City Council Meeting Minutes - January 27, 2014

Date: 
January 27, 2014
MINUTES OF THE CITY COUNCIL MEETING
JANUARY 27, 2014

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January 27, 2014.

A quorum present, Mayor Strand called the meeting to order at 7:02 p.m.  The following members were present:  Councilmembers Grams, Zieman, Kvamme, Brand, Parras and Mayor Strand.  Absent was Councilmember Carlin.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Brand, seconded by Zieman, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Kvamme, seconded by Parras, to approve the minutes of the January 13, 2014 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the January 13, 2014 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Consent Agenda – In motion by Kvamme, seconded by Brand, Resolution No. 2014-09 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-09 is contained in the City Administrator’s book entitled Council Resolutions 20.

Refuse Hauling Bid Award –  City Administrator Prafke recommended awarding the bid for a five-year residential refuse hauling contract to low bidder LJP Enterprises Waste Recycling LLC in the amount of $6.52 per month per customer for the base bid which provided for collection of recyclables on an every other week basis.  Prafke noted that while there was only a two cent ($0.02) difference between the LJP bid and the Waste Management bid ($6.54), the bid process made it a business decision and the recommendation was to award to the low bidder. 

Waste Management officials Gary Heinzig and Paul Copeland addressed the Council to ask that the bid be awarded to Waste Management.  Mr. Heinzig expressed his belief that residents would not think a two cent difference was worth changing vendors and that Waste Management did not want to lose the City’s contract.  Mr. Copeland commented that Waste Management had worked hard to provide additional green options like fluorescent bulb and battery recycling as part of their service to the City.  Heinzig questioned whether the two proposals were “apples to apples” and cited Waste Management’s provision of 96 gallon curbies and extra curbies to customers at no additional cost.  City Administrator Prafke indicated LJP Enterprise would be providing the same and the proposals were indeed “apples to apples”.

Councilmember Zieman questioned whether the transition would be an inconvenience to customers and expressed concerns about a contract with LJP should something happen to the owner.

Councilmember Grams asked if the contract contained any provisions should LJP’s service not be satisfactory.  City Administrator Prafke reported the contract contained a 120 day provision to discontinue the contract under certain conditions.  Prafke also noted that should that occur, the City was in a position to get into the business within that 120 day timeframe if necessary.

In motion by Grams, seconded by Kvamme, Resolution No. 2014-10 entitled “Resolution Awarding Bid For Refuse Hauling Contract”, was introduced.  Upon roll call, Councilmembers Grams, Kvamme, Brand, Parras and Mayor Strand voting aye, Councilmember Zieman voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-10 is contained in the City Administrator’s book entitled Council Resolutions 20. 

City of Nicollet Building Inspection Contract – Director of Building Busse addressed the Council to request authorization for execution of a renewal contract for the City of Saint Peter to provide building inspection services to the City of Nicollet.  Busse reported that the services are able to be provided with the existing staffing levels in the Building Department and working with the small contracting companies in Nicollet allows them to learn the regulations followed in Saint Peter when they do business here.  Busse estimated there were approximately 25 building permits each year in Nicollet.   Busse reported that the first year the contract was in place he experienced a problem with a contractor in Nicollet who was building a multi-family unit with many violations and the building was eventually removed.  Busse said providing the inspection services eliminates non-licensed contractors and evens the playing field for all contractors.  In motion by Brand, seconded by Zieman, Resolution No. 2014-11 entitled “Resolution Approving Execution Of 2014 Contract To Provide Building Inspection Services to The City of Nicollet”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-11 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Nicollet County Senior Services Contract – Recreation and Leisure Services Director Timmerman requested authorization for execution of a renewal contract between the City and Nicollet County for provision of part-time senior services through the Recreation and Leisure Services Department.  Timmerman reported the contract began 15 years ago when the City’s part-time Senior Coordinator retired and sharing the services of the Nicollet County employee was seen as a way to continue the services.  Timmerman noted the contract was for a two-year period and the expected cost was $28,000 per year.  In motion by Zieman, seconded by Brand, Resolution No. 2014-12 entitled “Resolution Authorizing Execution Of Contract Between The City and Nicollet County For The Provision of Senior Services”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-12 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Nicollet County Library Services Contract – City Administrator Prafke recommended execution of a renewal contract with Nicollet County for the City to provide library services to County residents living outside of the City limits.  Prafke noted that State law prohibits libraries from restricting service to city residents and the County was required to expend a “minimum maintenance of effort” amount each year which turned into the County brokering with the City for services.  Prafke noted the expected revenues from the contract were already built into the library budget and if the contract was not approved, the Library budget would experience a significant shortfall.  In motion by Parras, seconded by Zieman, Resolution No. 2014-13 entitled “Resolution Authorizing Execution Of Library Services Contract”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-13 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2014 Equipment Certificate Purchase:  Street Sweeper –  Public Works Director Giesking requested authorization to purchase a replacement Elgin Pelican three wheel mechanical sweeper from MacQueen Equipment for the state bid price of $185,829 which includes trade-in of the existing Pelican sweeper valued at $16,402.  Giesking reviewed the mechanical issues with the existing sweeper and the features and benefits of the proposed replacement sweeper.  Giesking also noted the Elgin model was being recommended over a model from Global Sweeping Solutions because the Global unit was a rear dump model, did not provide the options available on the Elgin, and servicing for the Global unit was not available in Minnesota.  City Administrator Prafke noted an error on the proposed resolution which indicated the Global price included trade-in of the existing sweeper.  Prafke recommended the resolution be modified to show no trade-in value included on the Global price.

In motion by Kvamme, seconded by Parras, Resolution No. 2014-14 entitled “Resolution Authorizing 2014 Equipment Certificate Purchase: Mechanical Street Sweeper”, was introduced with the change to the resolution.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2014-14 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Mayor’s Report – Mayor Strand reported on his recent activities which included attending Region Nine Development Commission meetings; a Coalition of Greater Minnesota Cities board meeting with Councilmember Parras; a hospital focus group meeting; and KNUJ “St. Peter Day” broadcast.

Office Closure – City Administrator Prafke reported non-emergency City offices will be closed on Tuesday, February 4th until 1:30 p.m. while staff attends a training session.

Winterfest Medallion Hunt – City Administrator Prafke asked those participating in the hunt for the Winterfest medallion to remember that the medallion will not be underground so no digging is required and it will not be within a restricted or locked area.  Prafke also noted that the Chamber of Commerce had publically stated the medallion was not at Jefferson Fields where a water pipe burst and flooded a large area.

Councilmember Zieman thanked those who had been feeding deer in town for stopping and indicated he had received fewer reports of deer sightings.

Closed Session:  Land Sale Negotiations – City Administrator Prafke requested a closed session as allowed under State Statutes for discussion of land sale negotiations.  In motion by Kvamme, seconded by Brand, Resolution No. 2014-15 entitled “Resolution Calling For Closed Session”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-15 is contained in the City Administrator’s book entitled Council Resolutions 20. 

The Council adjourned to closed session in the Traverse des Sioux room of the Community Center at 8:12 p.m.  The Council returned to open session at 8:41 p.m.

There being no further business, a motion was made by Brand, seconded by Parras, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:42 p.m.