2011 City Council Minutes

Date: 
December 31, 2011


MINUTES OF THE CITY COUNCIL MEETING
DECEMBER 12, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on December 12, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Wetherill, Carlin, Mayor Strand. Absent was Councilmember Eichmann.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Wetherill, to approve the agenda as modified.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Spriggs, seconded by Carlin, to approve the minutes of the November 28, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the November 28, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Carlin, Resolution No. 2011-179 entitled “Resolution Approving Consent Agenda“ was introduced with the addition of an employee appointment for the part-time Secretary/Receptionist position at the Recreation and Leisure Services Department.   Upon roll call, with all in favor, the Resolution was declared passed and adopted as amended.  A complete copy of Resolution No. 2011-179 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012 Tax Levy/General Fund Budgets –  Finance Director O'Connell presented the proposed tax levy for 2011 payable in 2012 in the amount of $2,041,011 which was the same as the preliminary levy and the same as the 2011 levy.  O’Connell reviewed the various taxing entities that make up property taxes in Saint Peter; the various influences on taxes; the budget and levy process and the various funds that would have budgets adopted.  City Administrator Prafke reminded Councilmembers that unlike other cities who make cuts to the budget between adoption of the preliminary and final levies, Saint Peter chooses to make the cuts in August and September prior to adoption of the preliminary levy.  Councilmember Wetherill expressed his belief that the tax levy should be reduced by shifting the burden to utility customers so that both taxable and tax exempt properties pay an equal share.  Councilmember Pfeifer countered with his belief that if the City shifted the burden to utility customers it would mean utility rates would have to be increased to maintain the reserve amounts needed for the utility funds.  O’Connell also noted that the General Fund reserve amount would be unchanged from 2011 to 2012 at 48% and the reserve amount was necessary due to the City only receiving state aid payments twice a year.  In motion by Spriggs, seconded by Carlin, Resolution No. 2011–180 entitled “Resolution Adopting The Final 2011 Tax Levy Collectible In 2012“, was introduced.  Upon roll call, Councilmembers Spriggs, Pfeifer, Kvamme, Carlin and Mayor Strand voting aye, Councilmember Wetherill voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-180 is contained in the City Administrator’s book entitled Council Resolutions 18. 

In motion by Kvamme, seconded by Spriggs, Resolution No. 2011–181 entitled “Resolution Approving The General Fund, Special Revenue Funds, Debt Service Funds, Capital Funds, And Agency Funds For The 2012 Fiscal Year“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-181 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012 Communications Technician Union Contract –  City Administrator Prafke recommended approval of a contract with the Dispatcher’s Union for the year 2012.  Prafke indicated the only change in the contract was a three percent (3%) wage increase and he stated the increase was in line with the General Fund budget and the increase provided for other unions.  In motion by Kvamme, seconded by Wetherill, Resolution No. 2011–182 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And Law Enforcement Labor Services Union Local No. 242 (Communications Technicians) For Calendar Year 2012“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-182 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012 Utilities Union Contract –  City Administrator Prafke recommended approval of a contract with the Utilities Union for the year 2012.  Prafke indicated the only changes in the contract were a three percent (3%) wage increase, which was in line with the General Fund budget, and the increase provided for other unions, and language changes related to positions in Stormwater and possible changes should the water plant be classified as a Class A plant in the future. In motion by Kvamme, seconded by Pfeifer, Resolution No. 2011–183 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And International Union of Operating Engineers Local No. 70 (Utilities) For Calendar Year 2012“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-183 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012 Non-Union/Non-Contract Employee Wages –  City Administrator Prafke recommended a three percent (3%) wage increase for all full-time and part-time non-union, non-contract employees to be in line with the union employee increases. Prafke reminded the Council that the wages were being established based on the principle that “non-union issues will drive wage modifications”. In motion by Pfeifer, seconded by Wetherill, Resolution No. 2011–184 entitled “Resolution Establishing 2012 Wage For Non-Union, Non-Contract Employees“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-184 is contained in the City Administrator’s book entitled Council Resolutions 18. 

City Administrator Contract – City Attorney Brandt presented a proposed contract modification for the City Administrator to provide for an increase of $2,696 in tuition reimbursement so Mr. Prafke can continue his education.  Brandt also recommended extending the contract through December 31, 2014.  Brandt noted the increase in tuition reimbursement was equal to three percent (3%) of Prafke’s annual salary.  Brandt also reviewed the results of Prafke’s annual evaluation and recommended approval of the contract modification. In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–185 entitled “Resolution Modifying City Administrator’s Employment Contract“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-185 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Polar Bear Plunge Request – City Administrator Prafke recommended approval of a request by Sheriff Lange to conduct the Special Olympics Polar Bear Plunge at Hallett’s Pond on February 11, 2012.  Councilmember Carlin asked if used carpet would be available to provide footing for participants instead of wood chips.  Prafke indicated he was unsure, but pointed out that the resolution did not provide for the City to plow the site for parking.  In motion by Spriggs, seconded by Kvamme, Resolution No. 2011–186 entitled “Resolution Authorizing Use Of Hallett’s Pond For Polar Bear Plunge“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-186 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Fund Policy Adoption –  Finance Director O'Connell recommended approval of a fund balance policy as required by Government Accounting Standards Board Statement #54.  O’Connell indicated the policy outlines the procedures to be followed to keep the unassigned fund balance in the General Fund in the range of 35-50% of the following year’s budgeted expenditures and the City Administrator and Finance Director will have the ability to assign fund balances that will reflect the City’s intended use of the funds.  O’Connell also noted the policy defines the various types of funds (committed, assigned, or unassigned).  In motion by Wetherill, seconded by Kvamme, Resolution No.  2011–187 entitled “Resolution Approving Fund Balance Policy“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-187 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Fund Revenue Source Commitment (GASB 54) –  Finance Director O'Connell recommended approval of a resolution committing specific revenue sources and fund balances for six special revenue funds as required by Government Accounting Standards Board Statement #54.  In motion by Kvamme, seconded by Carlin, Resolution No. 2011–188 entitled “Resolution Committing Specific Revenue Sources And Fund Balances In Special Revenue Funds“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-188 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Gault Street Detention Basin Repair Project –  Public Works Director Giesking recommended Bolton and Menk, Inc. be retained for a not to exceed fee of $6,700 to prepare plans, specifications, and contract documents for a project to make repairs associated with the Gault Street Detention Basin.  Giesking indicated the project, which was expected to cost $50,000, had been included in the 2012 Stormwater Fund budget.  Councilmember Kvamme pointed out that the City would be spending over $50,000 on the project to further protect the water quality in Hallett’s Pond.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–189 entitled “Resolution Retaining Bolton and Menk, Inc. Engineers To Prepare Plans, Specifications, And Contract Documents For A Stormwater Correction Adjacent To The Gault Street Detention Basin“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-189 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012 Environmental Services Fund Budget –  Finance Director O'Connell recommended approval of the 2012 environmental services fund budget in the amount of $1,015,322.  In motion by Kvamme, seconded by Spriggs, Resolution No. 2011–190 entitled “Resolution Adopting 2012 Environmental Services Enterprise Budget“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-190 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012 Stormwater Fund Budget –  Finance Director O'Connell recommended approval of the 2012 Stormwater Fund budget in the amount of $906,591.  O’Connell indicated the proposed budget would result in a 40% ($183,000) reserve for the fund and included capital projects in the amount of $140,000 for intersection and catch basin improvements and $100,000 for Stormwater improvements that were not eligible for Municipal State Aid funds for the Washington Avenue Link project.  In motion by Kvamme, seconded by Carlin, Resolution No. 2011–191 entitled “Resolution Adopting The 2012 Stormwater Enterprise Budget“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-191 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Transit Driver Position Description – Finance Director O'Connell recommended modifications to the position description for the Transit bus drivers to better reflect the actual qualifications for the position and to increase the pool of qualified candidates for the position.  In motion by Wetherill, seconded by Carlin, Resolution No. 2011–192 entitled “Resolution Approving Updated Position Description For Transit Driver“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-192 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Reports

Outgoing Councilmember Recognition- Mayor Strand recognized Councilmembers Spriggs and Wetherill who will be retiring from the Council at the end of 2011.  Strand presented each with a commemorative clock affixed with a plaque recognizing their years of service on the City Council.

Councilmember Spriggs thanked the residents of Saint Peter for allowing her to serve on the Council and the Councilmembers and staff for their support.  Spriggs also singled out Councilmembers Pfeifer and Kvamme for their mentorship during her tenure on the City Council.

Councilmember Wetherill indicated it had been a privilege to serve on the Council and expressed his belief that the experience was educational, challenging and a great learning experience.

City Administrator Prafke reminded the public of the Council reception scheduled for December 19th in the Saint Peter Room of the Community Center beginning at 4:00 p.m.

Mayor’s Reports – Mayor Strand reported on his recent activities which included vacationing and attending the fall Coalition of Greater Minnesota Cities conference.

Holiday Office Closures – City Administrator Prafke reported all non-emergency City offices, including the library and Community Center will be closed on Monday, December 26th and Monday, January 2nd for the Christmas and New Year’s holidays.

Community Notification Options – City Administrator Prafke reminded the public of the various ways for the public to receive notifications from the City regarding snow emergencies and encouraged people to sign up for the free Nixle community notification service.  Prafke also provided information on the City’s Facebook page and the City website.

There being no further business, a motion was made by Wetherill, seconded by Spriggs, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:45 p.m.


MINUTES OF THE CITY COUNCIL MEETING
NOVEMBER 28, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on November 28, 2011.

A quorum present, Mayor pro tem Kvamme called the meeting to order at 7:06 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Carlin, and Wetherill.  Absent were Councilmember Eichmann and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Loose.

Approval of Agenda – Mayor pro tem Kvamme asked for “New Business” items F and G to be reversed on the agenda.  A motion was made by Pfeifer, seconded by Spriggs, to approve the agenda as modified.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Spriggs, seconded by Carlin, to approve the minutes of the November 14, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the November 14, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Wetherill, seconded by Carlin, Resolution No. 2011-172 entitled “Resolution Approving Consent Agenda“ was introduced.   Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-172 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Chapel View Subdivision No. 2 Final Plat –  Community Development Director Wille presented the Planning Commission recommendation for approval of the final plat of Chapel View Subdivision No. 2. Wille reported that Richard Black owned the property which was an extension of the Chapel View Subdivision Plat approved in October of 2008.  Wille indicated the plat included a thirty foot (30’) strip that required replatting so that the buildings could be oriented north-south instead of east-west.  Councilmember Wetherill questioned whether there would be private streets within the subdivision and Wille indicated the location of the private drives. Wille indicated the resolution providing for approval of the plat contained a contingency requiring execution of a development agreement which was the next agenda item. In motion by Spriggs, seconded by Carlin, Resolution No. 2011–173 entitled “Resolution Providing Conditional Approval For The Final Plat Of Chapel View No. 2 Subdivision“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-173 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Chapel View Subdivision Development Agreement –  Community Development Director Wille recommended authorization be provided for execution of a development agreement with Richard Black for public and private improvements within the Chapel View No. 2 Subdivision.  Wille indicated there were minor changes to the development agreement from the original subdivision agreement and the agreement specified construction would be completed by July 31, 2012; the temporary Stormwater pond would be relocated 30’ to the south to Outlot 5; the developer would pay a $500 fee for the City’s legal expenses; and the developer would pay a parkland dedication fee of $565.38. In motion by Wetherill, seconded by Spriggs, Resolution No. 2011–174 entitled “Resolution Authorizing Execution Of Development Agreement For Construction Of Public/Private Improvements Within Chapel View No. 2 Subdivision“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-174 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012-2013 Legal Services Contract – City Administrator Prafke reported the Council Finance Committee (Councilmembers Kvamme and Carlin) had recommended approval of the proposed 2012-2103 legal services contract with Brandt Law Office.  Prafke reported the proposed contract included a modest $2.50 per hour increase for each of the attorneys.  Prafke also indicated that the hourly rate was a substantial discount from the normal billing rates and that the lengthy tenure of the Brandt Law Office as City Attorney allowed them to efficiently provide information and advice to the City Council and employees when needed. In motion by Pfeifer, seconded by Wetherill, Resolution No. 2011–175 entitled “Resolution Approving Execution Of 2012-2013 Legal Services Contract“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-175 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012-2013 Senior Services Contract –  City Administrator Prafke recommended authorization be provided for execution of a contract between the City and Nicollet County for the provision of senior services to City residents.  Prafke indicated the contract began after the City’s Senior Coordinator retired and the City contracts with the County for part-time services at a cost of approximately $26,000 per year.  Prafke noted the County employee is under the direction of the Recreation and Leisure Services Department. In motion by Spriggs, seconded by Carlin, Resolution No. 2011–176 entitled “Resolution Approving Execution Of Senior Citizen Contract Between The City And Nicollet County“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-176 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Council Out Of State Travel Request:  APPA Legislative Rally –  City Administrator Prafke recommended approval of a resolution authorizing out of state travel by Councilmember Carlin and Mayor Strand to attend the APPA legislative rally in Washington, D.C. in March, 2012 at an approximate cost of $5,500.  In motion by Wetherill, seconded by Pfeifer, Resolution No. 2011–177 entitled “Resolution Authorizing Elected Official Travel“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-177 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Hospital Commission Membership Modification – City Administrator Prafke presented the proposed modifications to the Hospital Commission regulations that would stipulate the Council representative on the Commission would be appointed for a one year term and may be reappointed for an unlimited number of terms at the Council’s discretion.  Prafke indicated the ordinance would become effective in 2012 after publication in the St. Peter Herald.  In motion by Spriggs, seconded by Carlin, Ordinance No. 4 Third Series entitled ““An Ordinance Amending City Code Chapter 2, Division 9 ‘Hospital, Nursing Home, Medical Clinic And Ambulance Commission’ Section 2-624, And Adopting By Reference Saint Peter City Code Chapter 1 Section 1-6 Which, Among Other Things, Contains Penalty Provisions“, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 4, Third Series is contained in the City Administrator’s book entitled Council Ordinances No. 2.

Tourism and Visitors Bureau Membership Modification –  City Administrator Prafke presented a modification to the membership requirements for the Tourism and Visitors Bureau that would allow non-residents who were employed by or owned a business located within the Saint Peter corporate limits to serve as a member of the board.  Prafke indicated that would be a change from the other boards and commissions, but it was appropriate in this instance since the board deals with the lodging tax proceeds which come from visitors to the community.  Councilmember Kvamme asked for further modification to the ordinance to reflect the same stipulations for the City representative on the board as was previously adopted for the Hospital Commission.  In motion by Wetherill, seconded by Carlin, Ordinance No. 5, Third Series entitled “An Ordinance Amending City Code Chapter 2, Division 12 ‘Tourism And Visitors Bureau’ Section 2-692, And Adopting By Reference Saint Peter City Code Chapter 1 Section 1-6 Which, Among Other Things, Contains Penalty Provisions“, was introduced with the further modification to the language to reflect a one year term for the City representative with unlimited reappointment possibilities.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted as modified.  A complete copy of Ordinance No. 5, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2. 

Reports

Mayor’s Reports – None.

Councilmembers expressed birthday greetings to Councilmember Pfeifer.

Highway 169 Coalition Report – Councilmember Pfeifer reported on the last Highway 169 Coalition meeting and indicated that the lobbying contract would be extended for a six month period and that Mystic Lake Resort and Casino had indicated a desire to join the Coalition.  City Administrator Prafke indicated there were several non-government entities that were part of the Coalition and Mystic Lake would be eligible to join.

Upcoming Meeting/Event Schedule –  City Administrator Prafke reviewed the schedule of upcoming Council meetings and events through the end of 2011 to include workshops, meetings, committee meetings, goal session, and Council reception for incoming and outgoing members.

Closed Session – Utilities Union Contract Negotiations – City Administrator Prafke requested a closed session, as allowed under State Statutes, for discussion of Utility Union contract negotiations.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2011–178 entitled “Resolution Calling For Closed Session“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-178 is contained in the City Administrator’s book entitled Council Resolutions 18.  The Council adjourned to closed session at 7:37 p.m.

The Council returned to open session at 7:44 p.m.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:45 p.m.


MINUTES OF THE CITY COUNCIL MEETING
NOVEMBER 14, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on November 14, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Carlin, Wetherill, Eichmann and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Spriggs, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Wetherill, seconded by Carlin, to approve the minutes of the October 24, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the October 24, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Visitors – Representatives from the City of Petatlan, Mexico, the City’s “sister city”, were in attendance at the meeting and spoke briefly.  Mayor Strand presented each of the visitors with a key to the “Pearly Gates” and welcomed them to the meeting and the community.  Jeffery Rathleff from Gustavus provided information on the Sister City relationship.  A brief recess was called at 7:14 p.m. to allow the visitors to have photos taken with Mayor Strand and Councilmember Carlin who are members of the Sister City committee. 

Consent Agenda – In motion by Eichmann, seconded by Spriggs, Resolution No. 2011-155 entitled “Resolution Approving Consent Agenda“ was introduced.   Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-155 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2011 Mill and Overlay Project Acceptance – Public Works Director Giesking recommended final acceptance of the 2011 Mill and Overlay Project.  Giesking indicated the project had been completed for $293,728 as per the plans and specifications.  Giesking noted the cost was $55,000 less than the bid price.  Giesking also recommended the Council authorize final payment to the contractor in the amount of $31,951.75.   In motion by Pfeifer, seconded by Wetherill, Resolution No. 2011–156 entitled “Resolution Accepting 2011 Mill And Overlay Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-156 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Water Refunding Bond Sale – Shannon Sweeney of David Drown Associates presented the bids received for the sale of $1,405,000 in general obligation water revenue refunding bonds.  Sweeney indicated the bonds had originally been issued to finance construction of the Sunrise Water Tower and the recent low interest rates and the upcoming call dates of the bonds led to the recommendation to issue refunding bonds.  Sweeney reported Standard and Poor’s had confirmed the City’s A+ bond rating and the low bid from Northland Securities at 2.6034% interest would save over $120,000 in interest costs over the remaining life of the bond issuance.  In motion by Kvamme, seconded by Spriggs, Resolution No. 2011–157 entitled “Resolution Accepting Proposal On The Sale Of $1,405,000 General Obligation Water Revenue Refunding Bonds, Series 2011B, Providing For Their Issuance And Pledging For The Security Thereof Net Revenues“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-157 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Canvass of 2011 General Election –  City Administrator Prafke recommended the Council adopt the resolution canvassing the results of the 2011 general election as required by State Statute.  In motion by Spriggs, seconded by Pfeifer, Resolution No. 2011–158 entitled “Resolution Canvassing 2011 Municipal Election Returns“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-158 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Revolving Loan Subordination Request;  Danby LLC – Community Development Director Wille presented the Economic Development Authority recommendation to approve a request by Danby Building LLC to subordinate the City owned mortgage on their property to a new loan of $77,000 from Nicollet County Bank.  Wille noted a October, 2011 appraisal of the property indicated there was sufficient equity value in the building to cover the City’s position. In motion by Kvamme, seconded by Eichmann, Resolution No. 2011–159 entitled “Resolution Approving Subordination Of City Mortgage To A New $77,000 Mortgage To Be Recorded By Nicollet County Bank To Facilitate Renovation Of The Danby Building (324 South Minnesota Avenue)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-159 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Revolving Loan Modification Request:  Bores – Community Development Director Wille presented the Economic Development Authority (EDA) recommendation to approve a request by Kevin and Patricia Bores to modify the terms of their revolving loan to allow for a five (5) year extension of the balloon payment on the loan.  Wille indicated the current terms called for the balloon payment in October, 2011, but after filing bankruptcy the Bores’ were unable to secure additional bank financing to pay off the balloon payment.  Wille reported the Bores’ were current on all their monthly payments and the EDA was recommending approval of the extension at the same interest rate of six percent (6%). In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–160 entitled “Resolution Modifying The Terms Of A 1999 Revolving Loan Previously Provided to Kevin And Patricia Bores“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-160 is contained in the City Administrator’s book entitled Council Resolutions 18. 

MNDOT Fiscal Agent Services Contract – City Administrator Prafke recommended approval of a resolution providing for execution of a contract with the Minnesota Department of Transportation that would authorize MNDOT to serve as the City’s agent for receipt of Federal funding.  Prafke indicated the City has an existing agreement with MNDOT for these services and a new contract was being requested based on some language changes required by the Federal government. In motion by Pfeifer, seconded by Carlin, Resolution No. 2011–161 entitled “Resolution Authorizing Execution Of Standard Agreement To Use MNDOT As The City’s Agent For Processing Projects That Receive Federal Funding“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-161 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Nicollet County Library Services Contract – City Administrator Prafke recommended authorization be provided for execution of a contract with Nicollet County for the City to provide library services to rural residents.  Prafke noted the contract had been in place for a number of years, but the reimbursement to the City in 2012 would be approximately $4,000 less than what had been received in 2011.  In motion by Spriggs, seconded by Wetherill, Resolution No. 2011–162 entitled “Resolution Authorizing Execution Of Library Services Contract“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-162 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Fish House Parade Request – City Administrator Prafke presented the request of Mark Bollum and Casey Wussow to have a “fish house” parade on December 3rd.  Prafke recommended approval of the request under certain conditions which included limiting the parade route to South Third Street from Broadway Avenue to West Mulberry Street.  In motion by Eichmann, seconded by Kvamme, Resolution No. 2011–163 entitled “Resolution Approving Fish House Parade“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-163 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Winter Trail Maintenance Policy – Public Works Director Giesking recommended that certain trails and sidewalks be designated as “no maintenance” for the winter seasons from 2011-2013.  Giesking indicated this action, which has worked well for the past few years, would save money, time and wear and tear on the equipment.  In motion by Wetherill, seconded by Carlin, Resolution No. 2011–164 entitled “Resolution Approving ‘No Maintenance’ Trail And Sidewalk For The Winter Months Of 2011-2012 and 2012-2013“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-164 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Water Treatment Plant Construction Retainage Reduction – Public Works Director Giesking recommended the retainage amount for the Water Treatment Plant project be reduced, as the contract stipulated two percent (2%) based on substantial completion of the project, which was achieved on August 16, 2011. Giesking noted that there were still punch list items to complete for the project and the two percent (2%) retainage amount of $334,662 would cover those items.  In motion by Spriggs, seconded by Carlin, Resolution No. 2011–165 entitled “Resolution Authorizing Reduction Of Retainage For The Broadway Water Treatment Plant Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-165 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Fund Closeout Authorization –  Finance Director O'Connell reported that the annual review of the City’s fund accounts, which is required under Government Accounting Standards Board #54, identified three funds which have been in existence for some time with no activity.  O’Connell recommended the funds be closed out and the total balance of $13,549.90 be transferred to the General Fund.  In motion by Eichmann, seconded by Wetherill, Resolution No. 2011–166 entitled “Resolution Authorizing Transfer Of Fund Balances“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-166 is contained in the City Administrator’s book entitled Council Resolutions 18. 

BCA Joint Powers Agreement – City Attorney –  City Administrator Prafke recommended approval of a joint powers agreement with the Bureau of Criminal Apprehension (BCA) that would formalize access for the City Attorney’s Office to the BCA’s record system.  Prafke noted that it would not change the process currently being used by the City Attorney, but was simply a formal agreement for access which was being requested of jurisdictions around the state.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–167 entitled “Resolution Approving State Of Minnesota Joint Powers Agreement With The City Of Saint Peter (City Attorney)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-167 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Traverse des Sioux Library Services Contract – City Administrator Prafke recommended execution of a contract with the Traverse des Sioux Library System for provision of services to the City’s library including on-line catalogue services, data integration, computer access, book preparation and interlibrary loans.  Prafke reported the cost to the City was budgeted at approximately $25,000.  In motion by Carlin, seconded by Kvamme, Resolution No. 2011–168 entitled “Resolution Approving Execution Of Library Services Contract With Traverse des Sioux Library System“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-168 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Barrel Snowplow And Sander Purchase – Public Works Director Giesking requested authorization to purchase a new barrel snow plow and sander because one of the current plows is failing and needs $5,000 in repairs.  Giesking indicated the new equipment ($12,307.75) would be purchased under the State bid contract and would be funded by trade-in of existing equipment and proceeds from sale of surplus equipment at auction.  In motion by Spriggs, seconded by Pfeifer, Resolution No. 2011–169 entitled “Resolution Authorizing Purchase Of New Snow Plow And Sander“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-169 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Broadway Water Treatment Plant Engineering Services And Wage Review – Public Works Director Giesking requested authorization for an additional $40,000 in project engineering and wage monitoring fees for the Water Treatment Plant project as the project ran past the anticipated completion date of March 19, 2011. Giesking also pointed out that staff would work with the contractor to collect payment for damages incurred with the later completion date.  In motion by Wetherill, seconded by Spriggs, Resolution No. 2011–170 entitled “Resolution Authorizing Additional Engineering Construction Services And Wage Oversight For The Broadway Water Treatment Plant Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-170 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Reports

Mayor’s Reports – Mayor Strand reported on his recent activities which included meetings with Region Nine Development Commission, the Regional Treatment Center Liaison Committee, and the Sister City committee.

Plow Trade-In Report – Public Works Director Giesking reported on the sale of a plow that had been declared as surplus property and reported the auction proceeds were $28,412.

Tandem Dump Truck Purchase Update – Public Works Director Giesking reported staff had completed the purchase of the demonstration dump truck which had previously been approved by the Council.

Dog Park Fencing Donation – Public Works Director Giesking also reported on the donation of fencing for the dog park and indicated that the fencing was in good condition and was enough to fence in a two acre site.

Broadway Avenue Street Lighting – Public Works Director Giesking updated the Council on new LED lighting that would be installed along Broadway Avenue and indicated that while the cost of the lighting was budgeted, staff had discovered a new type of Traditionaire lighting that was just coming on the market and being sold with a “buy 4 get 4 free” sale.  Councilmember Carlin remarked that some individuals had complained to her that the new Highway 169 lighting north of Broadway Avenue was “too much light”.

Closed Session – Utilities Union Contract Negotiations – City Administrator Prafke requested a closed session as allowed under State Statutes for discussion of Utility Union contract negotiations.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–171 entitled “Resolution Calling For Closed Session“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-171 is contained in the City Administrator’s book entitled Council Resolutions 18.  The Council adjourned to closed session at 8:29 p.m.

The Council returned to open session at 8:45 p.m.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 8:46 p.m.

MINUTES OF THE CITY COUNCIL MEETING
OCTOBER 24, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on October 24, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Carlin, Wetherill, Eichmann and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Eichmann, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Wetherill, seconded by Carlin, to approve the minutes of the October 10, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the October 10, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Spriggs, seconded by Eichmann, Resolution No. 2011-148 entitled “Resolution Approving Consent Agenda“ was introduced.   Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-148 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Final Acceptance Swift And Fourth Street Intersection Project – Public Works Director Giesking requested final acceptance of the Swift and Fourth Street Intersection Improvement project and also requested authorization be provided to make final payment to Selly Construction in the amount of $55,670.30.  Giesking noted the project came in slightly over the bid amount of $54,736.50 due to necessary extension of a hydrant and adding sanitary sewer wye and piping.  Councilmember Kvamme questioned how many intersections are being redone and Giesking reported one intersection per year is being reconstructed.  Giesking indicated staff is concentrating on North Third and North Fourth Streets where the intersections need the most improvements.  In motion by Wetherill, seconded by Carlin, Resolution No. 2011–149 entitled “Resolution Accepting Swift And Fourth Street Intersection Improvements Project And Authorizing Final Payment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-149 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Blighted Housing Program Expansion – City Administrator Prafke recommended the Blighted Housing Program be expanded by reallocating $10,000 of existing program funds for purchase and recycle of older mobile homes in the Marwey and Summit mobile home parks on a first-come/first-served basis.  Prafke reported four properties in Green Valley Trailer Park had been purchased and recycled and staff expected at least two more would participate before the first of the year.  Prafke also stated Southwest Minnesota Housing Partnership was processing a few applications from Green Valley property owners for the rehabilitation portion of the program.  In motion by Spriggs, seconded by Carlin, Resolution No. 2011–150 entitled “Resolution Expanding Blighted Manufactured Housing Program“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-150 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Business License Applications – City Administrator Prafke recommended approval of business licenses for Jakes Pizza of St. Peter.  In motion by Kvamme, seconded by Spriggs, Resolution No. 2011–151 entitled “Resolution Approving New Business License Applications“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-151 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Recreation Secretary/Receptionist Position Job Description – City Administrator Prafke recommended approval for modifications to the job description for the Recreation and Leisure Services Department Secretary/Receptionist position.  Prafke indicated the current Secretary wished to reduce her hours and “share” the position with a part-time employee which led to review of the position description as part of the recruitment process.  Prafke recommended the modifications include making the position a “job sharing eligible” position and modifying the minimum qualifications to remove typing speed and to add experience working with the public.  In motion by Kvamme, seconded by Carlin, Resolution No. 2011–152 entitled “Resolution Approving Modifications To The Recreation And Leisure Services Department Secretary/Receptionist Position Description“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-152 is contained in the City Administrator’s book entitled Council Resolutions 18. 

BCA Joint Powers Agreement – City Administrator Prafke recommended approval of a joint powers agreement with the Bureau of Criminal Apprehension (BCA) that would formalize the Police Department’s access to the BCA’s record system.  Prafke noted that it would not change the process currently being used by the Police Department, but was simply a formal agreement for access which was being requested of every law enforcement agency in the State.  Prafke requested latitude to work with the State on the “authorized representative” language in the agreement, which under City policy is the City Administrator, but which the State had recommended be the Chief of Police.  In motion by Kvamme, seconded by Pfeifer, Resolution No. 2011–153 entitled “Resolution Approving State Of Minnesota Joint Powers Agreement With The City Of Saint Peter“, was introduced with the authority for the City Administrator to clarify the authorized representative designation with the State of Minnesota.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-153 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Housing Program Subordination Policy –  City Administrator Prafke recommended approval of a subordination policy for Nicollet Meadows and Washington Terrace Subdivision property owners who have second soft mortgages from the City.  Prafke reminded Councilmembers that second mortgages were offered as an incentive in the development of the two subdivisions and the funds were used to provide down payment and gap assistance as the properties were purchased from the City.  With the historically low interest rates, Prafke noted that many of these property owners wished to refinance their first mortgages which, under the terms of the original loans, would require payment of the second mortgage in full.  Prafke recommended a subordination policy be adopted that would allow subordination of the City second mortgages to a new bank loan if the property owners refinance to a lower interest rate/monthly payment or use the funds to improve the property.  Prafke also pointed out that Southwest Minnesota Housing Partnership would be working with property owners on subordination applications.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–154 entitled “Resolution Approving Housing GAP Subordination Policy For Properties In Nicollet Meadows And Washington Terrace Subdivisions“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-154 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Reports

Mayor’s Reports – Mayor Strand reported on his recent activities which included personnel committee meetings with Region Nine Development Commission; Highway 169 Coalition meeting in Le Sueur; ribbon cutting ceremony with the Benedictine Senior Living facility; Oktoberfest; speaking at a Rotary meeting; a Sister City meeting, and the League of Minnesota Cities board meeting.

City/Gustavus/County/School District #508 Meeting Discussion – Councilmember Kvamme provided information on discussion at the latest City/Gustavus/County/School District meeting which included continued discussion on the School referendum question, Gustavus enrollment levels, parking, athletic field use, child care, Celebrate Saint Peter Day at the college; and the Sister City visit.

City/School District Meeting – Councilmember Spriggs reported on discussion at the last City/School District meeting which included big picture planning; the School District #508 long range study; census; enrollment study; performing arts and recreation spaces; Washington Avenue Link project; budgets/taxes; fuel depot; field use; improvements at South Elementary School; association relationships; and a joint School District #508/City Council meeting.

Tandem Dump Truck Purchase Update –  Public Works Director Giesking reported the City was able to purchase the demonstration tandem dump truck and the truck would be delivered on October 27th.

SHERCO 3 Improvements – Public Works Director Giesking and Councilmember Wetherill reported on their tour of the SHERCO 3 coal fired electric generation plant and improvements being made to the plant.  Giesking reported the additional electric generator and turbine would increase the capacity of the plant by 22 MW with no additional coal usage.  Giesking also noted the improvements would allow the plant to run more cost effectively in the future.

Snow Emergency Rules – City Administrator Prafke reviewed the snow emergency rules and recommended those interested in receiving snow emergency notifications sign up for the Nixle community notification system before winter arrives.  Prafke also encouraged anyone without off-street parking to make arrangements now for places to park during snow emergencies this winter.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:45 p.m.


MINUTES OF THE CITY COUNCIL MEETING
OCTOBER 10, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on October 10, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Carlin, Wetherill, Eichmann and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Eichmann, seconded by Wetherill, to approve the agenda as modified.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Pfeifer, seconded by Carlin, to approve the minutes of the September 26, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the September 26, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda –In motion by Spriggs, seconded by Wetherill, Resolution No. 2011-141 entitled “Resolution Approving Consent Agenda“ was introduced.   Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-141 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Highway 295 Project Change Order #1 – Public Works Director Giesking requested approval of Change Order #1 in the amount of $39,855 for the Highway 295 Project.  Giesking indicated the changes to the contract included filling an abandoned culvert to Minnesota Department of Transportation (MNDOT) standards ($3,000), cutting the edge of pavement to ensure a smooth transition to new pavement ($5,530) and slope stabilization ($31,325).  Giesking noted that the project was funded entirely by MNDOT.  Councilmember Pfeifer questioned when the project would be completed.  Giesking reported completion was expected in late June of 2012 and the roadway from Highway 169 to Freeman Drive needed to compact over the winter.  In motion by Kvamme, seconded by Spriggs, Resolution No. 2011–142 entitled “Resolution Accepting Change Order Number One For The Highway 295 Turnback Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-142 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Change Order #1/Final Acceptance Old Hospital Demolition Project –  Public Works Director Giesking requested approval for Change Order #1 (hydroseeding in the amount of $5,175) for the Old Hospital Demolition Project.  Giesking also recommended the project be accepted as completed and authorization provided for making the final payment to the contractor.  Giesking indicated the total project cost was $287,575.  Councilmember Kvamme questioned the funding source for the project.  City Administrator Prafke reminded Councilmembers that $300,000 had been set aside for demolition of the structures when the new hospital was built.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2011–143 entitled “Resolution Approving Change Order #1 And Accepting Old Hospital Demolition Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-143 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Dog Park Lease – City Administrator Prafke recommended authorization be provided for execution of a lease with Le Sueur County for lease of County owned land to be used as a dog park for the City.  Prafke indicated there were several parcels involved in the lease and all were located east of the Minnesota River.  Prafke asked for leeway to either amend the lease document or modify the lease to include Parcel #2 which was inadvertently left out.  Councilmembers agreed to let staff take action to include Parcel #2 at a later date.  Councilmember Carlin questioned when the dog park would officially open.  Prafke indicated someone had donated fencing for the park, but staff wasn’t sure if the fencing would work and it would need to be removed from its current location.  Prafke also noted that sufficient funding had been donated to pay for new fencing if it was needed and either way, the park would most likely open in the spring of 2012.  In motion by Eichmann, seconded by Spriggs, Resolution No. 2011–145 entitled “Resolution Approving Execution of Lease With Le Sueur County For Property To Be Used As A Dog Park“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-145 is contained in the City Administrator’s book entitled Council Resolutions 18. 

General Obligation Refunding Bond –  Financial Advisory Shannon Sweeney of David Drown and Associates addressed the Council to recommend issuance of water refunding bonds.  Sweeney indicated the existing bonds for construction of the Sunrise Water Tower had a call date of February 1, 2012 and with the drop in interest rates, an expected savings of $100,000 could be realized if $1,405,000 in refunding bonds were issued at an expected rate of 2.7% interest versus the current 4.2%.  Sweeney indicated his recommendation would be to purchase a Standard and Poor’s rating on the bonds at a cost of approximately $7,500 and cautioned that should interest rates move higher, or the Council decide to not proceed with the refunding, the City would lose the rating fee.  Sweeney recommended sale of the bonds through competitive sale rather than direct negotiated sale as competitive sale was expected to yield better results.  Sweeny suggested the bids be received on November 14, 2011 for action by the Council at that evening’s regular meeting.  In motion by Eichmann, seconded by Carlin, Resolution No. 2011–146 entitled “Resolution Providing For The Competitive Negotiated Sale Of $1,405,000 General Obligation Water Revenue Refunding Bonds, Series 2011B“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-146 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Public Works Dump Truck Purchase –   Public Works Director Giesking requested authorization to purchase a 2011/2012 model tandem dump truck from Mack Trucks at a savings of approximately $18,447.  Giesking indicated the truck was a demonstration model that had been driven around the state and shown at trade fairs and it was fully outfitted for snow removal.  Giesking noted the price for the cab and chassis was $113,348.37 and the price of the snow removal equipment was $100,109.81.  Giesking recommended the costs be funded by the 2012 equipment certificate and sale of surplus property at was included on the next agenda item.  Giesking reported the truck would be available at the end of the month, but no payments were required until the first of the year.  Giesking also noted that the truck would replace a 1991 model with a wing that was reaching the end of its useful life, but cautioned that the deal hinged on whether the truck was still available from the vendor.  Councilmember Kvamme questioned the philosophy behind spending $200,000 at this time.  City Administrator Prafke responded by noting that the City utilizes a capital improvement plan for budgeting and staff does a good job of determining the useful life of equipment which allows the City to smooth out financial demands for big pieces of equipment like the truck.   In motion by Spriggs, seconded by Wetherill, Resolution No. 2011–147 entitled “Resolution Authorizing Purchase Of A Tandem Truck Cab And Chassis, A Box And Snow Plow Equipment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-147 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Declaration of Surplus Property – Public Works Director Giesking requested a surplus property declaration for a “V’ box sander, the 1991 Ford dump truck (#39) with snowplow and a Glenhill snowplow.  Giesking recommended the items be sold on the State of Minnesota Department of Administration online auction and the proceeds be used to fund the new equipment for the new tandem truck with any additional revenues being used to pay down the 2012 equipment certificate debt.  In motion by Carlin, seconded by Eichmann, Resolution No. 2011–148 entitled “Resolution Declaring Certain Property As Surplus And Authorizing Public Sale“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-148 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Reports

“Friends Of The Public Library Week” Proclamation- Mayor Strand declared October 16-22, 2011 as “Friends Of The Public Library Week” in Saint Peter.

Mayor’s Reports – Mayor Strand reported on his recent activities which included Region Nine Development Commission special board meetings; the sesquicentennial ball at Gustavus Adolphus College; a Connecting Nicollet County meeting; and a Coalition of Greater Minnesota Cities board meeting.

City/Gustavus/County/School District #508 Meeting – City Administrator Prafke reminded Councilmembers of the joint meeting to be held on Wednesday, October 12th at Gustavus.

Highway 169 Coalition Meeting- City Administrator Prafke pointed out the invitation to the next Highway 169 Coalition meeting to be held in Le Sueur which will include a tour of the Cambria plant. 

There being no further business, a motion was made by Wetherill, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:46 p.m.

 

MINUTES OF THE CITY COUNCIL MEETING
SEPTEMBER 26, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 26, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Carlin, Wetherill, Eichmann and Mayor Strand.  The following officials were present: City Administrator Prafke and City Attorney Brandt.

Approval of Agenda – A motion was made by Pfeifer, seconded by Spriggs, to approve the agenda as modified.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Eichmann, seconded by Carlin, to approve the minutes of the September 12, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the September 12, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – City Administrator Prafke asked to modify the resolution by changing the vendor for purchase of road salt from MNDOT to Cargill.  Prafke indicated the purchase was being made jointly with MNDOT, but the purchase would be from the Cargill corporation. In motion by Wetherill, seconded by Spriggs, Resolution No. 2011-134 entitled “Resolution Approving Consent Agenda“ was introduced with the modification.   Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2011-134 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2011 Environmental Services Budget –  Finance Director O'Connell presented the 2011 Environmental Services budget in the amount of $735,581.  O’Connell indicated the proposed budget included no change in rates, a reserve fund balance of $143,000 and capital expenditures including a spill prevention project at Public Works and purchase of a mower.  In motion by Eichmann, seconded by Carlin, Resolution No. 2011–135 entitled “Resolution Adopting 2011 Environmental Services Enterprise Fund Budget“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-135 is contained in the City Administrator’s book entitled Council Resolutions 18.   Councilmember Carlin questioned whether staff had received word yet from Waste Management about allowing for recycling of additional materials.  City Administrator Prafke indicated they had not contacted the City yet and related that the amount of recycling in 2010 had actually decreased while the amount of garbage collected had increased.

Gustavus Transit Services Contract – Finance Director O'Connell requested that authorization be provided for execution of a contract with Gustavus Adolphus College for provision of transit services for students on Friday and Saturday evenings through the end of the school year in 2013. O‘Connell noted that Gustavus Adolphus College would pay all the costs associated with provision of the services at $36 per hour per bus.  Councilmember Kvamme asked how many rides were provided for the students.  O’Connell indicated 15,800 rides were provided during the period January-May, 2011.  In motion by Spriggs, seconded by Carlin, Resolution No. 2011–136 entitled “Resolution Authorizing Execution Of Agreement With Gustavus Adolphus College For Provision Of City Transit Services (‘Gus Bus’)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-136 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Unbudgeted Purchase:  Handheld Meter Reading Devices –  Finance Director O'Connell requested authorization for the unbudgeted purchase of three handheld meter reading devices in the amount of $16,827.47 and software for the equipment in the amount of $2,200. O’Connell indicated the equipment would save staff time for the Billing Clerk and for the Meter Readers at a savings of approximately $5,000 per year and allow those staff to work on other projects.  O’Connell also noted that the devices would allow for unusual meter readings to be verified in the field rather than Meter Readers having to be sent out to check the meter a second time.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2011–137 entitled “Resolution Authorizing Unbudgeted Purchase Of Handheld Meter Reading Devices From Dakota Supply Group And Software Interface From Tyler Technologies“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-137 is contained in the City Administrator’s book entitled Council Resolutions 18.  

MMUA Safety Contract – Public Works Director Giesking requested Council approval for execution of a renewal contract with the Minnesota Municipal Utilities Association (MMUA) to provide safety program services to the City.  Giesking indicated there was a less than one percent (1%) increase in the contract price compared to 2010 and the services cover 42 full-time staff members and the summer seasonal employees.  Giesking noted the services include assistance with OSHA issues, record keeping and administration of the City’s employee safety committee at a cost of $21,347.52 and $2,750 for the additional training required for the City’s Linemen.  In motion by Wetherill, seconded by Kvamme, Resolution No. 2011–138 entitled “Resolution Authorizing Execution Of Renewal Contract With Minnesota Municipal Utilities Association (MMUA) For Safety Program Coordination“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-138 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Façade Renovation Loan Request:  Danby Building LLC –  Community Development Director Wille presented the Economic Development Authority recommendation for approval of a façade renovation loan in the amount of $8,473 to Danby Building, LLC.  Wille indicated the loan would be at zero percent (0%) interest, amortized over five years and be secured by personal guarantees by Paul and Maureen Tanis, Michael and Marie Riley and Krystal and Luke Pierce.  Wille also noted that the application was for costs associated with renovation of the building entry and new awnings in the amount of $16,946, however the entire project cost, including interior renovation, was estimated at $70,000.  Wille also pointed out the project for the exterior renovation had been approved by the Heritage Preservation Commission as required by the loan program guidelines.  In motion by Carlin, seconded by Spriggs, Resolution No. 2011–139 entitled “Resolution Approving A $8,473 Façade Renovation Revolving Loan To Danby Building, LLC To Partially Finance The Renovation/Refurbishing Of The Building Located At 324 South Minnesota Avenue“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-139 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Reports

Mayor’s Reports – Mayor Strand reported on his recent activities which included attending a Region Nine Development Commission meeting; the open house for the 100th year anniversary of the Regional Treatment Center Security Hospital; Business After Hours; a Sister City committee meeting; the Council goal session; Welcome To Action Committee meeting; the Arf Walk in Mankato; the annual Firefighter’s dance and the League of Minnesota Cities “big three” meeting.

City/School District #508 Meeting Discussion  – Councilmember Spriggs provided information on discussion at the last City/School District #508 meeting which included the Washington Avenue Link Project; facility building, long range planning, Police Liaison position, Safe Routes To School project, tax levys, Third Floor Youth Center, and a future joint meeting of the full City Council and School Board.

Goal Session Discussion – City Administrator Prafke reported the Council goal session included discussion on long range planning, industrial park development, hospital, and City Council processes in addition to numerous other agenda items. 

TREEmendous Playground Closure – City Administrator Prafke reported the TREEmendous playground in Gorman Park would be closed on October 2nd for maintenance work that is being done by volunteers.  Prafke indicated the playground may be closed for several days after the work to allow the stain to dry.

Executive Session:  Communication Technician Union Negotiations – City Administrator Prafke requested a closed session to discussion union contract negotiations with Law Enforcement Labor Services Local No. 242 as allowed under State Statute. In motion by Spriggs, seconded by Carlin, Resolution No. 2011–140 entitled “Resolution Calling For Closed Session“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-140 is contained in the City Administrator’s book entitled Council Resolutions 18.  

The Council adjourned to closed session at 7:53 p.m.

The Council returned to open session at 7:56 p.m.

There being no further business, a motion was made by Pfeifer, seconded by Wetherill, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:56 p.m.

 

MINUTES OF THE CITY COUNCIL MEETING
SEPTEMBER 12, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 12, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Carlin, Wetherill, Eichmann and Mayor Strand.  The following officials were present: City Administrator Prafke and City Attorney Brandt.

Approval of Agenda – City Administrator Prafke asked for modification to the agenda to include removal of an employee appointment from the consent agenda and the addition of an equipment purchase request for public access.  A motion was made by  Pfeifer, seconded by Wetherill, to approve the agenda as modified.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Carlin, seconded by Spriggs, to approve the minutes of the August 22, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the August 22, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda –  In motion by Spriggs, seconded by Pfeifer, Resolution No. 2011-127 entitled “Resolution Approving Consent Agenda“ was introduced.   Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-127 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012 Preliminary Tax Levy – Finance Director O'Connell reviewed the proposed preliminary tax levy recommendation in the amount of $2,041,011 which was the same as in 2011.  O’Connell noted that although the City was not increasing the tax levy, the elimination of the homestead credit by the State would increase the City’s tax rate from 43.52 to 47.54.  O’Connell cautioned that the County calculations have not yet been completed so the impact of the elimination of the homestead credit was an estimate.  O’Connell noted the proposed levy includes a 10% increase in health insurance costs; 3% wage increase for staff; 6.5% transfer to the general fund from the enterprise funds; increased fuel costs, and capital expenditures.  O’Connell also pointed out that the general fund reserve would be approximately 48% and the final levy and budget adoption was scheduled for the regular Council meeting of December 12, 2011.  O’Connell requested the resolution be corrected to show the levy for the Community Center bond in the amount of $294,277.  Councilmembers had some additional discussion about the homestead credit and the impact on taxes in Saint Peter.  In motion by Kvamme, seconded by Wetherill, Resolution No. 2011–128 entitled “Resolution Adopting Preliminary 2011 Tax Levy Collectible In 2012“, was introduced with the requested correction.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-128 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Sioux Trails Mental health Clinic Design Approval And Lot Sale – Community Development Director Wille recommended authorization be provided for sale of Lot 7, Block 1 of North Industrial Park Subdivision to Sioux Trails Mental Health Center in the amount of $72,723.42.  Wille indicated the purchase option required City Council approval of the building design as a condition of sale.  Wille directed Council attention to the architect rendering that was included in the Council packet which had been reviewed by the Council at  the last workshop.  Councilmember Kvamme asked if construction on the new building would begin this fall.  Wille indicated it would if the closing for the sale occurs immediately.    In motion by Spriggs, seconded by Carlin, Resolution No. 2011–129 entitled “Resolution Authorizing Sale Of Lot 7, Block 1, North Industrial Park Subdivision To Sioux Trails Mental Health Center And Approving The Design, Materials, And Site Plan Of The Proposed Office/Clinic Facility“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-129 is contained in the City Administrator’s book entitled Council Resolutions 18.  

2011 Electric Fund Budget – Finance Director O'Connell presented the proposed 2011 Electric Fund budget of $15,008,729.  O’Connell indicated the proposed budget includes the City’s share of costs for the transmission line and Sunrise Substation, Front Street substation improvements, a $50,000 payment to BENCO Electric for electric territory settlement, no change to the load control rebate, streetlight replacement along Minnesota Avenue, and revenue from intra-City sales to the water treatment plant.  O’Connell also pointed out that the budget would result in a $525,000 reserve balance rather than the $1.2 million targeted reserve amount.  City Administrator Prafke reported the 2012 budget would be provided for Council consideration in the not too distant future.  In motion by Wetherill, seconded by Spriggs, Resolution No. 2011–130 entitled “Resolution Adopting 2011 Electric Enterprise Fund Budget“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-130 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Unbudgeted Concession Equipment Purchase – Director of Recreation and Leisure Services Timmerman requested approval for the unbudgeted purchase of concession stand equipment for the Community Center in the amount of $2,850.  Timmerman reported the owners of the equipment were not going to continue to operate a concession stand in the building and staff was recommending providing the space to athletic associations for fundraising activities during tournaments in the building.  Timmerman indicated the equipment, which was four years old and all stainless steel, had been inspected by the School District #508 food service director who expressed his opinion that the purchase as a good buy.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–131 entitled “Resolution Approving Unbudgeted Purchase Of Concession Stand Equipment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-131 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Wastewater Operator Position Description –  City Administrator Prafke recommended approval of modifications to the Wastewater Operator position description to remove references to Stormwater duties.  Prafke indicated the modified description would be used in the recruitment process to fill the current Operator vacancy.  In motion by Carlin, seconded by Wetherill, Resolution No. 2011–132 entitled “Resolution Approving Modifications To Wastewater Operator Position Description“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-132 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Public Access Equipment Purchase – Recreation and Leisure Services Director Timmerman and Computer Services Technician Brunz presented a recommendation for purchase of replacement equipment for public access.  Brunz stated the equipment would replace outdated equipment that was purchased in 1998 and would allow for remote access of some of the features and streaming to the City’s website or live broadcast.  Timmerman indicated her belief that the purchase would make the process for public access much more efficient and allow others to step in and help when needed.  City Administrator Prafke pointed out that the $15,886.97 purchase from Alpha Video was not the lowest quote received, but it did include training and installation which was an important component.  Prafke also noted that the purchase would be funded by franchise fees from HickoryTech and Mediacom.  Councilmember Kvamme requested the resolution be modified to indicate the purchase was from Alpha Video.   In motion by Kvamme, seconded by Eichmann, Resolution No. 2011–133 entitled “Resolution Approving Purchase Of Replacement Public Access Equipment“, was introduced with the requested modification.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-133 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Reports

Gustavus Adolphus College Day Proclamation – Mayor Strand proclaimed October 1, 2011 as “Gustavus Adolphus College Day” in the community in recognition of the College’s 150th anniversary.

Mayor’s Reports – Mayor Strand reported on his recent activities which included attending meetings of the Region Nine Development Commission and the Gustavus town and gown luncheon, and providing certificates of recognition to two local residents celebrating 95th and 100th birthdays.  Strand also noted the very successful Rock Bend Folk Festival which was held over the weekend.

City/School District #508 Meeting Schedule  – City Administrator Prafke reminded Councilmembers of the City/School meeting taking place on September 13th at 12:00 noon at City Hall.

Road Work Update – City Administrator Prafke reported road construction on Washington Avenue and Jefferson Avenue was ending and the projects included improvements in handicap accessibility.

Goal Session –  City Administrator Prafke reminded Councilmembers of the goal session scheduled for September 22nd at 3:00 p.m.

Hospital Goal Session – City Administrator Prafke reported the Hospital Commission will meet in a goal session on September 21st.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:54 p.m.

MINUTES OF THE CITY COUNCIL MEETING
AUGUST 22, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on August 22, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:02 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Carlin, Eichmann and Mayor Strand.  Absent was Councilmember Wetherill.  The following officials were present: City Administrator Prafke and City Attorney Brandt.

Approval of Agenda – A motion was made by Pfeifer, seconded by Spriggs, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Carlin, seconded by Eichmann, to approve the minutes of the August 8, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the August 8, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda –  In motion by Pfeifer, seconded by Kvamme, Resolution No. 2011-121 entitled “Resolution Approving Consent Agenda“ was introduced.   Councilmember Carlin asked how people can become Election Judges.  City Administrator Prafke indicated anyone interested in serving as an election judge should contact the City Administrator’s office.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-121 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Township Fire Service Contracts – City Administrator Prafke recommended approval of the 2010-2012 fire service contracts with Lake Prairie, Oshawa and Traverse Townships.  Prafke indicated the contracts had been renegotiated based on a model provided by the League of Minnesota Cities and the agreed upon contracts would result in a net reduction in revenue to the Fire Department compared to previous years. Prafke also noted that he would begin negotiation on the next contract within the next 5-6 months. In motion by Kvamme, seconded by Carlin, Resolution No. 2011–122 entitled “Resolution Approving Lake Prairie, Oshawa And Traverse Township Fire Service Contracts For Years 2010-2012“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-122 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Blighted Commercial Property Appraisal Agreement – City Administrator Prafke recommended approval be provided for execution of a memorandum of understanding between the City and the estate of Robert Geldner for the property at the intersection of South Front Street and West Jefferson Avenue.  Prafke reported he had initiated discussions regarding clean up of the property with Mr. Geldner and after his death negotiations were restarted with the estate representatives.  Prafke indicated the agreement provided for the Geldner estate to provide for a professional appraisal of the property; for the City to pay one-half of the appraisal cost; and for both parties to participate in good faith negotiations following receipt of the appraisal for sale of the property to the City.   Prafke cautioned that the agreement did not commit the City to purchasing the property.  Prafke also noted that should the agreement not be executed, the alternative was to begin adversarial enforcement to remove the blighted conditions at the property. In motion by Spriggs, seconded by Pfeifer, Resolution No. 2011–123 entitled “Resolution Approving Execution Of Memorandum Of Understanding For Appraisal Of Property Owned By The Estate Of Robert L. Geldner“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-123 is contained in the City Administrator’s book entitled Council Resolutions 18.  

2011 Equipment Certificate Purchase – Police Chief Peters requested authorization to proceed with purchase of a replacement server for the Police in-car video system in the amount of $8,938.04 to be funded by the 2011 equipment certificate. Peters reported the server stores all of the digital media collected from the squad car cameras and the system had been very effective in providing evidence for court and reducing complaints from the public.  In motion by Eichmann, seconded by Spriggs, Resolution No. 2011–124 entitled “Resolution Approving 2011 Equipment Certificate Purchase“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-124 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Request For City Assistance:  Oktoberfest – City Administrator Prafke presented the request from the St. Peter Ambassadors for City assistance for their Oktoberfest event October 14-15, 2011.  Prafke reported the organizers hoped to utilize Municipal Parking Lot #5 for the event; use City fencing and barricades to control entrance; erect a tent by staking it to the ground; use Police Reserves to assist with the event; have delivered to the lot and use 30 City picnic tables; and have music until 11:00 p.m. both evenings of the event. Prafke indicated that the City’s definition of “community event”, (a designation which the Council requires for the City to provide assistance), is loosely defined as being an event everyone can attend without charge and the Oktoberfest event would be free and open to the public until 7:00 p.m.  Prafke reported he had suggested the event be held in a different location because of the poor condition of the parking lot and the organizers had rejected that recommendation.  Prafke also indicated staff had met with the organizers to ensure staff concerns will be addressed by the Ambassadors.  Prafke recommended approval be provided for limited assistance for the event as outlined in the proposed resolution contingent upon the Ambassador’s obtaining a show license prior to the event; providing insurance coverage in the amount specified in Statute and naming the City as an additional insured; and the Ambassadors providing for clean up of the site after the event.  In motion by Carlin, seconded by Eichmann, Resolution No. 2011–125 entitled “Resolution Approving City Assistance For St. Peter Ambassador’s Oktoberfest Event“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-125 is contained in the City Administrator’s book entitled Council Resolutions 18.  

2012 Transit Grant Submission – Finance Director O'Connell requested authorization to submit an application to the State of Minnesota for grant funds for operation of the City’s transit system in 2012.  O’Connell reported the funding, if approved, would be in the amount of eighty percent (80%) of the budgeted amount of $299,146.  O’Connell noted the City’s share (20%) would be funded by transit fares and contract services like the Gus Bus.  O’Connell also pointed out that in 2011 the amount requested from the State of Minnesota was reduced by about $24,000 and it is possible the State would also reduce the funding in 2012.   In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–126 entitled “Resolution Authorizing Submission Of Transit Grant Application For 2012“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-126 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Reports

Mayor’s Reports – Mayor Strand reported on his recent activities which included attending meetings of the Region Nine Development Corporation, the League of Minnesota Cities Board, Regional Treatment Center Liaison committee, and the Southern Minnesota Municipal Power Association meeting which was recently held in Saint Peter.

City/School District #508/Gustavus Meeting Discussion  – Councilmember Kvamme indicated discussion at the City/School District/Gustavus meeting included Sister City program, child care efforts, parking, census data review, School District #508 academies and recreational facilities.

2011 Mill and Overlay Project Update – City Administrator Prafke provided an update on the 2011 Mill and Overlay Project which included work along West St. Julien Street, raising manholes, concrete repair work, and asphalt milling. Prafke also reported that the road millings which were removed along the project routes had been placed at the east parking lot at the Jefferson Fields complex.  Prafke also reported the contractor was required to be done with the project before the start of school.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:35 p.m.

 

MINUTES OF THE CITY COUNCIL MEETING
AUGUST 8, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on August 8, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:03 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Wetherill, Carlin and Mayor Strand.  Absent was Councilmember Eichmann.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Spriggs, seconded by Wetherill, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Kvamme, seconded by Spriggs, to approve the minutes of the July 25, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the July 25, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

A motion was made by Wetherill, seconded by Carlin, to approve the minutes of the August 1, 2011 special City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the August 1, 2011 special City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda –  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2011-113 entitled “Resolution Approving Consent Agenda“ was introduced.   Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-113 is contained in the City Administrator’s book entitled Council Resolutions 18. 

RTC Sanitary Sewer Project Change Order/Final Acceptance – Public Works Director Giesking requested approval of Change Order #1 for the RTC Sanitary Sewer project in the amount of $20,156.25.  Giesking indicated the contractor had discovered approximately 400’ of sewer pipe that was “floating” and needed repairs to cap the pipe in place and the work had been authorized by staff as a change order to the original contract.  Giesking also reported the project had been completed as per the plans and specifications and recommended acceptance of the project as constructed and authorization for final payment being made to the contractor in the amount of $22,591.91. Giesking reported the amount of inflow and infiltration to the City’s sewer system had dropped substantially with completion of the project.  Giesking noted the entire project would be paid by the Regional Treatment Center with the original contract amount being paid in one lump sum and the change order amount being paid either in monthly payments or in an additional lump sum.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–114 entitled “Resolution Authorizing Change Order Number One, Accepting The RTC Sanitary Sewer Rehabilitation Project And Authorizing Final Payment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-114 is contained in the City Administrator’s book entitled Council Resolutions 18.  

2011 Wastewater Fund Budget –  Finance Director O'Connell presented the proposed 2011 Wastewater Fund budget in the amount of $3,172,601.  O’Connell noted adoption of the budget had been delayed because of a contract that was being put in place.  O’Connell reviewed the items included in the 2011 Wastewater budget including tuck pointing repairs at the wastewater treatment plant, inflow and infiltration corrections, capital equipment purchases, internal rate change for reverse osmosis discharge from the water treatment plant that is treated at the wastewater treatment plant, and the annual 6.5% transfer to the General Fund. O’Connell also pointed out the reserve balance at the end of 2011 was projected to be $500,000. Councilmember Pfeifer questioned what the 6.5% transfer equaled in dollars.  O’Connell indicated it would be approximately $208,000.  In motion by Spriggs, seconded by Kvamme, Resolution No. 2011–115  entitled “Resolution Adopting 2011 Wastewater Fund Budget“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-115 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Revolving Loan Request:  Zarbano –  A motion was made by Pfeifer, seconded by Wetherill to table discussion on the revolving loan request until the Council could discuss the request at a workshop session. Councilmember Kvamme objected to tabling the request as the Economic Development Authority (EDA) had unanimously recommended approval of the application; the City would have a second mortgage on the home being purchased; it would bring a new business to town with seven full-time jobs; and the EDA members had been provided with plenty of background information including a well done business plan.  With Councilmembers Pfeifer and Wetherill voting aye, Councilmembers Carlin, Kvamme and Spriggs voting nay, the motion failed.  Mayor Stand did not vote on the motion.

Community Development Director Wille presented the EDA’s recommendation for approval of a $58,905 revolving loan to Cynthia Zarbano, dba Fostering Professional Development, Inc., to purchase a home at 603 North Minnesota Avenue, to establish a business that will provide for continuing education and training in the health care industry.  Wille reported the loan would be amortized over twenty (20) years at three percent (3%) interest with a balloon payment due after three years.  Wille also noted the loan was contingent upon a professional appraisal of the property of at least $250,000 and would be secured by a personal guarantee from Ms. Zarbano as well as a second mortgage on the property behind a USAA mortgage of $187,095.  Councilmember Wetherill questioned the applicant only putting in four percent (4%) of her own funds on the project and asked how the business would cash flow.  Wille responded that projections for the business showed a profit of $44,000 after the first year of operation, $605,000 after the second year and $962,000 after the third year with payroll the first year equaling $250,000.  Councilmember Pfeifer indicated his issue with the request was with the process of the City Council not seeing the financial information on the request prior to the action being requested of the Council.  In motion by Spriggs, seconded by Kvamme, Resolution No. 2011–116 entitled “Resolution Authorizing $58,905 Revolving Loan To Cynthia J. Zarbano (dba Fostering Professional Development, Inc.) To Partially Finance Acquisition Of Property At 603 North Minnesota Avenue“, was introduced.  Upon roll call, Councilmembers Spriggs, Kvamme, Carlin and Mayor Strand voting aye, Councilmembers Pfeifer and Wetherill voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-116 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Revolving Loan Deferral Request:  Chippewa Packaging/Exceed Packaging – Community Development Director Wille presented the Economic Development Authority (EDA) recommendation for approval of a request by Chippewa Packaging and Exceed Packaging to defer all revolving loan payments due to the City through December 31, 2011 in an attempt to improve the cash position of the companies to allow for fulfillment of packaging contracts.  Wille indicated the companies had experienced postponement of some sales until 2012.  Wille noted that the accounting firm of Abdo, Eick and Meyers had presented financial information on each company as part of the previous Council workshop which provided a financial plan to enhance the ability of each company to cash flow and prosper.   In motion by Pfeifer, seconded by Carlin, Resolution No. 2011–117 entitled “Resolution Modifying The Terms Of The Revolving Loan Previously Provided To Exceed Packaging And The Two Revolving Loans Provided To Chippewa Packaging, Inc.“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-117 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Construction Standards Update – Public Works Director Giesking recommended approval of the updated construction standards for public improvements.  Giesking recommended that Standard Plate #7017A be removed and replaced with Plate #7017.  Giesking also recommended adoption of a new standard for banner installation.  Giesking indicated changes are recommended when industry standards change and new standards are adopted as the need arises. In motion by Wetherill, seconded by Kvamme, Resolution No. 2011–118 entitled “Resolution Approving Modifications To City Construction Standards“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-118 is contained in the City Administrator’s book entitled Council Resolutions 18.  

City Assistance Request:  Rock Bend Folk Festival –  City Administrator Prafke recommended approval of a request by Rock Bend Folk Festival officials for City assistance for their event in Minnesota Square Park in September.  Prafke reviewed the requested assistance and the recommendation by staff.  In motion by Spriggs, seconded by Carlin, Resolution No. 2011–119 entitled “Resolution Authorizing City Assistance For Rock Bend Folk Festival“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-119 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Electric Connection Construction Standard – Public Works Director Giesking recommended adoption of an electric connection policy to be included in the City’s construction standards.  Giesking indicated the existing policy contains redundancies that make it difficult to interpret and adoption of the clarified policy as a construction standard would ensure that the policy was consistent and provided to contractors and property owners.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–120 entitled “Resolution Approving Electric Utility Service Requirements Policy As Standard Plate 2014“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-120 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Reports

Mayor’s Reports – Mayor Strand reported on his recent activities which included attending a Sister City committee meeting and being on vacation.  Strand also noted that officials from the Petatlan, Mexico Sister City committee would be coming to Saint Peter in the fall and that Saint Peter committee members had recently hosted a fund raiser to raise cash for operations of the committee.

Washington Avenue Link Project  – Public Works Director Giesking and City Engineer Domras provided an extensive update on the Washington Avenue Link Project.  Giesking reported Council action on the project concept had been delayed at the request of the Minnesota Department of Transportation (MNDOT) who requested the Council not take action until after the Federal Highway Administration (FHWA) makes a recommendation on the project.  Giesking and Domras reviewed the project including the project goals, environmental assessment study, formation of a Public Advisory Committee, design plans which included narrowing a portion of Washington Avenue by four feet to accommodate sidewalk along the frontage road; access closures along Washington Avenue; timeline for design approval and ultimately for construction which, if all goes as planned, would be in fall of 2012.  Giesking and Domras both noted that a public hearing on the project will be conducted prior to the Council being asked to approve the final design.

Highway 295 Project Report – Public Works Director Giesking provided a report on the Highway 295 project and showed photos of the earthwork being done at this time.  Giesking indicated rubber tire fill was being placed at this time and would settle over the winter before the roadway construction takes place.  Giesking stated the roadway was expected to be open to traffic in early-mid Summer of 2012.

Seal Coating/Crack Sealing Update – Public Works Director Giesking reported crack sealing had been completed and seal coat oil and rock had been placed and City staff was already picking up the excess rock.

Night To Unite Event – City Administrator Prafke indicated there had been a good turnout at the Night To Unite event with over 200 people participating.

Municipal Pool Closing – City Administrator Prafke reported the City’s outdoor pool would close on August 21st and noted the earlier start time for school had resulted in several lifeguards resigning their positions earlier than normal.

Jefferson Water Treatment Plant Demolition – Public Works Director Giesking reported the Jefferson water treatment plant building had been demolished and the contractor is continuing on work to remove the piping and tank.  Giesking also indicated that it would be one-two weeks before the well was sealed.  Councilmember Carlin noted she had been contacted by some area property owners about the Council correspondence asking for ideas for re-use of the property.

Councilmember Kvamme reminded everyone of the City/School District #508/Gustavus Adolphus College meeting on August 10th.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 8:06 p.m.

 


MINUTES OF THE SPECIAL CITY COUNCIL MEETING
AUGUST 1, 2011

Pursuant to due call and notice thereof, a special meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on August 1, 2011.

A quorum present, Mayor pro tem Kvamme called the meeting to order at 5:32 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Eichmann, Wetherill, and Carlin.  Absent was Mayor Strand.  The following officials were present: City Administrator Prafke, and City Engineer Domras.

2011 Mill and Overlay Project Bid Award –  City Administrator Prafke recommended award of the 2011 Mill and Overlay Project to OMG Midwest doing business as Southern Minnesota Construction in the amount of $349,148.65.  Prafke reported the project had been projected to be completed before school began, but delays including the State government shutdown which delayed State approval of the plan, had resulted in a later bid date which necessitated the special meeting for the bid award.  City Engineer Domras and Public Works Director Giesking noted the engineer’s estimate on the project was $340,000 and the project would involve mill and overlay on St. Julien Street, West Jefferson Avenue and South Washington Avenue.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2011–112 entitled “Resolution Awarding Bid For 2011 Mill And Overlay Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-112 is contained in the City Administrator’s book entitled Council Resolutions 18.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 5:35 p.m.


MINUTES OF THE CITY COUNCIL MEETING
JULY 25, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on July 25, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Eichmann, Wetherill, Carlin and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Spriggs, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Wetherill, seconded by Eichmann, to approve the minutes of the July 11, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the July 11, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda –  In motion by Eichmann, seconded by Carlin, Resolution No. 2011-103 entitled “Resolution Approving Consent Agenda“ was introduced.  Staff asked for leeway to verify, and if necessary make changes to, the dates for one of the temporary on-sale beer licenses during the County Fair.  Upon roll call, with all in favor, the Resolution was declared passed and adopted with authorization for staff to change the temporary beer license date if necessary.  A complete copy of Resolution No. 2011-103 is contained in the City Administrator’s book entitled Council Resolutions 18.  Councilmember Kvamme asked how the proceeds from sale of surplus vehicles are handled.  City Administrator Prafke indicated the City Code provides for proceeds from sale of surplus property to be returned to the General Fund.  Kvamme suggested the proceeds be used for debt payment on equipment certificates. 

Mulberry Street Drainage Improvement Project Acceptance – City Administrator Prafke recommended acceptance of the Mulberry Street Drainage Improvement Project and adoption of a resolution providing for assessment of costs to the private property owner.  Prafke pointed out the project had been completed for over $11,000 less than the bid amount and $26,252.85 would be funded by assessments.   In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–104 entitled “Resolution Accepting The Mulberry Street Drainage Improvement Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-104 is contained in the City Administrator’s book entitled Council Resolutions 18.   Councilmember Kvamme asked how the assessable portion of the costs would be funded until paid back by the private property owner.  Prafke indicated Stormwater funds would be used.

Prafke recommended adoption of a resolution assessing $26,252.85 of the project costs to the owner of Lot 4, Block 179 (W.M. Gustafson) at 4.789% over fifteen years.   In motion by Spriggs, seconded by Kvamme, Resolution No. 2011–105 entitled “Resolution Adopting Sidewalk, Curb And Gutter Improvement Assessment For Mulberry Street Drainage Improvement Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-105 is contained in the City Administrator’s book entitled Council Resolutions 18.

Blighted Housing Program Modification –  City Administrator Prafke recommended the Blighted Housing Program be expanded to include properties in Marwey Park and Summit Park following low usage of the program by property owners in Green Valley.   Prafke noted that Marwey and Summit Park owners would only be eligible for the Rehabilitation portion of the program because homes in Marwey and Summit were not old enough to qualify for the buyout portion.   Prafke also pointed out that the resolution authorized him, if necessary based on the expansion of the program, to modify the contract with Southwest Minnesota Housing Partnership for administration of the program.   In motion by Carlin, seconded by Wetherill, Resolution No. 2011–106 entitled “Resolution Authorizing Modification To Blighted Housing Program“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-106 is contained in the City Administrator’s book entitled Council Resolutions 18.

SMMPA Substation Easements – City Administrator Prafke recommended approval of three easements for SMMPA to access the Broadway, Sunrise and South Front Street (Main) substations.   Prafke reminded Councilmembers that SMMPA had purchased switchgear at the substations from the City and was installing a transmission line and they would need access to their equipment.  Prafke reported the City Attorney had reviewed and approved the easement agreements.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–107 entitled “Resolution Approving Easements For Southern Minnesota Municipal Power Agency Access To City Electric Substations For Operation And Maintenance“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-107 is contained in the City Administrator’s book entitled Council Resolutions 18.

SMMPA Operations and Maintenance Agreement – City Administrator Prafke recommended execution of an operations and maintenance agreement with Southern Minnesota Municipal Power Agency (SMMPA) for City staff to maintain SMMPA electrical equipment for which the City would be paid $3,300 per year.  Prafke indicated the agreement would also allow City staff to fix issues below $5,000 in cost and, with SMMPA’s authorization, coordinate repairs over $5,000.  In motion by Wetherill, seconded by Carlin, Resolution No. 2011–108 entitled “Resolution Approving An Operations And Maintenance Agreement With Southern Minnesota Municipal Power Agency (SMMPA) For SMMPA Owned Transmission Line And 69 KV Gear In The City’s Electric Substation“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-108 is contained in the City Administrator’s book entitled Council Resolutions 18.

School District #508 Youth Development Agreement –  City Administrator Prafke recommended approval of a one year agreement with School District #508 for the City to provide youth programs that were previously provided by Community Education in exchange for $10,200.  Prafke indicated School funding had been cut a number of years ago and the City was able to provide the programming for less cost than the School District #508 had spent.  Prafke cautioned that if the School funding was further reduced it might put the City in the position of eliminating a program that the public perceived as a City program, but which is in fact a School program.  In motion by Spriggs, seconded by Eichmann, Resolution No. 2011–109 entitled “Resolution Authorizing Execution Of Youth Development Memorandum Of Understanding“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-109 is contained in the City Administrator’s book entitled Council Resolutions 18.

Business License Applications –  City Administrator Prafke recommended approval of several business licenses for the new owner of the bowling alley Scott Anderson (dba Kingpins).  Prafke indicated a background investigation had found nothing that would prohibit issuance of the licenses.  In motion by Eichmann, seconded by Spriggs, Resolution No. 2011–110 entitled “Resolution Approving License Applications“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-110 is contained in the City Administrator’s book entitled Council Resolutions 18.

Unbudgeted Purchase:  Old Hospital Site Hydrospraying –  City Administrator Prafke requested Council authorization for the unbudgeted expense of hydrospraying encapsulating materials on the old hospital lot to eliminate the odor from the applied biosolids.  Prafke indicated the cost was $3,207 which would be funded by the Community Hospital fund.  In motion by Wetherill, seconded by Spriggs, Resolution No. 2011–111 entitled “Resolution Authorizing Unbudgeted Purchase Of Hydrospraying At Old Hospital Site“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-111 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

“Night To Unite” Proclamation – Mayor Strand proclaimed August 2nd as “Night To Unite” day in the community and encouraged residents to participate in the Night To Unite events at Veteran’s Memorial Park.

Mayor’s Reports – Mayor Strand reported on his recent activities which included a Region Nine Development Commission board meeting; League of Minnesota Cities (LMC) new board member orientation/retreat; attending a Twins game with the Ambassadors; and a meeting of the Big Three (LMC, Minnesota Association of Counties, and Minnesota School Board Association).

City/School Meeting Discussion– Councilmember Kvamme reported on discussion at the City/School District #508 meeting which include Safe Routes to Schools; the Washington Avenue Link Project; sidewalks; Third Floor Youth Center; read and feed; child care task force; and sports associations.  City Administrator Prafke also noted that a joint meeting of the School Board and City Council will be scheduled in the future to review census data regarding demographics.

Partnership Council Award – Councilmember Carlin reported on the award given to the Partnership Council.  Carlin indicated the Partnership Council is a joint group comprised of representatives from the community and Gustavus and the group finds community service projects and works to connect individuals and volunteers to the project.  Carlin indicated the Council received the award from the Minnesota College Compact which is a group of officials from Minnesota colleges.

Seal Coating/Crack Sealing Update – City Administrator Prafke reported seal coating and crack sealing was scheduled to begin August 1st, weather permitting.

Washington Avenue Link Project Open House – City Administrator Prafke indicated approximately 50 residents attended the open house on the Washington Avenue Link Project.  Councilmember Eichmann indicated residents had provided lots of feedback and the PAC committee would be listening to the feedback and working to address the comments made in an attempt to make each property owners as happy as possible with the project.

City Administrator Prafke reported property owners within 350’ of the Jefferson water treatment plant had been sent letters indicating the plant would be demolished and asking for thoughts on re-use of the property.  Prafke noted that the recipients of the letters had been provided with Councilmember contact information and asked Councilmembers to make sure to provide the comments they receive to his office so that the information can be compiled and provided to all Councilmembers.

There being no further business, a motion was made by Pfeifer, seconded by Spriggs, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:40 p.m.


MINUTES OF THE CITY COUNCIL MEETING
JULY 11, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on July 11, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:05 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Eichmann, Wetherill, and Mayor Strand.  Absent was Councilmember Carlin.  The following officials were present: City Administrator Prafke, Assistant City Attorney Menning and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Spriggs, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Wetherill, seconded by Eichmann, to approve the minutes of the June 27, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the June 27, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Visitors – Eric Hendrickson, 525 West Park Row, addressed the Council to express his appreciation for action taken by the City to mitigate the odor from the biosolids that were applied to the old hospital site.  City Administrator Prafke reported staff had contacted those who had expressed concerns about the odor to let them know what actions would be taken including application of an encapsulating agent and additional grass seed.  Prafke also reported the boulevards had been sodded as required by the demolition contract and there may be additional hydroseeding done as a lot of the grass seed had washed away in heavy rains.   Prafke noted that the ground would not be disturbed by the hydroseeding and no further odors were expected.

Consent Agenda –  In motion by Spriggs, seconded by Kvamme, Resolution No. 2011-94 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-94 is contained in the City Administrator’s book entitled Council Resolutions 18.

2010 Audit Acceptance –  Auditor James Eichten of the City’s audit firm of Malloy, Montague, Karnowski and Radosevich, presented his findings from the 2010 audit.  Eichten reported he had issued a clean opinion with only two findings (ongoing lack of segregation of duties in the Finance Department due to the size of the staff and a finding that on June 30, 2010 there was inadequate collateral on the City’s deposits at Nicollet County Bank).  Eichten reviewed his findings from audit of the general fund and each of the enterprise funds.  Eichten indicated the enterprise funds had increasing fund balances in addition to covering depreciation costs and there was an over $3,000,000 positive change in the net assets of the City since 2009.  Eichten stated the results of the audit showed staff was adhering to the budgets adopted by the Council with a total of $316,000 less in expenditures than what was budgeted.  Eichten also reported that GASB 54 will change how fund balances are defined and that would be reflected in the next audit.  Eichten indicated his belief that the audit showed an “overall improvement in the financial status of the City.”

Councilmember Kvamme asked if there should be concern about the amount of debt the City has and Eichten reported his analysis of the debt revenue streams showed the City has the ability to fund the current debt service.   Eichten did caution that any reductions in local government aid would have an impact on the City but pointed out the total amount of general obligation debt was relatively small.  Mayor Strand asked if the City was financially stable.  Eichten reported that as of December 31, 2010 the City was managing its’ money well and encouraged the Council to continue to monitor rates and other revenue streams appropriately. In motion by Spriggs, seconded by Eichmann, Resolution No. 2011–95 entitled “Resolution Accepting 2010 Financial Statements Together With Independent Auditor’s Report“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-95 is contained in the City Administrator’s book entitled Council Resolutions 18.

River's Edge Hospital and Clinic  –  River's Edge Hospital and Clinic CFO Curt Savstrom addressed the Council to request authorization for the purchase of a replacement Chemistry Analyzer for the Hospital.  Savstrom indicated the existing equipment was over 8 years old, was failing, and causing lost revenues as lab samples needed to be sent elsewhere.  Savstrom indicated Abbott Diagnostics would reduce the price by $5,000 if the analyzer was purchased together with the next agenda item (Hematology Analyzer).  Savstrom indicated the $87,050 price would be funded by Hospital depreciation funds and by a donation of $46,000 from the Hospital Foundation.  Councilmember Wetherill asked how much annual revenue was generated by the chemistry analyzer.  Savstrom responded that 48,000 tests are done annually but he didn’t have information on the actual revenue amount.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–96 entitled “Resolution Approving Purchase Of A Chemistry Analyzer For River's Edge Hospital And Clinic“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-96 is contained in the City Administrator’s book entitled Council Resolutions 18.

Hospital CFO Savstrom also requested authorization to purchase a replacement Hematology Analyzer from Abbott Diagnostics in the amount of $62,500.  Savstrom indicated the vendor was willing to reduce the cost by $5,000 and pay for shipping (total savings of $10,800) if purchased with the previous agenda item.  Savstrom indicated the existing unit was over nine years old and had reached the end of its’ useful life.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2011–97 entitled “Resolution Approving Purchase Of A Hematology Analyzer For River's Edge Hospital And Clinic“, was introduced with the modification to remove any reference to the Hospital Foundation financing a portion of the costs.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2011-97 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Councilmember Kvamme asked CFO Savstrom if the Hospital was well run financially.  Savstrom indicated initial projections were for the Hospital to lose $1,000,000 in 2011, but revised projections showed the Hospital would break even.  Savstrom indicated the Hospital had taken several steps, including laying off ten full-time equivalent staff, to reduce costs.

Revolving Loan Fund Request:  Anytime Fitness –  Community Development Director Wille presented the Economic Development Authority recommendation to approve a request for an additional $34,200 in revolving loan funds to partially finance the relocation of Anytime Fitness to the old St. Peter Ford building.  Wille indicated the new loan would be combined with the balance of the previous loan ($35,800) to be amortized over a new ten year period with a balloon payment at five years; three percent interest; a lien on two new treadmills; a second lien on the remaining furniture, fixtures, and equipment (subordinate to a Nicollet County Bank lien) and a personal guarantee from Chad Guentzel.  Councilmember Kvamme asked for the resolution to be modified to reflect the loan would become due and payable immediately should Anytime Fitness move outside the corporate limits of the City.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2011–98 entitled “Resolution Approving Modification Of Loan Terms To Provide An Additional Revolving Loan To Chad Guentzel To Partially Finance The Relocation Of The Anytime Fitness Franchise In Saint Peter“, was introduced with the requested modification to the resolution.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2011-98 is contained in the City Administrator’s book entitled Council Resolutions 18.

Minnesota River Board Memorandum Of Understanding – City Administrator Prafke recommended authorization be provided for execution of a Memorandum of Understanding with the Minnesota River Board to assist with execution of a project to reduce nitrates in the City’s wellhead protection area.  Prafke reminded Councilmembers the City had received a $10,000 grant from the Minnesota Department of Health and the River Board staff would help with collection of data and other associated activities for the project.  Prafke pointed out that the Memorandum of Understanding provided a framework to define the responsibilities of the River Board and of the City.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–99 entitled “Resolution Approving Execution Of Memorandum Of Understanding With The Minnesota River Board“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-99 is contained in the City Administrator’s book entitled Council Resolutions 18.

Electric Interconnection Policy –  Public Works Director Giesking recommended adoption of an electric interconnection policy to regulate and provide the process for City electric customers who choose to generate their own renewable power.  Giesking noted Federal law requires the City to allow customer generation of renewable power and the policy had been developed to ensure the safety of City staff and to protect the City’s electric system when customers connect their generation equipment to the City’s electrical system.  Giesking also pointed out that the policy names DeWild, Grant and Reckert, the City’s electrical engineering firm, to serve as EPS Coordinator for customers generating more than 40 KW of power.  Giesking stated customers will be required to have additional insurance and pay all costs associated with the project.  Giesking also noted fees will be established as part of the City’s fee schedule.  In motion by Eichmann, seconded by Wetherill, Resolution No. 2011–100 entitled “Resolution Adopting A City Interconnection Policy For Customer Generation“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-100 is contained in the City Administrator’s book entitled Council Resolutions 18.

Swift/Fourth Street Intersection Improvement Project Bid Award –  Public Works Director Giesking recommended acceptance of the low bid from Selly Excavating, Inc. in the amount of $54,736.50 for a project to improve and repair deficiencies at the intersection of West Swift Street and North Fourth Street.  Giesking noted the project is the next in a series of improvements to intersections in the older sections of the community.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–101 entitled “Resolution Awarding Bid For Swift And Fourth Street Intersection Improvement Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-101 is contained in the City Administrator’s book entitled Council Resolutions 18.

Gambling License Application – City Administrator Prafke recommended approval of an application for a temporary gambling license for River's Edge Hospital and Clinic for a raffle to be conducted at the Nicollet County Fair.  Prafke noted the license would still need to be approved by the State of Minnesota and if the government shutdown continued, the license may not be approved prior to the event.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–102 entitled “Resolution Approving Temporary Gambling License“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-102 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports – Mayor Strand reported on his recent activities which included attending Fourth of July activities.  Strand thanked all those involved in the Fourth of July celebration and congratulated the Chamber of Commerce staff, the parade committee, the Ambassador’s and City staff for their efforts to make the event successful.

Goal Session Discussion – City Administrator Prafke indicated the goal session had included discussion on a large number of topics focusing on long range planning.

Independence Day Recap – City Administrator Prafke indicated the Independence Day celebration had turned out well.

City/School Meeting – City Administrator Prafke reminded Councilmembers Spriggs and Kvamme of the City/School meeting on July 12th at City Hall.

Mutual Aid Assistance Request – City Administrator Prafke and Public Works Director Giesking reported City staff had been asked to provide assistance to the City of Le Sueur which had experienced City wide damage after straight line winds went through town.  Giesking indicated the City of New Prague had provided assistance overnight and Saint Peter crews were sent over in the morning with Lineman, Equipment Operators and equipment being provided.  Prafke also noted that Le Sueur had requested use of the City’s mechanical sweeper.

There being no further business, a motion was made by Pfeifer, seconded by Eichmann, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 8:31 p.m.

MINUTES OF THE CITY COUNCIL MEETING
JUNE 27, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 27, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Eichmann, Wetherill, Carlin, and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Spriggs, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Eichmann, seconded by Kvamme, to approve the minutes of the June 13, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the June 13, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Visitors – Brad Haugdahl, representing CenterPoint Energy Community Partnership Grant Program, presented the City with a check in the amount of $750 to be used for the purchase of an automatic defibulator for Jefferson Fields.  Mayor Strand thanked Mr. Haugdahl and CenterPoint for their contribution to the City.

Karl Knight, 204 South Seventh Street, addressed the Council on behalf of a number of residents living in the area of the old Community Hospital site at 618 West Broadway Avenue.  Mr. Knight expressed the residents’ frustration with the odor that surrounds the site after the application of biosolids there and indicated he had heard the same thing happened at the Catholic Church site.  Mr. Knight also asked for the residents to be fully involved in any future development on the property and expressed his belief that residents had not been able to have a say in what previously happened at the site including when the chemical dependency unit was renting in the building.  City Administrator Prafke first addressed the future development saying there would be multiple opportunities for the public to be involved in what may be developed there, but indicated the Council has already made the decision to partner with Southwest Minnesota Housing Partnership (SWMHP) to develop the site and the Council had adopted a resolution of support for funding for the SWMHP townhome project.  Prafke also noted that a community meeting was held by the City as part of the chemical dependency unit renting there and many neighbors had attended.

As to the odor issue City Administrator Prafke apologized again for the odor problem and indicated the City’s use of the biosolids was an attempt to be environmentally friendly and good stewards of the City’s resources.  Prafke pointed out that weather conditions since the biosolids were applied produced non-positive results and use of biosolids would be re-thought in the future.  Prafke also reported that staff and the Council have had several discussions about alternatives, but it was feared that if anything was done  at the site the odor would get worse again.   Mr. Knight reported that calls to the City had been met with City staff telling the callers they weren’t allowed to talk to Mr. Prafke about the issue any more and that there was no longer an odor problem. 

Barbara Kaiser, 204 South Seventh Street, asked for information and possible soil testing to ensure that the biosolids were safe.  City Administrator Prafke indicated the biosolids had been classified as “exceptional” by the Minnesota Pollution Control Agency and the City would be happy to provide residents with the testing and classification information.

David Albrecht, 416 West Nassau, expressed concern that out of town visitors for the Fourth of July parade would have a bad impression of the City if allowed to sit near the old hospital site.  Albrecht suggested the area be roped off so no one could be near the site.

Claude Brew, 619 West Chestnut Street, suggested the block be sodded to eliminate the problem.  City Administrator Prafke indicated that had been discussed, but with the odor beginning to dissipate, staff felt it would be best not to disturb the surface again.

Eric Hendrickson, 525 West Park Row, suggested that all of the compost and biosolids be dug up and replaced with dirt.  Mr. Hendrickson also indicated his choice that the Fire Department be relocated to the site instead of housing being developed.  City Administrator Prafke reported that it was a challenge to think of the community as a whole and not just what fits on the site when developing the property and suggested a better place for the Fire Department would be near County buildings downtown.

Mary Ann Baringer, 115 South Washington Avenue, reported the smell was so bad that she was unable to take her dogs for a walk and expressed her hope that something was done soon.

Mr. Knight also provided the Council with some letters from other neighboring property owners.

City Administrator Prafke asked those in attendance to leave their e-mail addresses so the City could provide additional information in the future.

John Gerlach, 216 South Seventh Street, asked why information about what is proposed at the site hasn’t been in the paper and expressed his desire that everyone in the area be involved in future development planning.  Mr. Gerlach indicated the neighbors did not want Gustavus students to live there and when it was suggested that the development would be similar to Central Square Mr. Gerlach indicated the neighbors find that building to be “distasteful”.

Mr. Knight suggested that the City’s website contain a separate link to information on a project to develop the old hospital site with timelines, design options, and public meeting information.

Consent Agenda –  In motion by Spriggs, seconded by Carlin, Resolution No. 2011-88 entitled “Resolution Approving Consent Agenda“ was introduced.  Councilmember Kvamme questioned why the City was paying for the concrete repair work on Nassau Street and if the Opticon Emitter would allow the City to communicate with MNDOT trucks.  City Administrator Prafke indicated the City was paying for the concrete work because the sidewalk was adjacent to the old Library property which is owned by the City.  Prafke also pointed out that the Opticon Emitter was not for communications but instead will be used to trip the stoplights downtown so that cross traffic had red lights during snow removal activities and it was the same equipment used by emergency vehicles.  Prafke pointed out that snow removal in the downtown areas has become much more complicated than it has been in the past and the emitter would allow the snow removal crews to have green lights until they were done in the intersection which would be safer for City crews.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-88 is contained in the City Administrator’s book entitled Council Resolutions 18.

City Assistance Request:  Fourth of July –  City Administrator Prafke recommended approval of a request by the Chamber of Commerce for City assistance for the Fourth of July celebration.  Prafke recommended approval with the additional requirements of the Chamber providing a Certificate of Insurance naming the City as an additional insured in an amount not less than $1,500,000 and the Chamber ensuring that no vendor have more than one vehicle in the park.  In motion by Wetherill, seconded by Carlin, Resolution No. 2011–89 entitled “Resolution Authorizing City Assistance For Fourth Of July Event“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-89 is contained in the City Administrator’s book entitled Council Resolutions 18.  Councilmember congratulated Councilmember Pfeifer on being named Grand Marshall of the Fourth of July parade.

2011 Seal Coating Project Bid Award – Public Works Director Giesking recommended awarding the bid for the 2011 Seal Coating Project to low bidder Caldwell Asphalt in the amount of $2.345 per gallon of oil applied.  Giesking pointed out that the low bid was 15% lower than in 2010 and approximately 157 blocks would be seal coated at that price so as to not exceed the $161,000 budget for seal coating.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–90 entitled “Resolution Awarding Bid For 2011 Seal Coat Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-90 is contained in the City Administrator’s book entitled Council Resolutions 18.

Wastewater Treatment Plant Repair Project Engineering – Public Works Director Giesking reported that a problem has developed at the wastewater treatment plant that seems to be caused by elevated moisture levels in at least the two top feet of brickwork at the plant.  Giesking indicated the mortar joints are failing and as the building was designed around the high moisture levels in the plant, staff was unsure what the source of the excess moisture was.  Giesking recommended that Bolton and Menk, Inc. be retained for a not to exceed fee of $10,000 to work with a specialist to develop plans and specifications for bidding out a repair project.  Councilmembers questioned how the fee of $10,000 would be determined and City Administrator Prafke indicated Bolton and Menk, Inc. charges hourly rates based on the qualifications of the staff involved and the specialist’s fee would also be included in the $10,000. In motion by Kvamme, seconded by Wetherill, Resolution No. 2011–91 entitled “Resolution Authorizing Engineering Services For Wastewater Treatment Plant Maintenance“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-91 is contained in the City Administrator’s book entitled Council Resolutions 18.

Unbudgeted Purchase Authorization:  Little Tikes Computer – City Administrator Prafke recommended approval for the unbudgeted purchase of two Little Tikes computers to be used by young children at the Library.  Prafke noted donations were made by the Ted Moline estate specifically for purchase of computers at the library and the donations would be used to fund the $2,680.79 purchase.   In motion by Spriggs, seconded by Eichmann, Resolution No. 2011–92 entitled “Resolution Authorizing Unbudgeted Purchase Of Two Little Tikes Young Explorer Computers For The Library To Be Funded By Donations“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-92 is contained in the City Administrator’s book entitled Council Resolutions 18.

Personnel Policy Modification:  Social Media and Internet Use Policies – City Administrator Prafke recommended modification of the City’s personnel policy by the establishment of a social media and internet use policy.  Prafke indicated the policy was being recommended based on the Council’s desire to establish a City presence in social media via Facebook.  Prafke also pointed out that the cost to the City would be approximately $2,600 in labor and other costs per year and that the Facebook page would include already published information from the Hot Sheet, utility flyers, and Council packets and would serve as an additional means to communicate with residents.  Councilmember Wetherill expressed concerns about the policy not containing limitations as far as who is authorized to publish on City social media sites and who would monitor the information.  Wetherill quoted a Time magazine article about social media and expressed his belief that adoption of the policy would be akin to “opening Pandora’s box”.  Wetherill also expressed concern that there was no penalty for abuse of the policy by staff.  City Administrator Prafke assured Councilmember Wetherill that the personnel policy contains penalties for violation of the policies and the authorization for publishing to social media would be the same as that for other additions to the City’s website. In motion by Spriggs, seconded by Kvamme, Resolution No. 2011–93 entitled “Resolution Modifying Personnel Policies Related To Social Media And Internet Use“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-93 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports – Mayor Strand reported on his recent activities which included attending the League of Minnesota Cities annual conference in Rochester and the open house for the City of Mankato water treatment plant.  Strand also pointed out that St. Peter night at the Mankato Moondogs game had been rained out.

Partnership Council Award –  Councilmember Carlin provided a brief report on the Partnership Council and their activities and indicated she would provide a report on the State award received by the Council at the next Council meeting.

League of Minnesota Cities Conference – City Administrator Prafke, Mayor Strand and Councilmember Eichmann reported on their attendance at the annual League of Minnesota Cities conference in Rochester the week of June 16th.  Councilmember Eichmann indicated he had attended sessions on economic development and unions and stated that overall it was an interesting conference.  Mayor Strand reported the conference was very successful and he enjoyed the roundtable discussions and information on dealing with legislators.

Washington Avenue Link Project Meetings – City Administrator Prafke reported that neighborhood meetings with those affected by the Washington Avenue Link Project would be held on June 28th.

Councilmember Kvamme reported on the wonderful comments made by out of town visitors attending his daughter’s wedding over the weekend, many of whom had expressed comments about the beauty of the community, downtown and Minnesota Square Park.

There being no further business, a motion was made by Pfeifer, seconded by Spriggs, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 8:16 p.m.


MINUTES OF THE CITY COUNCIL MEETING
JUNE 13, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 13, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:03 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Eichmann, Wetherill, Carlin, and Mayor Strand.  Absent was Councilmember Spriggs. The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Wetherill, seconded by Pfeifer, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Pfeifer, seconded by Carlin, to approve the minutes of the May 23, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the May 23, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda –  City Administrator Prafke asked to modify the resolution to include wage corrections for three seasonal employees (Reinhold Keller, Elizabet Felty, and Brandon Von Essen).  In motion by Pfeifer, seconded by Kvamme, Resolution No. 2011-80 entitled “Resolution Approving Consent Agenda“ was introduced with the recommended wage modifications.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-80 is contained in the City Administrator’s book entitled Council Resolutions 18.

Washington Avenue Link Project Relocation Specialist –  Public Works Director Giesking recommended acceptance of the proposal of Wilson Development Services for land acquisition and relocation services associated with the Washington Avenue Link Project.  Giesking recommended the proposal from Evergreen Land Services be rejected as it did not comply with the Request For Proposal (RFP) requirements and the proposal from Yaggy Colby and Associates not be considered because the firm lacks experience related to manufactured home park tenant unions.  Giesking indicated Wilson Development Services would be responsible for management of land acquisition for the project; communication with impacted property owners and tenants; relocation; reports and appraisals; meetings; documents and closing; eminent domain and record keeping.  Giesking also noted the company would work on a time and materials basis for a not to exceed amount of $113,415. Giesking stated the proposed project would include an alignment alternative that would require acquisition of seven different parcels and Wilson would work with the homeowners and be involved in public hearings related to the project.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2011–81 entitled “Resolution Retaining A Land Acquisition And Relocation Specialist For The Washington Avenue Link Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-81 is contained in the City Administrator’s book entitled Council Resolutions 18.

Old Hospital Site/Park Row Crossing Townhomes – City Administrator Prafke recommended approval of a resolution indicating the City’s support for a funding application to the Minnesota Housing Finance Agency by Southwest Minnesota Housing Partnership (SWMHP) for a townhome project to be called Park Row Crossing Townhomes.  Prafke pointed out the project would be located on the old hospital/nursing home block and would consist of two buildings with a total of 26 Townhomes.  Prafke reviewed the proposed assistance the City would provide to the project including establishing a Tax Increment Financing housing district; selling the land to SWMHP for $1; abating $100,000 in assessments on the property; waiving the Stormwater connection fees; waiving either 10% of the building permit fee or the Tax Increment Financing application fee; reducing sewer and water access charges by 10%; allowing a Planning Unit Development with a 5% reduction in current parking requirements and fast tracking the permitting process.  Prafke cautioned that the resolution was only for support of financing for the project and did not provide for the project to be constructed.

Rick Goodemann of SWMHP addressed the Council to provide background information on the project that was expected to cost $5.6 million and would consist of one, two and three bedroom units renting for $521 per month for the one bedroom unit up to $706 per month for the three bedroom.  Goodemann indicated that a market study commissioned by SWMHP showed a vacancy rate of less than one percent (1%) in Saint Peter which indicated the project is viable. Goodemann also outlined the timeline for the project including submission of the funding request to MHFA on June 14th, decision by MHFA by the end of October and, if funded, construction to begin in July/August 2012 with occupancy planned for summer 2013.

Prafke noted that one of the goals of the project is for the City to receive back the money that was spent on demolition of the buildings, cleanup of the lot and utility costs, but stressed that the project would be an asset to the community both now and in the future.  Councilmember Kvamme questioned whether there would be handicap access from the underground parking to the units and whether the units were being done in universal design.  Goodemann pointed out that universal design will be incorporated into the project and a lift will be available for access from the underground parking.  Goodemann also noted that all the handicap units will be two bedroom.

In motion by Wetherill, seconded by Carlin, Resolution No. 2011–82 entitled “Resolution Supporting Southwest Minnesota Housing Partnership Proposed Park Row Crossing Townhome Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-82 is contained in the City Administrator’s book entitled Council Resolutions 18.

SMMPA Purchase Power Agreement Amendment –  Public Works Director Giesking recommended approval be provided for execution of an amendment to the Southern Minnesota Municipal Power Agency (SMMPA) power purchase agreement.  Giesking pointed out that the City’s contract with SMMPA requires the City to purchase all power from SMMPA exclusively and that Federal and State law require the City to purchase renewable energy like wind power and solar power that is generated by City utility customers.  Giesking stated SMMPA had devised the amendment to the power agreement that would allow the City to comply with the Federal and State law and a metering agreement was also being recommended for execution.  Councilmember Kvamme indicated the metering policy was very complex and asked if the agreement and policy were being adopted by all SMMPA members.  Giesking reported all 18 SMMPA members were being asked to execute the agreement and policy and the City Attorney had reviewed the documents.  Giesking also pointed out that the policies would include requirements for conversion of the generated electricity to the City’s system and to ensure the safety of the electric system, City staff and neighboring properties and that SMMPA would provide support to the City and the City’s customers.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2011–83 entitled “Resolution Approving Execution Of A Power Purchase Agreement Relating To Uniform Statewide Contracts For Cogeneration And Small Power Production Facilities (Under 40 KW) And Approval Of Southern Minnesota Municipal Power Agency Policy On Modification Of Metering Requirements“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-83 is contained in the City Administrator’s book entitled Council Resolutions 18.

ISJ Shared Services Agreement – City Administrator Prafke recommended approval of a modified Shared Services Agreement with Immanuel-St. Joseph/Mayo Health system for the clinic properties on the Hospital campus.  Prafke indicated that pre-construction estimates for the shared services (parking lot maintenance, snow removal, landscaping, etc….), which were based on estimated square footages of the City’s clinic and ISJ’s clinic, would have ISJ paying 53% of costs.  Actual square footages at the end of construction resulted in a 50-50 split of the shared services costs and Prafke recommended the agreement be modified to show as-built percentages.  Councilmember Kvamme asked how much of a monetary difference the 3% change equaled.  Prafke indicated the approximate yearly cost for the services was $100,000 so the change would be about $3,000. In motion by Kvamme, seconded by Carlin, Resolution No. 2011–84 entitled “Resolution Approving Execution Of Shared Services Agreement With Immanuel St. Joseph’s/Mayo Health System“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-84 is contained in the City Administrator’s book entitled Council Resolutions 18.

Human Rights Commission Strategic Plan –  City Administrator Prafke recommended approval of the strategic plan developed by the Human Rights Commission for the years 2011-2013.  In motion by Carlin, seconded by Eichmann, Resolution No. 2011–85 entitled “Resolution Approving The Human Rights Commission 2011-2013 Strategic Plan“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-85 is contained in the City Administrator’s book entitled Council Resolutions 18.

MN Health Department Grant Agreement –  City Administrator Prafke recommended approval of a resolution authorizing execution of a grant agreement in the amount of $10,000 with the Minnesota Department of Health.  Prafke indicated the grant funds would be used as incentive for area farmers to reduce the amount of nitrogen being applied to their land and the sampling and other work associated with the project would be completed by the Minnesota River Board, University of Minnesota and Soil and Water Conservation District staff. Prafke indicated the grant project was being done as a way to improve the ground water in the City’s wellhead protection area.  Councilmember Carlin reported she was an employee of the Minnesota River Board, and as such, she would be abstaining from the vote on the resolution to ensure there was no conflict of interest.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2011–86 entitled “Resolution Approving Execution Of Grant Agreement With The Minnesota Department Of Health“, was introduced.  Upon roll call, Councilmembers Kvamme, Pfeifer, Eichmann, Wetherill and Mayor Strand voting aye, Councilmember Carlin abstaining, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-86 is contained in the City Administrator’s book entitled Council Resolutions 18.

Seal Coat Rock Purchase/Delivery – Public Works Director Giesking requested authorization to purchase additional seal coat rock from New Ulm Quartzite in the amount of $36,777 and to accept the quote from Johnson Aggregate to haul the rock to Saint Peter in the amount of $6,669.  Giesking indicated the expansion of the 2011 street maintenance program budget meant more seal coating would be done which required the additional materials.  In motion by Eichmann, seconded by Wetherill, Resolution No. 2011–87 entitled “Resolution Approving Purchase Of Seal Coat Chip Stone“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-87 is contained in the City Administrator’s book entitled Council Resolutions 18.   Giesking noted that the seal coat bid recommendation would be brought for Council consideration on June 27th.

Reports

Mayor’s Reports – Mayor Strand reported on his recent activities which included providing the welcome at the Memorial Day ceremony; and attending Region Nine Development Commission budget meetings, and the Ambassador’s Blues Fest.  Strand also noted he would be attending the Mankato Moon Dogs St. Peter night and the open house of the Mankato water treatment facilities.

Farmer’s Market – City Administrator Prafke reported the Farmer’s Market would open on June 25th in Municipal Lot #5 at the corner of Grace Street and South Minnesota Avenue.

Old Hospital Site Odor – City Administrator Prafke reported several neighbors had complained about a bad odor at the site of the demolition of the old hospital.  Prafke indicated the smell was caused by the application of biosolids as fertilizer to the lot and although the biosolids had been covered with dirt, the contractor had disked the site which caused the biosolids to rise to the top of the earth and smell.  Prafke indicated the site would be hydro seeded in the next day or two which would allow grass to grow very quickly on the site and help dissipate the smell.

Downtown Flower Pots – Councilmember Kvamme pointed out the downtown flower pots had been installed with the help of volunteers, the High School Ecology Club and the Traverse des Sioux Garden Center.  City Administrator Prafke indicated the pots would be watered on a daily basis by people being paid by the Ambassador’s.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:55 p.m.

MINUTES OF THE CITY COUNCIL MEETING
MAY 23, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on May 23, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:02 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Eichmann, Wetherill, Carlin, Spriggs and Mayor Strand.   Absent was Councilmember Spriggs.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Spriggs, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Wetherill, seconded by Eichmann, to approve the minutes of the May 9, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the May 9, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda –  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011-71 entitled “Resolution Approving Consent Agenda“ was introduced.  Councilmember Kvamme requested additional information on the $5,000 purchase of movie theater furniture, fixtures and equipment (FFE).  City Administrator Prafke indicated the purchase was being made to secure the City’s financial interest regarding the movie theater loans.  Prafke indicated the FFE were being purchased jointly with the Saint Peter Development Corporation which had paid $12,500 of the cost.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-71 is contained in the City Administrator’s book entitled Council Resolutions 18.

Safe And Sober Grant Agreement Modification –  Police Chief Peters requested adoption of a corrected resolution accepting Safe and Sober grant funding from the State of Minnesota.  Peters reported the resolution previously adopted by the Council contained incorrect dates for the term of the agreement and the actual dates, which were included on the corrected resolution, should be October 1, 2010 through September 30, 2011.  In motion by Spriggs, seconded by Eichmann, Resolution No. 2011–72 entitled “Resolution Authorizing Acceptance Of A Traffic Safety Grant“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-72 is contained in the City Administrator’s book entitled Council Resolutions 18.

Fire Department Training Equipment Purchase –   City Administrator Prafke recommended approval be provided for the unbudgeted purchase of video training equipment for the Fire Department.  Prafke reported that 100% of the cost would be funded by grant funds and donations in the amount of $4,205.24. In motion by Eichmann, seconded by Spriggs, Resolution No. 2011–73 entitled “Resolution Approving Unbudgeted Fire Department Purchase Funded By Grant Funds“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-73 is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Street Maintenance Program –  Public Works Director Giesking presented the proposed 2011 street maintenance program and requested approval of the program in the amount of $387,500 which included 164 blocks of seal coating, concrete curb and gutter work, and full depth patching.  Giesking pointed out that the projected budget had been reduced by $26,000 due to fuel expenses and overtime related to snow removal over the winter.  Giesking also noted that an extensive mill and overlay project had already been approved in the amount of $431,100 to be funded by Municipal State Aid funds.  City Administrator Prafke stressed that the program is just a plan of action and several issues such as bid prices may cause the plan to change without much advance notice.  Councilmember Kvamme asked whether changes in technology were allowing the City to extend the five year rotation for street maintenance.  Giesking pointed out that staff continues to investigate options for different materials that may allow the rotation to stretch to six or seven years, but as of now no changes had been made.  In motion by Carlin, seconded by Kvamme, Resolution No. 2011–74 entitled “Resolution Approving 2011 Street Maintenance Program“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-74 is contained in the City Administrator’s book entitled Council Resolutions 18.

FEMA Flood Plain Mapping –  City Administrator Prafke discussed the flood plain designations proposed by FEMA and recommended staff be directed to ask FEMA and the Minnesota DNR for the removal of three sections located west of Highway 169 because of the low risk of flooding and the financial impact to property owners who would be required to purchase flood insurance in order to get mortgages on their properties.  Prafke, along with Public Works Director Giesking, indicated that Stormwater and roadway changes since the flooding in 1965 had substantially reduced the risk of flooding in these areas and the changes should accommodate 100 year floods.  Prafke indicated FEMA and the Minnesota Department of Natural Resources had indicated sections would be removed upon request by the City.  Prafke also indicated that one of the sections in question was mostly outside the City limits and staff would work with Nicollet County to submit a request for removal of that designation.  Councilmember Carlin indicated several property owners in the affected areas had contacted her to express concerns.    In motion by Pfeifer, seconded by Wetherill, Resolution No. 2011–75 entitled “Resolution Directing Staff Action Related To FEMA Flood Plain Designations“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-75 is contained in the City Administrator’s book entitled Council Resolutions 18.

Wastewater Foreman Position Description Modification –  Public Works Director Giesking recommended modifications to the job description for Wastewater Foreman to remove references to Stormwater and to take into consideration the responsibilities of the position following construction of the wastewater treatment plant.  In motion by Spriggs, seconded by Kvamme, Resolution No. 2011–76 entitled “Resolution Approving Revised Job Description For Wastewater Foreman Position“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-76 is contained in the City Administrator’s book entitled Council Resolutions 18.

Use Of City Property Permit Application –  City Administrator Prafke recommended approval of a five year “Use Of City Property” permit for Karen’s Flowers which would allow the business to sell flowers on the City owned right-of-way.  Prafke reminded Councilmembers of their desire to more evenly and stridently enforce the use of public property regulations since the completion of the Highway 169 project.  Prafke also noted that issuance of a permit ensures that the applicants have the appropriate level of insurance should an injury occur due to their use of City owned property.  In motion by Kvamme, seconded by Spriggs, Resolution No. 2011–77 entitled “Resolution Approving Use Of City Property Permit For Karen’s Flowers“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-77 is contained in the City Administrator’s book entitled Council Resolutions 18.

City Assistance Request:  Blues Fest –   City Administrator Prafke recommended approval of the Saint Peter Ambassador’s request for City assistance for the Blues Fest event in Minnesota Square Park.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–78 entitled “Resolution Approving Request For City Assistance For ‘Blues Fest’“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-78 is contained in the City Administrator’s book entitled Council Resolutions 18.

Substation Project Change Order Request –  Public Works Director Giesking recommended approval of a change order for the electric substation project in the amount of $9,095 for the City’s share.  Giesking indicated SMMPA had negotiated with the contractor for a change in the contract and the work would involve switchgear at the Broadway substation and a transformer panel.  In motion by Wetherill, seconded by Carlin, Resolution No. 2011–79 entitled “Resolution Approving City’s Share Of A Change Order For The Broadway Substation Transformer Panel“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-79 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports – Mayor Strand reported on his recent activities which included attending a Region Nine Development Commission Board meeting, the Highway 169 Coalition meeting held in Saint Peter, Business After hours at Whiskey River, an Ambassador’s meeting to plan Blues Fest; a Sister City meeting, a League of Minnesota Cities board meeting, the water treatment plant open house and dedication; and selecting the winning rubber duck in the Creative Play Place rubber duck race

Water Treatment Plant Open House – City Administrator Prafke reported on the water treatment plant open house held on May 19, 2011 during which approximately 400 people were treated to tours of the plant, hotdogs and water.  Public Works Director Giesking also commented that Jeffery Knutson was named Wastewater Operator of the Year for the State of Minnesota by the Minnesota Wastewater Operator’s Association.

Memorial Day Closures – City Administrator Prafke reminded everyone that all non-emergency City offices would be closed on Memorial Day.

There being no further business, a motion was made by Spriggs, seconded by Wetherill, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 7:43 p.m.

MINUTES OF THE CITY COUNCIL MEETING
MAY 9, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on May 9, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:02 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Eichmann, Wetherill, Carlin and Mayor Strand.   Absent was Councilmember Spriggs.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Wetherill, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Kvamme, seconded by Pfeifer, to approve the minutes of the April 25, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the April 25, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda –  In motion by Eichmann, seconded by Carlin, Resolution No. 2011-63 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-63 is contained in the City Administrator’s book entitled Council Resolutions 18.

Dog Park Location Change –  Public Works Director Giesking presented the Parks Board recommendation to utilize land across the river in Le Sueur County as the new location of the dog park.  Giesking reminded Councilmembers that the previously authorized sites for the dog park (near the Broadway Water Tower and just south of the Treaty Site History Museum in Traverse des Sioux Park) were no longer acceptable and staff had visited with Le Sueur County officials about utilizing the land along Highway 99 for City park and trail purposes.   Giesking indicated the Parks Board recommendation was to utilize Parcels #17-19 for a minimum two acre dog park and Parcel #2 for pedestrian access.  Giesking also recommended Parcels 6, 7, 9, 10, and a parcel identified as “unknown” be leased from Le Sueur County for park uses.  Councilmember Carlin questioned the timeline for development of the dog park.  Staff indicated it would be dependent upon action by the Le Sueur County board to approve a lease document, but indicated the park could be in place within 2-3 months after the agreement is signed and staff has a chance to put up fencing.  Staff also indicated the fiscal arrangement for use of the land would be $1 per year and proof of insurance along with a commitment to maintain the properties.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2011–64 entitled “Resolution Approving Development Of A Land Use Agreement With Le Sueur County And Approving The Location Of A Dog Exercise Area As Recommended By The Parks And Recreation Advisory Board“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-64 is contained in the City Administrator’s book entitled Council Resolutions 18.

Highway 295 Project Bid Award – Public Works Director Giesking recommended award of the bid for the T.H. 295 Project to OMG Midwest, dba Southern Minnesota Construction in the amount of $2,132,005.25.  Giesking reviewed the proposed project and reported the work would begin as soon as contracts are signed, but the project would be staged and the bulk of the work would be completed next spring.  Giesking also reported that the entire project cost, estimated to be $2,600,000, would be funded by the Minnesota Department of Transportation as part of the turnback of Highway 295 agreement.  In motion by Wetherill, seconded by Eichmann, Resolution No. 2011–65 entitled “Resolution Awarding Bid For T.H. 295 Turnback Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-65 is contained in the City Administrator’s book entitled Council Resolutions 18.

Hospital Equipment Purchase Request –  River's Edge Hospital and Clinic CFO Curt Savstrom addressed the Council to seek authorization to purchase a replacement server for the Hospital in the amount of $103,144.  Savstrom indicated changes to the Healthcare Management software resulted in the current server being unable to run at full capacity which required certain uses to go offline at times.  Savstrom recommended a new server be purchased from Healthcare Management Systems and the current server be used as a backup.  Savstrom indicated three proposals were received for the purchase which would be funded with Hospital reserve funds.  Councilmember Wetherill questioned whether the new hardware and software would be compatible with the Mayo Clinic and/or Mankato Clinic systems.  Savstrom indicated it would not and staff continues to evaluate other software and may recommend affiliating with Fairview Hospital in the future.  In motion by Eichmann, seconded by Carlin, Resolution No. 2011–66 entitled “Resolution Approving Purchase Of Replacement Computer Server For River's Edge Hospital And Clinic“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-66 is contained in the City Administrator’s book entitled Council Resolutions 18.

Revolving Loan Modification Request:  Rest, LLC. –  Community Development Director Wille presented the Economic Development Authority recommendation to approve a request by Rest, LLC for an additional $15,000 in revolving loan funds to finance the construction of a new clinic/office facility in North Industrial Park Subdivision.  Wille reminded Councilmembers of the $125,000 loan which was approved for the project on March 14, 2011 and indicated that bids for construction had come in much higher than anticipated.  Wille also noted that the owners had eliminated $53,000 in alternatives from the project, but still needed an additional $35,000 for construction.  Wille also noted that Hometown Bank had approved an additional $20,000 in bank loans for a total of $585,000 from the bank.  Wille also pointed out that a professional appraisal on the “as to be constructed” project was $800,000 which provided adequate collateral for both the bank (first mortgage) and the City (second mortgage) loans. 

Councilmember Pfeifer objected to the proposed modification to the loan and indicated his belief that the banks were in business to lend money and the City’s loan funds were to be a bridge loan only.  Pfeifer indicated the City was being asked to fund one-fifth of the project costs with no protection for the City’s contribution.  Pfeifer suggested that the loan be structured so that the equipment, furnishings and fixtures from the project be the protection for the City’s investment and stated that without a change in the collateral for the City he was unable to support the additional funds. 

Councilmember Kvamme, who is a member of the Economic Development Authority, indicated the EDA was very comfortable with recommending approval for issuance of the additional funds and stated Rest, LLC had been very good about paying back City loans in the past and the proposed project was a wonderful idea.

Councilmember Wetherill asked if action should be delayed so the Council could discuss the request in more detail at a workshop session.  Community Development Director Wille indicated his belief that any delay in Council action would “hinder” the project as the owners wished to have construction begin immediately.

City Administrator Prafke reiterated that the appraised value of the project as constructed provided adequate collateralization for both the bank and City notes and pointed out that in the past the City has provided much smaller loans, but even then if the City’s loans were not subordinate to the private lender’s notes, the deals would not have been completed.

City Attorney Brandt pointed out that Rest LLC will not be the owners of the furnishings, fixtures and equipment on the project and Counseling Services would be.  Attorney Brandt also pointed out that the resolution requires personal guarantees from all six of the Rest, LLC principals.

In motion by Eichmann, seconded by Kvamme, Resolution No. 2011–67 entitled “Resolution Amending A Previously Adopted Resolution By Providing An Additional $15,000 In Revolving Loan Funds to Rest, LLC To Partially Finance The Acquisition And Development Of Tract ‘A’ Of Registered Land Survey #56“, was introduced.  Upon roll call, Councilmembers Kvamme, Eichmann, Wetherill, Carlin and Mayor Strand voting aye, Councilmember Pfeifer voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-67  is contained in the City Administrator’s book entitled Council Resolutions 18.

Fuel Spill Containment Project Bid Authorization –  Public Works Director Giesking requested authorization to receive bids for a fuel spill containment project at the Public Works site around electric transformers and the diesel fuel station.  Giesking reminded Councilmembers that the City had adopted a fuel spill containment plan in 2007 as per Federal regulations but implementing the plan had been delayed at Public Works because of construction of the water plant upgrades.  Giesking indicated the concrete work would be bid out and quotes would be received for material purchases with City staff doing a portion of the work.  In motion by Eichmann, seconded by Wetherill, Resolution No. 2011–68 entitled “Resolution Authorizing Receipt Of Bids For Spill Prevention Project At The Public Works Facility“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-68  is contained in the City Administrator’s book entitled Council Resolutions 18.

Unbudgeted Purchase:  Shredder –  City Administrator Prafke requested approval for the unbudgeted purchase of a shredder to be used at City Hall.  Prafke indicated the existing shredder had failed and the large amount of confidential information on employees and utility customers necessitated a reliable shredder to ensure the security of the information.  Prafke indicated Staples, the City’s office supply vendor, had provided a substantial discount (over 40%) from the retail price of the shredder.  In motion by Carlin, seconded by Eichmann, Resolution No. 2011–69 entitled “Resolution Approving Unbudgeted Purchase Of Paper Shredder“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-69  is contained in the City Administrator’s book entitled Council Resolutions 18.

Request For City Assistance:  Livestock –  City Administrator Prafke recommended approval for a request for City assistance for the Livestock fundraising event to be held in Minnesota Square Park on June 4th.  Prafke reviewed the recommendation for assistance and reported staff had visited with the organizers regarding concerns from last year’s event and had been assured the concerns would be addressed.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2011–70 entitled “Resolution Approving Request For City Assistance:  Livestock Event“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-70  is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Lemonade Day Proclamation – Mayor Strand proclaimed June 5, 2011 as Lemonade Day and explained that Lemonade Day is a program that is being sponsored in part by Greater Mankato Growth as a way to involve youth in entrepreneurial activities that promote starting a business, investing, mentoring, and charity.

Mayor’s Reports – Mayor Strand reported on his recent activities which included attending the Minnesota Sister Cities International conference; a press conference at the City’s new water treatment plant where the Minnesota Department of Health released the 2011 water report; and visiting with former U.S. Representative Jim Oberstar.

City/County Meeting Discussion – Councilmembers Pfeifer and Eichmann reported discussion at the April 27th City/County meeting included a shared fuel depot, budgets, road maintenance, sign maintenance, day care task force, and emergency management coordination.

City/School Meeting Discussion -  Councilmember Kvamme reported discussion at the April 27, 2011 City/School meeting included budgets, youth center, old hospital site development, day care issues, development of softball fields at Stone’s Park or other locations, and development of additional baseball fields.

Water Treatment Plant Open House – City Administrator Prafke reminded the Councilmembers and the public of the open house event at the new water treatment plant which will take place from 4-7 p.m. on May 19th.

Benco Electric PUC Payment – Public Works Director Giesking reported the Public Utilities Commission had approved the agreement with Benco Electric for encroachment by the City into Benco electric territory.  Giesking reminded Councilmembers that Benco had also encroached into City electric territory but to a smaller extent which resulted in the City’s payment of approximately $50,200 to Benco Electric.

Highway 169 Coalition meeting – City Administrator Prafke reminded Councilmembers of the Highway 169 Coalition meeting which was being held at the Nicollet County Government Center on May 12th beginning at 7:00 p.m.  Prafke encouraged Councilmembers to attend.

Greater Mankato Growth Economic Summit – Councilmember Eichmann provided a report on the economic summit hosted by Greater Mankato Growth.  Eichmann indicated the event included a panel discussion with six business people from the area discussing how local governments can help start up businesses.  Eichmann indicated the six member panel represented over 1,400 jobs in the area. 

There being no further business, a motion was made by Pfeifer, seconded by Wetherill, to adjourn the meeting.  With all in favor, the motion carried and the meeting adjourned at 8:15 p.m.


MINUTES OF THE CITY COUNCIL MEETING
APRIL 25, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on April 25, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:03 p.m.  The following members were present:  Councilmembers Spriggs, Kvamme, Pfeifer, Wetherill, Carlin and Mayor Strand.  Absent was Councilmember Eichmann.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Spriggs, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Kvamme, seconded by Spriggs, to approve the minutes of the April 11, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the April 11, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

A motion was made by Kvamme, seconded by Spriggs, to approve the minutes of the April 19, 2011 Board of Appeal and Equalization meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the April 19, 2011 Board of Appeal and Equalization meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – City Administrator Prafke asked to modify the consent agenda to include the appointments of candidates to the position of Infrastructure Technician (Jeffery Knutson at the wage of $26.39 per hour and Jacob Yushta at the wage of $18.11 per hour).  In motion by Kvamme, seconded by Wetherill, Resolution No. 2011-55 entitled “Resolution Approving Consent Agenda“ was introduced with the additional employee appointments.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-55 is contained in the City Administrator’s book entitled Council Resolutions 18.

Safe and Sober Program Grant Acceptance –  Police Chief Peters recommended the Council take action to formally accept a $3,000 traffic safety grant from the Safe and Sober Program.  Peters indicated the grant award was based on the City’s traffic safety initiatives in 2010 and would be used for purchase of a replacement radar unit and two portable breath testing units.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2011–56 entitled “Resolution Authorizing Acceptance Of A Traffic Safety Grant“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-56  is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Budget Modifications –  City Administrator Prafke presented the proposed resolution to modify the 2011 budget by reinstating funding in the amount of $2,500 for the Third Floor Youth Center and $100,000 for street maintenance work.  Prafke indicated both items, along with membership in the Coalition of Greater Minnesota Cities (COGMC) at a cost of $15,500, had been eliminated from the budget in 2010 due to lack of funding and the Council had expressed a desire to reconsider funding for the items should additional funds be identified.  Prafke pointed out that should the Council modify the budget to fund these items, the Council would technically be spending reserve funds since the 2011 budget was already adopted.   Prafke also noted that the proposed resolution did not include funding for the COGMC membership.  Mayor Strand addressed the Council to indicate he had been working very hard with the COGMC during the last five years  and the COGMC was the only group to represent smaller non-metro cities and the organization had specifically saved Saint Peter $154,000 by reducing cuts to Local Government Aid.  Strand chastised the rest of the Council for what he felt was a failure on the part of the Councilmembers to trust what he had told them about the Coalition and a failure to do any homework on the issue including contacting Coalition staff members to ask what they do and failure to contact Senator Sheran and Representative Morrow who were supportive of the work the Coalition does.  Strand indicated he was going to ask for a motion to include funding for the COGMC membership so that “voters will know that anyone who votes no is against supporting the only group that supports small cities.”

Councilmember Spriggs expressed her displeasure at the Mayor’s statement and stated Mayor Strand was being very disrespectful and making a political statement for his own purposes.  Spriggs stated there was room for more discussion on the issue.

In motion by Kvamme, seconded by Carlin, Resolution No. 2011–57 entitled “Resolution  Approving 2011 Budget Modifications For The Third Floor Youth Center And Streets Maintenance“, was introduced.

Councilmember Kvamme indicated he was not in favor of spending the additional money for the COGMC membership as it was still a budgetary item.

A motion was made by Mayor Strand, seconded by Wetherill to modify the resolution to include an additional $15,500 in funding for the 2011 membership dues for the Coalition of Greater Minnesota Cities.   During the vote staff asked to have each Councilmembers votes clarified.  With Councilmembers Pfeifer, Wetherill, Spriggs and Mayor Strand voting aye; Councilmembers Kvamme and Carlin voting nay, the motion carried.

Councilmember Wetherill noted that other cities similar in size to Saint Peter were members of the Coalition and he believed it was a good move on the part of the City to “fulfill our obligation”.

Councilmember Carlin stated that making cuts to the budget had been a difficult decision and many valuable expenditures had been cut.  Carlin noted she realized the value of the COGMC, but stated the current budget situation and the unknown budget situation next year led her to believe the City was not best served by paying dues half-way through the legislative session which only had one month left.  Carlin indicated her belief that membership in the COGMC could be discussed in future years, but it was not a good investment at this time.

Upon roll call of the amended resolution, with all in favor, the Resolution was declared passed and adopted as amended.  A complete copy of Resolution No. 2011-57  is contained in the City Administrator’s book entitled Council Resolutions 18.

Washington Avenue Link Project Land Acquisition RFP –  Public Works Director Giesking requested authorization to issue a Request For Proposals (RFP) for land acquisition services related to the Washington Avenue Link Project.  Giesking indicated the project hadn’t been finalized yet and at least two more public hearings would be held, with one of them showing the specific route of the project.  Giesking indicated the land acquisition specialist would be important to the project because of their expertise and their ability to help analyze the options being considered.  Councilmember Kvamme questioned whether the person would have a say in the route being chosen and City Administrator Prafke indicated they would not, but they would be able to provide advice on the alternatives.  Giesking reported the person would be paid on a time and expenses basis and the cost would be funded by either federal grant funds (if the project moves forward) or Municipal State Aid funds (if the project does not proceed).  Giesking expressed a desire to have the person hired by June and land purchased by 2012.  In motion by Spriggs, seconded by Wetherill, Resolution No. 2011–58 entitled “Resolution Authorizing Issuance Of A Request For Proposals For Land Acquisition And Relocation Services For The Washington Avenue Link Project “, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-58  is contained in the City Administrator’s book entitled Council Resolutions 18.  Giesking also noted that staff was continuing to accept comments on the project from the public and people should contact the Public Works Department by e-mail, phone or mail to provide their comments. 

Sign Truck Purchase –  Public Works Director Giesking reported that approximately four years ago the Council had authorized staff to proceed with a deal to purchase of a sign installation truck from Le Sueur County, however the deal eventually fell through when the County Board decided not to sell the truck.  Giesking further reported that since then the County had authorized the truck to be sold at auction and the City Administrator had authorized staff to bid on the truck resulting in a purchase price of $6,746.25.  Giesking requested formal authorization for purchase of the truck and indicated funding would be from savings realized after the budgeted purchases of pickup trucks for the Streets and Parks sections which were bought for less than the budgeted amounts.  Giesking also pointed out that there were 2,475 signs in the City and all regulatory signs needed to be replaced to meet new reflectivity standards by 2014 and the remaining signs would have to be replaced by 2018.   In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011– 59 entitled “Resolution Authorizing The Purchase Of A Sign Truck For The Streets Section Of The Public Works Department“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-59  is contained in the City Administrator’s book entitled Council Resolutions 18.

Daun Addition Conduit Installation – Public Works Director Giesking recommended accepting the low quote from Geldner Construction for installation of electric conduit in the Daun Addition in the amount of $33,145.50.  Giesking indicated repeated failures of the underground electric lines in the subdivision required replacement of the wires which were currently in back yards.  Giesking stated the conduit would be installed in front yards and easements had been obtained from several property owners to allow for installation of the replacement lines.  City Administrator Prafke indicated funding for the project (total cost of $80,000) would be from the Electric Revenue Bond issued in 2010 to provide funding for the new substation and transmission line.   Councilmember Kvamme asked whether the service lines would also be replaced.  Giesking indicated the service lines were the responsibility of the private property owners, but the service lines were in good condition and had not been failing.   In motion by Spriggs, seconded by Kvamme, Resolution No. 2011–60 entitled “Resolution Accepting Quote For Installation Of Conduit In The Daun Addition For An Electric Distribution System Replacement“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-60  is contained in the City Administrator’s book entitled Council Resolutions 18.

City Assistance Request:  Relay For Life Event –  City Administrator Prafke recommended approval of the request for City assistance for the annual Relay For Life event in Minnesota Square Park the weekend of June 18th.  Prafke indicated the assistance included use of the park, overnight tent camping in the park, road closures south of the park, use of the restrooms and restroom supplies, use of electricity and other items specified in the resolution.  Prafke did point out that the organizers were to limit vehicles in the park, must sift and replace sand from the volleyball court, must ensure any vendors associated with the event are licensed and must provide for refuse collection and park cleanup after the event.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2011–61 entitled “Resolution Authorizing City Assistance For Relay For Life Event“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-61  is contained in the City Administrator’s book entitled Council Resolutions 18.

Fire Relief Association Bylaws Modification –  City Administrator Prafke recommended the Council accept the updated Fire Relief Association bylaws.  Prafke indicated modifications to the document were made to comply with State regulations including exclusion of spousal benefits.  In motion by Spriggs, seconded by Carlin, Resolution No. 2011–62 entitled “Resolution Approving Updated Fire Relief Association Bylaws“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-62  is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Arbor Day/Arbor Month Proclamation – Mayor Strand proclaimed April 29, 2011 as Arbor Day and May, 2011 as Arbor Month.

Mayor’s Reports – Mayor Strand reported on his recent activities which included attending a Region Nine Development commission meeting, the annual Board of Appeal and Equalization meeting, and a Sister Cities meeting.

City/County Meeting Re-Schedule – City Administrator Prafke reported the April 20th City/County meeting had been rescheduled to April 27th at 3:00 p.m. at City Hall.

City/School Meeting Schedule – City Administrator Prafke reported the next City/School meeting would take place at 7:00 p.m. on April 27th at the Community Center.

City/School/County/Gustavus Meeting- Councilmembers Spriggs and Kvamme reported on discussion at the last City/School/County/Gustavus meeting which included a list of 25 ongoing items and focused on a childcare needs task force, performing arts space, athletic facilities and new academies.

North Industrial Park Subdivision Land Option – City Administrator Prafke reported Sioux Trails had taken a six month option on land in North Industrial Park Subdivision.

Street Lighting – Public Works Director Giesking reported the new streetlights were being installed along Highway 169 and the crews would install one block at a time, light them up and then move on to the next block.  Giesking indicated it would take 3-4 weeks to complete and the order of installation would be commercial areas on the south end, commercial areas on the north end and then residential areas.  Giesking reported the lights would be LED.

Street Sweeping – Public Works Director Giesking reported the annual street sweeping project was underway and over 2½ weeks, over 1,100 cubic yards of materials had been swept from the streets.  Giesking also asked the public to make sure to place their refuse and recycling containers on the boulevard behind the curb line and to not place the curbies in the street which creates a hazard for drivers and those on bikes.

Mayor Strand declared the meeting adjourned at 8:07 p.m.


MINUTES OF THE BOARD OF APPEAL AND EQUALIZATION MEETING
APRIL 19, 2011

Pursuant to due call and notice thereof, a regular meeting of the Board of Appeal and Equalization of the City of Saint Peter was conducted in the Commissioners’ Room of the Nicollet County Government Center on April 19, 2011.

A quorum present, Mayor Strand called the meeting to order at 6:00 p.m.  The following members were present: Mayor Strand and Councilmembers Spriggs, Kvamme, Eichmann, Carlin and Wetherill.  Absent was Councilmember Pfeifer.  County officials present were:  Nicollet County Assessor Doreen Pehrson and Deputy Assessors Michelle Wills and Chuck Zieman.  Councilmembers Eichmann, Spriggs, Wetherill and Mayor Strand had received Board of Appeal and Equalization training in 2009.

Appeal Hearings –  Mayor Strand stated that the Saint Peter board was the first step in the appeals process and the board would listen to the presentations, discuss the request and make a decision.  Strand indicated all appellants would be notified of the decision by mail and cautioned everyone that the board is not expert in making valuation decisions and during training for the duty have been instructed that if they have any questions about changing a valuation they are to deny the request to allow the applicant to proceed to the County appeal process.  Following a review of the procedures for the meeting, the Board proceeded to hear the scheduled appeals.

Michael Steinhaus appeared before the Board to appeal the proposed valuation of $145,500 on his property at 215 North Third Street.  Mr. Steinhaus indicated his belief that the valuation should be dropped $15,000 because the valuations aren’t dropping as fast as they should be.  Mr. Steinhaus pointed out that a real estate flyer showed property owners dropping their prices by tens of thousands of dollars.  Councilmembers pointed out that dropping the price was a sales strategy and the vast majority of homes being sold in Saint Peter were selling for more than the valuation amount.  Mr. Steinhaus also questioned when the Council would take action to lower the City’s budget and Councilmembers pointed out that the Board of Appeal and Equalization meeting was not the venue for discussion on budgets.

Larry Thordson, owner of the property at 325 West Wabasha Street, appealed the valuation of $123,100 on his property and outlined numerous problems with the property including severe moisture problems that has resulted in the need to replace studs in the house every other year.  Mr. Thordson also reported his water line was only 46” deep and he was forced to run water all winter long to prevent the line from freezing.  Mr. Thordson requested a reduction in valuation to $120,000.

Mr. Thordson also appealed the valuation of $38,000 on his property at 305 North Front Street.  Mr. Thordson objected to the 8.5% increase in valuation on the building which he indicated had no utilities and was simply a cold storage structure and suggested the valuation should have been decreased by 3.5% which would be in line with the national rates on declining property values.  County Assessor Pherson pointed out that the land is zoned commercial, but because Mr. Thordson uses it as an extension of his residence it is classified as residential homestead property.  Deputy Assessor Zieman indicated that if the property were offered for sale it would sell for much higher than the $38,000 valuation. 

Terry and Amy Blaschko, owners of the Embassy Bar property at 325 South Minnesota Avenue, appealed the valuation of $135,900 on their building.  Mrs. Blaschko expressed their shock when they realized the valuation of their building had gone up $31,400 (27.8%) and compared their valuation to that of Willy’s bar which is also located on Minnesota Avenue.   Deputy Assessor Zieman reported the commercial properties in the County were being reappraised land along Minnesota Avenue were being valued at $1,100 per front foot (compared to $800 per front foot on the side streets and Third Street) which resulted in a higher valuation on the land for the Blaschko building.  Zieman also noted increases were also attributed to the building as the cost to rebuild had gone up considerably.  Zieman pointed out the depth of the building on a 30’ wide lot which resulted in higher square footage than other bars in town which had 20’ frontages.  Councilmembers expressed their belief that the Embassy Bar building was larger than Willy’s bar in addition to having an additional apartment in the Embassy building and pointed out that the Embassy building may have actually been undervalued over the past several years when compared to others on Minnesota Avenue.  Mrs. Blaschko indicated they would be happy with a compromise on the valuation and suggested it be lowered to between $120,000-$122,000 so they didn’t have to “bite off such a huge chunk at one time”.

The Board further considered the recommendation of the County Assessor to reduce the valuation on two apartment properties.  Assessor Pehrson indicated apartments were in the process of being reevaluated and there was only one sale in the County to compare to.  Assessor Pehrson and her staff recommended the following changes:

* Charles Maxfield property at 820 South Minnesota Avenue.  Recommended reduction from a valuation of $236,300 to $211,300.
* Stefan and Melanie Burton and Rick Gerber property at 408-410 West Broadway Avenue.  Recommended reduction from a valuation of $283,900 to $252,000.

Having heard all the scheduled appeals, the Council took the following actions:

* A motion was made by Kvamme, seconded by Spriggs, to accept the Assessor’s recommendation to reduce the valuation for the property at 820 South Minnesota Avenue to $211,300.  With all in favor, the motion carried.
* A motion was made by Spriggs, seconded by Wetherill, to accept the Assessor’s recommendation to reduce the valuation for the property at 408-410 West Broadway Avenue to $252,000.  With all in favor, the motion carried.
* Citing the fact that similar homes were selling for higher prices, a motion was made by Eichmann, seconded by Spriggs, to make no change to the valuation for the Michael Steinhaus property at 215 North Third Street.  With all in favor, the motion carried.
* Councilmembers had extensive discussion on the appeal of Larry Thordson before Assessor Pehrson indicated that if the 25% obsolescence reduction was left on the property and the 10% reduction from previous years was left in place, the new valuation would be $112,000.  A motion was made by Wetherill, seconded by Eichmann to reduce the valuation to $112,000.  With all in favor, the motion carried.
* A motion was made by Spriggs, seconded by Eichmann to make no change to the $38,000 valuation on Mr. Thordson’s property at 305 North Front Street.  With all in favor, the motion carried.
* A motion was made by Kvamme, seconded by Wetherill to make no change to the valuation of the Embassy Bar property at 325 South Minnesota Avenue.  With Councilmembers Kvamme, Wetherill, Carlin, Eichmann, and Mayor Strand voting aye, Councilmember Spriggs voting nay, the motion carried.

There being no further business a motion was made by Eichmann, seconded by Carlin, to adjourn.  With all in favor, the meeting was adjourned at 7:10 p.m.

MINUTES OF THE CITY COUNCIL MEETING
APRIL 11, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on April 11, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Spriggs, Kvamme, Pfeifer, Eichmann, Wetherill, Carlin and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Spriggs, seconded by Pfeifer, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Pfeifer, seconded by Carlin, to approve the minutes of the March 28, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 28, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Kvamme, seconded by Wetherill, Resolution No. 2011-50 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-50 is contained in the City Administrator’s book entitled Council Resolutions 18.

Award Of Bid For Mulberry Street Drainage Improvements Project –  Public Works Director Giesking recommended awarding the bid for drainage improvements on the 200 block of West Mulberry Street to Nielsen Blacktopping in the amount of $53,891.32.  Giesking indicated the building at the northwest corner of the Mulberry/Highway 169 intersection was continuing to experience water in the basement and staff recommended a project to correct curb and sidewalk deficiencies and to further extend the storm sewer towards the alley to the west to alleviate the water problem.   Giesking indicated the owner of the private property had signed a waiver of assessment for his portion of the costs and the City portion would be funded by Stormwater funds.  City Administrator Prafke recommended modification of the resolution to remove the “whereas” that referenced the City’s share of costs as being 35% of the project cost and to indicate in Item #2 that the costs for the private property owner and the City would be determined by actual unit costs.  In motion by Spriggs, seconded by Eichmann, Resolution No. 2011–51 entitled “Resolution Awarding Bid For Mulberry Street Drainage Improvement Project“, was introduced with the requested modifications.  Councilmember Kvamme questions the packet information that showed a higher project cost than the bid amount and Prafke clarified that the final project cost included project engineering costs which the private property owner would also be required to pay a portion of.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011- 51 is contained in the City Administrator’s book entitled Council Resolutions 18.

Award Of Bid For RTC Sanitary Sewer Rehabilitation Project – Public Works Director Giesking recommended awarding the project for repair of the Regional Treatment Center (RTC) Sanitary Sewer connection to the City’s sanitary sewer system to Minger Construction in the amount of $49,178.25.  Giesking indicated City staff has been working with RTC staff to find a way to correct the high levels of inflow and infiltration into the sanitary sewer at the RTC.  Giesking pointed out that the RTC would be responsible for all costs and to facilitate the project occurring quickly, staff had developed the plans and specifications and received bids, but the costs would originally be paid by the City and repaid to the City by the RTC through a $5,000 monthly payment until paid in full.  Giesking also noted that while the low bid was higher than the engineer’s estimate for the project, the RTC had agreed to proceed with the project at the price bid.  Councilmembers questioned the vast difference in the bids which ranged from $49,178.25 to over $197,000.  Giesking indicated the bids were let when the flood waters were rising and contractors may have been concerned about the rock in the sanitary sewer tunnel increasing their costs.  Giesking also pointed out that Minger Construction had not previously worked with the City but Bolton and Menk, Inc. had previously worked with the company on metro area projects.  In motion by Kvamme, seconded by Wetherill, Resolution No. 2011–52 entitled “Resolution Awarding Bid For The RTC Sanitary Sewer Rehabilitation Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-52  is contained in the City Administrator’s book entitled Council Resolutions 18.

Engineer/Maintenance Worker Job Description Modification –  City Administrator Prafke recommended modifications to the Engineer/Maintenance Worker position description to reflect the use of heavy equipment that has become part of the position.  Prafke reminded Councilmembers the position was modified when the previous long term employee retired and the position was intended to work mostly at the Fire Department and spend approximately 8 hours per week working with the Public Works Department.  Prafke stated the heavy snowfall this past winter had resulted in the Engineer/Maintenance Worker spending more time operating heavy equipment and the job description should be modified to reflect that responsibility which will be ongoing.  Prafke recommended modifications to the job description; increasing the pay equity points for the position from 149 to 170; increasing the wage for the position to $15.58 per hour; and making the wage increase retroactive to November/December 2010 when the heavy equipment operation began.  In motion by Spriggs, seconded by Carlin, Resolution No. 2011–53 entitled “Resolution Approving Modifications To Engineer/Maintenance Worker Position Description“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-53  is contained in the City Administrator’s book entitled Council Resolutions 18.

Surplus Property Declaration:  Failed Transformer – Public Works Director Giesking recommended that a previous Council action (Resolution No. 2011-48) that directed staff to remove a failed transformer from the Front Street substation so that Jordan Transformer can evaluate the transformer for possible rebuilding be rescinded; that the failed transformer be declared as surplus property and that the failed transformer be sold to Jordan Transformer for $15,000. Giesking reported the City’s insurer stipulated that the proceeds from the failed transformer must be turned over to them once the claim for the failed transformer is paid. In motion by Eichmann, seconded by Wetherill, Resolution No. 2011–54 entitled “Resolution Revising Resolution No. 2011-48, Declaring Front Street Substation Transformer As Surplus Property And Authorizing The Sale Of The Transformer“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-54  is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports – Mayor Strand thanked Councilmember Kvamme for filling in for him during the last Council meeting.  Strand also reported on his recent activities which included attending the NADO Conference in Washington, D.C. in his role as a member of the Region Nine Development Commission Board; attending the City/School/Gustavus meeting; and attending the Council goal session. 

Water Treatment Plant Project – Public Works Director Giesking reported staff had completed the flushing of water mains and the Greenhill Reservoir had been drained of all the “old” water and was being refilled with the “new” water.  Giesking reported both water treatment plants would be operational in June and staff was proceeding with debugging the Broadway water treatment plant.  Giesking also reported an open house would be held at the plant on May 19, 2011.

Council Goal Session Discussion – City Administrator Prafke reported the Council had good discussion at the last goal session.

City/County Meeting Schedule – City Administrator Prafke reported the next City/County meeting was scheduled for April 20th at 3:00 p.m. at City Hall.

Board of Equalization – City Administrator Prafke reminded Councilmembers of the April 19th Board of Appeal and Equalization meeting which was scheduled for 6:00 p.m. at the Nicollet County Government Center.

Mayor Strand declared the meeting adjourned at 7:29 p.m.

MINUTES OF THE CITY COUNCIL MEETING
MARCH 28, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on March 28, 2011.

A quorum present, Mayor pro tem Kvamme called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Eichmann, and Carlin.  Absent were Councilmembers Spriggs and Wetherill and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Eichmann, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Pfeifer, seconded by Eichmann, to approve the minutes of the March 14, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 14, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Eichmann, seconded by Carlin, Resolution No. 2011-38 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-38 is contained in the City Administrator’s book entitled Council Resolutions 18.

Highwater Ethanol Wastewater Contract – Water Utilities Superintendent Moulton provided information on the City’s treatment of wastewater from the Highwater Ethanol (HWE) plant.  Moulton reported the City had been treating the HWE effluent on a test basis since the fall of 2010 and 3-10 tanker trucks a day were dumping waste at the City’s wastewater treatment plant.  Moulton also noted that the City’s Pollution Control Agency permit was modified in 2010 to allow acceptance of the HWE waste.  Moulton indicated the City would receive $150,000 a year in revenue from the contract and the City’s costs would be covered.  In motion by Carlin, seconded by Pfeifer, Resolution No. 2011–39 entitled “Resolution Authorizing Execution Of An Agreement With Highwater Ethanol (HWE) To Provide Wastewater Treatment Services“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-39  is contained in the City Administrator’s book entitled Council Resolutions 18.

Municipal State Aid Street Designation Modification – Public Works Director Giesking requested modification to the City’s Municipal State Aid (MSA) routes to include the stretch of roadway along North Swift Street between Union Street and West St. Julien Street.  Giesking indicated inclusion of the roadway would maximize the funding provided to the City.  In motion by Eichmann, seconded by Carlin, Resolution No. 2011–40 entitled “Resolution Establishing Swift Street As A Municipal State Aid Street“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-40  is contained in the City Administrator’s book entitled Council Resolutions 18.

Generation Maintenance Contract Modification – Public Works Director Giesking requested authorization to enter into maintenance contracts with Ziegler for maintenance on the new electric generators at the Broadway water treatment plant and the Public Works facility at a cost of approximately $13,000 per year.  Giesking reminded Councilmembers that Ziegler currently provides maintenance on all of the other City owned electric generators.   In motion by Carlin, seconded by Eichmann, Resolution No. 2011–41 entitled “Resolution Authorizing Maintenance Contracts For The Broadway Water Treatment Plant Generator And The Public Works Facility Emergency Generator“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-41  is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Equipment Certificate Purchase (Welder) – Public Works Director Giesking requested authorization to purchase a new welder for the Public Works Department in the amount of $7,059.64 from the low quote provided by Valley National Gas.  Giesking reported the current welder causes frequent circuit tripping and would be costly to repair.  Giesking also reminded Councilmembers that $8,000 was budgeted in the 2011 equipment certificate for replacement of the equipment.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2011–42 entitled “Resolution Authorizing The Purchase Of A Replacement Miller Welder To Be Funded By The 2011 Equipment Certificate“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-42  is contained in the City Administrator’s book entitled Council Resolutions 18.

Army Corps Of Engineers Assistance Agreement – City Administrator Prafke recommended approval of a resolution formally requesting emergency flood assistance from the Army Corps of Engineers.  Prafke indicated the City did not currently need help from the Corps, but adoption of the resolution would allow them to immediately mobilize to provide assistance without waiting for additional Council action should the need arise with a second flood crest which was predicted.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2011–43 entitled “Resolution Requesting Flood Emergency Assistance“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-43  is contained in the City Administrator’s book entitled Council Resolutions 18.

Stormwater Department Job Description Modification And Recruitment Approval – Public Works Director Giesking requested approval for the creation of an Infrastructure Technician position in the Public Works Department.  Giesking recommended the position be established to replace the Construction Operator and Engineering Technician positions that had been assigned to work with the Stormwater Utility.  Giesking also suggested the authorized staffing level for Stormwater be one Stormwater Foreman, one Stormwater Operator which is not to be filled in 2011, and two Infrastructure Technician positions.  Giesking pointed out that by hiring two people in the position, they would be able to back each other up when needed.  Giesking also pointed out that because of the diverse qualifications for the position, the City may need to train someone into the position.  City Administrator Prafke suggested a modification to the resolution to specify the minimum wage for the position would be $16.85 per hour.  Staff indicated the resolution contained several actions including establishing the new positions, eliminating the Engineering Technician and Construction Operator positions; approving the Infrastructure Technician job descriptions and pay equity point levels; and authorizing initiation of the recruitment process.  In motion by Eichmann, seconded by Carlin, Resolution No. 2011–44 entitled “Resolution Authorizing A Revision In Authorized Staffing For The Stormwater Utility And Approving A New Position Job Description For An Infrastructure Technician“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-44  is contained in the City Administrator’s book entitled Council Resolutions 18.

EDA Business Loan (Blaido) – Community Development Director Wille presented the Economic Development Authority recommendation for approval of a $20,000 loan to Blaido, Inc.  Wille reported Bridget Blaido, doing business as Blaido, Inc., wished to borrow $20,000 to finance relocation of Labels, Badges and Signs LLC and the start-up of 4 The Team LLC at 219 West Park Row.  Wille indicated the loan would be amortized on a five year schedule at three percent (3%) interest and be collateralized with personal guarantees from Bridget and Tom Blaido, Labels, Badges and Signs, LLC, and 4 The Team LLC as well as a UCC filing against the fixtures, furnishings, equipment, machinery, and accounts receivable of Blaido, Inc.  Wille also recommended the loan be approved contingent upon execution of a lease for the space at 219 West Park Row.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2011–45 entitled “Resolution Providing Approval Of EDA Loan To Blaido, Inc.“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-45  is contained in the City Administrator’s book entitled Council Resolutions 18.

Center For Rural Policy And Development Lease – City Administrator Prafke recommended authorization be provided for execution of a renewal lease for space at the Community Center for the Center For Rural Policy Development.  In motion by Carlin, seconded by Eichmann, Resolution No. 2011–46 entitled “Resolution Approving Execution Of Lease With Center For Rural Policy Development For Space In The Community Center“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-46  is contained in the City Administrator’s book entitled Council Resolutions 18.

Licenses – City Administrator Prafke recommended approval of a Peddler’s license for sale of shaved ice in the parking lot of Econofoods during summer months.  Prafke indicated the background investigation had found nothing that would prohibit issuance of the license.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2011–47 entitled “Resolution Approving New License“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-47  is contained in the City Administrator’s book entitled Council Resolutions 18.

Front Street Transformer Change And Potential Purchase – Public Works Director Giesking requested authorization for the emergency purchase of an electric transformer to replace a failed transformer in the main substation.  Giesking indicated consultation with the City’s electrical engineers at DeWild, Grant and Reckert after the failure of the transformer in the main substation led to staff’s recommendation to purchase a replacement transformer.  Giesking indicated delivery of a new transformer would take up to ten (10) months so staff was also recommending that the transformer that was originally ordered for the Sunrise Substation and which being delivered on April 1, 2011, be instead installed in the main substation, and the newly ordered transformer would be installed in the Sunrise Substation when it arrives.  Giesking indicated that scenario would ensure the City had enough capability for the higher use months during the summer when three functioning transformers are needed.    Giesking also pointed out that the low bidder from last fall’s bid award was willing to honor the bid made at that time (approximately $400,000) for the new transformer.  Councilmembers discussed concerns that the City would end up with 2-3 large transformers that would be relatively the same age and possible future expenses of having to replace those transformers at the same time.   In motion by Eichmann, seconded by Pfeifer, Resolution No. 2011–48 entitled “Resolution Awarding The Bid For A 69/13.8 KV Power Transformer Purchase To Replace A Transformer At The Front Street Substation And Authorizing The Failed Transformer To Be Removed And Evaluated By Jordan Transformer“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-48  is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Equipment Certificates Bid Award – Finance Director O'Connell recommended acceptance of the quote from Nicollet County Bank for purchase of $94,800 in equipment certificates.  O’Connell indicated Nicollet County Bank’s quote was at 3%-3.4% versus the quote from Hometown Bank at interest rates of 3%-3.5%.  O’Connell reported the funds would be paid back over five years. In motion by Pfeifer, seconded by Carlin, Resolution No. 2011–49 entitled “Resolution Awarding The Sale Of $94,800 General Obligation Equipment Certificates Of Indebtedness Of 2011; Fixing The Form And Specifications Thereof; And Providing For Their Payment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-49  is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Tornado Anniversary – Mayor pro tem Kvamme reminded everyone of the 13th anniversary of the March 29, 1998 tornado.

Electric Territory Swap – Public Works Director Giesking reported the previous Council action to correct inaccuracies in the City and Benco Electric’s service territories had been approved by the Public Utilities Commission on March 9, 2010.

Flooding Update – City Administrator Prafke and Public Works Director Giesking provided an update on area flooding and indicated river levels appeared to be leveling off, but cautioned that a second crest may occur this spring.

Water Treatment Plant Update- Water Utilities Superintendent Moulton reported the water treatment plant would begin operation either March 29th or 30th and the upper water system would be flushed.  The “new” water was expected to be through the system and to each customer by April 15th and some residents may wish to have their water softeners reset to reflect the increased softness in the water quality.

Washington Avenue Link Project- City Engineer Domras invited the public to a Washington Avenue Link Project open house on March 31st from 5:30-7:00 p.m. at the Governors’ Room of the Community Center. 

Mayor pro tem Kvamme declared the meeting adjourned at 8:00 p.m.

 

MINUTES OF THE CITY COUNCIL MEETING
MARCH 14, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on March 14, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Kvamme, Wetherill, Eichmann, Spriggs, Carlin and Mayor Strand.  Absent was Councilmember Pfeifer.  The following officials were present: City Administrator Prafke, Assistant City Attorney Lucas and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Spriggs, seconded by Eichmann, to approve the agenda.  With all in favor, the motion carried. 

Public Hearing:  Rest , LLC Business Subsidy Request – Mayor Strand opened the public hearing on a request by Rest, LLC. for a business subsidy in the amount of $125,500 at 7:02 p.m.  Community Development Director Wille reviewed the request for a revolving loan in the amount of $125,500 at a rate of interest that is not commercially available.  Wille indicated the goal of the business subsidy was so that Rest, LLC could purchase a lot in the North Industrial Park Subdivision and construct an office/clinic building.  Wille also pointed out that the business subsidy agreement did not commit Rest, LLC to create any jobs, but the principals were expecting to create five professional positions.  Wille also stated the business subsidy would be used to enhance the economic diversity of the community and expand economic development services.  There being no additional speakers, the public hearing was declared closed at 7:05 p.m.

Approval of Minutes –  A motion was made by Carlin, seconded by Spriggs, to approve the minutes of the February 28, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the February 28, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – Staff asked for a clarification to the proposed resolution to correct the term of the Fire Department Captain appointment which should be for 2011.  In motion by Wetherill, seconded by Eichmann, Resolution No. 2011-32 entitled “Resolution Approving Consent Agenda“ was introduced with the requested modification.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-32 is contained in the City Administrator’s book entitled Council Resolutions 18.

Request For City Assistance:  St. Patrick’s Day Parade – City Administrator Prafke recommended approval of additional parking restrictions associated with the St. Patrick’s Day parade.  Prafke indicated the original request from the Ambassador’s had included a request to establish “no parking” restrictions along the entire parade route and the resolution adopted by the Council on February 28th only stipulated parking restrictions along the staging area.  Prafke recommended adoption of a resolution extending the “no parking” restrictions on South Third Street from Broadway Avenue to West Mulberry Street.   In motion by Spriggs, seconded by Carlin, Resolution No. 2011–33 entitled “Resolution Authorizing Extended ‘No Parking” Restrictions For St. Patrick’s Day Parade“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-33  is contained in the City Administrator’s book entitled Council Resolutions 18.

REST, LLC. Business Subsidy Agreement And Loan Approval – Community Development Director Wille presented the Economic Development Authority recommendation for approval of a $125,500 revolving loan to Rest, LLC. for construction of a 6,713 square foot office/clinic building in the North Industrial Park Subdivision.   Wille indicated the loan would be at three percent (3%) interest, amortized over twenty (20) years with a balloon payment due at five (5) years.  Wile also noted the loan would be secured through personal guarantees from each of the six partners and a second mortgage on the property at 1306 Marshall Street.  Wille also pointed out that approval of the resolution would authorize the Mayor and City Administrator to enter into the business subsidy agreement.  In motion by Eichmann, seconded by Kvamme, Resolution No. 2011–34 entitled “Resolution Approving Business Subsidy In The Form Of A $125,500 Revolving Loan To Rest, LLC, To Partially Finance the Purchase And Development Of Real Estate Within The North Industrial Park Subdivision And Authorizing Execution Of Business Subsidy Agreement“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-34  is contained in the City Administrator’s book entitled Council Resolutions 18.

North Industrial Park Subdivision Land Sale/Design Approval – Community Development Director Wille recommended authorization be provided for sale of Tract “A” in North Industrial Park Subdivision to Rest, LLC. and approval be authorized for design of the office/clinic building to be constructed by Rest, LLC.  Wille indicated the east and north sides of the building would be fully developed with stone materials and the south and west sides would be less developed using two-tone cement board.  Wille also pointed out that he had just received the landscaping plan but had not yet had a chance to review it and recommended the resolution contain language that would withhold the building permit for the facility until a detailed landscaping plan had been approved by the City Administrator.   Councilmember Kvamme indicated the view for those driving by on the highway should be impressive and the back of the building was plain and not impressive.  City Administrator Prafke expressed his belief that he fully understood the Council’s wishes for landscaping of the project as specified during discussion at the last Council workshop.  In motion by Kvamme, seconded by Spriggs, Resolution No. 2011–35 entitled “Resolution Authorizing The Sale Of Tract ‘A’, Registered Land Survey #56 to Rest, LLC, And Approving The Design, Materials, And Site Plan Of The Proposed Office/Clinic Facility“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-35  is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Equipment Certificate Purchase –  Public Works Director Giesking requested authorization to purchase a Ford F250 ¾ ton truck from Wolf Motors for $25,536.05 and a Tommy Lift, Boss snowplow and diesel fuel tank from Toppers Plus for $12,013.93 all purchases being under the State bid price.  Giesking indicated the existing half-ton truck was undersized for the snow removal work being done and the budget contained $50,000 in funding for a replacement.  Giesking also noted that the existing truck would be kept for use by seasonal employees and a 1999 half-ton truck will be transferred to the Recreation and Leisure Services Department for use in summer programs and for hauling equipment to the various sites. Giesking also requested a surplus property declaration for a snow plow to be sold at public auction and a leaking fuel tank to be disposed of as scrap.  In motion by Wetherill, seconded by Spriggs, Resolution No. 2011–36 entitled “Resolution Authorizing The Purchase Of A ¾ Ton Ford F250 Pickup And Accessories To Be Funded By The 2011 Equipment Certificate“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-36  is contained in the City Administrator’s book entitled Council Resolutions 18.

Artificial Turf Placement At Veteran’s Memorial Park –  Public Works Director Giesking presented the Parks and Recreation Advisory Board recommendation to allow the St. Peter Soccer Association to install artificial turf in the small hockey rink at Veteran’s Memorial Park during the non-winter months.  Rusty Weiss, representing the Soccer Association, indicated the group had learned that playing too early in the season at Gault Field had actually damaged the field and there was no indoor space for the group to begin training.  Weiss indicated the Association wished to purchase the artificial turf and have it installed (pinned down) to the ground in the small hockey rink.  They would also have end walls installed which were being designed by Banner Engineering.  Weiss requested permission to install the turf at the hockey rink and asked for City assistance to do so as heavy equipment was necessary.  Weiss also requested that City staff provide preparatory work at the rink to level the ground.  Assistant City Attorney Lucas asked if there was a provision for rain water to drain from the artificial turf which would be contained within the rink walls.  Weiss indicated the turf was perforated, but if too much water accumulated play would be suspended.  Giesking indicated the ground was a clay/sand mixture that drained naturally.  Giesking also pointed out that a building permit would be required for the end walls.  Councilmember Carlin asked who would be able to use the rink once the turf was installed.  City Administrator Prafke indicated the Recreation and Leisure Services Department would be responsible for scheduling use of the rink, but that it would be open to the public.  In motion by Spriggs, seconded by Eichmann, Resolution No. 2011–37 entitled “Resolution Authorizing Placement Of Artificial Turf On And Use Of The Small Hockey Rink At Veteran’s Memorial Park For Summer Soccer“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-37  is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Highway 169 Coalition Legislative Rally – City Administrator Prafke and Councilmembers Carlin and Eichmann reported on the Highway 169 Coalition Legislative Rally and indicated discussion included Highway 169 funding and flood mitigation.

American Public Power Association Rally – Councilmember Kvamme reported on the activities City representatives participated in during the APPA Rally in Washington, D.C which included meeting with elected representatives on behalf of APPA; meeting with Minnesota’s Senators and Representatives on behalf of the Minnesota Municipal Utilities Association; meeting with Southern Minnesota Municipal Power Association staff and agency members; and meeting with Senators Franken and Klobuchar and Councilmember Walz about issues specific to the City of Saint Peter.  Councilmember Wetherill and Public Works Director Giesking reported the topics discussed as part of the Rally included the EPA and clean air legislation and regulations; coal generation and how coal is delivered to Minnesota by the railroad; and pressure on rates because of the new proposed regulations for 2008-2018 which will end up increasing costs; and pressure for gas generated power and hydro and nuclear power.

MnDOT/Concrete Association Award – Public Works Director Giesking reported the City of Saint Peter had been one of the 12 recipients of awards from MNDOT and the Concrete Paving Association of Minnesota in recognition of the high quality concrete pavement construction performed on Highway 169 from Highway 22 to Union Street.  Giesking reported this is the first time ever a City was given the award.  Giesking also indicated MNDOT recognizes Saint Peter as THE example of projector coordination around the state.

Governor Dayton – City Administrator Prafke reported Governor Dayton will be in Mankato on March 15th to meet with area officials and the public regarding flood planning.  Prafke outlined the City’s flood planning activities which included direct contact with affected property owners and facilitating efforts for people to protect their private property.

The Mayor declared the meeting adjourned at 7:56 p.m.


MINUTES OF THE CITY COUNCIL MEETING
FEBRUARY 28, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 28, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:03 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Spriggs, Carlin and Mayor Strand.  Absent were Councilmembers Kvamme and Wetherill.  The following officials were present: City Administrator Prafke and City Engineer Domras.

Approval of Agenda – A motion was made by Spriggs, seconded by Carlin, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Pfeifer, seconded by Carlin, to approve the minutes of the February 14, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the February 14, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Visitors – Human Rights Commission Chairperson Michelle Twait presented the 2010 Human Rights Award to representatives from Unity in Reading – St. Peter Reads and Gustavus Adolphus College Reading in Common.  Twait reported the two reading programs had furthered human rights in the Saint Peter community by selecting books that promoted human rights issues.  St. Peter Reads representative Eileen Holz presented Mayor Strand with a copy of the book selected for the next community reading event and invited Councilmembers and the public to the author event to be held on March 8th at the Melva Lind Interpretive Center. 

The meeting recessed at 7:09 p.m. to allow for photographs with the award winners.  The meeting returned to session at 7:14 p.m.

Consent Agenda – In motion by Spriggs, seconded by Pfeifer, Resolution No. 2011-23 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-23 is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Equipment Certificate Bids – Finance Director O'Connell requested authorization to receive bids for issuance of $94,800 in equipment certificates.  O’Connell reminded the Council that the budget for the equipment certificates had already been approved and the certificates would be paid off over five years.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2011–24 entitled “Resolution Authorizing Solicitation Of Bids For 2011 Equipment Certificate“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-24 is contained in the City Administrator’s book entitled Council Resolutions 18.

City of Nicollet Building Inspection Contract – City Administrator Prafke and Director of Building Busse addressed the Council to recommend authorization be provided for execution of a new contract with the City of Nicollet to provide building inspection services through 2011.  Busse indicated the contract stipulated the City of Saint Peter would retain 80% of the building permit fees and his staff was able to provide the services without negatively impacting Saint Peter residents.  In motion by Eichmann, seconded by Spriggs, Resolution No. 2011–25 entitled “Resolution Approving Execution Of Contract To Provide Building Inspection Services To The City Of Nicollet“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-25 is contained in the City Administrator’s book entitled Council Resolutions 18.

Council Out Of State Travel Request – City Administrator Prafke recommended approval of a resolution authorizing out of state travel by Councilmembers Kvamme and Wetherill as required by City policy.  Prafke reminded everyone that the Councilmembers were currently in Washington, D.C. with Public Works Director Giesking for the American Public Power Association Rally at an anticipated cost of $4,000.  In motion by Spriggs, seconded by Carlin, Resolution No. 2011–26 entitled “Resolution Authorizing Elected Official Travel“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-26 is contained in the City Administrator’s book entitled Council Resolutions 18.

Request for City Assistance:  St. Patrick’s Day Parade –  City Administrator Prafke recommended approval of a request by the St. Peter Ambassador’s for City assistance for the St. Patrick’s Day parade.  Prafke indicated the request varied from previous years in that the Ambassador’s were asking for “no parking” restrictions along the parade route to ensure the safety of children.  Prafke stated Public Works staff would put up “no parking” signs along the parade route beginning at approximately noon. In motion by Carlin, seconded by Eichmann, Resolution No. 2011–27 entitled “Resolution Authorizing City Services For St. Patrick’s Day Parade“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-27 is contained in the City Administrator’s book entitled Council Resolutions 18.

Highway 169 Pedestrian Underpass – City Administrator Prafke recommended adoption of a resolution that would commit the City to sponsoring and maintaining a pedestrian underpass on Highway 169 north of Highway 22 should the underpass be constructed by MNDOT.  Prafke indicated the cost of the project was expected to be $740,000 and adoption of the resolution would allow MNDOT to submit an application for federal ATP funds for construction which would be scheduled for 2015 and would also require municipal aid funding.  Councilmember Pfeifer pointed out that the requested commitment was the same as that required when the Dodd Avenue and Nicollet Avenue underpasses were constructed.  In motion by Spriggs, seconded by Eichmann, Resolution No. 2011–28 entitled “Resolution Committing The City Of Saint Peter To Sponsor And Maintain A Pedestrian Underpass Of Highway 169 North“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-28 is contained in the City Administrator’s book entitled Council Resolutions 18.

North Fourth/West Swift Street Storm Sewer Project Engineering – City Administrator Prafke recommended Bolton and Menk, Inc. be retained to provide project engineering services (preparation of plans and specifications and bidding documents) for a project to improve the storm sewer system at the intersection of North Fourth Street and West Swift Street.  Prafke reported Bolton and Menk, Inc. would provide the services for a fee of $6,800 and the project, if constructed, would be funded by Stormwater funds.  Prafke also pointed out that the resolution authorized receipt of bids for the project.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2011–29 entitled “Resolution Retaining Bolton And Menk, Inc. To Provide Project Engineering For North Fourth/West Swift Street Storm Sewer Improvement Project And Authorizing Receipt Of Bids For The Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-29 is contained in the City Administrator’s book entitled Council Resolutions 18.

Jefferson Fields Scoreboard Donation Acceptance – City Administrator Prafke recommended acceptance of a donation from the Saint Peter Softball Association of four new scoreboards for Jefferson Fields valued at $30,000.  Prafke indicated the approval would require City funding of approximately $2,100 for purchase of concrete and support poles for the scoreboards and staff installation.  Prafke noted the scoreboards are wireless and come with timers which will be beneficial for other activities at Jefferson Fields.  Prafke also pointed out that the advertising that will be included on the scoreboards must also adhere to the City’s advertising policies.  In motion by Eichmann, seconded by Spriggs, Resolution No. 2011–30 entitled “Resolution Accepting Softball Association Donation Of Scoreboards For Jefferson Fields And Authorizing City Assistance For Purchase And Installation Of Support Poles“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-30 is contained in the City Administrator’s book entitled Council Resolutions 18.

Assistant City Attorney Appointment – City Administrator Prafke recommended the appointment of Jerold M. Lucas as an Assistant City Attorney for the City and that the legal services contract with Brandt Law Office be modified to indicate Mr. Lucas’ appointment and designate his hourly billing rate at $135 effective February 1, 2011.  In motion by Carlin, seconded by Eichmann, Resolution No. 2011–31 entitled “Resolution Appointing Jerold M. Lucas As Assistant City Attorney“, was introduced.  City Administrator Prafke welcomed Mr. Lucas who was in attendance at the meeting in place of City Attorney Brandt.   Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-31 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports- Mayor Strand reported on his recent activities which included a Sister City meeting; a meeting with Commerce Commissioner Michael Rothman to talk about flood insurance; and a meeting with Senator Amy Klobuchar about flood preparation.

City/County Meeting Discussion –  Councilmember Pfeifer reported discussion at the City/County meeting include a fuel depot; exchange of information on flood preparations; economic development updates; discussion about the former Ruttles property; the Highway 169/22 north intersection; Regional Treatment Center; blighted housing; and compost site needs.

City/School District #508 Meeting Discussion –  Councilmember Spriggs reported discussion at the City/School District #508 meeting included the youth center; flood preparation; daycare needs relating to newborns; housing for families; water treatment plant; Regional Treatment Center; ballfields near North and South Elementary; and the new career academies and programs.

Commissioner of Commerce Rothman and Senator Klobuchar Visits – City Administrator Prafke reported the meetings with Commissioner Rothman and Senator Klobuchar were very positive.

Transmission Line Repair -  City Administrator Prafke provided information on the process of repairing the transmission line fault and indicated the work should be finished by the end of the week.

Snow Plowing Process – Maintenance Superintendent Mayo provided a report on the process used by staff for snow plowing.  Mayo provided information on each piece of equipment used and what areas they clear and indicated that some residents of the Lampert Addition had complained about being last on the plow route.  Mayo explained that the Lampert Addition was last because it saved fuel and provided better efficiencies to clear the subdivision in the order that is currently being done.  Mayo also pointed out that the City does not clear around mailboxes, but will assist other emergency providers by plowing snow ahead of the ambulance and fire trucks if needed.  Mayo finished his presentation by thanking Street Foreman McCarthy and Park Foreman Wilde and their crews for their efforts with snow plowing this winter.

Councilmember Pfeifer indicated he had toured the new Benedictine assisted living facility and reported the facility was scheduled to open in September and there would be a public open house.

The Mayor declared the meeting adjourned at 7:58 p.m.


MINUTES OF THE CITY COUNCIL MEETING
FEBRUARY 14, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 14, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Pfeifer, Wetherill, Kvamme, Spriggs, Carlin and Mayor Strand.  Absent was Councilmember Eichmann.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Wetherill, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Spriggs, seconded by Wetherill, to approve the minutes of the January 24, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the January 24, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

A motion was made by Wetherill, seconded by Kvamme, to approve the minutes of the February 7, 2011 special City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the February 7, 2011 special City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011-16 entitled “Resolution Approving Consent Agenda“ was introduced.  Councilmember Kvamme asked what the specific chemicals were that were being purchased under three blanket purchase orders on the consent agenda and asked for future agenda background information be more specific regarding the actual items being purchased.  City Administrator Prafke indicated staff would provide the information to the Council in the next few days and future memos would be more specific as to what the blanket purchase order included.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-16 is contained in the City Administrator’s book entitled Council Resolutions 18.

Fund Closure Authorization – City Administrator Prafke recommended the remaining balances in the 2007 ($1,679) and 2008 ($7,932.66) equipment certificate funds be transferred to the debt service fund for the 2008 certificate.  Prafke pointed out that when budgets are established for equipment certificate funds, the amounts included for each piece of equipment are an estimate of the actual costs which sometimes result in funds remaining after all authorized purchases have been made.  In motion by Kvamme, seconded by Carlin, Resolution No. 2011–17 entitled “Resolution Authorizing Transfer Of Fund Balances“, was introduced.    Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-17 is contained in the City Administrator’s book entitled Council Resolutions 18.

Revolving Loan Request:  Sweat Equity LLC –  Community Development Director Wille presented the Economic Development Authority (EDA) recommendation for approval of a request for additional revolving loan funds for Sweat Equity, LLC to cover overrun costs on the building at 303 South Minnesota Avenue.  Wille reported the construction encountered problems with the underground soils and a sewer line encroaching onto the property which resulted in an additional $40,000 in costs and the applicants were asking for loan funds in the amount of $20,000 from the City and $20,000 from Nicollet County Bank.  Wille also pointed out that should the additional funds be approved from both entities, the loan amounts for each would total $95,000.  Councilmember Kvamme questioned whether there was owner equity in the project and Wille indicated there was.  Wille also reported the project was nearly completed and a tenant had been secured for the ground floor space.  In motion by Spriggs, seconded by Kvamme, Resolution No. 2011-18 entitled “Resolution Approving Sweat Equity, LLC’s Request To Amend Their Revolving Loan To Access An Additional $20,000 Of Revolving Loan Funds“, was introduced.    Upon roll call, Councilmembers Spriggs, Kvamme, Wetherill, Carlin and Mayor Strand voting aye, Councilmember Pfeifer abstaining, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-18 is contained in the City Administrator’s book entitled Council Resolutions 18.

Animal Impound Contract – City Administrator Prafke recommended approval of a request from Kind Veterinary Clinic for execution of an updated animal impound contract.  Prafke indicated the contract was similar to what was already in place, but included higher fees to reflect higher costs for services.  Prafke also noted that the original contract required a six month notice to modify the contract, but as the service received from Kind has been excellent and the City did not have many other options for obtaining the services, Prafke was recommending the Council approve the new contract.  Councilmember Wetherill questioned what percentage increase the new fees represented in City costs.  Prafke responded that it was difficult to tell because it was completely dependent on the number of services utilized.  Prafke estimated the increase equated to 15-20%.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011-19 entitled “Resolution Approving Execution Of Updated Animal Impound Contract“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-19 is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Equipment Certificate Purchases –  Public Works Director Giesking requested approval for purchase of tracks, snowblower and bucket for the Streets Division Skidsteer.  Giesking indicated using tracks versus wheels would allow the Skidsteer to operate better on streets and sidewalks and if the tracks are installed, the snowblower and bucket should be replaced to match the width of the tracks which are 15” wider than the wheel base.  Giesking recommended the purchase be made through the State bid process for a total of $10,147.78 to be funded by the 2011 equipment certificate.  City Administrator Prafke recommended the resolution be modified to indicate an existing snow blower and bucket would be traded in as part of the purchase.  In motion by Wetherill, seconded by Kvamme, Resolution No. 2011-20 entitled “Resolution Authorizing Purchases To Be Funded By 2011 Equipment Certificate“, was introduced with the recommended modification.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-20 is contained in the City Administrator’s book entitled Council Resolutions 18.

Public Works Director Giesking also requested approval for purchase of a Toro Mower and broom in the amount of $35,318.13.  Giesking indicated the purchase was also under the State bid process and would replace an existing mower that was aging and had over 5,000 operational hours.  Giesking indicated the new mower would provide better visibility in the cab, had an air ride seat which would be help ease potential back problems for the Groundskeepers and was four wheel drive.  Giesking also requested the existing Toro 19B mower be declared as surplus.   City Administrator Prafke asked for the resolution to be modified to remove references to trade-in of the existing Toro 19B mower which would instead be sold through public auction as required by the City Code.  In motion by Spriggs, seconded by Carlin, Resolution No. 2011–21 entitled “Resolution Authorizing Purchase To Be Funded By 2011 Equipment Certificate And Authorization For Toro 19B Mower And Deck To Be Declared As Surplus Property“, was introduced with the recommended modification.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-21 is contained in the City Administrator’s book entitled Council Resolutions 18.

Beverage Agreement – City Administrator Prafke recommended approval for execution of an exclusive beverage sales agreement with Pepsi of Mankato that would limit sales of soft drinks in City parks, the Community Center and the Hospital to Pepsi products.  Prafke indicated the City’s current agreement with Pepsi would expire in June and pointed out that the new agreement was similar with the exception that the revenues received from the contract would flow to the Softball Association to be used for purchase and installation of scoreboards at Jefferson Fields.  Prafke reminded Councilmembers that the revenues previously were used for expenditures at the Community Center.  Prafke also pointed out that the Council was not approving installation of new scoreboards as part of the proposed action and that request would be made in the future.  Prafke also noted that staff had contacted Coca-Cola Bottling Company to determine if they were interested in an exclusive sales contract and no one from Coke had responded to the request. In motion by Pfeifer, seconded by Carlin, Resolution No. 2011-22 entitled “Resolution Authorizing Execution Of Exclusive Beverage Sales Agreement With Pepsi-Cola Of Mankato”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-22 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports- Mayor Strand reported on his recent activities which included providing a welcome to participants in the Nicollet County Leadership group; meeting with the Minnesota Department of Human Services Commissioner at the Regional Treatment Center; attending the annual dinner for the Ambassador’s; attending a Region Nine board meeting; and participating in the “Feed My Starving Children” food pack event at Gustavus Adolphus College.

Gustavus/School District #508/City Meeting Discussion –  Councilmember Wetherill reported discussion at the Gustavus/School District #508/City meeting included the bike trail at Traverse des Sioux park; recreational facilities utilization and the water treatment plant.

City/School District #508 Meeting Schedule – City Administrator Prafke reminded Councilmembers of the City/School District #508 meeting scheduled for February 16th at 6:00 p.m.

Flood Planning Meeting – City Administrator Prafke reported staff had met with representatives from the Army Corps of Engineer, MNDOT, Nicollet County Emergency Management and Le Sueur County Emergency Management to being planning for spring flooding.

Highway 169 Legislative Meeting-  City Administrator Prafke asked Councilmembers who might be interested in attending the Highway 169 legislative meeting in Saint Paul on March 10th to notify his office so arrangements can be made.

The Mayor declared the meeting adjourned at 7:36 p.m.


MINUTES OF THE SPECIAL CITY COUNCIL MEETING
FEBRUARY 7, 2011

Pursuant to due call and notice thereof, a special meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 7, 2011.

A quorum present, Mayor Strand called the meeting to order at 5:18 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Wetherill, Kvamme, Spriggs, Carlin and Mayor Strand.  The following official was present: City Administrator Prafke.

Ritt Street Property Lease (Taytronics) – Community Development Director Wille recommended authorization be provided for lease of the former Taytronics building at 430 Ritt Street by Jari USA under virtually the same terms and conditions as a lease previously authorized with Peter D. Jones.  Wille indicated the terms of the Jones lease contained a contingency whereby the lease would be null and void should Mr. Jones not purchase a business that would utilize the space.  And, as the purchase of the business did not take place, Wille reported execution of the lease did not occur.  Wille further pointed out that the business that Jones was attempting to purchase was in fact Jari USA, a business that needed to relocate due to mold and ground water issues at their current facility in Mankato, and Jari USA wished to lease the Ritt Street property and had indicated to the City’s realtor their desire to ultimately purchase the building.  Wille reviewed the terms of the lease agreement which included authorization for Jari USA to occupy the building immediately, but not begin rent payments until March 1st.   Wille also reported the Economic Development Authority had voted unanimously to recommend approval of the lease agreement.  Finally, Wille indicated Jari USA would be asking the Council for authorization to sublease a portion of the space to MRCI as provided for in the lease documents.  City Administrator Prafke and Wille suggested the Council modify the resolution to allow for sublease to MRCI.   In motion by Kvamme, seconded by Eichmann, Resolution No. 2011–15 entitled “Resolution Authorizing Execution Of Three Year Lease Of The 430 Ritt Street Property By Jari USA“, was introduced with the modification that the resolution also stipulate Jari USA is authorized to sublease a portion of the space to MRCI as allowed under the terms of the lease document.    Upon roll call, with all in favor, the Resolution was declared passed and adopted as amended.  A complete copy of Resolution No. 2011-15  is contained in the City Administrator’s book entitled Council Resolutions 18.

The Mayor declared the special meeting adjourned at 5:28 p.m.


MINUTES OF THE CITY COUNCIL MEETING
JANUARY 24, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January 24, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Wetherill, Kvamme, Spriggs, and Mayor Strand.  Absent was Councilmember Carlin.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Kvamme, seconded by Wetherill, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Kvamme, seconded by Pfeifer, to approve the minutes of the January 10, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the January 10, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Kvamme, Resolution No. 2011-09 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-09 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Broadway Avenue Water System Improvement Project Final Acceptance – Water Utilities Superintendent Moulton, appearing for Public Works Director Giesking who was out of town, asked for approval of Change Order #1 for the Broadway Avenue Water System Improvements Project, acceptance of the final project and authorization to make final payment to the contractor in the amount of $69,858.62.  Moulton reported the change order was necessary due to a telecommunications pipe that was discovered at the corner of North Washington Avenue and West Chestnut Street and the contractor had made the repairs as part of the project contract.  Moulton pointed out the project was completed for a total project cost of $986,641.36 which was $10,000 under budget.  In motion by Eichmann, seconded by Wetherill, Resolution No. 2011–10 entitled “Resolution Authorizing Change Order #1 For The Broadway Avenue Water System Improvements Project, Accepting The Project As Completed, And Authorizing Final Payment To The Contractor“, was introduced.    Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-10  is contained in the City Administrator’s book entitled Council Resolutions 18.

Old Hospital Site Tax Increment Financing Interfund Loan Authorization- City Administrator Prafke recommended adoption of a resolution indicating the City’s intent to possibly utilize interfund loan monies for the old hospital/nursing home properties at 618 West Broadway Avenue and 627 West Park Row.  Prafke indicated that adoption of the resolution prior to payment of demolition costs was required under State regulations if the City wished to use interfund monies related to improvements to the property.  In motion by Kvamme, seconded by Wetherill, Resolution No. 2011–11 entitled “Resolution Authorizing Interfund Loan“, was introduced.    Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-11  is contained in the City Administrator’s book entitled Council Resolutions 18.

Stormwater Repair Project – Water Utilities Superintendent Moulton requested authorization to retain Bolton and Menk, Inc. to provide preliminary engineering work for a project to repair drainage issues on the 200 block of West Mulberry Street.  Bolton and Menk, Inc.’s costs for the work would be a not to exceed figure of $7,500. Moulton indicated the project was initiated to correct a water issue in the basement of private property on the block and would require replacement of sidewalk, curb, and gutter.  Moulton reported a portion of the property involved was City owned and the City share of the project was expected to be $18,000 with the private property owner responsible for over $30,000 of the costs.  Moulton further pointed out that the private property owner had requested assessment of the costs to his property and had already signed a waiver of assessment agreement.   In motion by Pfeifer, seconded by Kvamme, Resolution No. 2011–12 entitled “Resolution Retaining Bolton And Menk, Inc. To Prepare Plans, Specifications And Contract Documents For A Stormwater Correction Next To The Property At The Northwest Corner Of The West Mulberry Street And South Minnesota Avenue Intersection“, was introduced.    Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-12  is contained in the City Administrator’s book entitled Council Resolutions 18.

Business License Applications – City Administrator Prafke presented the applications for Sunday Liquor, On-Sale Liquor, Soft Drink and Show licenses for Cedars Grille, LLC.  Prafke indicated the business would be opening in the former Richards Restaurant location at 408 South Third Street. In motion by Pfeifer, seconded by Eichmann, Resolution No. 2011–13 entitled “Resolution Approving Business License Applications“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-13 is contained in the City Administrator’s book entitled Council Resolutions 18.

Ritt Street Property Lease (Taytronics) -  Community Development Director Wille presented a proposed three year lease of the former Taytronics property at 430 Ritt Street and requested authorization for execution of the lease with Peter D. Jones.  Wille indicated Mr. Jones wished to lease the property for light manufacturing at the rate of $3 per square foot (approximately $109,000 per year).  Wille reviewed in detail the terms of the lease which included an option to extend the lease for another three years, responsibility for routine maintenance expenses, payment of all utility costs, carrying $1.5 million in liability insurance and Jones having the right of first refusal should a buyer be found for the building.  Wille also noted that should Mr. Jones decide to purchase the building, the lease contained provisions that would allow him to use a percentage of rent paid on the building towards the purchase price.  Wille also indicated the realtors had agreed to reduce/return a portion of their commission if the property is actually sold.  Councilmembers asked what jobs would be created by the business.  Wille reported it was expected that four employees would begin work and by the end of the third year Jones expected to employ 10-15 people in light manufacturing, shipping, receiving, and materials handling.  In motion by Eichmann, seconded by Kvamme, Resolution No. 2011–14 entitled “Resolution Authorizing Execution Of Three Year Lease Of The 430 Ritt Street Property By Peter D. Jones“, was introduced.    Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-14  is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Congenital Heart Defect Awareness Week Proclamation – Mayor Strand proclaimed February 7-14, 2011 as “Congenital Heart Defect Awareness Week” in the City.

Mayor’s Reports- Mayor Strand reported on his recent activities which included a Region Nine Development Commission board meeting, League of Minnesota Cities Board meeting and a meeting of the “Big 3” at the League of Minnesota Cities.

Gustavus/School District #508/City Meeting Schedule – City Administrator Prafke reminded Councilmembers of the joint Gustavus, School District #508, and City meeting on February 2nd at 6:30 p.m.

City/School District #508 Meeting Schedule – City Administrator Prafke reminded Councilmembers of the City/School District #508 meeting on February 16th at 6:00 p.m.

January 17, 2011 Power Outage – City Administrator Prafke reported on the January 17th power outage which was caused by a fault in the 69KV transmission cable which had been sold to SMMPA in 2010.  Prafke stated the first step to fixing the line was finding the area of the fault and then splicing in a new portion of line.  Prafke cautioned that the work would be difficult because the ground was frozen and the line was encased in concrete and the roadway would most likely be closed for an extended period while the work was being done.

Prafke also attempted to clarify the community misunderstanding about when and why the electric generation plant is fired up.  Prafke stated that many in the community believe the plant can be operated during a power outage to get everyone back on line right away, but the reality is that the cause of the outage must first be found so that additional damage to equipment or injury to staff is not caused by starting the plant.   Prafke further explained that once the problem is discovered, staff must determine if fixing the problem will be quicker than starting the plant which can take an hour and a half or longer to become operational and which involves multiple staff members to turn on and then turn off when no longer needed.

The Mayor declared the meeting adjourned at 7:30 p.m.


MINUTES OF THE CITY COUNCIL MEETING
JANUARY 10, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January 10, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Wetherill, Kvamme, Spriggs, and Mayor Strand.  Absent was Councilmember Carlin.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Wetherill, seconded by Eichmann, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Spriggs, seconded by Pfeifer, to approve the minutes of the December 13, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the December 13, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Kvamme, seconded by Spriggs, Resolution No. 2011-01 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-01 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Revolving Loan Modification Request:  Hunter Hardwood- Community Development Director Wille presented the Economic Development Authority recommendation to approve a request by Hunter Hardwood to extend the balloon payment on their revolving loan until December 9, 2012.  Wille indicated the applicant had received a $40,000 revolving loan in 2002 and the loan was amortized over 15 years with a balloon payment due in December, 2010.  Wille also reported the applicant had been unable to refinance the loan through a private lender and due to that fact and the downturn in the economy, Mr. Schletter had asked for the balloon payment extension.  Councilmember Pfeifer made a motion to table action on the request for two weeks so the Council could discuss the request in a workshop session.  Mayor Strand pointed out the Council has previously discussed the request.  The motion was seconded by Councilmember Wetherill.  Councilmember Kvamme indicated the EDA has already reviewed the request and voted unanimously to approve the extension.  Councilmember Pfeifer stated he was very uncomfortable voting without discussion on the topic and he had questions he would like to ask in a workshop session.  Councilmember Spriggs suggested that future requests be discussed at workshops before taking Council action.  With Councilmembers Pfeifer and Wetherill voting aye, Councilmembers Kvamme, Eichmann, Spriggs and Mayor Strand voting nay, the motion failed.   In motion by Spriggs, seconded by Eichmann, Resolution No. 2011–02 entitled “Resolution Modifying The Terms Of A Revolving Loan Previously Provided To Hunter Hardwood Through The Provision Of A 24 Month Extension Of The Balloon Payment Date“, was introduced.  Upon roll call, Councilmembers Eichmann, Kvamme, Spriggs and Mayor Strand voting aye, Councilmembers Pfeifer and Wetherill voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-02  is contained in the City Administrator’s book entitled Council Resolutions 18.

Redevelopment Tax Increment Financing District Declaration –  City Administrator Prafke recommended adoption of a resolution declaring the City’s intent to establish a Redevelopment Tax Increment Financing district encompassing Block 83 of Skaro and Evenson’s Addition which is the site of the old hospital and nursing home buildings.  Prafke indicated State statute allows for establishing the district within three years of demolition of the properties if a resolution is adopted before demolition begins.  Prafke also pointed out the action would open up opportunities for the City to develop something on the property.  Councilmember Kvamme questioned whether the increased taxes that would result from any development in the future could be used to pay for the demolition costs.  Prafke responded that could happen.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2011–03 entitled “Resolution Stating The City’s Intent To Create A Redevelopment Tax Increment Financing District Within Three Years From The Demolition Date For Property Located At 618 West Broadway Avenue And 627 West Park Row“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-03  is contained in the City Administrator’s book entitled Council Resolutions 18.

Blighted Housing Program –  City Administrator Prafke recommended adoption of a resolution that would establish a Blighted Housing Program to reduce or eliminate blighted housing in mobile home parks and dedicating $33,000 from the tax increment generated in the Nicollet Meadows Tax Increment Financing district to the program.  Prafke indicated the program had been developed over the past two years in partnership with Nicollet County and Southwest Minnesota Housing Partnership and funding had been received from the Minnesota Housing Finance Agency and Federal Neighborworks Program.  Prafke indicated there were two components to the program including rehabilitation of mobile homes built after 1976 (which would utilize the federal and State funding) and demolition of homes which were built prior to 1976 and which met certain additional criteria.  Prafke indicated the program, which is an experiment, would begin with properties in the Green Valley Trailer Park because the park contained a higher percentage of older trailers.  Prafke also reported the program was completely voluntary and that a meeting with trailer owners in Green Valley would be scheduled at the end of January.  Prafke cautioned that the program would not solve all blighted housing of mobile homes, but was a step towards finding a solution.  Councilmember Spriggs asked if there would be an end date to the program and Prafke indicated his belief that funds would be used up by mid-summer.  Prafke also indicated he would provide the Council with regular updates on the program.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–04 entitled “Resolution Approving Establishment Of And Funding For Blighted Housing Program“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-04  is contained in the City Administrator’s book entitled Council Resolutions 18.

RTC Sewer Repair Project –  Water Utilities Superintendent Moulton, who was representing Public Works Director Giesking who was out of town, asked for authorization for Bolton and Menk, Inc. to provide preliminary engineering to repair a sewer problem at the Regional Treatment Center.  Moulton indicated City staff had isolated the problem to the RTC side of the connection to the City’s sewer system and as the RTC did not have funding available to finance the repairs, staff suggested the City proceed with the repair and allow the RTC to repay the costs over a period of 6-8 months.  Councilmember Wetherill asked whether the State had agreed to pay for the project and the engineering costs.  Moulton indicated they had verbally agreed to do so but no written contract had yet been executed and staff expected to have one to provide to the Council prior to award of the bid for the project.   In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–05 entitled “Resolution Retaining Bolton and Menk, Inc. To Prepare Plans And Specifications For Sewer Repairs At The Regional Treatment Center (RTC)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-05  is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Equipment Certificate Purchase Request –  Water Utilities Superintendent Moulton requested authorization to purchase a tool carrier snow blower for one of the City’s Bobcats in the amount of $5,030.65 from Bobcat of Mankato to be funded by the 2011 Equipment Certificate.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2011–06 entitled “Resolution Approving 2011 Equipment Certificate Purchase For Bobcat Tool Carrier“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-06  is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Municipal Fee Schedule  –  City Administrator Prafke reviewed the proposed modifications to the 2011 municipal fee schedule and recommended adoption of the resolution.  Prafke indicated the changes would become effective January 11, 2011 with the exception of the changes to the snow emergency violation fines which would be effective July 1, 2011.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2011–07 entitled “Resolution Establishing Year 2011 License Fees, Permit Fees, And Other Charges For Municipal Services“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-07  is contained in the City Administrator’s book entitled Council Resolutions 18.

Declaration Of Surplus Property –   Water Utilities Superintendent Moulton requested that the failed transformer from the Broadway Substation, which had been inspected at Jordan Transformer, be declared as surplus property and sold to Jordan Transformer for $10,000.  Moulton indicated that direct sale to Jordan Transformer, rather than returning the transformer to the City and offering the equipment for public sale, would save the cost of hiring a semi and crane to return the equipment to the City for public sale to the highest bidder which would be the normal process for disposing of the equipment.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2011–08 entitled “Resolution Declaring Broadway GE Substation Transformer As Surplus Property And Authorizing Sale To Jordan Transformer“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-08  is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports- Mayor Strand reported on his recent activities which included the Council goal session on December 17th and a Sister City committee meeting during which a project to pack 250,000 meals to be sent to Petatlan, Mexico was developed.

City Offices Closed – City Administrator Prafke reminded residents City offices would be closed on Monday, January 17th in recognition of Martin Luther King, Jr. Day.

The Mayor declared the meeting adjourned at 7:42 p.m.