City Council Meeting Minutes of February 9, 2015

Date: 
February 9, 2015

MINUTES OF THE CITY COUNCIL MEETING

FEBRUARY 9, 2015

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 9, 2015.

A quorum present, Mayor Strand called the meeting to order at 7:02 p.m.  The following members were present:  Councilmembers Zieman, Kvamme, Brand, Carlin, Grams, and Mayor Strand.  Absent was Councilmember Parras.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Kvamme, seconded by Brand, to approve the agenda.  With all in favor, the motion carried.

Public Hearing:  SCDP Grant Application (Maplewood) – Mayor Strand opened the public hearing at 7:03 p.m. on a request from Southwest Minnesota Housing Partnership (SWMHP) for the City to sponsor a grant application through the Small Cities Development Program for funding for a portion of the cost to renovate Maplewood Apartments.  City Administrator Prafke reviewed the public hearing rules.  Lisa Graphenteen of SWMHP, addressed the Council to review the request for sponsorship and the proposed renovations to Maplewood which included roofing, windows, driveway repairs, retaining wall repairs, HVAC, siding, gutters, doors, security system, carpeting, cabinets, fire suppression, faucets, showerheads, exhaust fans and electrical improvements.  Graphenteen indicated the grant funds, if awarded, would be paid to the City and the City would, in turn, loan the monies to SWMHP at 0.25% deferred interest over thirty (30) years.  City Administrator Prafke indicated the funding would then remain with the City for use in the community.  There being no further speakers, the hearing was declared closed at 7:06 p.m.

Approval of Minutes – A motion was made by Kvamme, seconded by Carlin, to approve the minutes of the January 26, 2015 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the January 26, 2015 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Kvamme, seconded by Carlin, Resolution No. 2015-12 entitled “Resolution Approving Consent Agenda“ was introduced.  With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-12 is contained in the City Administrator’s book entitled Council Resolutions 20.

Registered Land Survey #68 – Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of Registered Land Survey (RLS) #68.  Wille indicated property owner Richard Marlow had requested RLS #68 in order to combine Parcel B of RLS #65 with Lots 5-9, Block 2 of Pine Pointe Subdivision No. 3 to increase the size of his property and increase the size of Lot 9 which would then be offered for sale as a developable lot.  In addition, the request included vacation of the interior drainage easements to allow the remaining Parcel A to be developed as a single lot.  In motion by Zieman, seconded by Carlin, Resolution No. 2015-13 entitled “Resolution Accepting Waiver Of Subdivision For Lots 4-9, Block 2, Pine Pointe Subdivision No. 3 As Well As Tract B, Registered Land Survey #65, City Of Saint Peter, Nicollet County, Minnesota And Accepting Registered Land Survey #68”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-13 is contained in the City Administrator’s book entitled Council Resolutions 20.

Maplewood Funding Public Hearing – City Administrator Prafke recommended approval of the request by Southwest Minnesota Housing Partnership (SWMHP) for the City to sponsor a grant application through the Small Cities Development Program for funding to assist with renovation of Maplewood Apartments.  Councilmember Zieman objected to the project which he stated he felt was an exorbitant amount of public money being spent on each unit and that the project could be better done by the private sector and still kept affordable.  Zieman also expressed concern about SWMHP having control of 20% of the rental property in the community.  SWMHP representative Lisa Graphenteen indicated the project was expensive due to the substantial amount of renovation needed, including roofing, windows, and parking lot, and that Davis-Bacon wages must be paid because of the funding sources involved.  Graphenteen also indicated the renovation would be bid publically.  In motion by Brand, seconded by Grams, Resolution No. 2015-14 entitled “Resolution Approving City Sponsorship Of Small Cities Development Program Grant Application For Southwest Minnesota Housing Partnership Renovation Of Maplewood Apartments”, was introduced.  Upon roll call, Councilmembers Grams, Kvamme, Carlin, Brand and Mayor Strand voting aye, Councilmember Zieman voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-14 is contained in the City Administrator’s book entitled Council Resolutions 20.

General Fund Reserve Transfer – Finance Director O'Connell recommended $465,000 of General Fund excess reserves be transferred to the Parkland Dedication Fund.  O’Connell noted that the previously adopted policy regarding fund balances stipulated that reserve funds would be limited to 50% and the expected General Fund reserve balance at the end of 2014 would be in excess of the policy.  O’Connell noted the funds could be transferred back at a later date if needed, but the $465,000 could be used in the Parkland Dedication Fund for development of the new park property on the west side of the community.  City Administrator Prafke cautioned that transferring that specific amount did not mean the cost to develop the park was $465,000.  Councilmember Grams asked what the balance of the Parkland Dedication fund was.  O’Connell reported the balance with the transfer would be close to $485,000. O’Connell requested modification to the resolution to indicate the transfer was “to be reflected in the 2014 fiscal year”. In motion by Brand, seconded by Zieman, Resolution No. 2015-15 entitled “Resolution Transferring $465,000 General Fund Reserves To Parkland Dedication Fund”, was introduced with the modification.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-15 is contained in the City Administrator’s book entitled Council Resolutions 20.

Ritt Street Property Lease – Community Development Director Wille presented the Economic Development Authority recommendation for approval of a month-to-month lease with Quality Products LLC for the City owned property at 430 Ritt Street.  Wille stated former tenant Quality Products wished to lease approximately one-fifth of the building for warehouse space at $3.60 per square foot ($1,500 per month), and that he had negotiated into the lease a thirty (30) day termination clause and Quality Products paying twenty percent (20%) of the utility bill.  Wille also pointed out that the EDA had questioned leaving the building at fifty degrees (50o) over the summer months as indicated in the lease.  Wille noted he had contacted Quality Products who indicated their willingness to amend the lease regarding that clause before summer and that should they not be willing to do so, the lease may be terminated by the City with thirty (30) days’ notice.  In motion by Kvamme, seconded by Zieman, Resolution No. 2015-16 entitled “Resolution Authorizing Execution Of Month-By-Month Lease Of 430 Ritt Street Property With Quality Products, LLC”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-16 is contained in the City Administrator’s book entitled Council Resolutions 20.

Reports

Mayor’s Report – Mayor Strand reported on his recent activities which included attending the Coalition of Greater Minnesota Cities legislative action day and dinner; Winterfest activities; meeting with a lobbyist for a group opposing larger trucks; and hosting a driveway talk for the School District #508 bond referendum.

President’s Day Closures – City Administrator Prafke reported all non-emergency City offices would be closed on Monday, February 16th for the President’s Day legal holiday.

There being no further business, a motion was made by Carlin, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:35 p.m.