City Council Meeting Minutes - February 25, 2013

Date: 
February 25, 2013

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE CITY COUNCIL MEETING

FEBRUARY 25, 2013

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 25, 2013.

A quorum present, Mayor Strand called the meeting to order at 7:07 p.m.  The following members were present:  Councilmembers Eichmann, Pfeifer, Kvamme, Carlin, Zieman, Brand and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Eichmann, seconded by Carlin, to approve the minutes of the February 11, 2013 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the February 11, 2013 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Zieman, seconded by Kvamme, Resolution No. 2013-26 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-26 is contained in the City Administrator’s book entitled Council Resolutions 19.

North Interceptor Sewer Phase I Final Acceptance – Water Utilities Superintendent Moulton appeared before the Council in place of Public Works Director Giesking who was out of town.  Moulton presented Giesking’s recommendation to accept the work of Insituform Technologies on Phase I of the North Interceptor Sewer Project and to make payment in the amount of $46,750 to the contractor.  Moulton indicated the work involved 192’ of sewer at the deepest point of the system and the project was completed for $1,270 less than the bid amount.  Moulton also reported the next phase(s) of the project would be completed prior to the Minnesota Department of Transportation initiating the changes on Highway 169 north of Union Street.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2013-27 entitled “Resolution Accepting The North Interceptor Rehabilitation – Phase 1 Project And Authorizing Final Payment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-27 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Park Row Crossing Project Tax Increment Financing Request – David Drown Associate (DDA) representative Shannon Sweeney addressed the Council regarding calling for a public hearing on April 22, 2013 regarding establishment of a redevelopment Tax Increment Financing District on Block 83, Skaro and Evenson’s Addition.  Sweeney indicated increments from the  district would be redirected to the developer of the Park Row Crossing Townhome project (Southwest Minnesota Housing Partnership) to assist with development costs and keep the housing development affordable.  Councilmember Kvamme questioned whether certain taxing entities can be exempted from the district.  Sweeney indicated State law does not allow for the County or School District to be exempted from a Tax Increment Financing District and that school districts would be made whole through the State funding they receive and wouldn’t be impacted by establishment of the tax increment district.  City Administrator Prafke also pointed out that the City has been committed to closing tax increment districts as soon as possible.  In motion by Zieman, seconded by Brand, Resolution No. 2013-28 entitled “Resolution Calling A Public Hearing On The Creation Of Tax Increment Financing District No. 1-19 And The Adoption Of A Tax Increment Financing Plan Relating Thereto“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-28 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2013 Equipment Certificate Bid Receipt Authorization – David Drown Associates (DDA) Representative Shannon Sweeney indicated he had met with staff regarding issuance of general obligation equipment certificates through a competitive bidding process.  Sweeney indicated equipment certificates had previously been issued locally, but issuances exceeding $500,000 generally would benefit from issuance in a competitive market place where reduced interest costs were available.  Sweeney suggested DDA be authorized to receive bids on behalf of the City for issuance of $730,000 in equipment certificates on March 25, 2012 through competitive sale and that the issuance receive a Standard and Poor’s rating.  Sweeney reported he expected the seven year issuance to receive rates of less than 1.6% if the market did not fluctuate prior to receipt of bids.   Sweeney also noted that the large issuance included funding for the new fire pumper truck.  In motion by Carlin, seconded by Kvamme, Resolution No. 2013-29 entitled “Resolution Providing For The Competitive Negotiated Sale Of $730,000 General Obligation Equipment Certificates, Series 2013A“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-29 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2013 Equipment Certificate Purchase – Police Chief Peters requested authorization to purchase a Dodge Durango Special Services four-wheel drive vehicle from Lager’s of St. Peter in the amount of $27,798 plus tax and licenses.  Peters indicated the truck was budgeted as part of the 2013 equipment certificate and would replace a 1998 Ford Expedition that is rusting out.  Councilmember Kvamme objected to approving an equipment certificate purchase without additional discussion at a workshop.  Kvamme noted he had previously brought up the same objection in January.  Kvamme also pointed out the Council’s original objections to the 1998 Ford purchase and that staff had promised to provide regular updates on the use of the Ford, but no updates had been provided over the years.  Kvamme indicated he had no idea what kind of mileage was on the Ford, how it was used by the Department, and why a four-wheel drive vehicle was needed in the first place.  City Administrator Prafke indicated that if the Council so chose, staff could provide a separate budget for equipment certificate items as had been done in the past or staff would provide for discussion at a workshop the week before an equipment certificate purchase was scheduled to be brought for Council approval.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2013-30 entitled “Resolution Approving 2013 Equipment Certificate Purchase“, was introduced with a modification that allowed for $4,000 in total funding to finance removal of equipment from the old vehicle and installation on the new vehicle.  Upon roll call, Councilmembers Pfeifer, Zieman, Kvamme, Carlin, Eichmann and Mayor Strand voting aye, Councilmember Brand abstaining, the Resolution was declared passed and adopted as modified  A complete copy of Resolution No. 2013-30 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Rezoning Request:  Old Hospital Property – Community Development Director Wille presented the Planning and Zoning Commission recommendation to change the zoning regulations of the City Code to provide for a Residential Planned Unit Development (RPUD) overlay on Block 83 of Skaro and Evenson’s Addition.  Wille noted the block was the proposed location for the Park Row Crossing development.  Councilmember Kvamme asked what the next steps were for the project.  Wille indicated the developer would submit a detailed site plan and then the Planning Commission and the Board of Zoning Appeals would meet to consider the project which would need to meet specific conditions outlined in the City Code.  Councilmember Zieman questioned whether the same conditions would need to be met by any other developer of the lot.  Wille responded that if the development was done within one year of the BZA action, the same conditions would apply, otherwise, the process would begin again.  In motion by Zieman, seconded by Brandt, Ordinance No. 9, Third Series entitled “An Ordinance Amending Saint Peter City Code Chapter 24, ‘Land Use Regulations And Zoning’ Section 24-6 By Amending The Zoning Map To Apply The Standards Of The (RPUD) Residential Planned Unit Development Overlay Upon Block 83, Skaro & Evenson’s Addition And Adopting By Reference Saint Peter City Code Chapter 1 Section 1-6, Which, Among Other Things, Contain Penalty Provisions“, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance  No. 9 Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

Gateway Regulation Modification – Community Development Director Wille presented the Planning and Zoning Commission recommendation to modify the City Code by requiring all properties within the Gateway District to meet gateway standards upon any redevelopment or change in use of the properties.  Wille reported the modification tightens up the language in the Code so that all gateway properties would be held to the same standard.  In motion by Pfeifer, seconded by Carlin, Ordinance No. 10 Third Series entitled “An Ordinance Amending Saint Peter City Code Chapter 24 ‘Land Use Regulations And Zoning’ And Section 24-439 ‘GO Gateway Overlay District Application’ And Adopting By Reference Saint Peter City Code Chapter 1, Section 1-6 Which, Among Other Things, Contains Penalty Provisions“, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance  No. 10 Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

Councilmember Pfeifer left the meeting at 7:48 p.m.

Library Associate Position Description Update – City Administrator Prafke recommended modifying the Library Associate position description by the elimination of the need to have experience using an on-line cataloguing system.  Prafke noted that anyone with computer experience would easily be able to learn the on-line cataloguing system and including the requirement as a minimum qualification would exclude otherwise qualified applicants. 

Councilmember Pfeifer returned at 7:52 p.m.

In motion by Eichmann, seconded by Brand, Resolution No. 2013-31 entitled “Resolution Amending Library Associate Position Description“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-31 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Business License Application – City Administrator Prafke recommended approval of an application for a tobacco license submitted by Dollar General.  Prafke noted the background investigation had found nothing that would prohibit issuance of the license.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2013-32 entitled “Resolution Approving New Business License Application“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-32 is contained in the City Administrator’s book entitled Council Resolutions 19. 

City Assistance Request:  St. Patrick’s Day Parade – City Administrator Prafke recommended approval of a request for City assistance submitted by the St. Peter Ambassador’s for the St. Patrick’s Day parade including “no parking” designations along South Third Street, and Police assistance for traffic safety.  Prafke noted the parade, which would occur on Sunday this year, would start at 3:00 p.m. versus the normal 5:00 p.m. start time.   In motion by Brand, seconded by Carlin, Resolution No. 2013-33 entitled “Resolution Authorizing City Services For St. Patrick’s Day Parade“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-33 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Unbudgeted Purchase/Surplus Property Declaration – Water Utilities Superintendent Moulton, appearing on behalf of Public Works Director Giesking, requested the Parks #10 one ton truck with hydraulic sander be declared as surplus property and that staff be authorized to trade in the equipment for purchase of an electric sander to be used by the Parks crew.   Moulton indicated the truck had a cracked frame and had been pulled from service.  Moulton also noted the unbudgeted sander purchase from Crysteel Truck Equipment, would also require an additional $2,357.21 from the general fund.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2013-34 entitled “Resolution Declaring Parks Equipment Surplus And Authorizing Purchase Of Replacement Sidewalk Sander“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-34 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Closed Session – Real Estate Acquisition Negotiations – City Administrator Prafke requested a closed session to discuss real estate purchase negotiations as allowed under State law.  In motion by Brand, seconded by Carlin, Resolution No. 2013-35 entitled “Resolution Calling For Closed Session“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-35 is contained in the City Administrator’s book entitled Council Resolutions 19. 

The Council adjourned to closed session at 8:00 p.m.

The Council returned to open session at 8:13 p.m. at which time Councilmember Carlin left the meeting.

Real Estate Acquisition – City Administrator Prafke recommended the City purchase the property located at 1728 North Fifth Street which is owned by Janet Doerr.  Prafke indicated the property was originally intended to be removed as part of the Washington Avenue Link Project to provide for an access from the Daun Addition to Washington Avenue, but was later deemed to be too close to the entrance to Highway 22 and the new roadway was later moved further to the south.  Prafke indicated the value of the lot was $33,900 and the value of the home was $22,500 with an estimated cost of $10,000 to demolish the home and fill the basement.  Prafke noted staff had offered $23,900 to the property owner with an additional $1,000 in relocation costs and the property owner had already signed a purchase agreement for those amounts.  Prafke stated the total cost to the City, with legal fees, was approximately $36,000, and the clean lot was expected to be valued between $30,000-$35,000.   Finally Prafke stated it was possible the City could sell the lot to one of the property owners being displaced by the Washington Avenue Link project.  In motion by Kvamme, seconded by Brand, Resolution No. 2013-36 entitled “Resolution Approving Real Estate Purchase For Property Located At 1728 North Fifth Street“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-36 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Reports

“Vietnam Veteran’s Day” Proclamation – Mayor Strand proclaimed March 29th as “Vietnam Veterans Day” in Saint Peter.

Mayor’s Reports - Mayor Strand reported on his recent activities which included attending Region Nine Development Commission meetings and the Regional Treatment Center liaison committee meeting.

City/School District #508 Meeting – City Administrator Prafke reminded Councilmembers of the March 13, 2013 noon meeting of the City/School District committee.

Board of Appeal and Equalization Meeting – City Administrator Prafke asked Councilmembers to update their calendars to reflect the April 23, 2013 meeting of the Board of Appeal and Equalization.

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:24 p.m.