City Council Meeting Minutes of December 8, 2014

Date: 
December 8, 2014

 

OFFICIAL PROCEEDINGS

MINUTES OF THE CITY COUNCIL MEETING

DECEMBER 8, 2014

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on December 8, 2014.

A quorum present, Mayor pro tem Brand called the meeting to order at 7:00  p.m.  The following members were present:  Councilmembers Zieman, Kvamme, Brand, Parras, and Carlin.  Absent were Mayor Strand and Councilmember Grams.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Loose and Domras.

Approval of Agenda – A motion was made by Carlin, seconded by Parras, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Kvamme, seconded by Zieman, to approve the minutes of the November 24, 2014 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the November 24, 2014 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19. 

Public Works Director Giesking Retirement Recognition- Mayor pro tem Brand presented a retirement gift (clock) to Public Works Director Giesking who will retire on December 31, 2014 after 28 years of service to the City.  The Council recessed at 7:05 p.m. to allow Mr. Giesking and his family to take photos.  The Council returned to open session at 7:09 p.m.

Consent Agenda – In motion by Kvamme, seconded by Parras, Resolution No. 2014-177 entitled “Resolution Approving Consent Agenda“ was introduced.  A complete copy of Resolution No. 2014-177 is contained in the City Administrator’s book entitled Council Resolutions 20.

2014 Tax Levy/Payable 2015 – Finance Director O'Connell reviewed the process used to determine the tax levy and recommended adoption of the final levy in the amount of $2,173,354 which is a 1.85% increase over the previous year and which is no change from the preliminary levy set in September.  O’Connell noted that the projected increase in tax capacity would likely mean that property owners would actually see a decrease in the City portion of their property taxes if their property value did not increase.  In motion by Kvamme, seconded by Carlin, Resolution No. 2014-178 entitled “Resolution Adopting Final 2014 Tax Levy Collectible In 2015”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-178 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2015 General Fund Budgets – Finance Director O'Connell reviewed the proposed 2015 budgets which totaled $11,306,138.  O’Connell also reviewed the capital expenditures included in the proposed General Fund budget.  Councilmember Parras asked that future materials related to budgets provide additional information on what is included under the “public safety” category.  In motion by Carlin, seconded by Parras, Resolution No. 2014-179 entitled “Resolution Approving The General Fund, Special Revenue Funds, Debt Service Funds, Capital Funds, And Agency Funds For The 2015 Fiscal Year”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-179 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2015 Electric Fund Budget – Finance Director O'Connell recommended approval of the 2015 Electric Fund budget in the amount of $11,657,527.  O’Connell noted that 84% of the operations cost in the budget is purchased power and that no rate increase is being recommended for 2015.  O’Connell reported the fund had $137,000 in unrestricted reserves with a $1.2 million reserve target.  In motion by Kvamme, seconded by Carlin, Resolution No. 2014-180 entitled “Resolution Adopting 2015 Electric Enterprise Fund Budget”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-180 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2015 Non-Union/Non-Contract Employee Wages – City Administrator Prafke recommended a two percent (2%) wage increase be provided to all non-union, non-contract employees effective January 1, 2015 or at completion of their probationary period.  Prafke also recommended adoption of wage scales for Library Circulation Clerks, Public Access Production Assistants, aquatics positions, summer Recreation positions, Building Supervisors, and Public Works seasonal employees.  Prafke indicated the wage scales were being recommended to ensure compliance with minimum wage changes.  In motion by Zieman, seconded by Parras, Resolution No. 2014-181 entitled “Resolution Establishing 2015 Wage For Non-Union, Non-Contract Employees”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-181 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2015 Union Contracts – City Administrator Prafke recommended approval of the 2015 Police Officers union contract.  Prafke reported the contract included a two percent (2%) wage increase and modification to language related to pricing for bullet proof vests.  In motion by Kvamme, seconded by Zieman, Resolution No. 2014-182 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And Law Enforcement Labor Services Local No. 241 (Police Officers) For Calendar Year 2015”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-182 is contained in the City Administrator’s book entitled Council Resolutions 20. 

City Administrator Prafke recommended approval of the 2015 union contract for the Communication Technicians.  Prafke noted the contract included a two percent (2%) wage increase; a reduction in the probationary period from one year to six (6) months; and a change in language related to Council approval for extended leaves.  In motion by Carlin, seconded by Parras, Resolution No. 2014-183 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And Law Enforcement Labor Services Local No. 242 (Communication Technicians) For Calendar Year 2015”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-183 is contained in the City Administrator’s book entitled Council Resolutions 20. 

City Administrator Prafke recommended approval of the 2015 union contract for the Parks union.  Prafke stated modifications to the contract included a two percent (2%) wage increase; modification to holiday pay language; and new language regarding probationary union representation.  In motion by Zieman, seconded by Parras, Resolution No. 2014-184 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And International Union Of Operating Engineers Local No. 70 (Parks) For Calendar Year 2015”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-184 is contained in the City Administrator’s book entitled Council Resolutions 20. 

City Administrator Prafke recommended approval of the 2015 union contract for the Streets union.  Prafke stated modifications to the contract included a two percent (2%) wage increase; modification to holiday pay language; modification to the severance language to match the other union groups; and new language regarding probationary union representation.  In motion by Kvamme, seconded by Carlin, Resolution No. 2014-185 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And International Union Of Operating Engineers Local No. 70 (Streets) For Calendar Year 2015”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-185 is contained in the City Administrator’s book entitled Council Resolutions 20. 

City Administrator Prafke recommended approval of the 2015 union contract for the Utilities union.  Prafke stated modifications to the contract included a two percent (2%) wage increase;  change in overtime notice from 48 hours to 24 hours; language related to Union representation during employee investigations; plow pay modifications; exchange of on-call language; and new language regarding probationary union representation.  In motion by Parras, seconded by Carlin, Resolution No. 2014-186 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And International Union Of Operating Engineers Local No. 70 (Utilities) For Calendar Year 2015, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-186 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Nicollet County Library Services Contract – City Administrator Prafke recommended approval be provided for execution of a library services contract with Nicollet County.   Prafke reminded Councilmembers the County is required by State law to provide for a “Minimum Maintenance of Effort” for library services for rural County residents and the contract would require the County to pay $44,600 to the City for services provided to rural residents through the Saint Peter Library.    Prafke noted that while costs for library services continue to increase, the County has not increased the amount of payment to the City in a number of  years.  In motion by Kvamme, seconded by Carlin, Resolution No. 2014-187 entitled “Resolution Authorizing Execution Of Library Services Contract”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-187 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Joint Park/Campus Memorandum Of Understanding – City Administrator Prafke presented a resolution that would direct staff to continue discussion and planning with the School District for a joint park/campus and require staff to provide periodic reports on the efforts to the City Council.  In motion by Carlin, seconded by Parras, Resolution No. 2014-188 entitled “Resolution Directing Continued Efforts With School District #508 For Joint Park/Campus”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-188 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Council Out Of State Travel Request –City Administrator Prafke recommended approval of the proposed resolution authorizing out of state travel by Councilmembers Parras and Carlin for their attendance at the American Public Power Association legislative rally in Washington, D.C. in March, 2015.  Prafke noted approval of the resolution is required under State law and also by City policy.  Prafke noted that participation in the rally helps Councilmembers better understand electric power issues and provides City visibility among congressional staff.  In motion by Kvamme, seconded by Zieman, Resolution No. 2014-189 entitled “Resolution Authorizing Elected Official Travel”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-189 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2015 Equipment Certificate Purchase: Paver – Water Utilities Superintendent Moulton requested authorization for purchase of a replacement paver from Road Machinery Supplies in the amount of $157,430 and purchase of a trailer from Felling, Inc. in the amount of $16,890.05 to be funded by the 2015 equipment certificate.   Moulton noted the purchase would include trade-in of the existing paver.  In motion by Zieman, seconded by Parras, Resolution No. 2014-190 entitled “Resolution Authorizing 2015 Equipment Certificate Purchase (Lee Boy  8515C Asphalt Paver And Trailer)”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-190 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Water Plant Chemicals Purchase – Water Utilities Superintendent Moulton requested approval for purchase of sodium metabisulfite chemicals for the water treatment plant in the amount of approximately $30,000 at the rate of $1.41 per pound from Hawkins, Inc.  In motion by Kvamme, seconded by Parras, Resolution No. 2014-191 entitled “Resolution Approving Purchase Of Sodium Metabisulfite Chemicals For Water Treatment Plant”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-191 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Mayor pro tem’s Report – Mayor pro tem Brand reported the “Great Candy Cane Hunt” at the Community Center had been a great success.  Brand also congratulated Gustavus on the first ever live streaming of “Christmas in Christ Chapel”.

City Holiday Closures –  City Administrator Prafke reminded everyone of the dates and times City offices would be closed during the holidays.

City Administrator Prafke also reported the Council would meet in goal session on December 15th and extended an invitation from retiring Public Works Director Giesking to his retirement party on December 30th at the Senior Center.

There being no further business, a motion was made by Carlin, seconded by Parras, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:29 p.m.