City Council Meeting Minutes - April 8, 2013

Date: 
April 8, 2013

     OFFICIAL PROCEEDINGS     

MINUTES OF THE CITY COUNCIL MEETING

APRIL 8, 2013

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on April 8, 2013.

A quorum present, Mayor Strand called the meeting to order at 7:02 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Zieman, Brand and Mayor Strand.   The following officials were present: City Attorney Brandt, and City Engineer Domras.  Absent were Councilmembers Carlin and Eichmann and City Administrator Prafke.  Finance Director O'Connell was attending in place of City Administrator Prafke.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Kvamme, seconded by Zieman, to approve the minutes of the March 25, 2013 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 25, 2013 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Consent Agenda – Mayor Strand reported the appointment of Head Lifeguards, WSI Lifeguards, Maintenance and Cashier positions would be removed from the consent agenda so that staff can verify the proposed wages are within the established levels.  In motion by Pfeifer, seconded by Kvamme, Resolution No. 2013-47 entitled “Resolution Approving Consent Agenda“ was introduced as modified.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-47 is contained in the City Administrator’s book entitled Council Resolutions 19.

Transit Drug And Alcohol Testing Policy Update – Finance Director O'Connell presented City Administrator Prafke’s recommendation for approval of an updated drug and alcohol testing policy for transit employees.  O’Connell noted that the City had been informed by the Minnesota Office of Transit that the current policy was out of date and staff had worked with State officials to develop an updated policy.  Councilmember Kvamme pointed out a duplication of a paragraph in the document and staff indicated a correction would be made to remove the duplication.  In motion by Kvamme, seconded by Pfeifer, Resolution No. 2013-48 entitled “Resolution Approving Updated Drug And Alcohol Testing Policy For Transit Employees“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-48 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Bus Driver Position Description Modification – Finance Director O'Connell presented City Administrator Prafke’s recommendation for approval of a modification to the Bus Driver position description to remove the requirement for a Class B driver’s license with passenger endorsement.  O’Connell reported that drivers of buses with less than 16 passengers are not required to have Class B licenses and lowering the requirement to a Class C or D license would attract more qualified candidates to the position.  In motion by Brandt, seconded by Pfeifer, Resolution No. 2013-49 entitled “Resolution Approving Modifications To The Bus Driver Position Description“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-49 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Transit Coordinator Position Description Modification – Finance Director O'Connell presented City Administrator Prafke’s recommendation for approval of a modification to the Transit Coordinator position description to remove the requirement for a Class B driver’s license with passenger endorsement.  O’Connell reported that drivers of buses with less than 16 passengers are not required to have Class B licenses and lowering the requirement to a Class C or D license would attract more qualified candidates to the position. O’Connell also noted additional proposed changes to the position description that would more accurately reflect the duties of the position and provide for a separation of financial duties that have been reassigned to other staff.  In motion by Kvamme, seconded by Zieman, Resolution No. 2013-50 entitled “Resolution Approving Modifications To The Transit Coordinator Position Description“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-50 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Social Media Policy Update – Finance Director O'Connell presented City Administrator Prafke’s recommendation to update the City’s social media policy, which is included in the Personnel Policy manual, to allow authorized employees to interact with the public on social media sites such as Facebook and Twitter.  O’Connell noted the interaction would not include extensive dialogue, but would allow for answering questions which may be posted on the Facebook site.   In motion by Kvamme, seconded by Brand, Resolution No. 2013-51 entitled “Resolution Approving Modification To Personnel Policies Related To Social Media“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-51 is contained in the City Administrator’s book entitled Council Resolutions 19. 

2013 Equipment Certificate Purchase – Public Works Director Giesking requested approval for the purchase of three pool “blankets” from Signature Aquatics in the amount of $16,346.53 to be funded by the 2013 equipment certificate and the pool budget.  Giesking indicated the blankets conserve heat in the pool during overnight hours and the estimated savings in heat and chemical costs by using the blankets would provide for a 1-3 year payback on the cost of the blankets.  In motion by Zieman, seconded by Kvamme, Resolution No. 2013-52 entitled “Resolution Approving 2013 Equipment Certificate Purchase“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-52 is contained in the City Administrator’s book entitled Council Resolutions 19.

Public Works Equipment Purchase Request – Public Works Director Giesking requested authorization to purchase a replacement mobile pump from Ziegler Caterpillar in the amount of $32,170.44 which would include trade-in value of $14,000 of an existing pump which was recommended to be declared as surplus property.  Giesking indicated the pump was used to pump out manholes during flood conditions and during sewer repairs when water needed to be diverted around the section of pipe being repaired.  Councilmember Zieman questioned why the existing pump was being replaced and what the warranty period was on the new pump. Giesking stated the existing pump was losing suction capabilities and he was unsure of the warranty, but expected it to be at least one year.  Councilmember Brand suggested the existing pump should be kept as a backup.  Giesking indicated the City already owned a backup pump.  Councilmember Kvamme questioned why other utility funds weren’t contributing to the cost of the pump if other divisions of Public Works utilized the equipment.  Finance Director O'Connell reported that costs for equipment are divided if divisions share use on a sporadic basis, but in this case, the use of the pump by other divisions would only be in case of repairs.  In motion by Kvamme, seconded by Zieman, Resolution No. 2013-53 entitled “Resolution Approving Godwin Pump Purchase And Authorizing Trade-In Of Existing Pump“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-53 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Revolving Loan Modification Request:  St. Peter Community Childcare – Community Development Director Wille presented the Economic Development Authority recommendation to approve a twelve month extension (until April 1, 2014) for payment of a balloon payment due on a zero interest loan previously made to St. Peter Community Childcare (SPCCC).  Wille noted SPCCC had originally requested a twenty-four month extension, but the EDA felt that the request could be reconsidered after the daycare has more financial history with the operation of their second site.  Wille also pointed out that SPCCC would continue to make their $200 monthly payments and City Administrator Prafke was working with the organization on issues surrounding lease payments.  Councilmember Zieman questioned why the request for additional financial information, including the current value of the furniture, fixtures and equipment that secures the City’s note, had not been provided by the daycare.  Zieman also expressed his belief that the daycare has “had five years to get their books in order and if we were to charge them interest on the loan they might try harder”.  Councilmember Brand indicated that he was unwilling to provide an extension of more than one year because he was unable to see why the business was not profitable with the shortage of daycare facilities in the community.  Zieman indicated he was hard pressed to approve the extension at zero percent interest.  In motion by Kvamme, seconded by Brand, Resolution No. 2013-54 entitled “Resolution Approving Modification Of Terms Of Revolving Loan Previously Provided To St. Peter Community Childcare Center To Extend The Note By Twelve Months“, was introduced.  Upon roll call, Councilmembers Pfeifer, Kvamme, Brand and Mayor Strand voting aye, Councilmember Zieman voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-54 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Fire Department Policies Modifications – Fire Chief Quade addressed the Council to request approval of the updated Fire Department policies.  Quade indicated the major change in the policy was for the Department to do an annual accounting of membership activity versus a bi-annual accounting and that the minimum percentage of calls members must make to stay active was increased to thirty-five percent (35%).  In motion by Pfeifer, seconded by Zieman, Resolution No. 2013-55 entitled “Resolution Approving Updated Fire Department Policies“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2013-55 is contained in the City Administrator’s book entitled Council Resolutions 19. 

Reports

Mayor’s Reports - Mayor Strand reported on his recent activities which included attending the Council goal session and the Chamber of Commerce annual social.

City/School District #508 Meeting Discussion – Councilmembers Kvamme and Brandt reported on discussion at the City/School District #508 meeting which included the impact of the Washington Avenue Link Project on the MVED building on Davis Street, the joint Safe Routes to School project; future planning agreements; facilities planning and partnering on strategic goals.

Goal Session Discussion – Councilmembers reported discussion at the Council Goal session of April 1st, was lengthy and worth their time.

Mayor Stand reminded everyone of the April 10th open house informational event on the Washington Avenue Link Project which was scheduled from 6:00 p.m. – 8:00 p.m. in the Senior Center.

Councilmember Zieman expressed his belief that Hometown Bank’s shared purchase of the City’s equipment certificate bonds was a good indication that local banks are involved in City bond issuances and bankers believe the City is doing well.

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:42 p.m.