City Council Meeting Minutes - August 11, 2014 meeting

Date: 
August 11, 2014

 

MINUTES OF THE CITY COUNCIL MEETING

AUGUST 11, 2014

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on August 11, 2014.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Zieman, Kvamme, Brand, Parras, Grams, and Mayor Strand.  Absent was Councilmember Carlin.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Loose.

Approval of Agenda – A motion was made by Brand, seconded by Parras, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Kvamme, seconded by Grams, to approve the minutes of the July 28, 2014 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the July 28, 2014 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

A motion was made by Zieman, seconded by Brand, to approve the minutes of the August 4, 2014 special City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the August 4, 2014 special City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Visitors – McKenzie McCann, Rosie Hernandez, Jameson Klein, Harun Warsame, Amari Lambert, and Dunia Warsame of the City’s Volunteers in the Park program, addressed the Council to provide information on the VIP program and to explain why the program is beneficial to them.  Mayor Strand congratulated the VIP members for their presentation and the good work they do in the community.

Consent Agenda – In motion by Kvamme, seconded by Brand, Resolution No. 2014-114 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-114 is contained in the City Administrator’s book entitled Council Resolutions 20.

Payroll Clerk Position Creation – Finance Director O'Connell requested authorization to increase the authorized staffing levels in the Finance Department by the creation of a part-time position of Payroll Clerk.  O’Connell indicated the workload in the Department has continued to increase and she recommended creation of the position, adoption of the proposed job description, establishment of pay equity points at 180, and establishing the starting wage at $12.00 per hour.  City Administrator Prafke stated the General Fund would be able to finance the position through the end of 2014 and staff would include the new position in 2015 budget calculations.  O’Connell also noted the employee would have limited duties and creating the position would help alleviate the audit finding regarding segregation of duties.   In motion by Kvamme, seconded by Grams, Resolution No. 2014-115 entitled “Resolution Approving Creation Of Additional Part-Time Position In Finance Department”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-115 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2014 Transit Grant Application – Finance Director O'Connell recommended approval be provided for submission of two grant applications to the Minnesota Office of Transit for funding for the operation and capital (bus purchase) expenses of the Transit system in 2015.  O’Connell indicated the grant funds would provide 80% of the budget for 2015 and noted that travel and training for transit operations was previously funded separately, but would now be included in the general operations budget.  O’Connell also pointed out that even if the capital fund grant was approved, the new bus would only be purchased if the City’s fare revenues supported the City’s 20% match requirement.  In motion by Kvamme, seconded by Grams, Resolution No. 2014-116 entitled “Resolution Authorizing Submission Of Transit Grant Applications For 2015”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-116 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Sanitary Sewer Project Proposals – Water Utilities Superintendent Moulton, appearing on behalf of Public Works Director Giesking, provided a recommendation to accept the proposal from Chard Tiling in the amount of $31,551.40 for a project to make repairs to a portion of the North Interceptor Sewer which has high levels of inflow and infiltration during high water events.  Moulton reported staff would provide by-pass pumping and soil restoration to keep the cost of the work lower and 120’ of additional sewer under Highway 169 would still need to be repair/lined in either 2015 or 2016.   In motion by Kvamme, seconded by Zieman, Resolution No. 2014-117 entitled “Resolution Accepting Proposal For Sanitary Sewer Project In Highway 169 Median North of Union Street”, was introduced with a change to the resolution to indicate funding for the project would come from Wastewater funds.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2014-117 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Reports

Highway 169 Detour- City Administrator Prafke reported the Highway 169 detour would begin at 6:00 p.m. and MnDOT was detouring all Highway 169 traffic from Le Sueur to Saint Peter west of Saint Peter on Broadway Avenue, Nicollet County Road 20 and Sibley County Road 8.  Prafke cautioned the public several times that changes to traffic control devices are being made as part of the detour and east-west traffic on Broadway Avenue will no longer be stopping at the intersections with Sunrise Drive and Washington Avenue.  Prafke also noted the north entrance to Lincoln Drive will be closed during the detour and only the south entrance will be open with Lincoln Drive temporarily being made a two-way road with a turnaround in the north parking lot.

Veteran’s Memorial – City Administrator Prafke reported staff will be meeting with the Veteran’s Memorial Committee for further discussion on potential locations.

Downtown Flower Program – City Administrator Prafke informed the Council the downtown flowers are beginning to flourish and in 2015 the plantings would begin in January (rather than April) so that the flowers will be larger during the summer.  Prafke also noted that the flowers are being watered by State Hospital patients who are accompanied by a staff member during the watering process.

There being no further business, a motion was made by Parras, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting  adjourned at 7:32 p.m.