City Council Meeting Minutes - December 9, 2013

Date: 
December 9, 2013

MINUTES OF THE CITY COUNCIL MEETING

DECEMBER 9, 2013

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on December 9, 2013.

A quorum present, Mayor pro tem Pfeifer called the meeting to order at 7:04 p.m.  The following members were present:  Councilmembers Zieman, Pfeifer, Kvamme, Eichmann, Brand, and Carlin.  Absent was Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Approval of Agenda –  A motion was made by Carlin, seconded by Brand, to approve the agenda.  With all in favor, the motion carried. 

Public Hearing:  Street Right-Of-Way Vacation Request – Mayor pro tem Pfeifer opened the public hearing on the proposed vacation of street right-of-way for a portion of North Third Street located north of Union Street at 7:02 p.m.  City Administrator Prafke reviewed the rules and procedures the Council has adopted for public hearings.  Community Development Director Wille reported the vacation of the portion of right-of-way was agreed to in the development agreement with Northern-Con Agg during the platting process for Hallett Pond Addition.  Wille also reported the Planning and Zoning Commission recommended approval of the vacation.  There being no further speakers, the hearing was declared closed at 7:05 p.m.

Approval of Minutes – A motion was made by Zieman, seconded by Carlin, to approve the minutes of the November 25, 2013 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the November 25, 2013 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Consent Agenda – In motion by Carlin, seconded by Kvamme, Resolution No. 2013-185 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-185 is contained in the City Administrator’s book entitled Council Resolutions 19.   Councilmember Carlin questioned if one of the Volunteer Firefighter appointees was female.  City Administrator Prafke indicated she was indeed female and would be the first female Firefighter in the Department.

Washington Avenue Link Improvement Project Part 2 Bid Award – Public Works Director Giesking recommended awarding the bid for construction of Part 2 of the Washington Avenue Link Improvement Project to Chard Tiling and Excavating in the amount of $2,630,199.97 to be funded by Federal grant funds, Municipal State Aid funds and utility funds.  Giesking noted the project would be constructed beginning in Spring, 2014.  In motion by Eichmann, seconded by Kvamme, Resolution No. 2013-186 entitled “Resolution Awarding Bid For Washington Avenue Link Improvement Project Part 2”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-186 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2013 Tax Levy/Payable 2014 – Finance Director O'Connell and City Administrator Prafke recommended approval of the 2013 tax levy in the total amount of $2,131,010 which was $9,514 less than the preliminary levy.  In motion by Eichmann, seconded by Carlin, Resolution No. 2013-187 entitled “Resolution Adopting The Final 2013 Tax Levy Collectible In 2014”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-187 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2014 General Fund Budget – Finance Director O'Connell and City Administrator Prafke recommended approval of the General Fund and various other budgets for the year 2014 which were based on the previously adopted tax levy.  In motion by Zieman, seconded by Carlin, Resolution No. 2013-188 entitled “Resolution Approving The General Fund, Special Revenue Funds, Debt Service Funds, Capital Funds, And Agency Funds For The 2014 Fiscal Year”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-188 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2014 Environmental Services Budget – Finance Director O'Connell recommended approval of the 2014 Environmental Services budget in the total amount of $801,590.  O’Connell recommended no rate increase for this fund unless the refuse contract bids would require an increase in the spring.  City Administrator Prafke pointed out to the Council that the budget included the City’s provision of the downtown flower program.  In motion by Carlin, seconded by Eichmann, Resolution No. 2013-189 entitled “Resolution Adopting 2014 Environmental Services Enterprise Budget”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-189 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2014 Stormwater Budget – Finance Director O'Connell recommended approval of the 2014 Stormwater budget in the amount of $2,232,272.  O’Connell indicated no rate increase was being recommended and if a rate change was needed, it would be considered in 2015.  City Administrator Prafke indicated the budget included “placeholder monies” for the purchase of land for stormwater ponds.  In motion by Kvamme, seconded by Zieman, Resolution No. 2013-190 entitled “Resolution Adopting The 2014 Stormwater Enterprise Fund Budget”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-190 is contained in the City Administrator’s book entitled Council Resolutions 19. 

City Administrator Contract – City Attorney Brandt recommended approval of a resolution modifying the City Administrator’s contract by extending the term of the contract and providing for a wage increase of 3%.  Brandt reported on the accomplishments of City Administrator Prafke during 2013 and the positive evaluation Mr. Prafke had received from the City Council.  In motion by Zieman, seconded by Carlin, Resolution No. 2013-191 entitled “Resolution Modifying City Administrator’s Employment Contract”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-191 is contained in the City Administrator’s book entitled Council Resolutions 19. 

North Third Street Right-Of-Way Vacation – Community Development Director Wille provided the Planning and Zoning Commission recommendation to approve the vacation of a portion of North Third Street right-of-way north of Union Street as provided for in the development agreement with Northern-Con Agg for Hallett Pond Addition.  In motion by Brand, seconded by Eichmann, Resolution No. 2013-192 entitled “Resolution Vacating Abandoned North Third Street Right-Of-Way Within The Final Plat Of Hallett Pond Addition”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-192 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Refuse Hauling Contract Bid Authorization – City Administrator Prafke recommended authorization be provided for receipt of bids for a five year refuse and recycling contract based on the current system utilized. Prafke noted that as per previous Council discussion, the bids would include an aIternate bid that would provide for recycling collection every week versus every other week.  Prafke also noted the contracts would include an escalator clause for pricing, modified insurance requirements based on changes in State Statute, and a better defined requirement for the contractor to provide promotional/instructional materials to the City for distribution to residential utility customers.  In motion by Kvamme, seconded by Brand, Resolution No. 2013-193 entitled “Resolution Authorizing Receipt Of Bids For Refuse Hauling Contract”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-193 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Decertification Of Tax Increment Financing District No. 1-6 – Finance Director O'Connell recommended the decertification of Tax Increment Financing District No. 1-6 which was the site of the former movie theater.  O’Connell noted that the purchase of the land by Nicollet County ended the taxation of the property which meant no further increments would be generated.  O’Connell recommended decertification to eliminate the time and expense of tax increment financing district reports.  Councilmember Kvamme questioned how much money had been generated by the district.  O’Connell noted that $212,000 plus interest was originally projected to be generated, but the actual amount collected was $190,000.  In motion by Carlin, seconded by Eichmann, Resolution No. 2013-194 entitled “Resolution Approving The Decertification Of Tax Increment Financing District No. 1-6 Of The City Of Saint Peter”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-194 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2014 Municipal Fee Schedule – City Administrator Prafke recommended approval of the 2014 municipal fee schedule which will be effective January 1, 2014 and which included about a dozen changes.  Prafke noted the changes are often precipitated by policy changes, rising costs, adding services, removing services and/or the ability of private contractors to provide the service.  Prafke noted it was important to have written fees in place to ensure the City covers the cost of providing a service and in the event of a disaster for FEMA reimbursement.  Prafke noted the proposed changes included standardizing copying costs, addressing new Public Works fees; incorporating the changes in the transit fares which was approved in August; increasing Community Center room rental rates to cover the cost of setup/take down of rooms and wear and tear on the furniture; and eliminating fines for overdue books at the library.  Prafke noted that the Library Board was recommending elimination of the fines, but patrons would still need to pay for lost or damaged books and if a book was overdue the patron would not be allowed access to the public computers.  In motion by Brand, seconded by Carlin, Resolution No. 2013-195 entitled “Resolution Establishing Year 2014 License Fees, Permit Fees, And Other Charges For Municipal Services”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-195 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Reports

Mayor pro tem Report – Mayor pro tem Pfeifer reported he had attended the retirement party for outgoing Bolton and Menk, Inc. President Jon Rippke.

Downtown Christmas Lights –  City Administrator Prafke provided information on the experiment underway with the downtown Christmas lights and reported only the trunks of the young trees were being strung with lights because the branches were not large enough to support the lights.  Prafke also reported the Sentence to Serve crews had helped with the decorating.

Council Meeting ScheduleCity Administrator Prafke reminded the public and the Council that the Council workshops on December 16th and 30th and the regular meeting of December 23rd had been cancelled.

Snow Emergency NotificationsCity Administrator Prafke encouraged residents to sign up for the Nixle community notification system or to call the City information line to learn of snow emergency declarations.  Prafke also reminded everyone of the sidewalk clearance rules and urged people to keep walkways cleared.

Councilmember Eichmann expressed his thanks to the Saint Peter community for allowing him to serve on the Council.   Eichmann indicated his service on the Council had been educational and entertaining and it had been an honor to serve Saint Peter.

Councilmember Pfeifer thanked all of the Councilmembers he had worked with during his 24 years on the City Council and thanked everyone for “putting up” with him.  Pfeifer indicated he was proud to be a member of the City Council.

There being no further business, a motion was made by Eichmann, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:17 p.m.