City Council Meeting MIntues - April 14, 2014

Date: 
April 14, 2014

 

MINUTES OF THE CITY COUNCIL MEETING

APRIL 14, 2014

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on April 14, 2014.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Zieman, Brand, Kvamme, Parras and Mayor Strand.  Absent were Councilmembers Carlin and Grams.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Kvamme, seconded by Zieman, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Kvamme, seconded by Brand, to approve the minutes of the March 24, 2014 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 24, 2014 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18. 

Consent Agenda – Councilmembers Parras and Zieman asked for clarification on several items on the bill list including the transformer being purchased for Nicollet County and lighting purchases, and a seasonal employee appointment.  In motion by Zieman, seconded by Brand, Resolution No. 2014-42 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-42 is contained in the City Administrator’s book entitled Council Resolutions 20.

Broadway Plant Upgrade Project Change Order No. 1 – Public Works Director Giesking requested approval of Change Order No. 1 for the Broadway Plant Upgrade Project which would result in a $9,000 deduction in contract cost related to use of “blanket” type insulation on the catalysts versus calcium silicate insulation.  Giesking also recommended the project completion deadline be extended to May 16, 2014 to allow the contractor time to install the insulation.  In motion by Brand, seconded by Parras, Resolution No. 2014-43 entitled “Resolution Authorizing Change Order Number One For The Broadway Equipment Upgrade Project Catalyst Installation”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-43 is contained in the City Administrator’s book entitled Council Resolutions 20. 

2014 Equipment Certificate Purchase:  Squad Car – Police Chief Peters requested approval for the purchase of a 2014 Dodge Durango four-wheel drive vehicle from Lager’s, Inc. in the amount of $30,260 plus tax and license to replace a 2010 Dodge Charger with over 100,000 miles.  Peters also requested $4,000 per vehicle to install graphics on the new vehicle and to change over equipment from the 2010 vehicle to the new squad.  Peters indicated purchase of the SUV versus a sedan was a cost difference of $3,000, but having the SUV was more comfortable for the Police Officers and allowed Officers to get around easier in severe/winter weather conditions.  In motion by Kvamme, seconded by Zieman, Resolution No. 2014-44 entitled “Resolution Approving 2014 Equipment Certificate Purchase”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-44 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Hospital Equipment Purchase Requests – River's Edge Hospital and Clinic CEO George Rohrich addressed the Council to request approval for the purchase of a replacement automated pharmacy system.  Rohrich reported the software for the current system is no longer being supported by the manufacturer and staff had received proposals for two new systems with a recommendation to purchase the Omnicell system at a price of $149,786.79 to be funded by Hospital depreciation funds.  Councilmember Parras questioned why the system being proposed, at a 28% higher cost than the Pyxis system, was worth the added expense.  Rohrich noted the Omnicell was being recommended because it had a seven year file retention period versus the few months retention offered by Pyxis; the system had a smaller footprint which was important with the limited space available at the hospital; and the system was viewed by medical professionals around the country as the best and most reliable system and the one most pharmacy staff members were familiar with. Councilmember Zieman pointed out the upgrades and add-ons that would be needed with the Pyxis system would come at an additional cost above the original proposal and that extra cost would make the cost difference between the two systems minimal. In motion by Zieman, seconded by Kvamme, Resolution No. 2014-45 entitled “Resolution Approving Purchase Of Omnicell Pharmacy Automation System For River's Edge Hospital And Clinic”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-45 is contained in the City Administrator’s book entitled Council Resolutions 20. 

CEO Rohrich also requested authorization to purchase a cystoscopy system from Olympus America, Inc. in the amount of $33,001.21.  Rohrich indicated the Hospital was working with an Urologist who would perform surgical procedures at River's Edge Hospital and Clinic if the equipment was made available.  Rohrich also noted three quotes were received and after trial of all three systems, staff recommended the Olympus system be purchased with an expected return on investment of less than two years based on 4-5 procedures being performed each month.  Rohrich pointed out that the Hospital was continuing a marketing campaign through direct mail and social media and the next phase would focus on River's Edge Hospital and Clinic providing urological and surgical procedures.  In motion by Parras, seconded by Brand, Resolution No. 2014-46 entitled “Resolution Approving Purchase Of Olympus America, Inc. Cystoscopy System For River's Edge Hospital And Clinic”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-46 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Welco West Subdivision No. 2 Preliminary Plat – Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of the preliminary plat of Welco West Subdivision No. 2.  Wille reminded the Council that replatting of the subdivision was necessary to facilitate redevelopment of the foreclosure portion of the subdivision which had been sold to Michael and Julie Drummer for the development of townhomes, single family homes and a multi-family building.  Councilmember Kvamme questioned whether sidewalk would be required on the southeast corner of the subdivision.  Wille reported a sidewalk easement was included between lots 26 and 27 on the southeast side of the subdivision.  In motion by Kvamme, seconded by Parras, Resolution No. 2014-47 entitled “Resolution Accepting Preliminary Plat Of Welco West No. 2 Subdivision”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-47 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Welco West Subdivision No. 2 Final Plat – Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of the final plat of Welco West Subdivision No. 2 which would include vacation of the ten foot (10’) easements between Lots 3-4, 6-7 and 9-10 in Block 2.   In motion by Zieman, seconded by Kvamme, Resolution No. 2014-48 entitled “Resolution Accepting Final Plat Of Welco West No. 2 Subdivision”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-48 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Road Right-of-Way Plat No. 3 – Community Development Director Wille recommended approval of Road Right-Of-Way Plat No. 3 which designates road right-of-way at the intersection of Old Minnesota Avenue and West St. Julien Street.   Wille pointed out that adoption of the plat does not obligate the City to purchase land, does not obligate private property owners to sell their land to the City, nor does it require the City to make future traffic improvements at the intersection.  Councilmember Parras expressed his belief that adoption of the plat was being recommended in preparation for development of a roundabout, which he opposed, and indicated he would be voting no on the plat.  Parras further indicated it was his belief that other options could be considered at the intersection that don’t require approval of the plat and that a recent survey in the St. Peter Herald indicated the majority of survey respondents were opposed to the roundabout.  In motion by Zieman, seconded by Kvamme, Resolution No. 2014-49 entitled “Resolution Approving The City Of Saint Peter Road Right-Of-Way Plat No. 3” was introduced.  Upon roll call, Councilmembers Kvamme, Zieman and Mayor Strand voting aye, Councilmembers Parras and Brand voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-49 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Agricultural Land Lease – City Administrator Prafke recommended approval of a one year growing season lease for the 75.06 acres of agricultural land the City purchased at the end of 2013.  City Attorney Brandt reported he had reviewed other land leases and negotiated a price of $210 per acre ($14,700) for lease of the City’s land by Brett Annexstad.  Brandt indicated there was a total of 70 tillable acres on the property and the lease had been written to allow for turf development in the fall of 2014.  Councilmember Kvamme questioned how the lease proceeds would be used.  City Administrator Prafke indicated the rent would be used in the General Fund to offset costs associated with taxes on the property and the purchase costs and the remainder could be used for future development of the property.  In motion by Brand, seconded by Parras, Resolution No. 2014-50 entitled “Resolution Approving Execution Of One Year Lease Of City Owned Agricultural Land With Brett R. Annexstad”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-50 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Construction Standards Update – Public Works Director Giesking recommended approval of updates to several of the City’s public infrastructure construction standards related to sidewalks, streetlights and storm sewer manholes.  Giesking indicated the changes were being recommended based on Americans With Disabilities Act changes, changes to Minnesota Department of Transportation (MnDOT) practices, and cost savings that can be obtained by changing the standards.  In motion by Parras, seconded by Domras, Resolution No. 2014-51 entitled “Resolution Approving Revised Construction Standard Detail Plates”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-51 is contained in the City Administrator’s book entitled Council Resolutions 20. 

Home Demolition Proposals – Public Works Director Giesking recommended accepting the lowest proposal from Nielsen Blacktopping, Inc. in the amount of $8,000 for demolition of the City owned property at 1724 North Fifth Street.  Giesking indicated the home needs to be demolished to make way for the construction of Delaney Street as part of the Washington Avenue Link Project and funding for the demolition will come from the Washington Avenue Link Project funds.  In motion by Zieman, seconded by Brand, Resolution No. 2014-52 entitled “Resolution Accepting Proposal For Demolition Of 1724 North Fifth Street From Nielsen Blacktopping, Inc.”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2014-52 is contained in the City Administrator’s book entitled Council Resolutions 20. 

 Reports

 “Arbor Day/Arbor Month” Proclamation – Mayor Strand proclaimed April 25th as “Arbor Day” and May, 2014 as “Arbor Month”.

 Mayor’s Report – Mayor Strand reported he had attended a meeting of the Region Nine Development Commission.

 Board of Appeals and Equalization Meeting – City Administrator Prafke reminded the Council of the annual Board of Appeals and Equalization meeting which was scheduled for April 15th at 6:00 p.m. in the Nicollet Government Center.

 Transit Route Changes – City Administrator Prafke reported the proposed changes to the transit system route were implemented beginning on April 14th.

Park Opening Date – City Administrator Prafke reminded the public that the official opening date of City parks is May 1st and restroom facilities would not be opened until that date to protect the facilities if the temperature drops below freezing.

Recreation Brochures – City Administrator Prafke noted that the spring/summer Recreation and Leisure Services brochure had been mailed to residents and that the brochure was distributed in conjunction with the School District #508’s Community Education department.

Washington Avenue Link Project Detours – City Administrator Prafke noted the 12 week detour for the Washington Avenue Link Project had started on April 14th and updates on the construction project would be provided to the public via the Hot Sheet, Facebook and the City’s website.

There being no further business, a motion was made by Parras, seconded by Zieman, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:17 p.m.