City Council Meeting Minutes - January 28, 2013

Date: 
January 28, 2013

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE CITY COUNCIL MEETING

JANUARY 28, 2013

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January 28, 2013.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Eichmann, Pfeifer, Kvamme, Carlin, Zieman, Brand and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –   A motion was made by Eichmann, seconded by Zieman, to approve the minutes of the January 14, 2013 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the January 14, 2013 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Carlin, Resolution No. 2013-11 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-11 is contained in the City Administrator’s book entitled Council Resolutions 19.

2012 Miscellaneous Sidewalk Project –  City Administrator Prafke and Public Works Director Giesking recommended authorization be provided for payment in the amount of $105,897.25 to Nielsen Blacktopping for miscellaneous sidewalk work in the downtown area during 2012.  Giesking reported the project, which began with repairs to City owned sidewalks, was expanded to include private properties and the alley entrances abutting those private properties.  Giesking indicated the project would be funded with a combination of General, Electric and Water Funds, as well as direct billing to certain private properties and assessment of costs for other private properties.  Giesking and Prafke indicated that staff would undertake more command and control of the budget in future projects to avoid going substantially over budget as this project had done with the inclusion of the private property work.  Giesking also noted completion of the punch list for the project would be done in spring after the weather warmed up.  In motion by Carlin, seconded by Zieman, Resolution No. 2013-12 entitled “Resolution Authorizing Payment To Nielsen Blacktopping For Multiple Sidewalk And Right-of-Way Improvement Projects“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-12 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Hallett Pond Addition Final Plat Approval – Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of the final plat for the Hallett Pond Addition.  Wille noted the plat contained approximately 15 acres of property which was divided into one 3.76 acre lot (Block 1 Lot 1) and several outlots which would be developed at a later date.  Wille pointed out the plat approval was contingent upon Northern Con-Agg, LLP entering into a development agreement with the City.  Finally, Wille reported the Department of Natural Resources had established the “ordinary high water mark” for Hallett’s Pond at 754.5 feet, which is two feet (2’) lower than the mark established by the City’s engineers and which would reduce the setback needed from the pond for development on the property.  Councilmember Brand questioned whether changes could be made to the development agreement.  Wille reported the developers had already signed the agreement and suggested that if the Council wished to make changes to the agreement, action on the plat should be tabled until further negotiation could take place.  Councilmember Zieman questioned if it was premature to accept the plat without a firm commitment from Shopko.  Wille and City Administrator Prafke noted that other development could take place on the property if Shopko did not build and the existing lot would be marketed further by the land owner.  In motion by Eichmann, seconded by Kvamme, Resolution No. 2013-13 entitled “Resolution Providing Conditional Approval For Hallett Pond Addition Final Plat“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-13 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Northern Con-Agg Development Agreement –  Community Development Director Wille requested approval of the development agreement with Northern Con-Agg LLP.  Wille indicated the agreement had been reviewed by staff including City Attorney Brandt, and staff felt it addressed all concerns and adequately protected the City.  Wille noted the development agreement required Northern Con-Agg to construct a temporary stormwater pond before a certificate of occupancy would be issued for any developments and the agreement also served as Northern Con-Agg’s petition for vacation of the North Third Street right-of-way (Exhibit C).   Wille also reported the parkland dedication requirements for the Hallett Pond Addition had been satisfied as part of the 1998 purchase agreement between the City and Northern Con-Agg.  Councilmember Kvamme questioned the language that requires any future developments to be done in accordance with “City standards” and asked if those were standards in place at the time the agreement was executed or at the time the future development occurred.  City Administrator Prafke indicated the standards would be those in place at the time of future development.  Councilmember Brand questioned when taxes would begin to accrue on the property.  City Administrator Prafke indicated that taxes are currently being paid, but taxes on any new development will be collected in the year following construction.  In motion by Zieman, seconded by Eichmann, Resolution No. 2013-14 entitled “Resolution Authorizing Execution Of Development Agreement By And Between The City And Northern Con-Agg, LLP For The Construction Of Private Utilities And Stormwater Detention“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-14 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Tax Increment Financing District Plan Approval – Shannon Sweeney of David Drown Associates, addressed the Council to review the proposed Tax Increment Financing District No. 1-18 plan.  Sweeney indicated the plan would be in place for up to twenty-six (26) years, included thirty (30) parcels, and would be used to capture new taxes generated by development or re-development in the area.  Sweeney indicated the increments generated would be used to fund public infrastructure improvements associated with the new development and would not changes the taxes of the properties within the district.  City Administrator Prafke reported Tax Increment Financing is a tool utilized by municipalities to fund public improvements associated with specific developments so that the general property tax base of the community does not have to bear the costs.  Sweeney also noted the City has five years from creation of the district to incur obligations and when the debt for those obligations is paid, the district will cease to exist.  In motion by Eichmann, seconded by Pfeifer, Resolution No. 2013-15 entitled “Resolution Approving Creation Of Tax Increment Financing District No. 1-18 And Adoption Of Tax Increment Financing Plan Relating Thereto“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-15 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Safe Routes To School Program Grant Application – Public Works Director Giesking requested authorization to submit a joint application with School District #508 for the Safe Routes To School program in the amount of $200,000 for a project to install sidewalks and pedestrian crossing equipment in and around the School District building at 101 Davis Street.  Giesking indicated the grant program was expected to be much more competitive and if funded, the grant would be for 100% of the project cost.   Giesking also pointed out that the City would take the lead on project design, bidding, and submission of the grant application if approved by the City Council and School District.  In motion by Brand, seconded by Zieman, Resolution No. 2013-16 entitled “Resolution Authorizing And Supporting Safe Routes To School Grant Application“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-16 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Washington Avenue Link Project Design Engineering – Public Works Director Giesking recommended Bolton and Menk, Inc. be retained to provide design engineering services for the Washington Avenue Link Project for a time and expenses not to exceed fee of $168,000.  City Administrator Prafke noted the engineering costs for the project were 13% of the total project cost and 25% of the construction costs.  Giesking also reported staff would continue to invite neighboring property owners to meetings as the design work continued and staff expected to meet on an individual basis with some of the property owners.  In motion by Eichmann, seconded by Kvamme, Resolution No. 2013-17 entitled “Resolution Retaining Engineers For Engineering Design For Washington Avenue Link Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-17 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Fire Truck Surplus Property Declaration –  City Administrator Prafke recommended the #501 pumper truck, which is being replaced by a new truck which will be delivered in the spring, be declared as surplus upon delivery of the new truck.  Prafke indicated the resolution was developed at the direction of the Council and included a provision to donate the used truck to the City of Petatlan Mexico, which is Saint Peter’s “sister city”.  Prafke stated he had been in touch with Petatlan officials who indicated they were happy to accept the truck and would pay all costs involved in transporting the truck to Mexico.  Prafke cautioned that the actual cost of the transportation had not yet been determined.  In motion by Carlin, seconded by Kvamme, Resolution No. 2013-18 entitled “Resolution Declaring Fire Truck As Surplus Property And Authorizing Donation Of The Vehicle To Saint Peter’s Sister City Petatlan, Mexico“, was introduced.  Councilmember Pfeifer left the meeting room at 7:50 p.m.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-18 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Councilmember Pfeifer returned to the meeting at 7:54 p.m.

Washington Avenue Link Project Property Acquisition Process – City Administrator Prafke outlined the proposed process to be followed for acquisition of properties associated with the Washington Avenue Link Project which consisted of Wilson Development Services negotiating the purchase based on appraisals determined by MNDOT certified appraisers and review appraisers; offers being approved by the City Administrator; summaries of the actions provided to the City Council every two months; and placing $10,000 in the Wilson Development Trust account to be used for time sensitive relocation costs for property owners.  Prafke reminded Councilmembers that not all of the trailers would be changing hands and some would simply be moved elsewhere.  In motion by Pfeifer, seconded by Zieman, Resolution No. 2013-19 entitled “Resolution Establishing Process For Purchase Of Summit Park Properties Associated With The Washington Avenue Link Project “, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-19 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Employee Life Insurance Modification – City Administrator Prafke recommended the term life insurance benefit provided to all full-time regular employees be increased to $12,500.  Prafke noted the benefit had not been increased in over 25 years and would only result in an additional cost to the City of only $432.  In motion by Eichmann, seconded by Carlin, Resolution No. 2013-20 entitled “Resolution Modifying Life Insurance Benefit Provided To City Employees“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-20 is contained in the City Administrator’s book entitled Council Resolutions 19.  

Pay Equity Report Approval – City Administrator Prafke recommended the City Council accept the pay equity report which was prepared as of December 31, 2012 and authorize submission of the report to the Minnesota Department of Employee Relations.  In motion by Zieman, seconded by Brand, Resolution No. 2013-21 entitled “Resolution Adopting Pay Equity Report“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-21 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Reports

“Congenital Heart Defect Awareness Week” Proclamation - Mayor Strand proclaimed February 7-14, 2013 as “Congenital Heart Defect Awareness Week” in the City.

Mayor’s Reports - Mayor Strand reminded residents of the upcoming Ambassadors dinner/dance and the ongoing Winterfest activities.  Strand also cautioned those hunting for the medallion to be respectful of City property and not do any damage.

Fire Department Four-Wheeler Purchase – Fire Chief Quade reported the four wheel tracked vehicle which had previously been authorized for purchase would no longer be purchased.  Quade indicated that a portion ($8,000) of the funding for the vehicle was from a Department of Natural Resources (DNR) grant which had been provided to the Nicollet County Sheriff’s Department and the DNR had notified the County that the grant funds could not be used for the vehicle purchase.  Quade also noted that the Fire Department had submitted several unsuccessful grant applications for replacement funding, and the purchase would no longer move forward.

Chief Quade also noted that the new pumper truck would not be delivered until April-May and the Department would like to maintain the existing pumper for an additional one-two months until training on the new truck was completed.

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:16 p.m.