2013 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the July 8, 2013 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Visitors – Police Officer David Arpin addressed the Council to extend an invitation to participate in the fifth annual “Night to Unite” event on August 6th at Veteran’s Memorial Park.  Arpin reported the event will be held in conjunction with the Recreation and Leisure Services Department end of summer celebration.

Consent Agenda – In motion by Brand, seconded by Pfeifer, Resolution No. 2013-107 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-107 is contained in the City Administrator’s book entitled Council Resolutions 19.

North Third Street Project Bond Sale – Shannon Sweeney of David Drown Associates addressed the Council to recommend sale of $890,000 in general obligation tax increment bonds to United Banker’s Bank at the net interest rate of 3.7043%.  Sweeney indicated the Standard and Poor’s rating for the bond issuance was “A+ Stable” which was the same rating the City has had for a number of years and the good rating resulted in four competitive bids which were just slightly higher than projected.  Sweeney noted the bonds would be repaid by the increments generated by the Shopko retail development and any future development within the district.  Sweeney also pointed out that approximately $68,000  will be needed each  year for bond payments which is just under the projected increments to be generated.  In motion by Eichmann, seconded by Zieman, Resolution No. 2013-108 entitled “Resolution Accepting Proposal On The Competitive Negotiated Sale Of $890,000 General Obligation Tax Increment Bonds, Series 2013B, And Levying A Tax For The Payment Thereof”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-108 is contained in the City Administrator’s book entitled Council Resolutions 19.  Councilmember Kvamme asked if the lowered bond ratings for outstate communities, as recently reported in the Mankato Free Press, would affect the City of Saint Peter.  Sweeney indicated that Saint Peter has not been impacted by the reduced ratings as evidenced by the continued rating of “A+ Stable”.  Sweeney also pointed out that the reductions were the result of an artificially reduced homestead market credit and valuations that affected many communities.  Sweeney stated Saint Peter had survived the reduction in valuations better than most communities and no impact was expected.

Compost Site Lease – Public Works Director Giesking recommended authorization be provided for execution of a lease with Unimin Corporation for the City to process compost materials on a ten acre site.  Giesking indicated the site would be fenced by the City and Southern Minnesota Construction, which has rights to the property, would be retained to grade the area.  Giesking reviewed various terms of the lease which included an initial three year term with automatic renewal for additional three year terms; a 180 day termination clause by either party; the City being required to insure the site and obtain all necessary permits to operate a compost processing site; and restricting use of the site to composting materials.  Jeff Jurewicz of Unimin Corporation addressed the Council to report Unimin was grateful for the opportunity to work with the City on a project that will benefit everyone. Jurewicz also indicated that Unimin understands the City has first rights to all of the composted materials, but Unimin hopes to be able to utilize some of the materials for wetland mitigation and prairie seed plots on their property.  Councilmember Zieman questioned whether the original budget of $120,000 was still adequate for the project.  Giesking and City Administrator Prafke indicated the estimate was conservative and the project was expected to come in at less than that amount.   

In motion by Zieman, seconded by Brand, Resolution No. 2013-109 entitled “Resolution Authorizing Execution Of Land Lease For New Compost Processing Site”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-109 is contained in the City Administrator’s book entitled Council Resolutions 19. 

MnDOT Fiscal Agent Agreement/Washington Avenue Link Project – Public Works Director Giesking reported it was necessary to execute an agreement for the Minnesota Department of Transportation (MnDOT) to act as the City’s fiscal agent for receipt of the federal funding that will be used for the Washington Avenue Link Project.  Giesking reminded Councilmembers that the $1,405,000 in federal funding would be provided through two separate grants in 2014 and 2015.  In motion by Carlin, seconded by Eichmann, Resolution No. 2013-110 entitled “Resolution Authorizing Execution Of Agency Agreement Between City Of Saint Peter And Minnesota Department Of Transportation (MnDOT) For MnDOT To Act As City’s Agent In Accepting Federal Aid In Relation To The Washington Avenue Link Project”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-110 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Washington Avenue Link Project Design – Public Works Director Giesking requested approval of the plans and specifications for Part 1 of the Washington Avenue Link Project which includes the area along North Washington Avenue from Sumner Street to a point 300’ north of St. Julien Street.  Giesking indicated the project would be funded by Municipal State Aid funds and bids would be received on August 20th.  Giesking also reviewed the project components which included reducing the width of North Washington Avenue, widening the median, installation of a six foot (6’) sidewalk on both sides of the roadway; installation of curbing on the east side; planting hybrid elm trees on the median; and removal of several rotting maple trees.   Mayor Strand reminded the Council that several meetings had been held with property owners along the project roadway.  Giesking noted that the concerns of the property owners had been addressed as well as could be and that some residents continue to be concerned with having to shovel the new sidewalks.  Giesking also pointed out that the contractor would be given the choice of doing the work either this fall or next spring which is expected to result in lower bids, however the successful bidder would not be allowed to begin the work this fall and complete it in 2014.  In motion by Pfeifer, seconded by Brand, Resolution No. 2013-111 entitled “Resolution Approving Design Of Part One Of The Washington Avenue Link Project (Sumner Street To Three Hundred Feet [300’] North Of West St. Julien Street)”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-111 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Reports

Mayor’s Reports – Mayor Strand reported on his recent activities which included a Region Nine Development Commission event (bus tour, budget hearing, and dinner with representatives from the national NADO organization) and attending the joint City Council/School Board meeting.

City/School/Gustavus Committee Meeting – Councilmember Brand reported the meeting had included discussion on common goals and more detailed information on the long term goals for Gustavus and the search for a new President.

City/School District Committee Meeting – Councilmember Kvamme reported the joint City/School District committee meeting included discussion about growth within the community and land use development opportunities.

Joint City Council/School Board Meeting – City Administrator Prafke and several Councilmembers provided comments on the joint City Council/School Board meeting and expressed the belief of both boards that good planning saves money and makes things flow smoother for both entities.  Councilmember Brand expressed his belief that having the committee meetings has increased the level of trust between the groups which was exhibited during the discussion of the joint meeting of the Council/School Board.

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:43 p.m.