City Council Meeting Minutes of February 23, 2015

Date: 
February 23, 2015

 

MINUTES OF THE CITY COUNCIL MEETING
FEBRUARY 23, 2015

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 23, 2015.

A quorum present, Mayor pro tem Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Zieman, Kvamme, Brand, Carlin, and Grams.  Absent were Councilmember Parras and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Brand, seconded by Grams, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Kvamme, seconded by Carlin, to approve the minutes of the February 9, 2015 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the February 9, 2015 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Carlin, seconded by Brand, Resolution No. 2015-17 entitled “Resolution Approving Consent Agenda“ was introduced.  With all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-17 is contained in the City Administrator’s book entitled Council Resolutions 20.

Tactical Team Joint Powers Agreement – Police Chief Peters requested approval for execution of an updated joint powers agreement for the River Valley Tactical Response Team of which the City is a member.  Peters indicated the agreement between the cities of Saint Peter, Mankato, North Mankato and the counties of Blue Earth, Nicollet and Le Sueur outlined the responsibilities of the members and identified cost sharing of insurance for the armored vehicle and robot.  Peters noted that the equipment is insured under the City of Saint Peter’s insurance and each entity pays a share of the costs ($250 per year by each member) for the additional coverage paid by the City.  In motion by Carlin, seconded by Grams, Resolution No. 2015-18 entitled “Resolution Authorizing City Of Saint Peter Police Department Participation In The River Valley Tactical Response Team”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-18 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2015 Equipment Certificate Purchase:  Squad Cars – Police Chief Peters requested approval for the purchase of two 2015 Dodge Chargers from Lager’s, Inc. in the amount of $24,610 each plus taxes, licenses and fees and an additional $4,000 per vehicle for transfer of equipment and graphics on the new squads.  Peters indicated funding for the purchase was included in the 2015 equipment certificate.  Peters also indicated that although the intent had been to gradually switch all the sedans to four-wheel drive Dodge Durangos, industry rumors were that the Durangos would no longer be manufactured beginning in 2016.  Peters noted that if Durangos were no longer being made the equipment in the squads would be unable to be used in a different make/model vehicle.   Councilmember Carlin questioned why Police vehicles are traded when they reach 75,000 miles.  Peters reported that Police use is much different than private driving with hard quick acceleration being done routinely, hours of idling and the Officers getting in and out of the vehicles numerous times each day with equipment on that wears down the interior of the vehicles. Peters also stated the vehicles the new Chargers would replace would either be sold through public auction or used by other City departments.  In motion by Kvamme, seconded by Grams, Resolution No. 2015-19 entitled “Resolution Approving 2015 Equipment Certificate Purchase”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-19 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Furnishing Electrical Materials Project Bid Award – Public Works Director Moulton recommended award of five separate bids for electric materials to be used for expansion at the Regional Treatment Center and for the new Nicollet County building.  Moulton reported the bids had been evaluated by staff and the City’s electrical engineers at DeWild Grant Reckert (DGR) based on the lowest actual bid and the lowest evaluated bid price which provided the lowest cost over the life of the transformer.  City Administrator Prafke informed the Council that the work being done at the State Hospital was for enhancements on the west side of the campus (a new building) and the bids for the materials had come in at thirty percent (30%) less than budgeted. In motion by Grams, seconded by Carlin, Resolution No. 2015-20 entitled “Resolution Awarding Bids For ‘Furnishing Electrical Materials Project’ For Saint Peter Regional Treatment Center And Nicollet County Government Building”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-20 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Department Director Salary Modifications –  City Administrator Prafke presented a proposed resolution providing for approximately $26,000 in salary increases for Department Director positions to put the salaries at the mid-level of the market place.  Prafke noted he had provided information on comparable salaries from other Minnesota communities where the community size and the position responsibilities were close to Saint Peter.  Prafke pointed out that the Public Works Director position was not included in the recommendation for salary modifications as Public Works Director Moulton had just been appointed to the position and a review of the salary would be made at the time Mr. Moulton completes his probationary period.  Councilmember Carlin pointed out that the salary increases were being considered at the request of the City Council as Councilmembers felt the positions were integral to the work of the City and Department Directors would be difficult to replace at the existing salary levels.    In motion by Kvamme, seconded by Carlin, Resolution No. 2015-21 entitled “Resolution Providing For Salary Modification For Department Directors”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-21 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2015-2016 City Administrator Contract – City Attorney Brandt recommended approval of a two year (2015-2016) contract extension for City Administrator Prafke that would provide $8,000 for continuation of Mr. Prafke’s Master’s degree program expenses as part of an annual salary of $118,000.  Brandt cited the accomplishments driven by City Administrator Prafke over the past year and the very positive evaluation given Mr. Prafke by the City Council as reasons for the increase in salary and the two-year contract recommendations. Councilmember Carlin again pointed out that the wage increase included in the contract was being done at the Council’s direction and not at the request of Mr. Prafke.  In motion by Grams, seconded by Kvamme, Resolution No. 2015-22 entitled “Resolution Modifying City Administrator’s Employment Contract”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2015-22 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Mayor pro tem’s Report – Mayor pro tem Zieman’s only report was a wish for warmer weather.

Job Fair – City Administrator Prafke reminded the public of the job fair being held on March 26th from 2-6:00 p.m. at Johnson Hall at the Fairgrounds.  Prafke noted the Job Fair was jointly sponsored by the City’s Economic Development Authority, St. Peter Ambassadors, and the Chamber of Commerce. 

Councilmember Brand reported the Parks and Recreation Advisory Board had adopted a resolution of support for the plan proposed by the Veteran’s Memorial Committee. 

There being no further business, a motion was made by Brand, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:41 p.m.