City Council Meeting Minutes - February 24, 2014

Date: 
February 24, 2014

 

MINUTES OF THE CITY COUNCIL MEETING

FEBRUARY 24, 2014

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 24, 2014.

A quorum present, Mayor pro tem Brand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Grams, Zieman, Kvamme, Brand, and Parras.  Absent were Councilmember Carlin and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Kvamme, seconded by Zieman, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Parras, seconded by Kvamme, to approve the minutes of the February 10, 2014 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the February 10, 2014 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Consent Agenda – In motion by Parras, seconded by Grams, Resolution No. 2014-19 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-19 is contained in the City Administrator’s book entitled Council Resolutions 20.

City Administrator Prafke noted that an emergency repair request for the Snogo snow blower was also included on the agenda as Item “G” under New Business.

Revolving Loan Modification Request:  Beaudry Creative, Inc. –  Community Development Director Wille presented the Economic Development Authority recommendation for approval of a request by Liz Beaudry for a second extension on the balloon payment date of her revolving loan for Beaudry Creative, Inc.  Wille reported the second balloon payment date was February 1, 2014 and Ms. Beaudry had been unble to make the entire payment at that time and had been unsuccessful in receiving conventional financing for the loan as she has been putting her profits back into the business.  Wille noted that Beaudry has a perfect payment history and the EDA did recommend approval to extend the balloon payment date to February 1, 2016.   In motion by Kvamme, seconded by Parras, Resolution No. 2014-20 entitled “Resolution Modifying The Terms Of A Revolving Loan Previously Provided To Beaudry Creative, Inc. (Envision, Design That Works)”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-20 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Request For City Assistance:  St. Patrick’s Day Parade – City Administrator Prafke recommended approval be provided for a request submitted by the St. Peter Ambassador’s for City assistance with the St. Patrick’s Day parade.  Prafke stated the requested assistance included traffic control, road closure barricades and “no parking” restrictions along the parade route and staging area.  Prafke recommended the approval contingent upon receipt of a certificate of insurance naming the City of Saint Peter as an additional insured in an amount not less than $1,500,000 per occurrence.  In motion by Zieman, seconded by Kvamme, Resolution No. 2014-21 entitled “Resolution Authorizing City Assistance For St. Patrick’s Day Parade”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-21 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2014 Equipment Certificate Purchase:  Rotary Mower – Public Works Director Giesking requested authorization to purchase a Hustler 3700 all-wheel drive rotary mower from Bobcat of Mankato in the amount of $35,220 to replace the Toro 19A mower which would be declared as surplus and offered for public sale.  Giesking noted the Toro unit was experiencing mechanical failures and Toro was no longer manufacturing mowers of that size.  Giesking also pointed out that the Hustler mower was a demo unit that was being offered to the City at a $3,000 discount and that funding for the purchase had been included in the 2014 Equipment Certificate Fund. In motion by Zieman, seconded by Grams, Resolution No. 2014-22 entitled “Resolution Authorizing 2014 Equipment Certificate Purchase: Hustler 3700 Tractor”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-22 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Unbudgeted Purchase:  Flower Watering Cart – Public Works Director Giesking requested authorization for the unbudgeted purchase of an electric all-terrain vehicle that would replace the Snapper ATV being used for the downtown flower program.  Giesking reminded Councilmembers the City would be taking over the downtown flower program from the Ambassador’s and the Snapper unit the Ambassador’s had purchased and donated for the program had mechanical issues and was no longer usable.  Giesking recommended a Polaris EV Ranger be purchased from Vetter Sales of Kasota under the state bid contract in the amount of $10,631.94 and the existing water tank and wand would be modified to fit the new vehicle.  Giesking also suggested funding for the unbudgeted purchase be from excess equipment certificate funds as three purchases already approved from the fund had come in under budget.  In motion by Parras, seconded by Kvamme, Resolution No. 2014-23 entitled “Resolution Authorizing Unbudgeted Purchase Of Electric All-Terrain Vehicle For Downtown Flower Watering Program To Be Funded By 2014 Equipment Certificate”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-23 is contained in the City Administrator’s book entitled Council Resolutions 20. 

MnDOT Cooperative Agreement:  Highway 169 – Public Works Director Giesking requested approval for execution of a cooperative agreement with the Minnesota Department of Transportation (MnDOT) outlining the City and MnDOT’s responsibilities for the Highway 169 North project.  Giesking reminded Councilmembers that the City’s involvement in the MnDOT project was limited to the stretch of Highway 169 from Union Street to the Highway 169 intersection with Old Minnesota Avenue and that the City was doing a project in conjunction with the Highway project to make improvements along Old Minnesota Avenue from Union Street to St. Julien Street.  Giesking also noted the City’s project would be bid on April 18th and the MnDOT project would be bid on April 11th with construction expected to occur beginning in mid-May depending on spring flooding.  City Administrator Prafke noted the projects were being done coincidentally to be less intrusive to local businesses. 

Councilmember Parras expressed his opposition to the proposed roundabout at the Old Minnesota Avenue/St. Julien Street intersection.  City Administrator Prafke noted that the proposed agreement doesn’t require the City to build the roundabout but does require the City to fund it if built and it does assume the City has worked in good faith with MnDOT on both projects.  Prafke noted that should the roundabout not be constructed, it would be difficult to “untangle” the joint planning that has occurred with MnDOT over the last two years.  Prafke also pointed out that approval of the roundabout bids would require separate Council action at a later date.

In motion by Kvamme, seconded by Zieman, Resolution No. 2014-24 entitled “Resolution Approving Execution Of Highway 169 Reconstruction Project Cooperative Agreement With The Minnesota Department Of Transportation (MnDOT) Project Number S.P. 5209-66”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-24 is contained in the City Administrator’s book entitled Council Resolutions 20. 

MnDOT Cooperative Agreement:  Highway 99 –  Public Works Director Giesking also requested approval for execution of a cooperative agreement with the Minnesota Department of Transportation (MnDOT) for the Highway 99 bridge project.  Giesking pointed out that the City’s responsibilities on the project will include maintenance of the wiring, light bulbs and globes on the lights and that the City will continue to maintain the conduits used for the electric distribution and transmission lines and the 2” conduit that is currently empty.  Councilmember Grams questioned why the past discussion about replacing the bridge is no longer being considered.  City Administrator Prafke indicated that MnDOT has determined it is less expensive to restore the historically significant bridge than replacing it.

In motion by Parras, seconded by Kvamme, Resolution No. 2014-25 entitled “Resolution Approving Execution Of A Project Cooperative Agreement With The Minnesota Department Of Transportation For The Reconstruction Of The Trunk Highway 99 Bridge Over The Minnesota River, State Project Number S.P. 4008-25”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-25 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Emergency Repairs:  SnoGo Snow Blower –  Public Works Director Giesking requested authorization to make emergency repairs in an amount not to exceed $25,000 to the City’s large Snogo snow blower which had a broken fan housing and gear box.  Giesking indicated the equipment, which is 34 years old, was still important to the snow removal process in the downtown and staff had been unable to find a rental unit to use until repairs are made.  Giesking reported the equipment could be repaired by MacQueen Equipment in St. Paul, but it would not be returned until March 14th at the earliest, there are no guarantees the engine would last much longer, and there are no parts available should the engine fail.  Giesking indicated a smaller blower was being used, but having the Snogo equipment in place allowed the work to be done faster.  Giesking informed the Council that staff’s recommendation was to make the repairs.

The Council had extensive discussion on whether it was wiser to make $25,000 in repairs on the Snogo, which ultimately would increase the machine’s resale value, and possibly allow the City to wait 5-10 years before spending up to $150,000 for a replacement blower, or to not make the repairs and use the smaller blower until a replacement large blower is purchased.

In motion by Zieman, seconded by Kvamme, Resolution No. 2014-26 entitled “Resolution Authorizing Emergency Repairs To SnoGo Snow Blower Unit #16D”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-26 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Mayor Pro Tem Reports – Mayor pro tem Brand reported Mayor Strand had proclaimed March, 2014 as “Women’s History Month” in the City.

Highway 169 Project Update – City Administrator Prafke indicated that based on the discussion about the Highway 169 cooperative agreement, he would not make any further report on the project.

March 10th Council Meeting – City Administrator Prafke reminded Councilmembers that with Councilmember Carlin’s extended absence and Councilmember Kvamme and Mayor Strand going to Washington DC on March 10th, each of the remaining Councilmembers must attend to make a quorum.  Prafke asked Councilmembers to notify him as soon as possible if they were unable to make the March 10th Council meeting.

Refuse Switchover To LJP – City Administrator Prafke reported the City had received numerous calls from customers about the switchover to LJP for refuse hauling, and while the change from Waste Management to LJP was going slower than expected, it was going relatively smoothly.

Executive Session:  Land Purchase Negotiations –  City Administrator Prafke asked for a closed session of the City Council, as allowed under State Statutes, to discuss land purchase negotiations.  In motion by Kvamme, seconded by Parras, Resolution No. 2014-27 entitled “Resolution Calling For Closed Session”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-27 is contained in the City Administrator’s book entitled Council Resolutions 20. 

The Council adjourned to closed session in the Traverse des Sioux Room of the Community Center at 8:23 p.m.

The Council returned to open session at 9:02 p.m.

There being no further business, a motion was made by Grams, seconded by Parras, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 9:03 p.m.