2010 City Council Minutes

Date: 
December 31, 2010

MINUTES OF THE CITY COUNCIL MEETING
DECEMBER 13, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on December 13, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:03 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Wetherill, Kvamme, Carlin, Spriggs, and Mayor Strand. The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Spriggs, seconded by Eichmann, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Wetherill, seconded by Carlin, to approve the minutes of the November 22, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the November 22, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010-206 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-188 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Sunrise Substation Switchgear Bid Award –  Public Works Director Giesking recommended the bid for purchase of 15kV switchgear for the Sunrise Substation be awarded to Myers Power in the amount of $156,641.  Giesking reported that the City was responsible for purchasing the distribution equipment for the new substation that is being constructed as a joint project with SMMPA.  Giesking recommended the alternate bid for a different type of breaker for the transformer be rejected because it would require additional work in the building to match up the mounting brackets and because the Cutler/Hammer breakers specified in the project documents match what the City currently uses in other buildings.  Giesking indicated Myers Power had previously supplied electrical equipment to the City.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010–207 entitled “Resolution Awarding Bid For 15KV Switchgear For Sunrise Substation“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-207 is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Budget/Tax Levy – Finance Director O'Connell presented the proposed tax levy in the amount of $2,041,011 which was an increase of approximately $21,000 or 1.02% over the prior year’s levy.  O’Connell pointed out that the proposed budgets and levy would result in an additional $96,000 in general fund reserves which would be beneficial if the local government aid funding for 2011 and 2012 was less than expected.  O’Connell also reported the budget/levy included a 6.5% transfer of revenues from the stormwater fund, shifting some employee costs to the stormwater and environmental services funds; including some capital purchases in the general fund levy rather than an equipment certificate; increasing the street maintenance budget following decreases to the budget in 2010; levying back $269,547 of the possible levy back of $525,970; and ending with an expected reserve fund that is 41% of operating expenses.  O’Connell also pointed out that the substantial increases in capital funds in the budget are for projects expected to be funded by municipal state aid and grants and if those monies are not received, the projects would not be completed.   In motion by Eichmann, seconded by Kvamme, Resolution No. 2010–208 entitled “Resolution Adopting The Final 2010 Tax Levy Collectible In 2011“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-208 is contained in the City Administrator’s book entitled Council Resolutions 18.

In motion by Spriggs, seconded by Carlin, Resolution No. 2010–209 entitled “Resolution Approving The General Fund, Special Revenue Funds, Debt Service Funds, Capital Funds And Agency Funds For The 2011 Fiscal Year“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-209 is contained in the City Administrator’s book entitled Council Resolutions 18.

Chamber of Commerce Building Leases –  City Administrator Prafke recommended execution of two leases for the Chamber of Commerce to have buildings on City property.  Prafke indicated one building was a shed that is located at the Public Works site and the other is the Chamber office which is located in Levee Park.  Prafke recommended the leases be approved for a 10 year term.  In motion by Wetherill, seconded by Spriggs, Resolution No. 2010–210 entitled “Resolution Approving Lease Of City Owned Property In Levee Park And 405 West St. Julien Street For St. Peter Chamber Of Commerce Buildings“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-210 is contained in the City Administrator’s book entitled Council Resolutions 18.

Revolving Loan Modification:  Waldo’s – Community Development Director Wille presented the Economic Development Authority recommendation for approval of a request by Pink, Inc. (dba Waldo’s Coffee Company) to extend the date of their balloon payment on a revolving loan from November 18, 2010 to November 18, 2012.  Wille indicated Pink, Inc. had attempted to refinance their bank loan in order to pay off the balloon payment, but the bank had refused to provide the refinancing.  Wille indicated the business had been adversely impacted by the general economy, embezzlement by an employee and the Highway 169 project.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010–211 entitled “Resolution Modifying Terms Of Revolving Loan Previously Provided To Pink, Inc. D.B.A. Waldo’s Coffee Company Through The Provision Of A 24 Month Extension Of The Balloon Payment Date“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-211 is contained in the City Administrator’s book entitled Council Resolutions 18.

Transit Language Assistance Policy –  Finance Director O'Connell recommended the Council approve a language assistance policy that is required by the Federal government and which would require Transit employees to provide meaningful access to the transit system for persons who do not speak, read, write, or understand English.  O’Connell reported Federal funding for operation of the transit system would be withdrawn if the City failed to adopt the policy.  In motion by Eichmann, seconded by Kvamme, Resolution No. 2010–212 entitled “Resolution Authorizing Submission Language Assistance Plan For Transit Employees“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-212 is contained in the City Administrator’s book entitled Council Resolutions 18.

Highway 295 Right-Of Way Land Sale –  City Attorney Brandt recommended the City authorize sale of two strips of land located along South Washington Avenue to two private property owners.  Brandt reported that the issue came to light as work continued on the extension of Washington Avenue to Highway 169 and it involved what was formerly railroad right-of-way land.  Brandt indicated the railroad obtained an easement after the tracks were laid and normal practice in the 1800’s was to provide for 50’ on either side of the tracks, but the easement provided had been 75’ on either side.  The easement was transferred to the State of Minnesota when the tracks were abandoned by the railroad and the right-of-way was subsequently sold to the City of Saint Peter as part of the project.  The private property owners abutting the right-of-way, assuming the land was theirs, constructed a garage and placed mobile homes into the right-of-way and as the error was discovered, special legislation to correct the problem was introduced by Representative Morrow but was ultimately veoed by Governor Pawlenty.  Brandt recommended the City allow for sale of the two tracts of land to the private property owners ($809.375 for the Thorsell property and $693.75 for Haslip) based on the appraised price of the land.  Brandt indicated both of the private property owners were in agreement with the proposed action and wished to move forward to resolve the situation.  In motion by Eichmann, seconded by Carlin, Resolution No. 2010–213 entitled “Resolution For Sale Of City Land“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-213 is contained in the City Administrator’s book entitled Council Resolutions 18.

Old Hospital Demo Project Bid Award –  City Administrator Prafke and Bolton and Menk, Inc. Engineer Domras reported on the results of the bid letting for demolition of the old hospital and nursing home buildings located at 618 West Broadway Avenue and 627 West Park Row (Block 83 Skaro and Evenson’s Addition).  Prafke indicated the project will include leveling the buildings, removing the foundations, back filling the site, restoring the block to a grassy space and abatement of all hazardous materials contained in the buildings.  Domras recommended awarding the bid to low bidder Blue Earth Environmental Company in the amount of $282,400.  Prafke indicated the low bid was substantially under the project estimates and less than the funding that had been set aside for the demolition project.  Councilmember Wetherill asked if items in the building would be salvaged.  Prafke indicated that Public Works staff had removed some things like handicap door openers, door knobs and the like, but the property would in effect become the possession of the contractor once the contract was signed and they may salvage some of the building materials.  Prafke also pointed out the contract required the contractor to save the “Community Hospital” head stone for future use by the City.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2010–214 entitled “Resolution Awarding Bid For Old Community Hospital Demolition Block 83 Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-214 is contained in the City Administrator’s book entitled Council Resolutions 18.

School District #508 Youth Development Agreement –  City Administrator Prafke recommended authorization be provided for execution of a Youth Development Agreement with School District #508.  Prafke indicated the agreements had been entered into since 2004 when State budget cuts to schools resulted in the School District asking the City to provide some youth programming.  Prafke indicated the proposed agreement was similar to those in the past with the exception of including an agreement to jointly operate the Third Floor youth center which would be housed at North Intermediate School.  Prafke also pointed out that the City and School District #508 would each fund $2,500 for the youth center and the City’s share of that funding would be from revenues derived from the lease at the Community Center for space for the St. Peter Community Childcare daycare.  In motion by Spriggs, seconded by Eichmann, Resolution No. 2010–215 entitled “Resolution Approving Execution Of Youth Development Agreement With School District #508“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-215 is contained in the City Administrator’s book entitled Council Resolutions 18.

MSA Mill and Overlay Project – Public Works Director Giesking recommended a project that would provide for mill and overlay of South Washington Avenue from West Jefferson Avenue to Highway 169, West Jefferson Avenue from South Fifth Street to the south entrance to Gustavus Adolphus College, and West St. Julien Street from Gault Street to North Washington Avenue.  Giesking indicated the City staff would provide for the work, but would propose the project be funded by Municipal State Aid (MSA) funds for the materials and possible equipment rental.  As such, Giesking pointed out, MSA requirements for funding would require engineering services by a licensed engineer and he recommended Bolton and Menk, Inc. be retained to provide the services for a fee of $16,300.  Giesking pointed out the engineering costs could also be funded by MSA funds, but if the project was not approved for MSA funding the costs would be funded by the general fund.  In motion by Eichmann, seconded by Wetherill, Resolution No. 2010–216 entitled “Resolution Authorizing Engineering Services For MSA Street Mill And Overlay Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-216 is contained in the City Administrator’s book entitled Council Resolutions 18.

Emergency Transformer Purchase – Public Works Director Giesking requested ratification of an emergency purchase of a replacement transformer for the wastewater treatment plant.  Giesking indicated the main transformer in the plant had caught fire and although the Linemen were able to rewire the transformer to be operational again, it was necessary to purchase a replacement transformer from WESCO in the amount of $12,851.72.  Giesking indicated WESCO was the lower of the two quotes received and because of the 8-10 week lead time on delivery of a new transformer, the City Administrator had authorized the emergency purchase in order to keep the plant operational.  Councilmember Eichmann questioned whether the transformer, which is normally expected to last 30 years or more, had been new when it was installed.  Giesking indicated it was brand new and staff had not yet determined the cause of the fire.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2010–217 entitled “Resolution Ratifying Emergency Transformer Purchase For Wastewater Treatment Plant“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-217 is contained in the City Administrator’s book entitled Council Resolutions 18.

Polar Bear Plunge Request –  City Administrator Prafke recommended approval of a request by the Nicollet County Sheriff to utilize Hallett’s Pond for the Special Olympics Polar Bear Plunge event on February 12, 2011.  Prafke indicated the Special Olympics would provide a certificate of insurance that would name the City as an additional insured for the event.  In motion by Eichmann, seconded by Spriggs, Resolution No. 2010–218 entitled “Resolution Authorizing Use Of Hallett’s Pond For Polar Bear Plunge“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-218 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports- Mayor Strand reported on his recent activities which included being out of town on vacation and attending the ribbon cutting for the new Kwik Trip store.

Mayor Strand also expressed his displeasure at a recent letter to the editor in the St. Peter Herald which was written by a landlord who had attended the recent public hearing on assessment of utilities and which was critical of the City Council and the way the Council operates. 

City/School District #508/Gustavus Meeting Discussion -  Councilmember Kvamme indicated the discussion at the last City/School District #508/Gustavus Adolphus College meeting included cooperative efforts now and into the future and an update on the future plans of each organization.

Council Goal Session Schedule -  City Administrator Prafke reminded Councilmembers of the goal session scheduled for December 14th and reported a slightly delayed start time of 3:15 p.m.

Snow Cleanup – City Administrator Prafke asked residents to make sure to move vehicles off the street to facilitate snow removal following snow storms.  Prafke indicated that only five cars had been towed following the huge weekend blizzard and expressed his belief that the number of cars towed and ticketed was lower than what occurred following the first snow emergency of the season.

The Mayor declared the meeting adjourned at 8:14 p.m.
 

MINUTES OF THE CITY COUNCIL MEETING
NOVEMBER 22, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on November 22, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Wetherill, Kvamme, Carlin, Spriggs, and Mayor Strand. The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Wetherill, to approve the agenda.  With all in favor, the motion carried. 

Public Hearing:  Assessment of Unpaid Utility Charges – Mayor Stand opened the public hearing on the proposed assessment of unpaid utility charges at 7:01 p.m.  Finance Director O'Connell reviewed the process for assessment of unpaid utilities and indicated that approximately $26,530 would either be assessed ($13,068.95) or written off as bad debt ($13,461) for utilities incurred during the period June 15, 2009 through May 17, 2010.  Matthew Johnsrud, owner of the property at 1697 South Third Street in Saint Peter, addressed the Council to express his objection to being assessed for the unpaid utility charges of his renters.  Johnsrud indicated his belief that the unpaid charges were the City’s responsibility and not the landlords and that he had been told that putting the account in the renters name would free him from any obligation to pay for unpaid utilities by the renter.   Johnsrud claimed that had he known he might be responsible for the bills he would have changed the process on his end and he suggested the City turn the unpaid bills over to a collections agency.  City Administrator Prafke and Finance Director O'Connell pointed out that the City does utilize a collections agency to collect unpaid debts and that State Statute provides the City with authority to assess unpaid water and sewer charges for renters to the property owned by the landlord.  

City Administrator Prafke also pointed out an objection letter which was submitted by an attorney for Oren Struck for assessments for the property at 612 West Madison Street.  Councilmember Wetherill asked about the relevancy of the points raised in the objection letter.  O’Connell explained that upon purchasing the property Mr. Struck did not receive clear title and the unpaid utilities should have been paid at closing.  O’Connell suggested that the property owner should visit with the title company.  City Attorney Brandt commented that buyers should always contact the City’s Finance Department prior to purchasing real estate to address unpaid utilities at the closing.  There being no further speakers, the hearing was declared closed at 7:19 p.m.

Public Hearing:  Assessment of Unpaid Miscellaneous Charges – Mayor Stand opened the public hearing on the proposed assessment of unpaid miscellaneous charges at 7:19 p.m.  Finance Director O'Connell once again reviewed the process for assessment of unpaid lawn mowing ($1,140) and snow removal ($235) charges.  O’Connell pointed out that only four property owners were involved in these assessments and one of them was the developer of Welco West Subdivision.  O’Connell indicated she would be recommending the assessments for a one year period at 1.23% interest.  O’Connell pointed out the objection letter received from Brenda Parker for snow removal assessment on her property at 2111 York Street.  Ms. Parker objected to the amount of the $75 assessment and had asked for it to be reduced to $25.  There being no further speakers, the hearing was declared closed at 7:21 p.m.

Public Hearing:  Assessment of Unpaid Project Charges – Mayor Stand opened the public hearing on the proposed assessment of unpaid project charges at 7:21 p.m.  Finance Director O'Connell indicated the assessments had all been agreed to by the property owners involved (Kwik Trip, Arby’s, Autotronics, and private property owners at 803 and 807 North Washington Avenue) and would be assessed over 15 years at 4.66% interest as provided for in the City’s assessment policy.  There being no further speakers, the hearing was declared closed at 7:23 p.m.

Approval of Minutes –  A motion was made by Pfeifer, seconded by Carlin, to approve the minutes of the November 8, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the November 8, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Visitors – Mayor Strand expressed the Council’s appreciation to former Firefighter Jeffery Knutson who had retired from the Department but was unable to be at the meeting.

Mayor Strand, Fire Chief Quade and members of the St. Peter Fire Department were on hand to express appreciation to retiring Firefighter Stuart Douglas who retired in October after 20 years of service to the community.  Mayor Strand presented Mr. Douglas with a Certificate of Appreciation from the Council and Chief Quade presented a Retired Firefighter plaque.

American Public Works Association (APWA) official Jim Grube was on hand to present Public Works Director Lewis Giesking with the 2010 Public Works Director of the Year Award from the APWA in recognition of his 24 years of service to the City of Saint Peter, his service to the citizens of the community and his efforts to promote public works service.  Members of the City Council expressed their congratulations to Public Works Director Giesking on his award.

Consent Agenda – In motion by Eichmann, seconded by Carlin, Resolution No. 2010-188 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-188 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Assessment of Unpaid Utility Charges –  Finance Director O'Connell recommended approval of the assessment roll for unpaid utilities. In motion by Kvamme, seconded by Eichmann, Resolution No. 2010–189 entitled “Resolution Adopting Assessment For Unpaid Charges For Municipal Utilities And The Writing Off Of Bad Debt Utility Charges“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-189 is contained in the City Administrator’s book entitled Council Resolutions 18.

Assessment of Unpaid Miscellaneous Charges – Finance Director O'Connell recommended approval of the assessment roll for unpaid lawn mowing and snow removal charges in the amount of $1,375 over 1 year at 1.23% interest.  Councilmembers expressed their belief that the City only performs the snow removal and lawn moving duties as a public safety duty and that the minimum fee is reasonable and a good incentive for homeowners to do the work as required by City Code. In motion by Carlin, seconded by Kvamme, Resolution No. 2010–190 entitled “Resolution Adopting Assessments Of Unpaid Miscellaneous Charges“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-190 is contained in the City Administrator’s book entitled Council Resolutions 18.

Assessment of Unpaid Project Charges – Finance Director O'Connell recommended approval of the assessment roll for the water and sewer separation project at 803 and 807 North Washington and the public improvement projects for Arby’s, Autotronics, and Kwik Trip developments over 15 years at 4.66% interest.  In motion by Wetherill, seconded by Spriggs, Resolution No. 2010–191 entitled “Resolution Adopting Street, Water, Wastewater And Miscellaneous Improvement Assessments“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-191 is contained in the City Administrator’s book entitled Council Resolutions 18.

Final Acceptance Of North Third/Swift Street Improvement Project –  Public Works Director Giesking recommended the work by Rehnelt Excavating to make storm sewer improvements at the intersection of North Third and West Swift Street be accepted as completed and that final payment in the amount of $24,005.75 be made to the contractor.  Giesking indicated the work was being funded by storm water funds. In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010–192 entitled “Resolution Accepting West Swift/North Third Street Stormwater Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-192 is contained in the City Administrator’s book entitled Council Resolutions 18.

Sale of Switch Equipment – Public Works Director Giesking recommended the sale of electric switch gear at the Broadway Substation to SMMPA in the amount of $70,000.  Giesking indicated the switch gear had been appraised by DeWild, Grant and Reckert engineers and SMMPA would be able to seek reimbursement for a portion of the cost from MISO with the purchase price being credited against the City’s portion of the Sunrise Substation project cost.  In motion by Wetherill, seconded by Pfeifer, Resolution No. 2010–193 entitled “Resolution Authorizing Execution Of Agreement Transferring Ownership of Broadway Substation 69KV Gear To Southern Minnesota Municipal Power Agency“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-193 is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Water Fund Budget/Rate Modification – Finance Director O'Connell recommended modifications to the City’s water rates to take effect in January, 2011 and another modification in July, 2011.  O’Connell indicated the Water Fund expenditures would be changing in the future due to debt service and operational costs for the new water treatment plant and indicated all capital purchases in 2011 would be funded with cash reserves leaving a reserve balance of $870,000 if the new rates were approved.  O’Connell also pointed out that the City was moving to eliminate the declining block rate structure and to promote water conservation.  City Administrator Prafke indicated there were several variables included in the 2011 budget including the need for maintenance on the Greenhill Reservoir, work planned on the distribution system and operation of the new water treatment plant being limited to only 9-10 months of 2011 rather than the full year.  Councilmember Kvamme asked if the increases were just the first in an “endless series of thirty cent increases”.  Finance Director O'Connell indicated there was the potential for several rate increases in the future.  In motion by Kvamme, seconded by Wetherill, Resolution No. 2010–194 entitled “Resolution Adopting Water Rates“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-194 is contained in the City Administrator’s book entitled Council Resolutions 18.

In motion by Carlin, seconded by Eichmann, Resolution No. 2010–195 entitled “Resolution Adopting 2011 Water Fund Budget“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-195 is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Communications Technicians Union Contract – City Administrator Prafke recommended several actions relating to the union contracts for the Dispatch, Police Officer, Parks, Streets and Utilities Unions.  Prafke reported the union contracts for Dispatchers and Utilities staff expire at the end of 2011 and he had negotiated a one year contract for 2011 with no wage increase.  Prafke further reported he had negotiated with the Parks, Streets and Police Officer Unions, who all have contracts through 2011, and the members had agreed to give up their guaranteed wage increases in 2011 and to sign a one year contract for 2012 that would provide the wage increase they had been guaranteed in 2011.  Prafke recommended the 2011 contracts for the Dispatchers and Utilities unions be approved.  Prafke further recommended that Memorandums of Agreements with the Parks, Streets and Police Officer unions be executed specifying their waiver of the wage rate and that one year contracts for 2012 be executed with each of those unions providing for a wage increase equal to what they would have received in 2011.  Prafke commended the unions for agreeing to give up their guaranteed wage increases in light of the economic situation and the possible reduction in local government aid that is expected in 2011.  Councilmember Kvamme expressed his belief that it was amazing that each of the unions would give up the promised raises.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010–196 entitled “Resolution Authorizing Execution Of 2011 Labor Services Contract By And Between The City Of Saint Peter And Law Enforcement Labor Services Local No. 242 (Communications Technician) Union“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-196 is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Utilities Union Contract –   In motion by Spriggs, seconded by Wetherill, Resolution No. 2010–197 entitled “Resolution Authorizing Execution Of 2011 Labor Services Contract By And Between The City Of Saint Peter And International Union Of Operating Engineers Local No. 70 (Utilities)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-197 is contained in the City Administrator’s book entitled Council Resolutions 18.

Parks Union Memorandum of Understanding –   In motion by Eichmann, seconded by Kvamme, Resolution No. 2010–198 entitled “Resolution Authorizing Execution Of Memorandum Of Agreement By and Between The City Of Saint Peter And International Union Of Operating Engineers Local No. 70 (Parks)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-198 is contained in the City Administrator’s book entitled Council Resolutions 18.

2012 Parks Union Contract –   In motion by Spriggs, seconded by Carlin, Resolution No. 2010–199 entitled “Resolution Authorizing Execution Of 2011 Labor Services Contract By And Between The City Of Saint Peter And International Union Of Operating Engineers Local No. 70 (Parks)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-199 is contained in the City Administrator’s book entitled Council Resolutions 18.

Streets Union Memorandum of Understanding –   In motion by Carlin, seconded by Spriggs, Resolution No. 2010–200 entitled “Resolution Authorizing Execution Of Memorandum Of Agreement By and Between The City Of Saint Peter And International Union Of Operating Engineers Local No. 70 (Streets)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-200 is contained in the City Administrator’s book entitled Council Resolutions 18.

2012 Streets Union Contract –   In motion by Wetherill, seconded by Eichmann, Resolution No. 2010–201 entitled “Resolution Authorizing Execution Of 2011 Labor Services Contract By And Between The City Of Saint Peter And International Union Of Operating Engineers Local No. 70 (Streets)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-201 is contained in the City Administrator’s book entitled Council Resolutions 18.

Police Union Memorandum of Understanding –   In motion by Pfeifer, seconded by Carlin, Resolution No. 2010–202 entitled “Resolution Authorizing Execution of Memorandum Of Agreement By And Between The City Of Saint Peter And Law Enforcement Labor Services Local No. 241 (Police Officers)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-202 is contained in the City Administrator’s book entitled Council Resolutions 18.

2012 Police Union Contract –   In motion by Spriggs, seconded by Eichmann, Resolution No. 2010–203 entitled “Resolution Authorizing Execution Of 2011 Labor Services Contract By And Between The City Of Saint Peter And Law Enforcement Labor Services Local No. 241 (Police Officer) Union “, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-203 is contained in the City Administrator’s book entitled Council Resolutions 18.

City Administrator Prafke also pointed out that the non-union employees would also not receive a wage increase in 2011.

Fish House Parade Request – City Administrator Prafke recommended approval of a request by Mark Bollum and Casey Wussow to hold a “fish house parade” on December 4th.  Prafke recommended modified approval of the request which would limit the parade route along South Third Street from Broadway Avenue to West Mulberry Street which was identical to the parade route authorized for the St. Patrick’s Day parade.  Prafke indicated that parking restrictions would be put in place along South Third Street beginning at noon on December 4th and would end at the conclusion of the parade.  In motion by Spriggs, seconded by Carlin, Resolution No. 2010–204 entitled “Resolution Approving Fish House Parade“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-204 is contained in the City Administrator’s book entitled Council Resolutions 18.

St. Peter Community Child Care Lease –  City Administrator Prafke recommended execution of a lease with St. Peter Community Child Care for space in the Community Center for operation of their day care.  Prafke indicated the proposed lease was for the period December 15, 2010 through July 31, 2013 and would be for Room #100 in the building and one additional room to be determined once all licensing and building code issues were addressed.  Prafke asked for latitude to modify the lease to identify the additional space once the issues were addressed subject to review by the City Attorney.  Prafke also reported that the Third Floor Youth Center would be moving to North Elementary which made their space in the Community Center available to the day care and that the lease rate would be slightly less than that charged to the other daycare tenant due to the space being a less desirable space without windows and other amenities.  In motion by Wetherill, seconded by Pfeifer, Resolution No. 2010–205 entitled “Resolution Approving Execution Of Lease For Space In The Community Center To St. Peter Community Child Care“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-205 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports- Mayor Strand reported on his recent activities which included attending an open house at the new Minnesota Department of Transportation facilities; attending the Coalition of Greater Minnesota Cities fall conference; attending a meeting on the Sister City program and attending a League of Minnesota Cities board meeting.

MNDOT Commissioner Tour -  City Administrator Prafke thanked all those involved with the tour for MNDOT officials.

City/County Meeting -  City Administrator Prafke reminded Councilmembers of the City/County meeting on November 24th.

The Mayor declared the meeting adjourned at 8:32 p.m.

 

MINUTES OF THE CITY COUNCIL MEETING
NOVEMBER 8, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on November 8, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Wetherill, Kvamme, Carlin, Spriggs, and Mayor Strand. The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Eichmann, seconded by Pfeifer, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Wetherill, seconded by Spriggs, to approve the minutes of the October 25, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the October 25, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010-178 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-178 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Final Acceptance 2010 Jefferson Avenue Improvement Project – Public Works Director Giesking recommended acceptance of the 2010 Jefferson Avenue Improvement Project and asked for authorization to make final payment to the contractor in the amount of $30,522.82.  Giesking indicated the project consisted of water, sewer, storm sewer, curb, gutter and sidewalk and final acceptance had been delayed to allow construction which was underway near the project area to be completed before the final lift of asphalt was laid on the roadway which would prevent damage from the heavy equipment driving on the new road bed.  Giesking pointed out the project, with a final project cost of $213,221.50, would be paid by a combination of assessments to benefiting property owners and tax increment financing.   In motion by Wetherill, seconded by Eichmann, Resolution No. 2010–179 entitled “Resolution Accepting The 2010 Jefferson Avenue Reconstruction Project And Authorizing Final Payment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-179 is contained in the City Administrator’s book entitled Council Resolutions 18.

Safe Routes To School Program Fiscal Agent Agreement – Public Works Director Giesking requested adoption of one more resolution related to the 2008 Safe Routes to School project which would authorize the Minnesota Department of Transportation to act as the fiscal agent for transfer of the federal funds for the project to the City.  Councilmember Kvamme asked how the work had been funded if the City had been waiting since 2008 to be paid.  City Administrator Prafke indicated the project was funded by Public Improvement Revolving (PIR) funds.  In motion by Kvamme, seconded by Carlin, Resolution No. 2010–180 entitled “Resolution Authorizing Execution Of Agreement Providing For The Minnesota Department Of Transportation To Act As The City’s Fiscal Agent For The Safe Routes To School Grant“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-180 is contained in the City Administrator’s book entitled Council Resolutions 18.

Transformer Bid Award – Public Works Director Giesking presented a recommendation from staff and the Electrical Engineers at DeWild, Grant and Reckert (DGR) to award the bid for purchase of a 69/13.8 KV transformer for the Sunrise Substation to Waukesha in the amount of $399,978 plus sales tax.  Giesking also recommended that the bid from Delta Star, which did not include the appropriate bid security as required by the bid documents, be rejected.  Giesking indicated the transformer would ship in mid-April which would work with the schedule for completion of the substation.  In motion by Spriggs, seconded by Eichmann, Resolution No. 2010–181 entitled “Resolution Awarding Bid For 69/13.8 KV Power Transformer Purchase For Sunrise Substation“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-181 is contained in the City Administrator’s book entitled Council Resolutions 18.

803/807 North Washington Avenue Water/Sewer Project Acceptance – Public Works Director Giesking requested belated authorization to provide for separation of multiple water and sewer lines for the properties at 803 and 807 North Washington Avenue.  Giesking indicated both property owners had signed waivers of assessments for the work and staff had discovered and fixed a repair to the City sewer main at the same time the other work was being completed.  Giesking indicated the City costs for the repairs ($3,817.56) would be funded by wastewater funds and the remaining costs would be assessed to the two property owners.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010–182 entitled “Resolution Accepting The Service Project For 803/807 North Washington Avenue“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-182 is contained in the City Administrator’s book entitled Council Resolutions 18.

Taxi Cab License Application – City Administrator Prafke presented a request for a taxi cab license for Ecumen dba as Wilds of Sand Prairie.  Prafke indicated the applicant wished to provide a public taxi service for elderly and disabled individuals which would include providing transportation to medical appointments in Saint Peter and area communities.  Prafke indicated that nothing had been found in the background investigation that would prohibit issuance of the license.  In motion by Carlin, seconded by Spriggs, Resolution No. 2010–183 entitled “Resolution Approving Taxi Cab License“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-183 is contained in the City Administrator’s book entitled Council Resolutions 18.

Stone’s Park Improvement Project Grant Sponsorship – Public Works Director Giesking recommended the City act as sponsor of a Twins grant application to be made by the Saint Peter Girls Fast Pitch Association.  Giesking indicated the Association had requested improvements be made to at Stone’s Park ballfield to improve the field to tournament standards.  Giesking indicated the Association had made a presentation to the Parks and Recreation Advisory Board about the proposed improvements and indicated the Association would fund 50% of the estimated $17,000 project costs and hoped to get Twins grant funding for the remainder of the cost.  Giesking indicated the Parks Board had voted to recommend the improvements be made and that the Association would know in March whether they would receive any grant funding.  Mayor Strand pointed out that the resolution provided for the City to act as sponsor of the grant application and did not actually approve making the improvements to Stone’s Park at this time.   In motion by Eichmann, seconded by Spriggs, Resolution No. 2010–184 entitled “Resolution Authorizing Sponsorship Of Twins Grant Application For Project To Improve Stones Park Softball Field“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-184 is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Stormwater Budget – City Administrator Prafke recommended approval of the 2011 Stormwater Fund budget in the amount of $687,862.  Prafke indicated the budget provided for the same level of activity as the 2010 budget while allocating a portion of the Engineering Technician’s wages to stormwater.  Prafke also pointed out the capital improvement portion of the budget included funding for additional intersection work and included a 6.5% transfer of revenues to the General Fund.  Prafke reported no change in stormwater rates were proposed for 2011.  In motion by Eichmann, seconded by Carlin, Resolution No. 2010–185 entitled “Resolution Adopting The 2011 Stormwater Enterprise Budget“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-185 is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Library Services Contract – City Administrator Prafke recommended execution of the 2011 Library Services contract with the Nicollet County Library Board.  Prafke indicated the contract was based on the “minimium maintenance of effort” requirements in State Statutes and would provide approximately $49,000 in revenue to the City’s library.  Prafke did point out that the funding continued to be a decrease from the amounts paid to the City by Nicollet County in 2007, 2008 and 2009, but without execution of the contract, the Library budget would need to cut or make up the $49,000.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010–186 entitled “Resolution Authorizing Execution Of Library Services Contract“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-186 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports- Mayor Strand reported on his recent activities which included attending the Gustavus Adolphus College football game against St. Thomas and participating in a “sustainability” tour of Saint Peter with the MNDOT Commissioner and members of his staff.  Strand also displayed the “Night To Unite Award” which was presented to the St. Peter Police Department by the Minnesota Crime Prevention Association for the second year in a row in recognition of the City’s Night To Unite event.

Energy Star Award -  City Administrator Prafke and Public Works Director Giesking provided information on the “Energy Star” award received from Southern Minnesota Municipal Power Agency in recognition of the numerous energy saving programs being offered through the City and SMMPA.

Winter Trail Maintenance -  Public Works Director Giesking reported a minor change to the winter trail maintenance routes that is being recommended based on the work being done for the new transmission line.  Giesking recommended the trail on the East side of Nicollet Avenue be designated as “no maintenance” during the winter rather than the West side because of concerns that maintenance efforts on the newly placed trail will cause damage.  The Council expressed no opposition to making the change.

General Election -  City Administrator Prafke reported on turnout at the November 2, 2010 general election and thanked the election judges and voters.

Fun Run -  City Administrator Prafke reported over 1,000 runners participated in the Halloween Fun Run which was about 200 more than the previous year.

Executive Session – City Administrator Prafke recommended the meeting be closed so the Council may discuss union contract negotiations with the Law Enforcement Labor Services Local No. 242 (Communications Technicians) as authorized under State law.  In motion by Kvamme, seconded by Carlin, Resolution No. 2010–187 entitled “Resolution Calling For Closed Session“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-187 is contained in the City Administrator’s book entitled Council Resolutions 18.

The Council adjourned to closed session in the Traverse des Sioux Room at 7:49 p.m.

The Council returned to open session at 7:51 p.m.

The Mayor declared the meeting adjourned at 7:56 p.m.


MINUTES OF THE CITY COUNCIL MEETING
OCTOBER 25, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on October 25, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:05 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Wetherill, Kvamme, Carlin, Spriggs, and Mayor Strand. The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – City Administrator Prafke requested the agenda be modified by the addition of a resolution approving the sale of $4,435,000 in Taxable Electric Utility Revenue Bonds (Building America Bonds).  A motion was made by Pfeifer, seconded by Eichmann, to approve the agenda with the addition.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Wetherill, seconded by Carlin, to approve the minutes of the October 11, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the October 11, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Spriggs, seconded by Eichmann, Resolution No. 2010-163 entitled “Resolution Approving Consent Agenda“ was introduced.  Councilmember Kvamme asked that information on the life cycle costs for all electric transformer purchases be provided as part of the packet information in the future.  City Administrator Prafke indicated the information will be provided.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2010-163 is contained in the City Administrator’s book entitled Council Resolutions 18.  

State of Emergency Cancellation – City Administrator Prafke recommended cancellation of the state of emergency related to flooding of the Minnesota River.  Prafke indicated the flooding had receded to the point where there was no longer a threat to property or life and that the City had sustained damages in excess of $200,000, but would be meeting with FEMA officials in the near future. In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010–164 entitled “Resolution Declaring End To Local Emergency“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-164 is contained in the City Administrator’s book entitled Council Resolutions 18.

Call For Public Hearing;  Assessment Of Unpaid Utility Charges – Finance Director O'Connell recommended the process for assessment of unpaid utility charges be started and that the Council adopt resolutions calling for preparation of the assessment roll and scheduling a public hearing for November 22, 2010.  O’Connell asked that one of the proposed resolutions be modified to indicate the November 22nd date for the hearing.  O’Connell also pointed out that approximately $14,000 of the unpaid charges was assessable under State law and approximately $13,000 would be written off as bad debt.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010–165 entitled “Resolution Declaring Unpaid Charges For Municipal Utilities To Be Assessed And Ordering Preparation Of Proposed Assessment”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-165 is contained in the City Administrator’s book entitled Council Resolutions 18.

In motion by Eichmann, seconded by Carlin, Resolution No. 2010–166 entitled “Resolution Calling For A Public Hearing Declaring Unpaid Charges For Municipal Utilities To Be Assessed”, was introduced with the correction to the hearing date.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-166 is contained in the City Administrator’s book entitled Council Resolutions 18.

Call For Public Hearing:  Assessment Of Unpaid Miscellaneous Charges – Finance Director O'Connell recommended the process for assessment of unpaid miscellaneous charges for snow removal and mowing be started and that the Council adopt resolutions calling for preparation of the assessment roll and scheduling a public hearing for November 22, 2010.  O’Connell asked that the proposed resolution be modified to indicate the November 22nd date for the hearing.  O’Connell also indicated the total amount to be assessed for the various charges was $1,648.30.  In motion by Spriggs, seconded by Eichmann, Resolution No. 2010–167 entitled “Resolution Declaring Unpaid Charges To Be Assessed And Ordering Preparation Of Proposed Assessment Of Miscellaneous Charges”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-167 is contained in the City Administrator’s book entitled Council Resolutions 18.

In motion by Carlin, seconded by Wetherill, Resolution No. 2010–168 entitled “Resolution Calling For Public Hearing On Assessment Of Miscellaneous Charges”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-168 is contained in the City Administrator’s book entitled Council Resolutions 18.

Call For Public Hearing:  Assessment Of Unpaid Utility And Street Project Charges – Finance Director O'Connell recommended initiation of the process for assessment of unpaid charges related to separation of multiple water and sewer lines for properties on North Washington Avenue (approximately $25,000) and for improvements along the 100 block of West Jefferson Avenue which would be approximately $175,000 in assessable costs.  O’Connell indicated the project costs were being finalized and the actual assessment amounts would be known by the date of the public hearing on November 22, 2010.   In motion by Kvamme, seconded by Spriggs, Resolution No. 2010–169 entitled “Resolution Declaring The Cost To Be Assessed And Ordering Preparation of Proposed Assessment Of Street, Water, Wastewater, And Miscellaneous Improvements”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-169 is contained in the City Administrator’s book entitled Council Resolutions 18.

In motion by Spriggs, seconded by Eichmann, Resolution No. 2010–170 entitled “Resolution Calling For A Public Hearing On Proposed Assessments Of Street, Water, Wastewater, And Miscellaneous Improvements”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-170 is contained in the City Administrator’s book entitled Council Resolutions 18.

South Washington Avenue Right-Of-Way Plat – Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of the right-of-way plat for the extension of South Washington Avenue to Highway 169.  Wille indicated the concerns raised by property owners abutting the right-of-way had been satisfactorily addressed by staff and officials from the Minnesota Department of Transportation.  Mayor Strand emphasized that the modifications to the roadway and to Freeman Drive are being made for public safety reasons.  Wille added that public safety was one of the reasons for the realignment and that controlling access to the Regional Treatment Center as well as providing a complete north-south route through the community were other reasons.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2010–171 entitled “Resolution Approving City Of Saint Peter Road Right-Of-Way Plat No. 1”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-171 is contained in the City Administrator’s book entitled Council Resolutions 18.

Residential Planned Unit Development Ordinance/Summary Publication – Community Development Director Wille presented the Planning and Zoning Commission recommendation to modify the City Code zoning regulations by the creation of a “Residential Planned Unit Development Overlay District” (RPUD) in the zoning regulations.  Wille indicated a variety of reasons for adoption of the RPUD including increasing residential density in areas close to the city center and providing for preservation of open spaces.  Wille pointed out that a RPUD could be established in any part of the city that is zoned for residential use on parcels that are at least five acres in size and under single ownership.  Wille also indicated the developer would be required to establish covenants on the land.  Wille cautioned that establishment of the RPUD does not waive any other street and/or utility standards that are already in place, but the Council will be able to waive other requirements of Chapter 24 of the City Code when considering approval of any RPUD.  Councilmember Wetherill asked if “there is anything sacred in the City Code” if the ordinance was approved.  Wetherill also questioned the phrase about “elimination of blighted structures or incompatible uses” and whether the Council would be making decisions about what was blighted or incompatible uses and whether a proposed RPUD would provide adequate property control to protect property values.  Wetherill also expressed his belief that there was no need to modify the City Code to provide for RPUD’s when Planned Unit Developments are already allowed in the Code.  In motion by Kvamme, seconded by Carlin, Ordinance No. 3, Third Series entitled, “An Ordinance Amending Saint Peter City Code, Chapter 24 ‘Land Use Regulations And Zoning’ Through The Adoption Of A Residential Planned Unit Development Overlay District And Adopting By Reference Saint Peter City Code Chapter 1 Which Among Other Things, Contain Penalty Provisions”, was introduced.  Upon roll call, Councilmembers Spriggs, Pfeifer, Kvamme, Eichmann, Carlin and Mayor Strand voting aye, Councilmember Wetherill voting nay, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 3, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2.

In motion by Kvamme, seconded by Spriggs, Resolution No. 2010–172 entitled “Resolution Authorizing Publication of The Title And Summary Of Ordinance No. 3, Third Series”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-172 is contained in the City Administrator’s book entitled Council Resolutions 18.

Veterans Field Concessions And Dugout Modifications – Public Works Director Giesking presented the Parks and Recreation Advisory Board recommendation for approval of a request by the St. Peter Baseball Association to make modifications to Veterans’ Field by the expansion of the concession area of the concession/restroom building (estimated cost of $750) and by adding a press box on top of the first base dugout at an estimated cost of $7,000.  Giesking indicated the Baseball Association would fund all costs and provide all the labor for both projects.  In motion by Eichmann, seconded by Kvamme, Resolution No. 2010–173 entitled “Resolution Authorizing The Expansion Of Concession Area In The Concession/Restroom Building At Veterans’ Baseball Field”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-173 is contained in the City Administrator’s book entitled Council Resolutions 18.

In motion by Pfeifer, seconded by Eichmann, Resolution No. 2010–174 entitled “Resolution Authorizing Modifications To Veterans’ Field By Addition Of A Press Box On Top Of The First Base Dugout”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-174 is contained in the City Administrator’s book entitled Council Resolutions 18.

City Administrator’s Contract – City Attorney Brandt presented a resolution providing for extension of City Administrator Prafke’s employment contract through 2014.  Brandt reported on the results of the Council’s evaluation of Mr. Prafke and stated he was doing “a very excellent job”.  Brandt also reported Mr. Prafke had waived any increase in salary due to economic conditions. In motion by Spriggs, seconded by Eichmann, Resolution No. 2010–175 entitled “Resolution Modifying City Administrator’s Employment Contract”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-175 is contained in the City Administrator’s book entitled Council Resolutions 18.

Hazard Assessment Study – Old Hospital/Nursing Home Buildings – City Engineer Jeff Domras from Bolton and Menk, Inc., recommended authorization be provided for Braun Intertec to conduct an analysis and provide a report on hazardous materials in the old hospital and nursing home buildings.  Domras indicated several contractors had expressed concerns during and after the pre-bid meeting about the lack of information on possible hazards in the building and that previous studies had been completed when the building was being used and “destructive” testing where the vendor can punch through walls to see what’s behind the wall will provide more information and result in better bids.  Councilmember Pfeifer questioned how the study would impact the timeframe for demolition of the buildings.  Domras indicated the study could take as long as four weeks to prepare, but the completion date for the project will not be changed.  Councilmember Carlin expressed concerns about the safety of tenants in the building during the testing.  Domras indicated Braun Intertec would be required to do tests in the occupied portion of the buildings on weekends and they will also be required to use extra precautions in occupied areas to protect the air quality.  Domras did also point out that most of the testing will be done in the hospital because the nursing home portion had been required to meet Department of Health standards from construction through the end of it’s use as a nursing home.  In motion by Wetherill, seconded by Carlin, Resolution No. 2010–176 entitled “Resolution Retaining Hazardous Materials Inspectors To Study And Report On The Quantity of Hazardous Materials In Former Hospital And Nursing Home Buildings”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-176 is contained in the City Administrator’s book entitled Council Resolutions 18.

Electric Utility Revenue Bond Sale – Shannon Sweeney of David Drown Associates addressed the Council to recommend the sale of $4,435,000 in Taxable Electric Utility Revenue Bonds (Building America Bonds) to finance construction of the new electric substation and the new transmission line along with improvements at the main substation on South Front Street and in the Daun Addition.  Sweeney recommended the issuance as “Building America Bonds” which would be taxable to the purchaser and provide the City of Saint Peter with a 35% rebate on the taxes generated from the bond sale and provide for a very good rate and term on the issuance.  Sweeney recommended that the requirement for a debt reserve of 10% of the issue or one year of debt service equaling $346,254 be included in the bond issuance.  Sweeney also indicated the purchaser of the bonds would be Cronin and Company at net effective rate of 3.6893% for a 20 year term and be callable in 2018.  Sweeney reported Moody’s had rated the issuance at A3 which was a good rating for an electric utility the size of Saint Peter.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010–177 entitled “Resolution Modifying City Administrator’s Employment Contract”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-177 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports- Mayor Strand reported on his recent activities which included attending an Ambassador’s meeting, the dedication of the new St. Peter Food COOP site, a Region Nine legislative meeting, a meeting of the Sister City group and attending a League of Minnesota Cities board meeting.

City/School Meeting Discussion -  City Administrator Prafke indicated the recent City/School meeting had been very productive.  Councilmember Spriggs reported the topics centered around cooperative efforts, relocation of the daycare and finding a new life for the Third Floor youth center.

General Election – City Administrator Prafke reminded residents to vote on November 2nd and that the precincts in St. Peter are located at the National Guard Armory and the Community Center.

Snow Emergency Notices – City Administrator Prafke encouraged residents to sign up for the Nixle community notification system which will distribute notice of snow emergency declarations.  Prafke also indicated residents can call the City information line to find out if a snow emergency had been declared.

The Mayor declared the meeting adjourned at 8:18 p.m.

 

MINUTES OF THE CITY COUNCIL MEETING
OCTOBER 11, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on October 11,2010.

A quorum present, Mayor Strand called the meeting to order at 7:02 p.m. The following members were present: Councilmembers Pfeifer, Eichmann, Wetherill, Kvamme, Carlin, Spriggs, and Mayor Strand. The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda - A motion was made by Spriggs, seconded by Pfeifer, to approve the agenda. With all in favor, the motion carried.

Approval of Minutes - A motion was made by Wetherill, seconded by Carlin, to approve the minutes of the September 27, 2010 regular City Council meeting. With all in favor, the motion carried and the minutes were approved. A complete copy of the minutes of the September 27, 2010 regular City Council meeting is contained in the City Administrator's book entitled Council Proceedings 18.

Consent Agenda - In motion by Kvamme, seconded by Eichmann, Resolution No. 2010-150 entitled "Resolution Approving Consent Agenda" was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified. A complete copy of Resolution No. 2010-150 is contained in the City Administrator's book entitled Council Resolutions 18.

Shiloh's Hope Purchase Agreement Assignment - Community Development Director Wille requested authorization be provided for assignment of the purchase agreement approved by the Council for sale of Lot 2, Block 1 North Industrial Park Subdivision to Randy Frey-Hawkins dba Shiloh's Hope. Wille indicated Mr. Frey-Hawkins had asked to assign the purchase agreement to Cedar Ridge Business Property LLC upon advice of his attorney. Wille pointed out that all the terms of the original agreement would remain the same and only the name of the purchasing entity would change. In motion by Kvamme, seconded by Spriggs, Resolution No. 2010-151 entitled "Resolution Authorizing Assignment Of The Shiloh's Hope, Inc. Purchase Agreement To Cedar Ridge Business Property LLC", was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2010-151 is contained in the City Administrator's book entitled Council Resolutions 18.

2010 TH 169 Curb. Walk And Trail Project Final Acceptance - Public Works Director Giesking requested the Council accept the 2010 TH 169 Curb, Walk And Trail Project which had been completed as per the plans and specifications and that final payment in the amount of $24,841.83 be authorized to Nielsen Blacktopping. In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010-152 entitled "Resolution Accepting 2010 TH 169 Curb, Walk, And Trail Improvement Project And Authorizing Final Payment", was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2010-152 is contained in the City Administrator's book entitled Council Resolutions 18.

Real Estate Listing Agreement - Community Development Director Wille requested authorization for execution of a real estate listing agreement with Coldwell Banker Commercial - Fisher Group to market and sell the City owned building at 430 Ritt Street. Wille indicated the Council had previously discussed the proposed agreement which would be for the term October 1, 2010 through September 30, 2011 and that Coldwell was currently in discussions with Grain Millers and two other entities regarding leasing the building. In motion by Kvamme, seconded by Spriggs, Resolution No. 2010-153 entitled "Resolution Authorizing Execution Of Real Estate Listing Agreement With Coldwell Banker Commercial - Fisher Group For Sale Of 430 Ritt Street Property Owned By The St. Peter Economic Development Authority", was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2010-153 is contained in the City Administrator's book entitled Council Resolutions 18.

Greater Mankato Growth Agreement - Community Development Director Wille requested extension of the partnership agreement with Greater Mankato Growth, Inc. (GMG) for the year 2011 at a cost of $17,444. Wille indicated the partnership with Greater Mankato Growth had resulted in a higher number of development inquiries which exceeded anything City staff could generate on their own and now that the marketing plan for GMG was in place, additional inquiries would be forthcoming. Mayor Strand asked if the City benefits from being a member of GMG. Wille indicated his belief that the benefit to the City is considerable. Councilmember Carlin questioned whether the agreement provided for interaction or assistance from the other arms of Greater Mankato Growth. Wille replied that the agreement was only for economic development purposes and the Mankato Chamber of Commerce and the Tourism and Convention Bureau were not involved. Wille also encouraged the Council to view the GMG website to see how much information was in place about each member. In motion by Spriggs, seconded by Carlin, Resolution No. 2010-154 entitled "Resolution Approving Continued Membership And Participation In The Joint Services Agreement By And Between Greater Mankato Growth, Inc. And The City Of Saint Peter", was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2010-154 is contained in the City Administrator's book entitled Council Resolutions 18.

Old Hospital Demolition Bid Authorization - City Administrator Prafke recommended receipt of bids for a project to demolish the old hospital buildings located at 618 West Broadway Avenue and the old nursing home buildings at 627 West Park Row. Prafke indicated two architectural firms and one facilities management firm had recommended against re-use/rehabilitation of the exiting buildings and stated that receipt of bids for demolition would provide the Council with firm numbers to be used for a decision on whether to demolish or not. Prafke also pointed out that there were concerns the boiler system would not remain functional which would leave the daycare tenant unable to operate. Councilmember Pfeifer indicated he had previously been in favor of rehabilitating the buildings for another use, but the $50,000 ongoing operational costs for the building led him to the conclusion that bids for demolition should be obtained. Councilmember Carlin asked if help was being provided to relocate the day care and other tenants in the building. Prafke reported staff was working to help the daycare tenant although no alternate location had been found yet, and that all tenants were aware of the proposed timeline for demolition of the building by mid-June, 2011. Prafke did point out that the action being requested was simply to receive bids and was not authorization to proceed with demolition. In motion by Wetherill, seconded by Spriggs, Resolution No. 2010-155 entitled "Resolution Authorizing Solicitation Of Bids For Demolition Of Old Hospital And Nursing Home Structures", was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2010-155 is contained in the City Administrator's book entitled Council Resolutions 18.

Replacement Transformer Bid Authorization - Public Works Director Giesking requested authorization to receive bids for a new transformer to be installed in the Sunrise Substation. Giesking reported the initial design of the building was to include a refurbished transformer that had been taken out of service and was inspected to determine ongoing viability. Giesking indicated the City's electrical engineers recommended buying a new transformer rather than proceeding with rehab on the existing because it was a better buy ($270,000 in repairs versus $385,000 new); the new equipment would come with a full warranty and a 40 year life; and because of the City's goal of improving the reliability of the electric system. Councilmember Pfeifer asked what the useful life of a refurbished transformer would be and Giesking indicated it was 25-30 years. In motion by Spriggs, seconded by Kvamme, Resolution No. 2010-156 entitled "Resolution Retaining Engineers To Prepare Specifications And Contract Documents And Receive Bids For A New Transformer", was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2010-156 is contained in the City Administrator's book entitled Council Resolutions 18.

Winter Trail Maintenance - Public Works Director Giesking recommended three additional trails/sidewalks be added to the list of "no maintenance" trails during the winter of 2010-2011 including the new sidewalk from the driveway at the North Lift Station into Traverse des Sioux park. In motion by Kvamme, seconded by Eichmann, Resolution No. 2010-157 entitled "Resolution Designating Certain Additional Trails As 'No Maintenance' During The Winter Of 2010-2011", was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2010-157 is contained in the City Administrator's book entitled Council Resolutions 18.

Nicollet Meadows Housing Group Assignment Of Agreements - City Administrator Prafke recommended approval of a request by Southwest Minnesota Housing Partnership (dba Nicollet Meadows Housing Group) to assign the mortgage agreement and the playground agreement for the Nicollet Meadows townhome property to St. Peter Nicollet Meadows LLC. Prafke indicated approval of the request would aid the organization in purchasing five USDA Rural Development properties and allow them to meet the requirements of USDA and the Minnesota Housing Finance Agency for ownership of those properties. Prafke also reminded Councilmembers that the townhomes were developed with a $460,000 loan from the City and the City had obtained the loan funds from the State of Minnesota. Prafke also noted that none of the terms in the two agreements would be changed by approval of the assignment request. In motion by Spriggs, seconded by Carlin, Resolution No. 2010-158 entitled "Resolution Approving Assignment Of Mortgage And Playground Agreements", was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2010-158 is contained in the City Administrator's book entitled Council Resolutions 18.

Local Emergency Declaration - City Administrator Prafke recommended adoption of a resolution declaring a local emergency related to flooding of the Minnesota River. Prafke pointed out that the City and city residents would not qualify for federal or state funding without the local emergency declaration. Prafke also reminded Councilmembers that a disaster declaration had not yet been made by the State and Federal government for Nicollet County, but was expected due to the level of damage within the County. In motion by Pfeifer, seconded by Eichmann, Resolution No. 2010-159 entitled "Resolution Declaring Local Emergency", was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2010-159 is contained in the City Administrator's book entitled Council Resolutions 18. Prafke also reported that he would likely recommend an end to the emergency declaration in the near future.

New Business License Applications - City Administrator Prafke recommended approval of several new business licenses including soft drink, tobacco, and 3.2 Off-Sale beer for Kwik Trip; a Peddler license for Greenguard Construction, Inc.; and a Tree Worker's License for Complete Care And Landscape, LLC. In motion by Carlin, seconded by Eichmann, Resolution No. 2010-160 entitled "Resolution Approving New Business Licenses", was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2010-160 is contained in the City Administrator's book entitled Council Resolutions 18.

Reports

Mayor's Reports - Mayor Strand reported on his recent activities which included attending the Council goal session.

Goal Session - City Administrator Prafke indicated the goal session had been very productive and included long range planning.

Citv/School Meeting - City Administrator Prafke reminded Councilmembers of the rescheduled City/School meeting on October 13th at 6:00 p.m.

Streetlight Project - Public Works Director Giesking reported the replacement streetlights along Highway 169 would not be installed until after December 24,2010 which would be the delivery date for the poles. Giesking cautioned that weather conditions may not allow for installation of the lighting this winter and that crews would be reinstalling the old cobra head lights at intersections along the highway to ensure lighting over the winter.

Flood Elevation Study - Public Works Director Giesking provided a report on a staff recommendation to perform flood elevation studies on the Minnesota River to determine potential mitigation actions involving a railroad crossing on Le Sueur County Road #102 (known locally as the Rabbit Road). City Administrator Prafke indicated that the City would not be eligible for funding from the State or Federal government as funding requests would have to go through Le Sueur County.

Household Hazardous Waste Collection Report - City Administrator Prafke provided a report on the amounts and types of materials collected as part of the Tri-County Solid Waste Office collection of household hazardous waste materials in September. Prafke indicated 281 residents participated in the collection which resulted in thousands of pounds of hazardous materials being collected for re-use or proper disposal.

Executive Session: Streets Union Contract Negotiations - City Administrator Prafke recommended the Council adjourn to closed session to discuss union contract negotiations with the Streets Union.
In motion by Pfeifer, seconded by Eichmann, Resolution No. 2010-161 entitled "Resolution Calling For Closed Session", was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2010-161 is contained in the City Administrator's book entitled Council Resolutions 18.

Executive Session: Parks Union Contract Negotiations - City Administrator Prafke recommended the Council adjourn to closed session to discuss union contract negotiations with the Parks Union. In motion by Kvamme, seconded by Spriggs, Resolution No. 2010-162 entitled "Resolution Calling For Closed Session", was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2010-162 is contained in the City Administrator's book entitled Council Resolutions 18.

The Council adjourned to closed session in the Traverse des Sioux Room of the Community Center to discuss Streets Union contract negotiations at 7:59 p.m. The Council returned to open session at 8:01 p.m.

The Council adjourned to closed session in the Traverse des Sioux Room of the Community Center to discuss Parks Union contract negotiations at 8:02 p.m. The Council returned to open session at 8:04 p.m.

The Mayor declared the meeting adjourned at 8:04.m.


MINUTES OF THE CITY COUNCIL MEETING
SEPTEMBER 27, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 27, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Wetherill, Kvamme, Carlin, Spriggs, and Mayor Strand. The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Eichmann, to approve the agenda.  With all in favor, the motion carried. 

Public Hearing:  Immanuel-St. Joseph/Mayo Health System Tax Abatement Subsidy -  Mayor Strand opened the public hearing on approval of a tax abatement subsidy for Immanuel-St. Joseph/Mayo Health Systems at 7:02 p.m.  City Administrator Prafke reported the development agreement for the new St. Peter Clinic included plans to allow a tax abatement subsidy in an amount up to $290,000 or for a period of ten years, whichever occurred first.  Prafke also pointed out that the 2011 budget included a $23,000 abatement for the ISJ property and the proposed resolution would also authorize execution of a business subsidy agreement as required under State Statute.  There being no further speakers, the public hearing was declared closed at 7:04 p.m.

Visitors – Shannon Bode of Alliance Pipeline presented a check for $5,000 to the Saint Peter Fire Department for safety equipment purchases.  Fire Chief Ron Quade accepted the check on behalf of the City and the Fire Department and indicated the funds would be used for purchase of 800 mhz radios.  Ms. Bode indicated the Alliance natural gas pipeline that runs from British Columbia to Chicago travels the length of Nicollet County and Alliance Pipeline was glad to be able to assist emergency responders in the counties hosting the pipeline.

Approval of Minutes –  A motion was made by Spriggs, seconded by Wetherill, to approve the minutes of the September 27, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the September 27, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Spriggs, seconded by Wetherill, Resolution No. 2010-140 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2010-140 is contained in the City Administrator’s book entitled Council Resolutions 18.  

ISJ/Mayo Health System Tax Abatement Subsidy – City Administrator Prafke recommended approval of the tax abatement and business subsidy agreement for ISJ/Mayo Health Systems in the amount of up to $290,000 or for a period of ten years which ever occurs first.  Councilmember Kvamme pointed out that the City had received $340,000 from ISJ for development of the parking lot and other shared improvements at the site and the abatement would allow them to recover a portion of that cost over 10 years.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010–141 entitled “Resolution Authorizing Tax Abatement On Property Within The City Of Saint Peter For ISJ/Mayo Health Systems (St. Peter Clinic)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-141 is contained in the City Administrator’s book entitled Council Resolutions 18.

Land Purchase Agreement – Shiloh’s Hope – Community Development Director Wille recommended authorization be provided for sale of Lot 2, Block 1 North Industrial Park Subdivision to Randy Frey-Hawkins dba Shiloh’s Hope for a price of $57,834.80.  Wille indicated Mr. Frey-Hawkins wished to construct an office building for his group home business and no client services would be provided in the building.  Wille also pointed out that the sidewalk adjacent to the property is City owned property and would be maintained by the City.   Mr. Frey-Hawkins questioned whether the property could be used for “overnight movie parties”.  Wille indicated that would be dependent upon what the City Code allows for the zoning designation assigned to the property.  Councilmember Kvamme questioned whether the price of the lot was the same per square footage as was charged to others who have purchased property in the North Industrial Park Subdivision.  Wille indicated it was the same amount.  In motion by Spriggs, seconded by Carlin, Resolution No. 2010–142 entitled “Resolution Authorizing Sale Of Lot 2, Block I, North Industrial Park Subdivision To Shiloh’s Hope, Inc. For The Construction Of An Office Complex”, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-142 is contained in the City Administrator’s book entitled Council Resolutions 18.

Hospital Equipment Purchase Request –  River's Edge Hospital and Clinic CEO Colleen Spike and CFO Curtis Savstrom addressed the Council to request authorization for replacement of the current 4 slice CT scanner with a 64 slice scanner.  Savstrom indicated the Hospital would not be purchasing the scanner, but rather would be using the equipment on a fee per scan basis.  Savstrom also pointed out that the cost per scan would result in additional expenditures to the hospital of $59,000 per year, but the hospital was currently losing $280,000 in revenue per year as physicians are going elsewhere to have more precise scans done.  Savstrom also indicated the old machine would be traded in for $70,000 and that approximately $22,000 in electrical upgrades would be needed at the Hospital to accommodate the new equipment.  Councilmember Wetherill questioned the finances involved in the replacement of the scanner, revenues and expenditures for the hospital and whether there was any commitments from physicians to once again use the hospital for CT scans.  Spike indicated there were no firm commitments, but staff expected area physicians to use River's Edge once the new equipment was in place which in turn could lead to more revenues if patients received care at the Hospital also.  Wetherill also questioned language in the resolution which indicated the new scanner would be purchased.  City Administrator Prafke asked for leeway to modify the language to indicate the scanner was being used as part of a fee per scan agreement.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010–143 entitled “Resolution Approving Hospital Equipment Purchase Request – Replacement Of CT Scanner“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-143 is contained in the City Administrator’s book entitled Council Resolutions 18.

Sunrise Substation Project Bid –  Public Works Director Giesking recommended the Council approve the award of a bid by SMMPA for Hooper Corporation to construct the new Sunrise Substation at a price of $383,349.10.  Giesking indicated the price was substantially below the engineer’s estimate of $478,000 and would include modification to the two existing substations.  Councilmember Kvamme questioned where the water tower would be located, if it was needed, how much the total substation/transmission line project would cost and what the City’s share of those costs would be.  Giesking indicated the substation was being constructed near the Sunrise water tower, it is needed, the total cost was $10.6 million and the City’s share would be $3.6m.  Giesking also pointed out that once all the construction is completed, the City’s electric system would be even more reliable and all three of the substations would be interconnected and fed from both directions so that problems can be easily isolated and corrected.  In motion by Eichmann, seconded by Wetherill, Resolution No. 2010–144 entitled “Resolution Accepting Bid To Construct The New Sunrise Substation And Make Modifications To The Broadway And Front Street Substations“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-144 is contained in the City Administrator’s book entitled Council Resolutions 18.

Highway 295 Project Authorization To Bid – Public Works Director Giesking requested authorization to receive bids for a project to extend South Washington Avenue to Highway 169.  Giesking indicated MNDOT has committed to fund $2,500,000 for the project cost and the project would include closing the current Highway 169 access to Freeman Drive, which is deemed to be unsafe due to its proximity to the Highway 99/169 intersection, and providing other safety features along Highway 169 that will make entering and exiting safer.  Giesking also indicated the project would result in Washington Avenue being a complete cross town route.  Giesking did point out that staff was still in discussions with MNDOT about lighting for the project and whether that would be a shared cost or not and the land transfer and easement process was underway.  Giesking also reported that staff hopes to have the project bid soon because a substantial amount of fill will be needed for the project and the contractor will place the fill this fall and allow it to settle over the winter before completing the project.   Councilmembers also discussed that MNDOT will allow access from Freeman Drive to Highway 99 in the event of future flooding and that access to the new roadway will be available from both directions on Highway 169.  In motion by Kvamme, seconded by Spriggs, Resolution No. 2010–145 entitled “Resolution Accepting Construction Plans And Authorizing Receipt Of Bids For Construction Of A New Access To State Trunk Highway 169 And Removal Of The Existing Freeman Drive Access (TH 295 Turnback Project)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-145 is contained in the City Administrator’s book entitled Council Resolutions 18.

MMUA Safety Contract Renewal – Public Works Director Giesking requested approval for execution of a renewal contract for the Minnesota Municipal Utilities Association (MMUA) to provide the City’s safety program.  Giesking reported the fee had increased by 7.25% for the regular portion of the program, but there was no increase for the specialized Lineman training.  In motion by Wetherill, seconded by Carlin, Resolution No. 2010–146 entitled “Resolution Authorizing Renewal Of Minnesota Municipal Utilities Association (MMUA) Contract For The Safety Coordinator“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-146 is contained in the City Administrator’s book entitled Council Resolutions 18.

Chippewa Packaging/Exceed Packaging Loan Deferment Request –  Community Development Director Wille presented the Economic Development Authority (EDA) recommendation for approval of a request by Chippewa Packaging and Exceed Packaging to defer interest and principle payments on three City revolving loans through the end of December, 2010.  Wille indicated the money that would have been used for paying loans to the City, Nicollet County Bank and others who are also being asked to defer payments ($80-90,000 total), would be used for restructuring the businesses so that Exceed Packaging packages pet food and Chippewa Packaging is strictly human consumption packaging.  Wille also pointed out that the two companies had already repaid $214,000 of their revolving loans with $219,000 outstanding.  Councilmember Pfeifer expressed his belief that the Council was not provided enough lead time to consider the request especially when no spreadsheets or other financial information on the operation of the two businesses had been provided.  Pfeifer asked for more documentation and to discuss requests of this type in a workshop session prior to taking action.  Wille indicated that the members of the EDA had been provided with the financial information and past practice had been to not provide that information to the Council.  Councilmember Kvamme asked that the Council have an opportunity at the upcoming goal session to discuss how much documentation the Council would like to be provided when considering revolving loan issues.  City Administrator Prafke indicated he would include the discussion on the goal session agenda.  In motion by Eichmann, seconded by Kvamme, Resolution No. 2010–147 entitled “Resolution Modifying Terms Of The Three (3) Revolving Loans Previously Provided To Exceed Packaging And Chippewa Packaging, Inc.“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-147 is contained in the City Administrator’s book entitled Council Resolutions 18.

Finance Department Position Description Modifications – City Administrator Prafke recommended modifications to the position descriptions for the positions of Computer Services Technician and Computer Services Technician II in the Finance Department.  Prafke indicated that budget cuts had led to some reorganization of position responsibilities and the modified job descriptions reflected those changes.  In motion by Eichmann, seconded by Carlin, Resolution No. 2010–148 entitled “Resolution Approving Modification To Finance Department Position Descriptions“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-148 is contained in the City Administrator’s book entitled Council Resolutions 18.

License Application – City Administrator Prafke recommended approval of an application by Einstein Builders General Contractors for a six month Peddler’s License.  Prafke also reminded residents of Saint Peter to ask to see the City permit prior to inviting an uninvited salesperson into their home or before signing any documentation.  In motion by Spriggs, seconded by Carlin, Resolution No. 2010–149 entitled “Resolution Approving Temporary Peddler License“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-149 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports- Mayor Strand reported on his recent activities which included League of Minnesota Cities board meetings, a Sister City program meeting, presentation of a plaque from the Coalition of Greater Minnesota Cities to Representative Terry Morrow, attending the CADA Family Peace Rally where he proclaimed October as “Domestic Violence Awareness Month”, and attending a meeting of the League of Minnesota Cities, Minnesota School Board Association and the State County organization which is referred to as the “Big Three” meeting.

Strand also thanked Councilmember Eichmann for attending the Yellow Ribbon Summit in Farmington on his behalf.  Eichmann reported the summit was very emotional and he hoped to see the program, which provides assistance to families of military members when they are deployed, established in St. Peter.

Flood Update -  Public Works Director Giesking reported the wastewater treatment plant is treating 7 million gallons per day versus the 1.3 million that would normally be treated.  Giesking indicated that although the 7 million exceeds the capacity of the plant, everything is working normally.  Giesking also reported that the flooding is very different than has happened in the past and the areas that are being flood were unexpected.  City Administrator Prafke indicated that some sandbagging is being done at private residences, some people had experienced seepage into their basements and both bridges would not be opened for at least two more days and not until after bridge inspectors had inspected each bridge.  Prafke encouraged anyone needing assistance with flood related issues to contact the Nicollet County Emergency Management Department.

City/School Meeting -  City Administrator Prafke reported the City/School meeting had been cancelled and was rescheduled for October 13th.

Goal Session – City Administrator Prafke reminded Councilmembers of the September 30th goal session in the Governors' Room of the Community Center.

City Administrator Prafke asked Councilmembers who were interested in attending the League of Minnesota Cities regional meeting in Montgomery on October 7th to notify his office.

The Mayor declared the meeting adjourned at 8:18 p.m.

 

MINUTES OF THE CITY COUNCIL MEETING
SEPTEMBER 13, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 13, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Wetherill, Kvamme, Carlin, and Mayor Strand.  Absent was Councilmember Spriggs.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Eichmann, to approve the agenda.  With all in favor, the motion carried. 

Public Hearing:  Subdivision Regulation Modification-  Mayor Strand opened the public hearing on modifications to City Code Chapter 44 “Subdivision Platting” at 7:02 p.m.  Community Development Director Wille reported the Planning and Zoning Commission was recommending modification to the City Code to replace all of Chapter 44.  Wille indicated the recommended modifications were based on the platting process established by State Statute and included reductions in the maximum length of a cul-de-sac and the maximum block length, requiring a minimum six foot wide boulevard to provide for snow storage, and modifications to the parkland dedication fee calculations among other revisions.  There being no further speakers, the public hearing was declared closed at 7:05 p.m.

Public Hearing:  Food Coop Business Subsidy Request – Mayor Strand opened the public hearing on a request by the St. Peter Food Coop for a business subsidy (revolving loan) in the amount of $350,000.  Community Development Director Wille reported the revolving loan would be used to relocate the Food Coop operations to the former Nielsen Chev-Olds property at 224 West Mulberry Street and for renovation of the structure at that location.  Wille also indicated the business subsidy consisted of a below market rate loan for the purpose of enhancing the economic diversity of the community and enhancing the business district.  Wille stressed that job creation and retention is not a goal of the subsidy agreement.  Councilmember Pfeifer questioned who had prepared the “financials” for the project.  Wille responded the Coop had used a paid consultant and Coop members for the review and the project had been reviewed by EDA members and Coop management staff.  Pfeifer expressed some concern about past review of financial statements for loan applicants not being dependable and wanting to have the financial statements reviewed by someone who has the ability to “do it right”.  Wille indicated he would have more information on the financial review prior to the Council action later in the meeting.  Councilmember Carlin asked whether the Coop was current on their existing revolving loan with the City.  Wille reported the payments were being made on time and they were current with all payments.  Councilmember Kvamme stated he thought the Coop also had received a loan in the past that was already paid off.  There being no further speakers, the hearing was declared closed at 7:10 p.m.

Approval of Minutes –  A motion was made by Wetherill, seconded by Eichmann, to approve the minutes of the August 23, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the August 23, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Carlin, Resolution No. 2010-131 entitled “Resolution Approving Consent Agenda“ was introduced.  Staff asked for the resolution to be modified to remove the Local Temporary Gambling license application for CADA House which, as a new application, will be considered as a separate agenda item later in the meeting. Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2010-131 is contained in the City Administrator’s book entitled Council Resolutions 18.  

2011 Preliminary Levy and Budget – City Administrator Prafke and Finance Director O'Connell presented the recommendation for the 2011 preliminary levy.  Prafke indicated the levy amount would be an increase of 1.02% or a $41,785 increase in General Fund expenditures for a total levy of $2,041,011.  O’Connell reviewed the process used to develop the preliminary budget and updated the 2010 and 2011 budget projects.  O’Connell indicated staff was recommending levying back $269,547 out of the possible $525,970 levy back and reported the budget was compiled using the assumption $450,000 in local government aid would be unallocated.  O’Connell also stated the County was projecting tax capacity levels to remain relatively static.  O’Connell further pointed out that under the proposed budget General Fund reserves would be at 41% which is 1% shy of the City’s goal to have five months of revenues in reserve.  City Administrator Prafke stated, “These are serious times and the budget is based on the level of services being provided today.”  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010–132 entitled “Resolution Adopting Preliminary 210 Tax Levy Collectible in 2011“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-132 is contained in the City Administrator’s book entitled Council Resolutions 18.

Subdivision Regulation Modifications -  Community Development Director Wille presented the Planning and Zoning Commission recommendation for adoption of updated subdivision platting regulations.  In motion by Kvamme, seconded by Eichmann, Ordinance No. 2, Third Series entitled “An Ordinance Amending Saint Peter City Code, Chapter 44 Subdivision Regulations ‘Platting’“, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 2, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2.

Summary Publication Approval -  Community Development Director Wille recommended the Council approve summary publication of the subdivision ordinance, as allowed by State Statute, to save on publication expenses.  In motion by Eichmann, seconded by Carlin, Resolution No. 2010–133 entitled “Resolution Authorizing Publication Of The Title And Summary Of Ordinance No. 2, Third Series“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-133 is contained in the City Administrator’s book entitled Council Resolutions 18.

ISJ/Mayo Health Systems Property Tax Abatement – Call For Public Hearing -  City Administrator Prafke recommended a public hearing be called for September 27, 2010 to consider abatement of taxes for a ten year period for the Immanuel-St. Joseph/Mayo Health System clinic in St. Peter.  Prafke indicated the tax abatement has been discussed since the project began and would be up to $290,000 or for 10 years whichever came first.  Prafke also indicated the preliminary budget for 2011 included $23,000 in abatement for ISJ for the first year.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010–134 entitled “Resolution Setting A Date For A Public Hearing On The Approval Of A Tax Abatement Resolution And Business Subsidy For The Purpose Of Funding Development Costs For The Proposed Medical Clinic” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-134 is contained in the City Administrator’s book entitled Council Resolutions 18.

Food Coop Business Subsidy Request -  Community Development Director Wille presented the Economic Development Authority recommendation for approval of a $350,000 revolving loan to the St. Peter Food Coop for purchase and renovation of the property at 224 West Mulberry Street at a total project cost of $3,350,000.  Wille reviewed the other portions of the financing package for the project and indicated the Wells Federal and Northcountry Cooperative loans were contingent upon City approval of the revolving loan request.  Wille pointed out to the Council that the loan to the Coop would be subordinate to Wells Federal Bank, Northcountry Cooperative and Small Business Administration loans. 

Wille also addressed the earlier question from Councilmember Pfeifer about review of the financials and indicated the projections for the expansion were done by C.E. Pew of the National Coop Growers Association and the financials had also been reviewed by the EDA members which consisted of several area bankers.  Pfeifer indicated his belief that the Coop project was an excellent project but he felt in the future when a loan request is for $200,000 or more the City needs to do more local review of financials for proposed projects.  Councilmember Eichmann stated his belief that the Coop is a well established backbone of the downtown retail area and it wasn’t fair to compare their request to other problems with revolving loans.   Councilmember Kvamme pointed out that the EDA previously focused on smaller loans but in the past few years had decided to take on larger loans, which may call for focusing more on review of the project financial information in the future.

In motion by Pfeifer, seconded by Carlin, Resolution No. 2010–135 entitled “Resolution Approving $350,000 Revolving Loan To St. Peter Food Cooperative To Partially Finance Acquisition, Remodeling And Reconstruction Of 224 West Mulberry Street And Authorizing Execution Of Business Subsidy Agreement“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-135 is contained in the City Administrator’s book entitled Council Resolutions 18.

Real Estate Listing Agreement -  Community Development Director Wille requested authorization to enter into a 12 month agreement for Coldwell Banker Commercial Fisher Group to market and aid in the sale of the property at 430 Ritt Street (former Creation Technology property).  Wille indicated the Council had previously approved an agreement with Lidstrom Realtors to provide this service and Lidstrom had agreed to early termination of the agreement.  Wille also pointed out that both Lidstrom and Coldwell had originally submitted proposals to provide the service, but the Council had chosen Lidstrom because of the lower commission rate.  Councilmember Kvamme questioned why the City would enter into an agreement with a real estate broker for the service when we are already paying fees to Greater Mankato Growth to do the same work.  A motion was made by Kvamme, seconded by Eichmann, to table action on the proposed agreement for two weeks so the Council could discuss the matter in a workshop session.  With all in favor, the motion carried. 

Benco Electric Service Territory Agreement -  Public Works Director Giesking requested authorization to execute an electric boundary settlement agreement with Benco Electric Cooperative.  Giesking indicated the Public Utilities Commission had ordered a review of the City’s electric service territory and upon review, it was discovered that the City had encroached into Benco’s territory in Nicollet Meadows Subdivision and Pine Pointe Subdivision.  The review also showed Benco had encroached into the City’s territory in Sky View Ridge Subdivision.  Giesking reported the proposed settlement agreement would require the City to pay $50,677.40 to Benco and the calculations were developed based on past case law.  City Administrator Prafke pointed out that the money would not be provided to Benco until the Public Utilities Commission also approved the settlement agreement.  In motion by Wetherill, seconded by Eichmann, Resolution No. 2010–136 entitled Resolution Approving Execution Of Electric Boundary Settlement Agreement With Benco Electric And Approving Submittal To Minnesota Public Utilities Commission For Approval“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-136 is contained in the City Administrator’s book entitled Council Resolutions 18.

Municipal State Aid Street Designation -  Public Works Director Giesking requested authorization to submit a request to the Minnesota Department of Transportation for removal of 0.10 mile of the southern most section of South Washington Avenue from the City’s municipal state aid (MSA) system.  Giesking reported that upon completion of the Hwy 295 project, the section of roadway would no longer be eligible for inclusion as it did not connect to a State Highway.  Giesking pointed out that the 0.10 miles would be placed in the City’s MSA “bank” and can be added back in at a later date.  Councilmembers questioned if the Highway 169 access to Freeman Drive would be closed.  Giesking reported it would be closed and access to Marwey mobile home park would be from the south and the road would end in a cul-de-sac as required by the City Code.  In motion by Eichmann, seconded by Pfeifer, Resolution No. 2010–137 entitled “Resolution Requesting Removal Of Section Of South Washington Avenue From The City Of Saint Peter Municipal State Aid System” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-137 is contained in the City Administrator’s book entitled Council Resolutions 18.

License Application -  City Administrator Prafke recommended approval of a Temporary Local Gambling Permit for CADA House for a raffle to be held in Gorman Park on September 25, 2010.  Prafke pointed out the prizes in the raffle will be less than $1,500.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010–138 entitled “Resolution Approving Local Temporary License“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-138 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports- Mayor Strand reported on his recent activities which included the Highway 169 Coalition barge tour of the Minnesota River; Region Nine Development Commission meetings, providing a welcome to the Winnebago campers at the fairgrounds; and attending the Rock Bend Folk Festival.

City/School Meeting -  City Administrator Prafke reminded Councilmembers of the City/School meeting on September 15th.  Prafke did indicate that the meeting may be rescheduled because of a special School District #508 meeting.

City Staff Training – City Administrator Prafke reported all non-emergency City offices will be closed from 8:00 a.m. – 1:30 p.m. on September 21st for staff training.

Goal Session – City Administrator Prafke reminded Councilmembers of the September 23rd goal session.  Councilmember Carlin questioned the date which had been rescheduled from earlier in September.  Councilmembers agreed the goal session had been rescheduled for September 30th.

Closed Session -  In motion by Kvamme, seconded by Carlin, Resolution No. 2010–139 entitled “Resolution Calling For Closed Session“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-139 is contained in the City Administrator’s book entitled Council Resolutions 18.

The Council adjourned to closed session at 8:14 p.m.

The Council returned to open session at 8:34 p.m.

The Mayor declared the meeting adjourned at 8:34 p.m.

 

MINUTES OF THE CITY COUNCIL MEETING
AUGUST 23, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on August 23, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Wetherill, Spriggs, and Mayor Strand.  Absent were Councilmembers Kvamme and Carlin.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Spriggs, seconded by Wetherill, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Eichmann, seconded by Spriggs, to approve the minutes of the August 9, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the August 9, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Visitors – Mayor Strand presented former Fire Chief and long time Firefighter Winthrop “Windy” Block with a certificate of appreciation for his service on the Fire Department.  Strand reported Mr. Block had served on the Fire Department for over 34 years and had retired on August 16, 2010.  Fire Chief Ron Quade presented Mr. Block with a “Retired Firefighter” plaque.  Mr. Block thanked his family and the members of the Fire Department for all their support and well wishes.

A brief recess was called at 7:07 p.m. to allow the family time to take photos.  The meeting was called back to order at 7:09 p.m.

Consent Agenda – In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010-124 entitled “Resolution Approving Consent Agenda“ was introduced.  City Administrator Prafke indicated the Red Men Club had submitted an application for a regular on-sale liquor license to replace their Club License.  Prafke indicated the on-sale license allows the organization to have more flexibility in their business.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-124 is contained in the City Administrator’s book entitled Council Resolutions 18.  

2010 Jefferson Avenue Project Change Order -  Water Utility Superintendent Moulton, who was appearing for Public Works Director Giesking, addressed the Council to request approval for a change order for the 2010 Jefferson Avenue Project to include replacement of an irrigation system along the project roadway on Jefferson Avenue.  Moulton indicated the irrigation system had been removed during construction and replacement would increase the contract cost by $1,127.  In motion by Eichmann, seconded by Pfeifer, Resolution No. 2010–125 entitled “Resolution Approving Change Order No. 1 For 2010 Jefferson Avenue Reconstruction Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-125 is contained in the City Administrator’s book entitled Council Resolutions 18.

Capitol Drive Parking Modification Request -  Police Chief Peters recommended approval of a request by residents of Capitol Drive to implement “Residential Parking Permit” restrictions on the entire roadway.  Peters indicated the process would be similar to the resident parking permit process being used on South Seventh Street and expressed his belief that while the Council is normally reluctant to “govern by petition”, 100% of the property owners were in favor of the restricted parking as the solution to their perceived neighborhood parking concerns.  Peters did caution that the fee for the residential parking permits was likely to increase in the future and going to this system may cause difficulties with snow removal in the winter.  Peters also indicated signage would be installed the first week in September, residents would be notified of the change by letter, and there would be a one week buffer period before enforcement begins which would include putting flyers on cars parked on Capitol Drive to inform drivers of the new regulations.  Peters also indicated staff had been in contact with Gustavus Adolphus College officials about the change and would also notify High School officials.  In motion by Wetherill, seconded by Spriggs, Resolution No. 2010–126 entitled “Resolution Authorizing The Placement Of Parking Restrictions On Capitol Drive“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-126 is contained in the City Administrator’s book entitled Council Resolutions 18.

Trail Master Plan Modifications -  Water Utility Superintendent Moulton presented the changes to the Trail Master Plan which had been recommended by the Parks and Recreation Advisory Board and the Planning and Zoning Commission.  In motion by Spriggs, seconded by Eichmann, Resolution No. 2010–127 entitled “Resolution Approving Changes To The Trail Master Plan“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-127 is contained in the City Administrator’s book entitled Council Resolutions 18.

Swift And Third Street Intersection Improvement Project Bid Award -  Water Utility Superintendent Moulton presented Public Works Director Giesking’s recommendation to award the bid for the Swift and Third Street Intersection Improvement Project to Rehnelt Construction in the amount of $50,052.04.  Moulton indicated the work was more extensive than the 2009 stormwater repairs made on North Third Street one block to the south of the current project location because the crown of the roadway will be removed.  Moulton indicated the contractor could begin work in 10 days.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010–128 entitled “Resolution Awarding Bid For Swift And Third Street Intersection Improvements Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-128 is contained in the City Administrator’s book entitled Council Resolutions 18.

Temporary Soft Drink License Application -  City Administrator Prafke recommended approval of an application for a temporary soft drink license submitted by Michael Nget dba Cambo Grill.  Prafke indicated nothing had been found in the background investigation that would prohibit the applicant from receiving the license and the license would be for service during Rock Bend Folk Festival in Minnesota Square Park.  In motion by Eichmann, seconded by Spriggs, Resolution No. 2010–129 entitled “Resolution Approving Temporary Soft Drink License“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-129 is contained in the City Administrator’s book entitled Council Resolutions 18.

2011 Transit Grant Application -  Finance Director O'Connell requested authorization to submit a grant application to the Minnesota Department of Transportation Office of Transit for funding to operate the City transit system in 2011.  O’Connell indicated the proposed budget is $289,070.37 and if funded, the grant would pay for 80% ($231,272.30).  O’Connell also pointed out that the remaining 20% of the operational budget would be funded by rider fares.  O’Connell indicated the City should know in October if funding is approved and if so, in what amount.  In motion by Eichmann, seconded by Spriggs, Resolution No. 2010–130 entitled “Resolution Authorizing Submission Of Transit Grant Application For 2011“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-130 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Proclamation:  National Drug and Alcohol Addiction Recovery Month” – Mayor Strand proclaimed September 2010 as “National Drug And Alcohol Addiction Recovery Month”. 

Mayor’s Reports- Mayor Strand reported on his recent activities which included traveling to Petatlan Mexico to visit people he had met previously through the Sister City program; and attending the Coalition of Greater Minnesota Cities conference where he completed his tenure as President of the organization.

Underground Transmission Line Project Update -  Water Utility Superintendent Moulton provided an update on the underground transmission line.

Broadway Avenue Project Update – Water Utility Superintendent Moulton indicated Broadway Avenue should be open to traffic again on August 25th.  Moulton also cautioned that traffic on Lincoln Drive would be back to the normal one-way pattern at that time also.

The Mayor declared the meeting adjourned at 7:44 p.m.


MINUTES OF THE CITY COUNCIL MEETING
AUGUST 9, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on August 9, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Carlin, Wetherill, Kvamme, Spriggs, and Mayor Strand.  The following officials were present: City Administrator Prafke, Assistant City Attorney Menning and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Wetherill, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Spriggs, seconded by Eichmann, to approve the minutes of the July 26, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the July 26, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Visitors – Bill Robertz, 524 Capitol Drive, address the Council to present a petition requesting restricted parking on Capital Drive for residents only and to provide temporary permits for the guests, visitors and service providers of the residents.  Mr. Robertz reviewed the safety and convenience concerns of the property owners and provided examples of difficulties incurred with parking during the academic year when non-resident vehicles completely fill the neighborhood during the school day.  Mayor Strand indicated staff and the City Council will review the request and discuss it at a workshop session.  Mr. Robertz thanked the Council for their favorable consideration.

Consent Agenda – In motion by Wetherill, seconded by Pfeifer, Resolution No. 2010-116 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-116 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Ecumen Senior Housing Facility Bonds -  City Administrator Prafke recommended execution of a joint powers agreement and host approval for the issuance of revenue bonds for the Second Century Senior Housing Project.  Prafke indicated the City of Lake Crystal was actually issuing the bonds for a facility to be built in Saint Peter.  Prafke reiterated that the City of Saint Peter will not be legally or morally obligated to repay $8.1 million in bonds and the City being involved was simply a way of giving Ecumen tax exempt status for the bond sale.  Prafke did point out that the Council had previously authorized sale of three lots in the North Industrial Park Subdivision for the project and would be receiving approximately $180,000 for the land sale which will go towards the debt for the North Industrial Park Subdivision infrastructure installation.  In motion by Eichmann, seconded by Spriggs, Resolution No. 2010–117 entitled “Resolution Giving Host Approval To The Issuance Of Revenue Bonds And Authorizing Execution Of A Joint Powers Agreement (Second Century Housing Project)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-117 is contained in the City Administrator’s book entitled Council Resolutions 18.

Request for City Assistance:  Rock Bend Folk Festival –  City Administrator Prafke recommended approval for a request for City assistance for the Rock Bend Folk Festival to be held in Minnesota Square Park in September.  Prafke indicated the assistance to be provided was the same as in previous years with the addition of designating additional handicap parking on West Elm Street.  Prafke also reported the City would be more stringent about certain things and would require a certificate of insurance in the amount of $1,500,000 from the organizers.  In motion by Wetherill, seconded by Carlin, Resolution No. 2010–118 entitled “Resolution Authorizing City Assistance For Rock Bend Folk Festival“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-118 is contained in the City Administrator’s book entitled Council Resolutions 18.

MnDOT Trail Agreement –  Public Works Director Giesking requested authorization to execute a permit with MnDOT for operation and maintenance of a trail that will cross Highway 22 at County Road 20.  Giesking reported that MnDOT requires the permit for a highway crossing and the action was similar to the permit needed when the Dodd Avenue underpass was constructed.  Giesking also indicated the trail was being constructed on top of the underground transmission line to protect the line and the trail would be made of concrete.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010–119 entitled “Resolution Authorizing Execution Of Permit With The Minnesota Department Of Transportation For Certain Right-Of-Way Of Trunk Highway 22 Within The City“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-119 is contained in the City Administrator’s book entitled Council Resolutions 18.

Fire Department Policies/Position Descriptions –  City Administrator Prafke recommended adoption of the updated Fire Department policies.  Prafke indicated the revised policies were a “big leap forward in the hiring process” and would now mirror the procedures used for other City employees.  Prafke commended the members of the Department for making the proposed changes to the policies and for their hard work in updating the document.  In motion by Spriggs, seconded by Kvamme, Resolution No. 2010–120 entitled “Resolution Approving Updated Fire Department Policies“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-120 is contained in the City Administrator’s book entitled Council Resolutions 18.

City Administrator Prafke also recommended adoption of position descriptions for the Officers of the Fire Department.  Prafke did recommend one further change to each of the descriptions under “Safety” which would require the Fire Department members to be capable of wearing turnout gear in addition to hard hats, steel toed boots and other items.   Prafke indicated the descriptions would follow the format currently used for other City employees and serve as the basis for hiring members and for their return to work should they be injured.  In motion by Eichmann, seconded by Carlin, Resolution No. 2010–121 entitled “Resolution Approving Updated And New Fire Department Position Descriptions“, was introduced with the addition as proposed by Prafke.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-121 is contained in the City Administrator’s book entitled Council Resolutions 18.

Business License Applications –  City Administrator Prafke recommended approval of on-sale liquor, off-sale liquor, Sunday liquor, and soft drink licenses for El Agave, a new restaurant opening at 402 South Third Street.  Prafke indicated a background check had been conducted and nothing had been found which would disqualify the applicant from receiving the licenses.  In motion by Kvamme, seconded by Wetherill, Resolution No. 2010–122 entitled “Resolution Approving New Licenses“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-122 is contained in the City Administrator’s book entitled Council Resolutions 18.

BHS Senior Housing Lease Amendment –  City Administrator Prafke recommended approval of a resolution that would provide for execution of a revised lease for the senior housing facility being constructed by Benedictine Health Systems.  Prafke indicated the Council has already approved the project and the modified lease is being recommended because the entity that will own the facility is under a different name and because the connection of the new facility to the existing nursing home will be better outlined in the document.  Prafke also indicated the resolution, as revised by the City’s attorney at Gray Plant Mooty, gives the City Administrator and Mayor latitude to sign documents related to the building area and the driveway turnaround.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010–123 entitled “Resolution Approving Execution Of Execution Of Memorandum Of Amended And Restated Lease And Development Agreement Related To Benedictine Health Systems Senior Housing Project And Amended And Restated Lease And Development Agreement Between City Of Saint Peter, Minnesota And Benedictine Senior Living Community Of St. Peter“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-123 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports- Mayor Strand reported on his recent activities which included serving as Chair of the Coalition of Greater Minnesota Cities meeting and the nominating committee meetings; attending a Mankato Moondogs game with the St. Peter Ambassadors, and attending the Night to Unite event in Gorman Park.

City/County Meeting Discussion – Councilmember Eichmann reported on discussion at the City/County meeting which included composting site, juvenile detention, Greater Mankato Growth, electric transmission line and substation, housing rehabilitation programs, joint facilities opportunities, budgets, audits, water treatment plant project, ISJ abatement request, cooperative opportunities, trees in front of the Courthouse and the Washington Avenue Link project.

Underground Transmission Line Project Update -  Public Works Director Giesking provided an update on the underground transmission line that will be started within the next week.  Giesking indicated the contractor will be Dig America, the same company that completed much of the underground project after the tornado in 1998, and miles of pipe is already being delivered for the project.

Broadway Avenue Project Update – Public Works Director Giesking reported two lifts of asphalt have been installed on Broadway Avenue and one had been placed on Chestnut Street.  Giesking indicated sodding and stripping will be completed over the next two weeks and the project should be completed before the deadline of August 25th.  Prafke cautioned that once Broadway Avenue is open to traffic, Lincoln Drive will revert to one way south-bound traffic.

The Mayor declared the meeting adjourned at 7:46 p.m.

MINUTES OF THE CITY COUNCIL MEETING
JULY 26, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on July 26, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Pfeifer, Eichmann, Carlin, Wetherill, and Mayor Strand.  Absent were Councilmembers Kvamme and Spriggs.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Wetherill, to approve the agenda.  With all in favor, the motion carried. 

Public Hearing:  Senior Housing Project Bond Issuance – Mayor Strand opened the public hearing on issuance of bonds for a Benedictine Health Systems (BHS) senior housing project at 7:01 p.m.  City Administrator Prafke reported BHS had submitted a request for the City to serve as a conduit for issuance of up to $7.5 million in bonds to finance construction of a 46-unit senior housing facility on the hospital campus.  Prafke indicated the action was permitted under Minnesota Statutes Chapter 426 and would allow for the bond issuance to be tax exempt.  Prafke also indicated the City would not be subject to any liability for repayment of the bonds and the issuance would not count towards the City’s debt limit.  Prafke pointed out BHS would pay all costs incurred by the City related to the bond issuance.  There being no further comments, the hearing was declared closed at 7:05 p.m.

Approval of Minutes –  A motion was made by Eichmann, seconded by Carlin, to approve the minutes of the July 12, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the July 12, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Eichmann, seconded by Wetherill, Resolution No. 2010-109 entitled “Resolution Approving Consent Agenda“ was introduced.  Councilmember Wetherill questioned declaration of the Crown Victoria vehicle as surplus.  City Administrator Prafke indicated the City’s Mechanic evaluates vehicles are they are rotated out of service and determined the vehicle had enough mechanical problems to warrant disposal of the vehicle. Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-109 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Revolving Loan Modification:  Chippewa Packaging –  Community Development Director Wille again presented the Economic Development Authority recommendation for approval of a request by Chippewa Packaging to modify the terms of two revolving loans to provide extension of the balloon payment date to December 31, 2012.  Wille indicated the action had been tabled at the July 12, 2010 regular meeting following a question from Councilmember Pfeifer as to whether new equipment which had been purchased by Chippewa was subject to the City’s collateral agreements.  Wille indicated $984,000 in equipment was subject to collaterialization on the $184,000 loans.  Wille also indicated other equipment had been financed through a bank loan and one piece of equipment was owned by a customer and none of that equipment would not be part of the collateral on the loans.  Wille also indicated he would re-file the UCC statement for another five year period.  Councilmember Wetherill questioned whether Chippewa was current on all interest and principal payments.  Wille indicated they were on the 2005 loan, but no principal payments had been paid on the 2007 loan as provided for in a previous Council resolution.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2010–110 entitled “Resolution Modifying The Terms Of Chippewa Packaging, Inc. Revolving Loans“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-110 is contained in the City Administrator’s book entitled Council Resolutions 18.

2009 Audit Presentation and Acceptance –  CPA Jim Eichten of the City’s audit firm Malloy, Montague, Karnowski and Radosevich, presented his findings on the City’s 2009 financial statements.  Eichten offered an unqualified  (clean) opinion on the audit and indicated the City was in compliance with all legal standards and federal requirements for federal grant awards.  Eichten reviewed the general fund and all enterprise funds and indicated general fund operations were better than expected in light of the economic downturn during 2009.  Eichten stated the general fund shows the City is well managed and is adhering to the budget.  Eichten also reported that from an entity-wide perspective, the overall financial well being of the City has seen positive improvement in each of the last five years and the City was reacting well to changes in the economy.  Mayor Strand stated some residents in Saint Peter were concerned about the amount of debt the City has and questioned whether the City’s debt load was a concern to the auditors.  Eichten reported that the amount of debt per capita for governmental funds was below average for a comparably sized City, the City was managing cash flow to repay the enterprise funds debt and the City’s equity continues to be positive.  City Administrator Prafke reminded the public that copies of the audit were available online or at the Library for public review and could also be purchased at the Finance Department.

Pete Rheaume, 419 West Jefferson Avenue, addressed the Council to question the Auditor on whether or not Councilmembers are eligible for unemployment based on a bill list entry that shows funding for unemployment charges from the Mayor/Council budget.   Eichten indicated he was unable to answer the question as it was outside the scope of his responsibilities as auditor.  City Administrator Prafke indicated Councilmembers do not receive unemployment and staff would review the coding on the bill.

In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010–111 entitled “Resolution Accepting 2009 Financial Statements Together With Independent Auditor’s Report“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-111 is contained in the City Administrator’s book entitled Council Resolutions 18.

Hospital Equipment Purchase Requests –  City Administrator Prafke presented the Hospital request for authorization to purchase surgical equipment in the amount of $39,705.90.  Prafke indicated the equipment would be used for lap-band surgery and would be available for other general surgeries.  Prafke indicated each lap-band surgery would provide between $12,000-$15,000 in revenue for the hospital and a 6-8 month rate of return on the investment based on the number of surgeries expected to be performed at the Hospital.  Councilmember Wetherill asked for more information on the new surgeon who would perform the lap-band surgeries.  Prafke indicated Dr. William Lee comes from United Hospital in Blue Earth.   In motion by Eichmann, seconded by Carlin, Resolution No. 2010–112 entitled “Resolution Approving Purchase Of Surgical Equipment For River's Edge (Community) Hospital“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-112 is contained in the City Administrator’s book entitled Council Resolutions 18.

Unbudgeted Purchase:  VendingMisers –  City Administrator Prafke requested ratification of the unbudgeted purchase of VendingMiser equipment in the amount of $1,299.13.  Prafke indicated the equipment had been purchased and installed on vending machines in City buildings and energy savings would equal about $300 per year per machine.  Prafke also indicated SMMPA provided a $50 per piece rebate on the equipment and encouraged other businesses in Saint Peter to invest in VendingMiser equipment.  In motion by Carlin, seconded by Eichmann, Resolution No. 2010–113 entitled “Resolution Approving Unbudgeted Purchase Of VendingMiser Equipment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-113 is contained in the City Administrator’s book entitled Council Resolutions 18.

BHS Bond Issuance –  City Administrator Prafke recommended approval of resolutions related to conduit issuance of up to $7.5 million in bonds for construction of a 46-unit senior housing facility by Benedictine Health Systems (BHS).  Prafke also reported that construction of the facility would require some changes to the City’s land lease with BHS and that action would be considered by the Council in the near future.  In motion by Eichmann, seconded by Pfeifer, Resolution No. 2010–114 entitled “Resolution Providing For The Issuance And Sale Of A Tax Exempt Loan Participation Note (Benedictine Senior Living Community Of St. Peter Project), Series 2010A“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-114 is contained in the City Administrator’s book entitled Council Resolutions 18.

In motion by Carlin, seconded by Eichmann, Resolution No. 2010–115 entitled “Resolution Authorizing The Issuance Of Subordinate Senior Housing Revenue Bonds To Finance A Development Under Minnesota Statutes, Chapter 462C And Authorizing The Execution Of Various Documents In Connection With The Benedictine Senior Living Community Of St. Peter Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-115 is contained in the City Administrator’s book entitled Council Resolutions 18.  Prafke reported that construction of the senior housing facility would put the City close to meeting the original goals for the hospital campus.

Reports

“Night To Unite” Proclamation – Mayor Strand proclaimed August 3, 2010 as “Night To Unite Day” in the community and encouraged residents to participate in the event to be held in Gorman Park.

Mayor’s Reports- Mayor Strand reported on his recent activities which included Region Nine Development Commission budget meetings, serving as the Coalition of Greater Minnesota Cities representative to the League of Minnesota Cities board, attending a business after hours function, and meeting with Gustavus Adolphus College officials during the annual town/gown luncheon at Gustavus.

City/County Meeting Schedule -  City Administrator Prafke reminded Councilmembers of the next City/County meeting to be held July 28, 2010 at the Nicollet County Government Center.

Highway 169 Reconstruction Project Update -  Public Works Director Giesking provided an update on the Highway 169 Reconstruction Project and indicated the inside lanes in both directions would be closed for two weeks so the contractor can correct a design flaw with the storm sewer intakes and the contractor would also be completing some punch list and warranty work including sidewalk imperfections, cracked road surface, incorrectly installed pavement markings, and re-installing the turn lane markings on the north end.  Giesking also indicated the Honey Locust trees, which are covered by a three year warranty, had spider mite infestations and were being monitored and will be treated if necessary.

The Mayor declared the meeting adjourned at 8:08 p.m.


MINUTES OF THE CITY COUNCIL MEETING
JULY 12, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on July 12, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Eichmann, Carlin, Wetherill, Spriggs and Mayor Strand. The following officials were present: Police Chief Peters (sitting in for City Administrator Prafke), City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Carlin, seconded by Eichmann, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Wetherill, seconded by Pfeifer, to approve the minutes of the June 28, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the June 28, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010-103 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-103 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Safe And Sober Grant Acceptance –  Chief Peters recommended acceptance of a grant from the Safe and Sober program that will be used to fund Officer overtime for enhanced traffic enforcement.  Peters indicated the Safe and Sober program includes informing the public the enhanced enforcement activities will be taking place, operating the “wave” of traffic enforcement activities, and then reporting the results of those enforcement activities to the local media.  Peters also indicated the amount of the grant would depend on the City’s costs, but would most likely be about $15,000.  In motion by Wetherill, seconded by Carlin, Resolution No. 2010–104 entitled “Resolution Authorizing Acceptance Of Traffic Safety Grant“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-104 is contained in the City Administrator’s book entitled Council Resolutions 18.

Revolving Loan Modification:  Chippewa Packaging –  Community Development Director Wille presented the Economic Development Authority recommendation to approve a request by Chippewa Packaging to defer the balloon payments on revolving loans issued in 2005 and 2007 until December 31, 2012 at an interest rate of three percent (3%).  Wille reviewed the history of revolving loans issued to Chippewa Packaging, MS&GS Enterprises and Exceed Packaging and indicated an internal error had resulted in Chippewa not paying the balloon payment when it was due on January 1, 2010.  Wille also indicated that Chippewa was unable to pay the balloon payment at this time and had requested the extension.  Councilmember Pfeifer asked whether Chippewa was current on all interest and principal payments with Wille indicating they were.  Pfeifer also questioned whether the equipment the company had been buying was part of the City’s collateral on the loans.  City Attorney Brandt expressed his belief that the answer to that question would depend in part on whether or not the equipment had been financed or purchased by company proceeds.  Pfeifer asked that the answer to the question be provided before proceeding with the loan modification request.  Councilmember’s discussed whether that information was pertinent to the requested action.  A motion was made by Kvamme, seconded by Wetherill to table action on the proposed resolution until the next regular meeting.  With Councilmembers Spriggs, Pfeifer, Kvamme, Wetherill, Carlin and Mayor Strand voting aye, Councilmember Eichmann voting nay, the motion carried. 

Street Seal Coating Bid Award –  Public Works Director Giesking recommended award of the bid for the 2010 street seal coating project to Pearson Bros. in the amount of $2.76 per gallon applied for CRS oil and $3.00 per gallon applied for CRSPD oil.  Giesking indicated the CRSPD oil would be used to seal coat the parking lot at the Community Center and that work would be funded by the Community Center budget.  Councilmember Kvamme asked if having the additional funding for the street work this year puts the maintenance schedule back on track.  Giesking indicated 125 blocks should be seal coated each year to stay on schedule but only 100 blocks will be done in 2010 and no seal coating was done in 2009.  In motion by Carlin, seconded by Kvamme, Resolution No. 2010–105 entitled “Resolution Awarding Bid For 2010 Street Seal Coating Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-105 is contained in the City Administrator’s book entitled Council Resolutions 18.

Streetlight Replacement Project Bid Award –  Public Works Director Giesking recommended award for the purchase of streetlights along Highway 169 outside of the downtown area to both WESCO and J.T. Services.  Giesking indicated the bid documents were designed to meet standards of the federal funding that will finance a portion of the project and to meet the goals of energy efficiency, savings, and complimenting the historic theme throughout the Highway 169 corridor.  Giesking reviewed the various styles of lights that will be installed and where they will be installed and said quantities had been adjusted to stay within the $290,000 budget with one extra of each style being ordered for inventory.  Giesking indicated the delivery time was 8-12 weeks and the lights would be installed in mid-fall.  Giesking also recommended the J.T. Services bid for Item #3 and the Wesco bid for Item #6 be rejected because they did not meet the bid specifications.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2010–106 entitled “Resolution Awarding Bid For 2010 Street Light Purchase Project”, was introduced. 

Mayor Strand expressed his objection to a recent letter to the editor in the St. Peter Herald about the lack of street lighting on the south end of Highway 169.  Strand cautioned that the discussion on the bid award had nothing to do with the letter to the editor and expressed frustration with people implying City staff were not doing their jobs and the writer had no right to be critical without knowing what was going on behind the scenes and the tremendous effort by staff to put the bid specs together.  Councilmember Kvamme asked why the bids had not been prepared earlier.  Public Works Director Giesking indicated the Highway 169 Reconstruction Project contractor was responsible for installing temporary lights following City installation of wires and bases, but because of the boulevard work that was yet to be done in 2010, the lights were not installed because of the need to determine elevations for the installation and so the lights weren’t damaged by the landscaping work on the boulevard.

Chief Peters asked what would happen to the old stainless steel lights that had been removed.  Giesking indicated they would be scrapped if they were too rusted out or if condition was good they would be re-used for the Highway 295 project.

Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-106 is contained in the City Administrator’s book entitled Council Resolutions 18.

Business License Applications –  Chief Peters recommended approval of two temporary Peddler license applications.  In motion by Spriggs, seconded by Carlin, Resolution No. 2010–107 entitled “Resolution Approving Application For Temporary Business Licenses“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-107 is contained in the City Administrator’s book entitled Council Resolutions 18.

Trail Maintenance Responsibility –  Public Works Director Giesking recommended the City provide Nicollet County with formal documentation indicating the City will accept all responsibility for maintenance of a trail to be constructed in the CSAH #20 right-of-way.  Giesking indicated the trail is being constructed in conjunction with installation of the underground transmission line to the new electric substation.  In motion by Wetherill, seconded by Eichmann, Resolution No. 2010–108 entitled “Resolution Assuming Responsibility For Operation And Maintenance Of Trail Located On Nicollet County Right-Of-Way“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-108 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports- Mayor Strand reported on his recent activities which included attending a Twins game with the Ambassadors, Fourth of July activities, Ambassador’s meeting and selecting the winners in the Creative Play Place Rubber Duck race.

League of Minnesota Cities Conference -  Councilmember Wetherill reported on his attendance at the annual conference of the League of Minnesota Cities and indicated the sessions had been very informative with an emphasis on addressing local government aid reductions and property tax issues in 2011.

Underground Transmission Bids -  Public Works Director Giesking reported SMMPA had received bids for the installation of underground transmission lines related to the new substation project which was expected to start the first week in August.

Highway 169 Update – Mayor Strand requested an update on the Highway 169 Reconstruction Project.  Public Works Director Giesking reported sidewalk installation continues on the north end; bike racks will be delivered and installed this week; some remedial work around catch basins would be taking place in the next two weeks.  Giesking and Chief Peters also reported MnDOT had received a prestigious award for the Highway 169 Reconstruction Project.

The Mayor declared the meeting adjourned at 7:59 p.m.


MINUTES OF THE CITY COUNCIL MEETING
JUNE 28, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 28, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:02 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Eichmann, Carlin, Wetherill and Mayor Strand. Absent was Councilmember Spriggs. The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Eichmann, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Wetherill, seconded by Carlin, to approve the minutes of the June 14, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the June 14, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Carlin, Resolution No. 2010-98 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-98 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Final Acceptance of Water Wells #11-14 Project –  Public Works Director Giesking recommended the project for construction of Water Wells #11-14 be accepted as constructed.  Giesking indicated the project came in substantially under the bid price and the water treatment plant project contractor would be responsible for some overlapping site work in the amount of approximately $8,000.  Giesking indicated the wells met the quantity and quality of water expectations.  City Administrator Prafke asked that the contractor’s name in the resolution be changed to Mark J. Traut Wells, Inc. rather than “Traut Wells”.  In motion by Wetherill, seconded by Carlin, Resolution No. 2010–99 entitled “Resolution Accepting Project For Construction Of Water Wells #11, 12, 13, And 14 And Authorizing Final Payment To The Contractor“, was introduced with the requested name change.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-99 is contained in the City Administrator’s book entitled Council Resolutions 18.

School District #508 Memorandum Of Understanding –  City Administrator Prafke recommended execution of a memorandum of understanding with School District #508 for provision of programs through the City’s Recreation and Leisure Services Department.  Prafke indicated the agreement has been in place since School funding was cut in 2004 and staff determined the Recreation and Leisure Services Department would provide the programs more efficiently than the School could.  Prafke indicated approximately $12,000 is reimbursed to the City for providing the School programs and the amount is the same as what was provided in 2009 although that amount was less than the 2008 reimbursement amount.  Prafke cautioned that should further cuts in funding be realized, the City would be put in the position of having to cut programs that were not initiated by the City in the first place.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010–100 entitled “Resolution Authorizing Execution Of Youth Development Memorandum Of Understanding“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-100 is contained in the City Administrator’s book entitled Council Resolutions 18.

Building Permit Fee Modifications – Director of Building Busse addressed the Council to recommend building permits be required for replacement of garage doors, windows and house doors based on changes in the State building code.  Busse recommended the fee for the garage door replacement be established at $45 plus the $5 State surcharge and the window and house door fees be based on valuation of the project.  Councilmember Kvamme questioned whether replacement of storm doors, storm windows and window glass would need to be permitted.  Busse indicated they would not.  Busse also indicated that many garage doors come with kits that allow the doors to meet the 90 mile per hour wind gust rating requirements and the permit/inspection would ensure those kits are installed when the garage door was installed.  In motion by Carlin, seconded by Eichmann, Resolution No. 2010–101 entitled “Resolution Modifying Municipal Fee Schedule Regarding Building Permit Fees“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-101 is contained in the City Administrator’s book entitled Council Resolutions 18.

Recodification Acceptance –  City Administrator Prafke and City Attorney Brandt recommended adoption of the recodification of the City Code which had been completed by Municipal Code Corporation.  Prafke indicated the effective date of the Code would be August 1, 2010 and the Code would be online and searchable by the public and staff.  In motion by Pfeifer, seconded by Kvamme, Ordinance No. 1, Third Series entitled “An Ordinance Adopting And Enacting A New Code For The City Of Saint Peter, Minnesota, Providing For The Repeal Of Certain Ordinances Not Included Therein, Providing A Penalty For The Violation Thereof; Providing For The Manner Of Amending Such Code, And Providing When Such Code And This Ordinance Shall Become Effective“, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 1, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2.

Call For Public Hearing:  Benedictine Health Systems Senior Housing Facility –  City Administrator Prafke recommended a public hearing be scheduled for July 26, 2010 to receive comment on the proposed issuance of $7,500,000 in revenue bonds to be loaned to Benedictine Health Systems (BHS) for construction of a senior housing facility.  Prafke assured the Council that issuance of the bonds would not become a liability or debt of the City and repayment of the bonds would be made by BHS through a revenue agreement.  In motion by Eichmann, seconded by Pfeifer, Resolution No. 2010–102 entitled “Resolution Calling For A Public Hearing On The Issuance Of Housing Facility Revenue Notes And Authorizing The Publication Of A Notice Of Hearing (Benedictine Senior Living Community Of St. Peter Project)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-102 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports- Mayor Strand reported on his recent activities which included the groundbreaking ceremony for the new senior living facility for Benedictine Health Systems and the goal session that was cut short because of severe weather.

Composting -  Public Works Director Giesking reported on discussion he and City Administrator Prafke had with two local business owners about composting.  Giesking indicated one business was interested in using the City’s compost materials as a mixing compound to be used in rain gardens and the other was looking to find other uses for compost and biosolids.

Council Goal Session Discussion -  City Administrator Prafke indicated the goal session discussion focused on big picture ideas.  Councilmember Carlin said it was a valuable session.

River's Edge Hospital and Clinic Architectural Recognition -  City Administrator Prafke pointed out the architectural award presented to River's Edge Clinic by Minnesota Physician Publishing recognizing the exceptional architectural design of the clinic.

Construction Updates -  Councilmembers requested updates on local construction projects.  Public Works Director Giesking reported the urns/planters for the Highway 169 Reconstruction Project would be installed overnight on June 29th and sidewalk installation continues on the north end of the Highway.  Giesking also reported that the contractor would have paving completed on the 100 block of Jefferson Avenue by the end of the week and the severe weather had resulted in some surface erosion on the project on Broadway Avenue, but the project was ahead of schedule. 

Severe Weather -  Councilmember Carlin asked if the City has sustained any damage during the recent bouts of severe weather.  Prafke indicated a few large branches were down, but no damage was reported.  Councilmember Pfeifer complained that the emergency siren in the Pine Pointe neighborhood was not operational which was “unacceptable” and expressed his belief that sirens must be fixed within 12 hours or a replacement should be put up.  Pfeifer indicated working sirens were the “highest priority this time of year.”  City Administrator Prafke indicated staff was working to fix the siren problem and reminded Councilmembers that emergency sirens are not designed to be heard indoors and the public is encouraged to use weather radios and listen to local media for storm and emergency information.  Councilmember Carlin suggested using the Nixle program for storm notifications.

Mayor Stand declared the meeting adjourned at 7:35 p.m.


MINUTES OF THE CITY COUNCIL MEETING
JUNE 14, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 14, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Eichmann, Spriggs, Carlin, Wetherill and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Spriggs, seconded by Eichmann, to approve the agenda.  With all in favor, the motion carried. 

Public Hearing:  Tax Increment Financing District No. 1-15 Spending Plan-  Mayor Strand opened the public hearing on the plan to spend tax increments from Tax Increment Financing District No. 1-15 to finance public improvements along West Jefferson Avenue between South Minnesota Avenue and South Front Street at 7:02 p.m.  Finance Director O'Connell reported that changes in State law allowed use of increments generated in a Tax Increment Financing district to be used to fund projects in another district under certain conditions such as creation of and/or maintaining jobs.  O’Connell recommended up to $300,000 be used from Tax Increment Financing District No. 1-15 to fund public improvements along the 100 block of West Jefferson Avenue in Tax Increment Financing District No. 1-17 in support of the Kwik Trip development.  O’Connell indicated the increments generated would be repaid to District No. 1-15.  There being no further speakers, the hearing was declared closed at 7:04 p.m.

Public Hearing:  City of Lake Crystal Revenue Bonds Issuance-  Mayor Strand opened the public hearing on issuance of revenue bonds by the City of Lake Crystal to finance construction of a senior living facility in Saint Peter at 7:04 p.m.  City Administrator Prafke indicated the City of Lake Crystal would be issuing bonds that would finance construction of a senior housing project in Saint Peter.  Prafke stated the process was the same as what was followed when the Wilds of Sand Prairie was constructed and the City of Saint Peter would not be responsible for repayment of the bonds.  There being no further speakers, the hearing was declared closed at 7:06 p.m.

Approval of Minutes –  A motion was made by Wetherill, seconded by Pfeifer, to approve the minutes of the May 24, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the May 24, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Kvamme, seconded by Eichmann, Resolution No. 2010-88 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-88 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Tax Increment Financing District Spending Plan –  Finance Director O'Connell recommended approval of the spending plan for Tax Increment Financing No. 1-15.  O’Connell indicated that this process was being followed in lieu of bonding for the public improvements along West Jefferson Avenue.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010–89 entitled “Resolution Adopting Spending Plan For Tax Increment Financing District No. 1-15“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-89 is contained in the City Administrator’s book entitled Council Resolutions 18.

City Assistance Request:  Fourth of July –  City Administrator Prafke recommended approval of a request for City assistance for the Chamber of Commerce’s community Fourth of July celebration. Prafke indicated the request was the same as in previous years with the exception of extending the parade staging area to Sumner Street.  Chamber President Anders Ringdahl-Mayland reported final preparations were underway for the event and the Chamber was seeking volunteers to help.  Councilmember Kvamme questioned if the City was doing anything to control vehicles parking in the park.  Prafke reported that this year had been difficult and that the vehicles parking in the park with the wet conditions had caused some damage in the park.  Prafke stated parking in the park had not been prohibited as of yet and it would be very difficult to prohibit because of the vendors having trailers and trucks needing to load and unload.  Prafke did admit that people occasionally get carried away with parking in the park.  Councilmember Carlin questioned whether property owners along the parade route had been notified of the route and staging area.  Prafke indicated the Chamber would take care of notification.  In motion by Carlin, seconded by Spriggs, Resolution No. 2010–90 entitled “Resolution Authorizing City Assistance For Fourth Of July Event“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-90 is contained in the City Administrator’s book entitled Council Resolutions 18.

Award of Bid For Containment Fill Station for Self-Contained Breathing Apparatus – City Administrator Prafke recommended award of the bid for a Cascade air tank filling station to Alex Air Apparatus in the amount of $38,201.  Prafke indicated the Fire Department had received a grant for 95% of the cost of the unit and only one bid was received.  Prafke also pointed out the remaining 5% of the cost would be funded by the Fire Department budget.  Councilmember Kvamme asked if the City staff would also utilize the Cascade system.  Prafke indicated City staff doesn’t use air tanks, but it could possibly be used for filling scuba tanks and other tanks.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010–91 entitled “Resolution Awarding Bid For Containment Fill Station For Self-Contained Breathing Apparatus“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-91 is contained in the City Administrator’s book entitled Council Resolutions 18.

Municipal Fee Schedule Modifications –  Finance Director O'Connell recommended an increase in fees for the reconnection of water and utility services which had been disconnected for failure to pay.  O’Connell also recommended the fees for after hours reconnection be in place from 3:30 p.m. – 7:00 a.m. to reflect the hours worked by the Electric staff and to avoid extensive overtime costs.  Public Works Director Giesking recommended a fee of $50 per service be put in place for inspections related to trenching or boring underground and a fee of $50 be implemented for those who fail to notify the City of the completion of their project which doesn’t allow for final inspection by the City.  In motion by Spriggs, seconded by Eichmann, Resolution No. 2010–92 entitled “Resolution  Modifying Municipal Fee Schedule Regarding Utility Reconnection Charges And Underground Utility Work Permit Fees“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-92 is contained in the City Administrator’s book entitled Council Resolutions 18.

Business License Applications – City Administrator Prafke recommended approval of several new business licenses.  Prafke indicated background checks had been conducted by staff and nothing was found that would prohibit issuance of the licenses.  In motion by Wetherill, seconded by Carlin, Resolution No. 2010–93 entitled “Resolution Approving New Business License Applications“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-93 is contained in the City Administrator’s book entitled Council Resolutions 18.

Electric Rate Modifications/2010 Electric Budget – Finance Director O'Connell recommended modification to electric rates to provide for a 4% across the board increase in energy charges effective July 1, 2010 and another increase of 4% effective December 1, 2010.  O’Connell indicated the first increase would pass be to along an increase in purchased power cost from SMMPA that took effect in January, 2010 and the second increase was based on the projected SMMPA cost increase in 2011.  City Administrator Prafke indicated the average user would see an increase of $2 per month for the first increase and an additional $2.00-2.50 per month for the second increase.  O’Connell also recommended approval of the 2010 Electric Fund budget.  O’Connell pointed out that the budget includes a $655,000 fund balance projection and the transmission line and substation project which will be bonded for.   O’Connell also reported that a $4,000,000 refunding bond would be paid off in 2010.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010–94 entitled “Resolution Adopting Electric Rates“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-94 is contained in the City Administrator’s book entitled Council Resolutions 18.

Finance Director O'Connell recommended approval of the 2010 Electric fund budget in the amount of $15,156,003.  In motion by Spriggs, seconded by Carlin, Resolution No. 2010–95 entitled “Resolution Adopting 2010 Electric Enterprise Fund Budget“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-95 is contained in the City Administrator’s book entitled Council Resolutions 18.

SMMPA Easement And Permit Agreement – Public Works Director Giesking requested approval for execution of a right-of-way easement and permit agreement with Southern Minnesota Municipal Power Agency (SMMPA) for construction of transmission lines in the City owned right-of-way.  Giesking reported that State law allows SMMPA to place the lines in the City’s right-of-way, but SMMPA had asked for a written agreement outlining the terms of the placement for installation and maintenance in the future.  Giesking indicated the lines would be placed in conduit with manholes located at each splice location.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010–96 entitled “Resolution Authorizing Execution Of Easement And Purchase Agreement With Southern Minnesota Municipal Power Agency (SMMPA)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-96 is contained in the City Administrator’s book entitled Council Resolutions 18.

Sale Of 69KV Electric Transmission Line – Public Works Director Giesking recommended execution of an agreement for sale of the City’s 69KV electric transmission line located on Grace Street to Southern Minnesota Municipal Power Agency (SMMPA) for a price of $500,000.  Giesking indicated the transmission line was originally built in 1997 and $500,000 was the depreciated value of the line.  Giesking also stated the amount will be credited against the cost of the new substation.  Giesking reported SMMPA wished to purchase the transmission line because they are eligible to receive payments from MISO for operation of the transmission line.  Giesking pointed out the City, as a retailer of electric power was not eligible for the payments from MISO and selling the line would also relieve the City of the cost of repairs and maintenance on the line which would have to be contracted out.  City Administrator Prafke also pointed out the agreement provides for the City to restore the road surface should repairs be needed on the line, which was not typical of similar agreements, but staff felt if repairs were needed, the cost would be minimal.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010–97 entitled “Resolution Authorizing Sale Of 69KV Electric Transmission Cable To Southern Minnesota Municipal Power Agency (SMMPA)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-97 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Mayor’s Reports- Mayor Strand reported on his recent activities which included various Region Nine Development Commission meetings and the Ambassador’s Blues Fest.

City/County Meeting Discussion  -  Councilmembers Eichmann and Pfeifer reported on discussion at the City/County meeting which included composting, juvenile detention and detox; development updates, Greater Mankato Growth, electric transmission, dog park, housing rehabilitation, joint facilities, budgets and trees in front of the Courthouse.

Council Goal Session Schedule -  City Administrator Prafke reminded Councilmembers of the goal session on June 17, 2010 at 3:00 p.m. in the Library conference room.

Benedictine Health System Senior Living Facility Groundbreaking Ceremony -  City Administrator Prafke reminded Councilmembers of the groundbreaking ceremony for the new Benedictine Health System senior housing facility on June 16, 2010.

Chamber Legislative Luncheon Invitation – City Administrator Prafke extended an invitation from the Chamber of Commerce for Councilmembers to attend a lunch with area legislators.

Broadway Avenue Water System Improvement Project  -  Public Works Director Giesking provided an update on the construction project on Broadway Avenue from Sunrise Drive to Washington Avenue.  Giesking reported the project was to provide for interconnection between the upper and lower water systems and for connection of the lower system to the new water treatment plant.  Giesking also reported the project would provide for replacement of the undersized storm sewer on Chestnut Street and replacement of a sanitary sewer along South Seventh Street.  Giesking stated the project would be done by August 25th including street restoration and traffic returned to Broadway Avenue.

Councilmember Pfeifer asked when work would be done on West Jefferson Avenue.  Giesking reported the utility work was completed and the contractor was ready to begin street restoration.

Councilmembers also asked about repair of the sinkhole at Park Row and Minnesota Avenue as part of the Highway 169 Reconstruction Project.  Giesking indicated the repair process must follow the original design build process and the project engineers had proposed a solution to the problem.  Giesking also pointed out that Shafer had damaged the storm sewer during construction and had not informed anyone and Shafer would be 100% responsible for the cost of the repairs.  City Administrator Prafke noted the project deadline was June 14, 2010 and the contractor was being penalized each day they go beyond the completion deadline so they had plenty of incentive to get done quickly.  Giesking reported the lane closures would continue until the sink hole repairs are completed and the urns have been installed, but everything should be open again by the end of June.

Mayor Strand declared the meeting adjourned at 8:07 p.m.

 


MINUTES OF THE CITY COUNCIL MEETING
MAY 24, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on May 24, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:03 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Eichmann, Spriggs, Carlin, Wetherill and Mayor Strand.  The following officials were present: City Administrator Prafke and City Attorney Brandt.

Approval of Agenda – City Administrator Prafke asked for an addition to the agenda to consider a request for City assistance for the Ambassadors’ Blues fest event.  A motion was made by Pfeifer, seconded by Wetherill, to approve the agenda with the additional item.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Kvamme, seconded by Eichmann, to approve the minutes of the May 10, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the May 10, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

A motion was made by Kvamme, seconded by Spriggs, to approve the minutes of the May 11, 2010 Board of Appeal and Equalization meeting.  With all in favor, the motion carried and the minutes were approved.   A complete copy of the minutes of the May 11, 2010 Board of Appeal and Equalization meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Visitors – Neol Hubbard from Centerpoint Energy presented a check in the amount of $2,244 to Mayor Strand and Firefighter Tom Roessler, Sr.  Mr. Hubbard indicated the check was part of the Centerpoint Community Partnership program and the money was to be used for confined space safety equipment for the Fire Department.

Consent Agenda – In motion by Wetherill, seconded by Carlin, Resolution No. 2010-79 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-79 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Final Acceptance Of Highway 169 Private Water/Sewer Line Projects – Public Works Director Giesking recommended the projects to replace private water and sewer service lines along Highway 169 be formally accepted as completed.  Giesking indicated the property owners had signed waivers of assessments for the work which had been temporarily funded by the PIR fund, and the repairs would reduce infiltration and the risk of water loss on the City’s system.  Giesking indicated the total cost of the project was $159,440.37.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010–80 entitled “Resolution Accepting The Highway 169 Private Water And Sewer Service Line Projects“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-80 is contained in the City Administrator’s book entitled Council Resolutions 18.

JP Olson Short Sale Request – Community Development Director Wille presented the Economic Development Authority (EDA) recommendation to accept $20,000 to release the City’s real estate interest in the Richard’s Pub and Restaurant property and allow for a short sale of the property from JP Olson LLC to Kasota Properties LLC.  Wille reviewed the history of the restaurant creation and the original funding request in the amount of $320,000 which would have been due through a balloon payment after five years.  Wille reported JP Olson LLC had asked for a six month payment deferral in April, 2009 after the business experienced significant difficulties in cash flowing their operation and no payments had been received on the loan since September of 2009.  Wille also indicated accepting the $20,000 payment would leave a balance of $275,000 and that amount would be pursued through the personal guarantees of David and Joan Olson which had been provided as collateral on the original loan. Wille also pointed out that the value of the real estate won’t pay off the first and second mortgages and the City had third position on the real estate.  Mayor Stand stated, “there was a lot going on behind the scenes that is not easy to talk about now, but we’re not just throwing away this loan.”  Wille expressed his belief that the situation is disappointing and unfortunate and staff will “work to assess what went wrong”.

Councilmember Wetherill asked several questions relating to the short sale including questioning the sale price, the total value of the building and restaurant, who will be operating the restaurant, how many months the original loan is in arrears, and the value of the missed payments.  Wetherill expressed his opposition to allowing the short sale and indicated his belief that the bank offer was not the best offer the City could receive.  Wetherill also expressed concern that the short sale was between family members.

Councilmember Spriggs also expressed concerns that acceptance of the $20,000 payment simply delayed the inevitable and felt it was a conflict of interest when the entire family is involved in the property changing hands. 

Councilmember Eichmann pointed out that accepting the $20,000 reduces the City’s losses and expressed hope that someone else may take over the business and make a go of it.

Councilmember Carlin pointed out that if the property were foreclosed on the City’s ties to the business would be severed and the City would have no right to question the operation.

Councilmember Kvamme indicated he felt accepting the offer was making the “best of a bad situation”.  In motion by Kvamme, seconded by Carlin, Resolution No. 2010–81 entitled “Resolution Accepting A $20,000 Payment From Pioneer Bank And Approving The Short Sale Of JP Olson LLC Assets As Proposed By Pioneer Bank“, was introduced.  Upon roll call, Councilmembers Pfeifer, Kvamme, Eichmann, Carlin and Mayor Strand voting aye, Councilmembers Spriggs and Wetherill voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-81 is contained in the City Administrator’s book entitled Council Resolutions 18.

Electric Transmission Line Easement Agreements – Public Works Director Giesking recommended approval of three easement agreements for construction and maintenance of an electric transmission line being built by SMMPA.  Giesking indicated there were three agreements involving the City only, the City and Excel, and the City and Benedictine Living Community of St. Peter.  Councilmember Wetherill questioned whether Nicollet County would actually approve the easements for the portions of the line going across private properties outside the City.  Giesking indicated the County would approve the permit if SMMPA had easement agreements with all the property owners and if not, other routes could be investigated.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010–82 entitled “Resolution Granting Easements On City Property For Transmission Line Construction And/Or Maintenance“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-82 is contained in the City Administrator’s book entitled Council Resolutions 18.

Emergency Purchase:  Substation Repairs – Public Works Director Giesking requested ratification of an emergency purchase for repairs to the main substation.  Giesking indicated something occurred in the substation resulting in a fire in the wire insulation and a City-wide outage.  Giesking indicated the repairs were considered an “emergency” and staff authorized Karian Peterson Power Line Contracting to complete repairs for an amount not to exceed $15,000.  In motion by Spriggs, seconded by Carlin, Resolution No. 2010–83 entitled “Resolution Approving Emergency Repair Of Failed Transmission Line“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-83 is contained in the City Administrator’s book entitled Council Resolutions 18.

City Code Modification:  Hospital Commission – City Administrator Prafke recommended adoption of a modification to the City Code which would change how the chief administrative officer of the Hospital is hired, disciplined, and/or terminated so that the Council and Hospital Commission must concur on the action; to specify the Hospital will provide a financial report to the Council at completion of the annual audit, and to eliminate provisions relating to the ambulance service which is now a department of the Hospital and not a separate entity.  In motion by Kvamme, seconded by Carlin, Ordinance No. 407, Second Series entitled “An Ordinance Amending Saint Peter City Code Section 2.36 ‘Hospital, Nursing Home, Medical Clinic And Ambulance Commission’ And Adopting By Reference Chapter 2, Which Among Other Things, Contains Penalty Provisions“, was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 407, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

Liquor/Business License Application – City Administrator Prafke presented applications of Eric Olson, Lacota Enterprises dba Richard’s in St. Peter, for on-sale liquor, Sunday on-sale liquor, show and soft drink licenses.  Prafke indicated Olson was the sole owner of the entity which would be operating the restaurant.  Prafke also pointed out that the liquor licenses were only for a one month period and the applicant would have to reapply for a one year license to be issued in July which would coincide with the State licensing period.  In motion by Spriggs, seconded by Carlin, Resolution No. 2010–84 entitled “Resolution Approving New License Applications For Richard’s In St. Peter“, was introduced.  Upon roll call, Councilmembers Spriggs, Pfeifer, Kvamme, Carlin and Mayor Strand voting aye, Councilmember Wetherill voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-84 is contained in the City Administrator’s book entitled Council Resolutions 18.

2010 Crack Sealing Project – Public Works Director Giesking recommended accepting the low quote from Hardline Asphalt in the amount of $0.92/gallon for the 2010 crack sealing project.  Giesking indicated the work would be done up to an amount of $28,500 and Hardline had previously done this work in the City.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010–85 entitled “Resolution Accepting Quote For Crack Sealing As Part Of The 2010 Street Maintenance Program“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-85 is contained in the City Administrator’s book entitled Council Resolutions 18.

2010 Concrete Repair Project – Public Works Director Giesking recommended accepting the low quote from Nielsen Blacktopping in the amount of $18,032.94 for curb, sidewalk and handicap ramp replacement.  Giesking indicated the work would include completion of an 18 year program to install handicap ramps throughout the community and also include completion of a section of sidewalk on the south side of the Dodd Avenue underpass.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2010–86 entitled “Resolution Accepting Quote For Concrete Work Included In The 2010 Street Maintenance Program“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-86 is contained in the City Administrator’s book entitled Council Resolutions 18.  Councilmember Kvamme expressed his congratulations to the Public Works Department on completing the handicap ramp program earlier than the original program timeline of 35 years and that Saint Peter may be the first community in the State to accomplish the project

Request For City Assistance:  Blues Fest – City Administrator Prafke recommended approval of a request for City assistance for the Ambassador’s Blues Fest event to be held in Minnesota Square Park on June 12, 2010.   Prafke reviewed the recommendation and the proposed contingencies for that approval including the organizers providing a $1,500,000 insurance policy naming the City of Saint Peter as an additional insured.  In motion by Wetherill, seconded by Spriggs, Resolution No. 2010–87 entitled “Resolution Accepting Quote For Concrete Work Included In The 2010 Street Maintenance Program“, was introduced with the additional requirement for the insurance policy.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as amended.  A complete copy of Resolution No. 2010-87 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

“Darfur Day” Proclamation – Mayor Strand proclaimed May 24, 2010 as “Darfur Day” in the City after meeting with High School senior Jay Donahue who was working on a senior project on the genocide in the Sudan.

Mayor’s Reports- Mayor Strand reported on his recent activities which included hosting representatives from Petatlan, Mexico as part of the Sister City program; the Board of Appeals and Equalization meeting; a Region Nine board meeting and seminar; meeting with gubernatorial candidate Leslie Davis; being a judge for the South Central Minnesota work skills program; and attending the Chamber Spring Fling event.

Memorial Day Closures – City Administrator Prafke reminded everyone non-emergency City offices would be closed for Memorial Day.

Workshop Schedule – City Administrator Prafke reminded Councilmembers the next workshop session would be on Tuesday and Councilmembers would be touring the water treatment plant project as part of the workshop.

Councilmember Pfeifer questioned whether Councilmembers had received an invitation to the groundbreaking ceremony for the addition to the Benedictine Living Community facility.  City Administrator Prafke reported the invitations were going to be sent out in the near future.

There being no further business, Mayor Strand adjourned the meeting at 8:28 p.m.

 

MINUTES OF THE BOARD OF APPEAL AND EQUALIZATION MEETING
MAY 11, 2010

Pursuant to due call and notice thereof, a regular meeting of the Board of Appeal and Equalization of the City of Saint Peter was conducted in the Commissioners’ Room of the Nicollet County Government Center on May 11, 2010

A quorum present, Mayor Strand called the meeting to order at 6:05 p.m.  The following members were present: Mayor Strand and Councilmembers Spriggs, Pfeifer, Kvamme, Eichmann, and Wetherill.  Absent was Councilmember Carlin.  County officials present were:  Nicollet County Assessor Doreen Pehrson and Deputy Assessors Michelle Wills and Vickie Hagen.  Councilmembers Eichmann, Spriggs, Wetherill and Mayor Strand had received Board of Appeal and Equalization training in 2009.

Appeal Hearings – Todd Stolt appeared on behalf of his son Brandon Stolt to appeal the valuation of the property at 1814 Haralson Court.  Mayor Strand informed Mr. Stolt that the members of the Board were not professional appraisers and the majority of time the Board would make no change to the valuations of property.  Strand also indicated if Mr. Stolt did not get the result he wanted he should take his appeal to the County Board of Appeals which was better trained.  Stolt indicted the property had been purchased in April, 2010 for $73,809 as a foreclosure and indicated the value should be substantially less than the County’s valuation of $102,300 due to the purchase price and the detached garage.   Nicollet County Assessor Pehrson indicated that all recent sales in the subdivision had been foreclosure sales which don’t count as “arms length sales” and therefore are not used for comparison purposes.  Mr. Stolt indicated he was aware of that fact, but wanted the Council to be aware of what’s happening in the Apple Tree Subdivision.  Pehrson indicated her staff had taken the issue of Apple Tree valuations to the County Board in 2009 and a reduction had been made for each unit from $128,000 to $110,900 with a further reduction this year to $102,300.

Councilmember further considered the following appeals submitted by letters:

* Jim and Karen Wendroth for a vacant lot located at the north end of North Third Street valued at $54,500.  Assessor Pehrson recommended the lot valuation be reduced to $20,600 due to the fact that there are no utilities available and it would be very expensive to get utilities to the property.  A motion was made by Kvamme, seconded by Spriggs to accept the recommendation.  With all in favor, the motion carried.
* Linda Lunak for the property at 1321-1323 North Third Street which was valued by the County at $435,500 and which the Assessor’s office was recommending be lowered to $398,800.  A motion was made by Pfeifer, seconded by Eichmann to accept the recommendation.  With all in favor, the motion carried.
* John R. and Madeline S. Haller for property at 427 West Jefferson valued at $194,400.  Assessor Pehrson indicated her recommendation was to reduce the value to $110,100.  A motion was made by Pfeifer, seconded by Spriggs to accept the recommendation.  With all in favor, the motion carried.
* Jeremy Schoknecht for the property at 321 West Nassau valued at $203,600.  Assessor Pehrson recommended a reduction to $108,100.  Pehrson indicated the property previously was not available for viewing by an Assessor and the value had been estimated, but after viewing the reduction was in order.  A motion was made by Spriggs, seconded by Eichmann to accept the recommendation.  With all in favor, the motion carried.
* Kristopher and Natalie Truewe for the property at 610 Fair Street (Parcel #19.451.0050) valued at $169,500.  Assessor Pehrson indicated the property owners wished to have the valuation increased to $171,300 to reflect updates they had made to the house including the kitchen and bumping out a wall to make a bedroom bigger.  Pehrson reported the structural changes inside the home had been done without a City permit.  A motion was made by Spriggs, seconded by Wetherill to make no change to the valuation.  With all in favor, the motion carried.
* Michael Steinhaus for the property at 215 North Third Street valued at $152,600.  Mr. Steinhaus’ letter indicated he wished to have the valuation of his property reduced to $134,000.  A motion was made by Kvamme, seconded by Eichmann to make no change.  With all in favor, the motion carried.
* Michael Finnestad for the property at 319 North Washington Avenue valued at $151,100 which he had purchased in July 2009 for $139,000.  Assessor Pehrson recommended the Council make no change to the valuation and allow her staff to view the property prior to the County hearing for further recommendation at that time.  A motion was made by Eichmann, seconded by Kvamme to make no change as recommended by the Assessor.  With all in favor, the motion carried. 

The Council next considered the appeal of Edward and Deborah Miller, owners of the property at 700 Austin Drive.  Mr. and Mrs. Miller had an appointment at 6:05 p.m. and did not appear.  The Miller’s had requested the valuation of their property, established by the County at $139,700, be increased based on their purchase price of $161,500 from October 2006 and installation of a new roof and new siding.  Assessor Pehrson indicated roofing and siding were considered maintenance issues and are not reflected as an update to properties.  Pehrson recommended no change to the valuation.  A motion was made by Wetherill, seconded by Eichmann to make no change to the valuation.  With all in favor, the motion carried.

On the appeal of Brandon Stolt for the property at 1814 Haralson Court, a motion was made by Kvamme, seconded by Eichmann to make no change.  With all in favor, the motion carried.

There being no further business a motion was made by Pfeifer, seconded by Spriggs, to adjourn.  With all in favor, the meeting was adjourned at 6:38 p.m.

 

MINUTES OF THE CITY COUNCIL MEETING
MAY 10, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on May 10, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Eichmann, Spriggs, Carlin, Wetherill and Mayor Strand.  The following officials were present: City Administrator Prafke, Assistant City Attorney Menning, and City Engineer Domras.

Approval of Agenda – A motion was made by Spriggs, seconded by Wetherill, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Pfeifer, seconded by Spriggs, to approve the minutes of the April 26, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the April 26, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Visitors – Mayor Strand recognized Senora Leticia de Lacunza, President of Integrated Family Development in Petatlan, Mexico and her son Fernando who are visiting Saint Peter as part of the Sister City program.  Senora Lacunza read a letter from her husband regarding the Sister City relationship between the City of Saint Peter and Petatlan.  Jeffrey Rathlaff of Gustavus interpreted for Senora Lacunza.

Consent Agenda – In motion by Wetherill, seconded by Carlin, Resolution No. 2010-70 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-70 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Final Acceptance Of Wastewater Treatment Plant Fine Screener Project – Public Works Director Giesking recommended final acceptance of the wastewater treatment plant fine screener project and approval to make final payment to the contractor in the amount of $12,265.55.  Giesking indicated the screener will reduce chemical use at the plant and is designed to remove non-organic materials.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010–71 entitled “Resolution Accepting The Fine Screener Replacement Project At The Wastewater Treatment Plant And Authorizing Final Payment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-71 is contained in the City Administrator’s book entitled Council Resolutions 18.

G.O. Utility Revenue And Tax Increment Financing Bond Sale – Financial Consultant Shannon Sweeney of David Drown Associates addressed the Council to recommend adoption of a resolution awarding the sale of $870,000 in general obligation utility revenue and tax increment financing bonds to United Banker’s Bank of Bloomington, Minnesota at an interest rate of 2.485% as Build America bonds.  Sweeney indicated the bond proceeds would be used for pay for miscellaneous improvements along Highway 169, the Broadway Avenue sanitary and storm sewer work and purchase of a fine screener for the wastewater treatment plant.  Sweeney indicated the interest rate was well under projections and as Build America bonds, 35% of the interest paid by the City would be reimbursed by the Federal government.   Sweeney also pointed out that the City’s “A+” bond rating had been maintained.  In motion by Eichmann, seconded by Carlin, Resolution No. 2010-72 entitled “Resolution Providing For The Issuance And Sale Of $870,000 Taxable General Obligation Utility Revenue And Tax Increment Financing Bonds, Series 2010B (Build America Bonds), Pledging For The Security Thereof Tax Increments And Net Revenues And Levying A Tax For The Payment Thereof” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-72 is contained in the City Administrator’s book entitled Council Resolutions 18.

K-9 Officer Surplus Property Designation – Police Chief Peters reported the City’s K-9 Shooter had reached the end of his working life and recommended the dog be declared surplus property (retired).  Peters also recommended Shooter’s handler, Officer Keith Ruffing, be allowed to adopt Shooter.  Peters further recommended the City’s canine program be deactivated due to budget restrictions and indicated $4,500 in wages for the Officer handling the dog would be saved in the remainder of 2010.  Councilmember Kvamme questioned how the services provided by the dog would be replaced in the Department.  Peters indicated that Nicollet County did have a dog, but rarely responded to the City’s requests for use of the dog.  Councilmember Wetherill suggested the City host a retirement party for Shooter.  In motion by Spriggs, seconded by Carlin, Resolution No. 2010–73 entitled “Resolution Declaring Police Canine Officer (Shooter) As Surplus Property Of The City Of Saint Peter And Deactivating Police Canine Program“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-73 is contained in the City Administrator’s book entitled Council Resolutions 18.

Request for City Assistance:  Livestock – City Administrator Prafke presented a request for City assistance for an event called “Livestock”.  Prafke indicated the organizers wished to be recognized as a community event, and as such, receive City assistance for their fundraising event in Minnesota Square Park on June 5, 2010.  Prafke recommended that limited non-financial assistance be provided to this event which is free and open to the public, including allowing the organizers to use City safety vests and cones.  Prafke pointed out the resolution did not authorize intersection control or street closures related to the event’s 5K run.   In motion by Kvamme, seconded by Wetherill, Resolution No. 2010–74 entitled “Resolution Approving Request For City Assistance:  Livestock Event“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-74 is contained in the City Administrator’s book entitled Council Resolutions 18.

Senior Housing Project Public Hearing – City Administrator Prafke recommended a public hearing be scheduled for June 14, 2010 regarding issuance of bonds by the City of Lake Crystal to fund construction of a senior housing complex in Saint Peter.  Prafke indicated Lake Crystal had originally issued bonds in 2006 for construction of The Wilds of Sand Prairie which is owned by Ecumen, the same company building the new facility.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010–75 entitled “Resolution Calling For A Public Hearing On A Proposal For An Assisted Living And Memory Care Facility And A Proposed Housing Program Pursuant To Chapter 462C, Minnesota Statutes And Authorizing The Publication Of A Notice Of Public Hearing (Second Century Housing Project)“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-75 is contained in the City Administrator’s book entitled Council Resolutions 18.

2010 TH 169 Curb, Walk, and Trail Improvements Bid Award – Public Works Director Giesking recommended the bid for the 2010 TH 169 Curb, Walk, and Trail Improvements project be awarded to Nielsen Blacktopping, Inc. in the amount of $95,709.  Giesking indicated the project would be 100% funded by municipal aid funding and the low bid was substantially under the $119,000 engineer’s estimate.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010-76 entitled “Resolution Awarding Bid For 2010 TH 169 Curb, Walk And Trail Improvements Project“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-76 is contained in the City Administrator’s book entitled Council Resolutions 18.

Transformer Replacement and Repair – Public Works Director Giesking recommended Paradigm Enterprises be retained to install a new transformer in the Broadway Substation at a price of $7,900 and Jordan Transformer be retained to provide a crane for installation of the new transformer and detanking and inspection of the existing transformer for $16,387.  Councilmember Kvamme questioned why quotes were not received for the crane work like they were for the installation work.  Giesking indicated Jordan Transformer was originally involved in the project and they have a crane.  Giesking admitted there are other vendors who could have quoted the work.  City Administrator Prafke pointed out that with all the utilities and equipment at the site, it was better to have someone familiar with the project rather than just someone who owned a crane.  In motion by Wetherill, seconded by Carlin, Resolution No. 2010–77 entitled “Resolution Authorizing Replacement Of Broadway Substation Transformer“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-77 is contained in the City Administrator’s book entitled Council Resolutions 18.

2010 Equipment Certificate Bid Award – Finance Director O'Connell recommended acceptance of the low bid of Nicollet County Bank for $152,000 in equipment certificates at an interest cost of $14,531.20 and rates ranging from 2.9% - 3.30%.  In motion by Spriggs, seconded by Carlin, Resolution No. 2010–78 entitled “Resolution Awarding Sale Of $152,000 General Obligation Equipment Certificates Of Indebtedness Of 2010; Fixing The Form And Specifications Thereof; And Providing For Their Payment“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-78  is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

Cinco De Mayo Ceremony- Mayor Strand reported on the Cinco de Mayo celebration held in Minnesota Square Park and indicated the event was very well organized, but the weather was cold and rainy.  Strand reported a ceremony had been held during the event recognizing the Sister City relationship with Petatlan, Mexico.

Mayor’s Reports- Mayor Strand reported on his recent activities which included a groundbreaking ceremony at Gustavus Adolphus College for their new academic building, an executives forum at Gustavus Adolphus College, and attending a Coalition of Greater Minnesota Cities board meeting and press conference.

There being no further business, Mayor Strand declared the meeting adjourned at 7:52 p.m.


MINUTES OF THE CITY COUNCIL MEETING
APRIL 26, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on April 26, 2010.

A quorum present, Mayor pro tem Eichmann called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Eichmann, Spriggs, Carlin, and Wetherill.  Absent was Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Loose and Domras.

Approval of Agenda – A motion was made by Kvamme, seconded by Pfeifer, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Wetherill, seconded by Spriggs, to approve the minutes of the April 12, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the April 12, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Spriggs, seconded by Kvamme, Resolution No. 2010-57 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-57 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Bond Sale – Financial Consultant Shannon Sweeney of David Drown Associates addressed the Council to recommend adoption of a resolution providing authorization to receive competitive bids for the sale of $870,000 in general obligation utility revenue and Tax Increment Financing bonds.  Sweeney indicated the bond proceeds would be used for pay for Highway 169 improvements, the Broadway Avenue sanitary and storm sewer work and purchase of a fine screener for the wastewater treatment plant.  Sweeney also pointed out the bonds would be repaid over ten years through a combination of tax increments, assessments, storm sewer revenue and sanitary sewer revenue.  Sweeney stated the bonds would be bid as “Build America” bonds which would reduce the overall cost of borrowing and only require submission of one extra form each year.  Councilmember Kvamme questioned whether it was unusual to combine projects for bonding purposes.  City Administrator Prafke indicated that the City currently does so with equipment certificates and Sweeney indicated the size of each individual project was less than is normally bonded for which led to the decision to combine the issuance.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2010-58 entitled “Resolution Providing For The Competitive Negotiated Sale Of $870,000 General Obligation Utility Revenue And TIF Bonds, Series 2010B” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-58 is contained in the City Administrator’s book entitled Council Resolutions 18.

Autotronics Development Agreement –  Community Development Director Wille recommended execution of a development agreement with Annette VP Properties LLC related to the 2010 Jefferson Avenue Reconstruction Project including reconstruction of the north-south alley between the Annette Properties and Arby’s restaurant.  Wille indicated the City’s share of the project costs would be $89,004.02; Kwik Trip would pay $68,536.72, Sandy’s Investment Company would be assessed $26,915.78; and Annette VP would be assessed an amount not to exceed $30,385.48 as outlined in the agreement.  Wille also pointed out the alley improvements would be paid by tax increment funds. In motion by Kvamme, seconded by Wetherill, Resolution No. 2010-59 entitled “Resolution Authorizing Execution Of Development Agreement By And Between City And Annette VP Properties, LLC For Construction Of Alley Improvements” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-59 is contained in the City Administrator’s book entitled Council Resolutions 18.

Sandy’s Investment Company Of St. Peter, LLP Development Agreement –  Community Development Director Wille also recommended execution of a development agreement with Sandy’s Investment Company similar to the agreement with Annette VP Properties.  Wille specified the agreement was with the owners of the Arby’s property and not with the owners of the restaurant.  In motion by Spriggs, seconded by Carlin, Resolution No. 2010-60 entitled “Resolution Authorizing Execution Of Development Agreement Between City And Sandy’s Investment Company Of St. Peter, LLP For Construction Of Alley Improvements” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-60 is contained in the City Administrator’s book entitled Council Resolutions 18.

2010 Jefferson Avenue Reconstruction Project Bid Award – Public Works Director Giesking recommended award of the bid for the 2010 Jefferson Avenue Reconstruction Project to W.W. Blacktopping, Inc. in the amount of $211,791.50.  Giesking indicated the bid, which included approximately $30,000 in storm water work that was not originally included in the $245,000 engineer’s estimate for the project, was very competitive and the assessments to benefiting properties would be lower than originally estimated.   In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010-61 entitled “Resolution Awarding Bid For 2010 Jefferson Avenue Reconstruction Project” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-61 is contained in the City Administrator’s book entitled Council Resolutions 18.

Sale Of City Owned Property For Senior Housing Development –  Community Development Director Wille recommended approval of the sale of Lots 4-6, Block 1 in the North Industrial Park Subdivision to Second Century, LLC (Ecumen) for development of a senior housing complex at the price of $181,122.48.  Wille and City Administrator Prafke addressed construction and landscaping issues and indicated the native planting area depicted on the rendering was unresolved, but would have a very definitive edge.  Prafke also questioned whether the stone on the building would be Kasota stone or decorative block.  Dan Weatherman of Pope Architects, indicated the material would be split face colored block with a stone like texture.  Weatherman also indicated the complex would have 63 units with 20 of those units being memory care.  Wille indicated Briggs and Morgan was working on a bond issuance for the project that would be issued by another entity and the City would be asked to adopt a resolution authorizing the bond proceeds to be spent in Saint Peter.  Wille pointed out this action was similar to what was done when the Wilds of Sand Prairie (which is also owned by Ecumen) was constructed and there is no financial commitment needed from the City needed, although a public hearing will be scheduled.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2010-62 entitled “Resolution Authorizing Sale Of Lots 4-6, Block 1, North Industrial Park Subdivision To Second Century, LLC For The Construction Of A Senior Housing Complex” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-62 is contained in the City Administrator’s book entitled Council Resolutions 18.

Washington Avenue Link Project Environmental Assessment Study –  Public Works Director Giesking recommended adoption of a resolution retaining Bolton and Menk, Inc. to prepare an Environmental Assessment Study (EAS) on the Washington Avenue Link Project for a not to exceed amount of $223,000.  Giesking reminded Councilmembers the City had been awarded $460,000 in federal grant funds that will be available for the project in 2011 and Municipal State Aid funding would be utilized for the remaining costs of the project, but those funds would not be available until 2012.  Giesking indicated the EAS was required because of the federal funding and Bolton and Menk, Inc. would work on right-of-way replatting and identifying an alternative route for the project as part of the EAS.  Giesking reported the EAS would take 12-18 months to complete and would be reviewed by both the State and Federal government prior to approval.  In motion by Spriggs, seconded by Pfeifer, Resolution No. 2010-63 entitled “Resolution Retaining Bolton and Menk, Inc. To Prepare Environmental Assessment Study, Preliminary Design And Survey Work For The Washington Avenue Link Project” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-63 is contained in the City Administrator’s book entitled Council Resolutions 18.

2010 Street Maintenance Program –  Public Works Director Giesking recommended approval of a street maintenance program in 2010 that would include seal coating on a limited basis, comprehensive crack sealing, handicap sidewalk accesses, and installation of a missing sidewalk section near the Dodd Avenue underpass.  City Administrator Prafke cautioned that the plan may be modified based on unit prices for materials and other issues as the work progresses.  In motion by Wetherill, seconded by Carlin, Resolution No. 2010-64 entitled “Resolution Approving 2010 Street Maintenance Plan” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-64 is contained in the City Administrator’s book entitled Council Resolutions 18.

City/School Statement of Understanding –  City Administrator Prafke recommended adoption of the Statement of Understanding which was proposed by the City/School Committee to identify the goals of both organizations.  In motion by Carlin, seconded by Spriggs, Resolution No. 2010-65 entitled “Resolution Adopting City/School Committee Statement Of Understanding” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-65 is contained in the City Administrator’s book entitled Council Resolutions 18.

Records Retention Policy –  City Administrator Prafke indicated the City was required to maintain government records and recommended the General Records Retention Schedule For Cities, which is created by the Minnesota Department of Administration, be adopted as written.  Prafke reported that about 25 years ago the schedule had been adopted with the stipulation that records be kept one year beyond what was specified in the schedule which might be a liability to the City and which was contributing to storage problems for the City.  Councilmember Wetherill questioned whether requests were made for records from that extra year.  Staff indicated no requests had been received in recent years.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010-66 entitled “Resolution Adopting General Records Retention Schedule For Minnesota Cities” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-66 is contained in the City Administrator’s book entitled Council Resolutions 18.

SPPA Contract Cancellation –  City Administrator Prafke recommended termination of the contract with Ryan Sturgis for public access services due to budget problems created by a reduction in local government aid from the State of Minnesota.  Prafke indicated the cancellation did not reflect the quality of service provided by Mr. Sturgis and indicated the City would no longer provide some taping services like the Fourth of July parade or Winterfest activities and would not edit videos for the public.  Prafke did report that City Council and School Board meetings would still be taped and cablecast and finished tapes provided by the public would still be aired.  In motion by Carlin, seconded by Spriggs, Resolution No. 2010-67 entitled “Resolution Canceling Contract For Public Access Services” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-67 is contained in the City Administrator’s book entitled Council Resolutions 18.

Volunteer Center Program Cancellation –  City Administrator Prafke recommended termination of the Volunteer Center Program which was started jointly by Nicollet County, School District #508 and the City in 2008.  Prafke indicated the County had stopped funding the program in 2009 and both the City and School District #508 were facing budget problems due to funding cuts by the State of Minnesota and were unable to continue funding the Volunteer Center program.  Prafke indicated the Coordinator had done a good job, but cutting the program was “simply a money and service issue”.  Councilmembers expressed disappointment that the program would be cut and indicated the Coordinator was very efficient and friendly and the Council was sorry to see staff let go.  Councilmember Carlin pointed out the Partnership Council at Gustavus Adolphus College was looking to expand into the community and could be used as an alternative organization for volunteering.  In motion by Spriggs, seconded by Pfeifer, Resolution No. 2010-68 entitled “Resolution Terminating Volunteer Center Program” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-68 is contained in the City Administrator’s book entitled Council Resolutions 18.

Request For City Assistance:  Chamber Spring Fling Event –  City Administrator Prafke recommended approval of a request by the Chamber of Commerce to use Municipal Parking Lot #5 for a community block party event on May 22nd called “Spring Fling”.  Prafke indicated the City would provide cones and barricades to the Chamber to block off the parking lot the evening before the event.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010-69 entitled “Resolution Approving Request For City Assistance: Chamber Of Commerce Spring Fling Event” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-69 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports

City/County Meeting Discussion- Councilmember Pfeifer reported on discussion at the City/County meeting of April 21st which included the new transmission line, wind turbines at Gustavus, budgets, Highway 169 project; joint projects, housing, Greater Mankato Growth, radio systems, Council packets being online, Fair Board, juvenile detention, developments and the dog park.

Mayor pro tem’s Reports- Mayor pro tem Eichmann reported Mayor Strand had proclaimed April 30, 2010 as Arbor Day and May, 2010 as Arbor Month.

Board of Equalization Meeting- City Administrator Prafke reminded Councilmembers of the Board of Equalization meeting scheduled for Tuesday, May 11th at 6:00 p.m. at the Nicollet County Government Center.

Census 2010 - City Administrator Prafke encouraged anyone who hadn’t yet returned their Census 2010 questionnaire to do so as soon as possible.

City Website- City Administrator Prafke reminded Councilmembers and the public that Council packets are now available online on the City’s website.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn.  With all in favor, the meeting adjourned at 8:01 p.m.


MINUTES OF THE CITY COUNCIL MEETING
APRIL 12, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on April 12, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Eichmann, Spriggs, Carlin, Wetherill and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Wetherill, seconded by Eichmann, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Pfeifer, seconded by Spriggs, to approve the minutes of the March 22, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 22, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Employee Recognition:  Francis “Tuff” Miller – Mayor Strand presented a “Certificate Of Appreciation” to retired Equipment Operator Francis “Tuff” Miller who retired on March 31, 2010 after 29 years of service to the City.  Mayor Strand also presented Mr. Miller with an engraved clock and upon receiving the clock Mr. Miller quipped, “I hope it’s not an alarm clock!”  The meeting recessed at 7:05 p.m. to allow Mr. Miller and his family to take photographs.  The meeting resumed at 7:07 p.m.

Consent Agenda – In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010-48 entitled “Resolution Approving Consent Agenda“ was introduced.  City Administrator Prafke asked for modification of the seasonal appointments to include the appointment of Kiersten Karlsrud as a Certified Lifeguard at $7.00 per hour.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2010-48 is contained in the City Administrator’s book entitled Council Resolutions 18.  

Subordination Request:  Brick Zen Mortar LLC –  Community Development Director Wille presented the Economic Development Authority recommendation for approval of a request by Brick Zen Mortar LLC (Paul Tanis/Michael Riley Jr.) to subordinate two existing revolving loans to a new loan by First National Bank in an amount not to exceed $142,800.  Councilmember Kvamme questioned whether the collateral on the loans was on all three downtown buildings owned by the LLC.  Wille indicated the $60,000 loan was collateralized by all three properties but the $20,000 loan was collateralized only by the Joseph Mason building.  Wille also pointed out that both loans included personal guarantees from both principals of the LLC and their spouses.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010-49 entitled “Resolution Approving The Subordination Of City Mortgages To Facilitate Refinancing Of Brick Zen Mortar (Tanis/Riley) Debt” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-49 is contained in the City Administrator’s book entitled Council Resolutions 18.

Preliminary/Final Plat:  Habitat For Humanity Addition –  Community Development Director Wille presented the Planning Commission recommendation for approval of both the preliminary and final plats for the Habitat For Humanity Addition along Church Street.  Wille reported the plats identified three buildable lots along with an outlot that would be deeded to the owners of the Sunrise Meadows apartments.  Wille also pointed out that as platting was underway staff had discovered that a sidewalk installed by Sunrise Meadows encroached onto the City owned property and because it had been in place for a long time, staff felt the best option for dealing with the situation was to create the outlot of the encroaching area and deed it to the apartment owner.  Councilmember Kvamme requested modification to the resolution to indicate the Planning and Zoning Commission was recommending approval of the preliminary plat.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010-50 entitled “Resolution Approving Preliminary Plat Of Habitat For Humanity Addition” was introduced with the modification requested by Councilmember Kvamme.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-50 is contained in the City Administrator’s book entitled Council Resolutions 18.

Councilmember Kvamme requested modification to the second resolution to indicate the Planning and Zoning Commission was recommending approval of the final plat.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010-51 entitled “Resolution Approving Final Plat Of Habitat For Humanity Addition” was introduced with the modification requested by Councilmember Kvamme.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-51 is contained in the City Administrator’s book entitled Council Resolutions 18.

Revolving Loan Request:  Autotronics –  Community Development Director Wille presented the Economic Development Authority recommendation to approve a $52,000 revolving loan for Arvin VanderPlas of Autotronics.  Wille indicated the loan would be at three percent (3%) interest, amortized over 20 years with a balloon payment due at 1 year, secured by first mortgage on furnishings, fixtures, equipment and accounts receivable and personal guarantees by Mr. VanderPlas and his spouse.  Wille also noted that once the new auto repair shop is built, the loan will be refinanced to a 20 year mortgage with a five year balloon and a third mortgage position on the property behind First National Bank and the Small Business Administration.  Councilmembers questioned whether the refinancing would be considered by the Council and Wille indicated the resolution had been written so that no further action was needed by the Council.  In motion by Eichmann, seconded by Spriggs, Resolution No. 2010-52 entitled “Resolution Approving $52,000 Revolving Loan To Autotronics, Inc. To Partially Finance Construction Of Commercial Structure Located At 111 West Jefferson Avenue” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-52 is contained in the City Administrator’s book entitled Council Resolutions 18.

Tax Increment Financing Request:  Autotronics –  Community Development Director Wille also recommended a request for Tax Increment Financing by Annette VP Properties, LLC be approved in an amount not to exceed $20,000 for development of the Autotronics property.  Wille pointed out that if increments from the Tax Increment Financing district do not reach $20,000, the LLC would only receive the amount generated and if more increments were generated the amount would still be capped at $20,000.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2010-53 entitled “Resolution Authorizing Execution Of Development Agreement By And Between The City Of Saint Peter And Annette VP Properties, LLC For The Use Of Tax Increments Associated With The Development Of An Auto Repair Facility At 111 West Jefferson Avenue” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-53 is contained in the City Administrator’s book entitled Council Resolutions 18.

Lease Of City Owned Property:  627 West Park Row –  City Administrator Prafke recommended approval of a request by Douglas Kvidera to extend his lease of office space in the old nursing home for another year.  Prafke indicated a 5% rent increase was included as was a clause allowing the City to terminate the lease with sixty days written notice.  In motion by Spriggs, seconded by Carlin, Resolution No. 2010-54 entitled “Resolution Approving Extension Of Lease Of City Owned Property At 627 West Park Row” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-54 is contained in the City Administrator’s book entitled Council Resolutions 18.

Municipal State Aid Route Designation –  Public Works Director Giesking recommended the yet to be constructed extension of South Washington Avenue from the current roadway to Highway 169 be designated as a municipal state aid (MSA) route.  Giesking pointed out the construction would be paid by MnDOT as part of the turnback agreement for Highway 295, but designating the road as MSA mileage would increase the City’s MSA funding each year.  In motion by Wetherill, seconded by Spriggs, Resolution No. 2010-55 entitled “Resolution Establishing South Washington Avenue As A Municipal State Aid Street” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-55 is contained in the City Administrator’s book entitled Council Resolutions 18.

Assignment Of Option To Purchase City Owned Land –  Community Development Director Wille recommended approval of a request by Kirk Bernhagen to assign his option to purchase City owned land to Second Century LLC (Ecumen) for construction of a senior housing development.  Wille indicated all terms and conditions of the original option would remain in place and the Council would be able to review the design of the facility.  In motion by Pfeifer, seconded by Kvamme, Resolution No. 2010-56 entitled “Resolution Authorizing Assignment Of An Option By And Between The City Of Saint Peter And Kirk Bernhagen For The Sale Of Lots 4-6, Block 1, North Industrial Park Subdivision” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-56 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports
 
Mayor’s Reports- Mayor Strand reported on his recent activities which included speaking at Rotary, attending the Council goal session, Region Nine budget meetings, a meeting regarding the plans for Gustavus to celebrate its’ sesquicentennial, an Ambassador’s meeting, and the visit by HUD officials.

HUD/USDA Officials Tour – Councilmembers Pfeifer and Kvamme reported on the visit to Saint Peter by Deputy Secretary of HUD Ron Sims and officials from the USDA and indicated Saint Peter made a very good impression on the Washington officials.

Nixle Community Notification System- City Administrator Prafke reminded the public to sign up for the Nixle community notification system which would be used for messages of community wide interest like snow emergency declarations and crime information. 

Census 2010 – City Administrator Prafke reminded residents to return their census questionnaires and indicated 78% of Saint Peter questionnaires had been returned compared to the national average of 65%.  Prafke pointed out that federal funding is distributed based on census numbers and it is important for everyone to participate to ensure Minnesota receives its fair share of funding.

City/School Meeting Discussion – Councilmember Spriggs indicated discussion at the City/School meeting included a revised Statement of Understanding, cooperative efforts involving a “medical academy” event with River's Edge Hospital and Clinic, budget reductions, demolition of the old hospital, a community recreation center, union contracts and scheduling a joint meeting of both boards.

There being no further business, Mayor Strand declared the meeting adjourned at 7:49 p.m.


MINUTES OF THE CITY COUNCIL MEETING
MARCH 22, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on March 22, 2010.

A quorum present, Mayor pro tem Eichmann called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Eichmann, Spriggs, Carlin and Wetherill.  Absent was Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Spriggs, seconded by Kvamme, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Pfeifer, seconded by Kvamme, to approve the minutes of the March 8, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the March 8, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010-40 entitled “Resolution Approving Consent Agenda“ was introduced.  City Administrator Prafke asked for modification of the licensing portion of the resolution identified the location of each licensed activity.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-40 is contained in the City Administrator’s book entitled Council Resolutions 17.  

2010 Jefferson Avenue Reconstruction Project Plans/Specifications –  Public Works Director Giesking recommended plans, specifications and contract documents be prepared for the 2010 Jefferson Avenue Reconstruction Project.  In motion by Pfeifer, seconded by Kvamme, Resolution No. 2010-41 entitled “Resolution Authorizing Preparation Of Plans, Specifications, And Contract Documents For The 2010 Jefferson Avenue Project” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-41 is contained in the City Administrator’s book entitled Council Resolutions 17.

Accepting Plans/Specifications For 2010 Jefferson Avenue Reconstruction Project –  Public Works Director Giesking recommended acceptance of the plans and specifications for the 2010 Jefferson Avenue Reconstruction Project.  Giesking indicated Bolton and Menk, Inc. had been working on the plans since last September and he reviewed the improvements to be made as part of the project.  Giesking also reported that the alley north of Jefferson would have the existing asphalt removed and a new base installed along with utilities and a concrete pan for drainage.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010-42 entitled “Resolution Accepting Plans, Specifications, And Contract Documents For The 2010 Jefferson Avenue Project” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-42 is contained in the City Administrator’s book entitled Council Resolutions 17.  Councilmember Kvamme questioned whether the utilities loop that would be created for water service was the last loop needed in the City.  Giesking indicated that loops will always be an issue as development occurs and providing the loop was necessary to provide service to the Kwik Trip development and better flow to fire hydrants in the area.

2010 TH169 Curb, Walk And Trail Improvements Project –  Public Works Director Giesking recommended plans and specifications be development for a project that would replace curbing along the north and south ends of Minnesota Avenue and include installation of sidewalks and trails on both the north and south ends of the highway.  Giesking pointed out the new sidewalk on the north end would connect to a trail system that ends at the Treaty Site and future dog park site.  Giesking indicated bids for the project could be received along with the 2010 Jefferson Avenue Reconstruction Project bids and the work would be funded by municipal state aid funds.  In motion by Spriggs, seconded by Carlin, Resolution No. 2010-43 entitled “Resolution Authorizing Preparation Of Plans And Specifications And Receipt Of Bids For 2010 TH169 Curb, Walk And Trail Improvements Project” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-43 is contained in the City Administrator’s book entitled Council Resolutions 17.

Fee Modifications –  City Administrator Prafke recommended increases to the municipal fees for advertising in the City’s utility bills and for installation of banners above Highway 169 to better reflect the actual costs to the City for providing the banner service, to cover the City’s costs for the utility bill ads and to supplement the costs of the City flyer included in the utility bill.  In motion by Wetherill, seconded by Spriggs, Resolution No. 2010-44 entitled “Resolution Modifying Municipal Fee Schedule” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-44 is contained in the City Administrator’s book entitled Council Resolutions 17.

Public Facilities Authority Bond Sale For Highway 169 Water Main –  City Administrator Prafke recommended acceptance of $896,750 in Public Facilities Authority funds for general obligation water revenue bonds to finance construction of the water main that was installed in conjunction with the Highway 169 project.  Prafke reported that the issuance had been delayed with the thought that federal stimulus funds may be available to pay for the work, but no federal funds had been awarded.  Prafke indicated the interest rate on the issuance was 1.170% over 20 years.  Councilmember Kvamme asked how the contractor who did the work was funded last fall if the City is just now getting the bond money.  Prafke indicated the contractors were being paid by MnDOT and MnDOT would bill the City but hadn’t done so yet.  In motion by Kvamme, seconded by Wetherill, Resolution No. 2010-45 entitled “Resolution Accepting The Offer Of The Minnesota Public Facilities Authority To Purchase A $896,750 General Obligation Water Revenue Note Of 2010, Providing For Its Issuance And Authorizing Execution Of A Bond Purchase And Project Loan Agreement” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-45 is contained in the City Administrator’s books entitled Council Resolutions 17 and 18.

Personnel Policy Modifications – City Administrator Prafke recommended modifications to the City’s personnel policies regarding voting and licensure.  Prafke indicated State Statutes specify employers must provide paid time off the “morning” of an election and recommended the City’s policy be modified to reflect the time off was only in the morning.  Prafke also recommended the section on required licenses be modified so that employees have a clear responsibility and obligation to ensure all licenses required for their employment be valid and the employees must immediately report any change in their license status to their Supervisor.   Councilmember Kvamme questioned whether the City paid for required licenses.  Prafke indicated the City does reimburse employees for those costs and for training to maintain licenses.  In motion by Carlin, seconded by Spriggs, Resolution No. 2010-46 entitled “Resolution Approving Modifications To Employee Personnel Policy Handbook” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-46 is contained in the City Administrator’s book entitled Council Resolutions 18.

St. Peter Food Coop USDA Loan Application –  Community Development Director Wille recommended approval of a resolution of support for the St. Peter Food Coops’ application to the USDA for funding that would allow the business to expand in a new location.  Councilmember Carlin asked about the timeline for the expansion.  Coop Manager Margo O’Brien indicated the hope was to open in the new facility in one year.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2010-47 entitled “Resolution Supporting The Saint Peter Food Coop Expansion And Application To The United States Department Of Agriculture For Access To The Community Facilities Loan Guarantee Program” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-47 is contained in the City Administrator’s book entitled Council Resolutions 18.

Reports
 
St. Patrick’s Day Parade – Mayor pro tem Eichmann and Councilmembers Carlin and Spriggs reported on the St. Patricks’ Day parade in Saint Peter which they indicated was well attended with beautiful weather.

Flood Report – City Administrator Prafke reported the Minnesota River had crested with minor flooding in the City park along the river.  Prafke also indicated staff suspected a manhole near the North Lift Station had been dislodged and more work would be done to correct the equipment once the river water had subsided.  Councilmember Wetherill questioned whether the 2010 flood was a “100 year flood” and staff indicated it was not.

Nixle Community Notification System- City Administrator Prafke announced the City would begin using the Nixle community notification system on April 1st.  Prafke reminded the Council the free internet based system would be used for messages of community wide interest like snow emergency declarations and crime information and the public would be responsible for signing up on the Nixle website and for keeping their information updated.  Prafke also pointed out that use of the system would not replace other communication tools currently being used by the City. 

Council Goal Session – City Administrator Prafke reminded Councilmembers of the goal session scheduled for March 25th beginning at 3:00 p.m. in the Library conference room.

There being no further business, a motion was made by Wetherill, seconded by Carlin, to adjourn at 7:43 p.m.  With all in favor, the motion carried.


MINUTES OF THE CITY COUNCIL MEETING
MARCH 8, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on March 8, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Eichmann Spriggs, Carlin and Mayor Strand.  Absent was Councilmember Wetherill.  The following officials were present: City Administrator Prafke, Assistant City Attorney Menning, and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Spriggs, to approve the agenda.  With all in favor, the motion carried. 

Public Hearing:  2010 Jefferson Avenue Reconstruction Project – Mayor Strand opened the public hearing on the proposed project for improvement of Jefferson Avenue from South Front Street to Highway 169 at 7:01 p.m.  Community Development Director Wille and City Engineer Domras provided a recap of the project and the proposed costs to be assessed to the three private property owners.  Wille indicated the proposed assessments would be Kwik Trip - $68,537, David Guckenberg (owner of property Arby’s restaurant is on) - $26,916, and Robert Johnson-  $30,385.  Wille also reported that Kwik Trip owners had signed a waiver of assessment agreement, Mr. Guckenberg had indicated he would most likely sign a waiver agreement after the development agreement is completed and Mr. Johnson was not willing to sign the waiver at this time until the legal proceedings regarding sale of a portion of his property are concluded.  Wille also reported the alley north of the project area would be paved with the entrance being widened to 32’ and the entrance currently being used by Arby’s would be relocated to the east to line up with the alley and entrance/exit on the south side of Jefferson Avenue.  Robert Johnson, owner of Shorty’s Tire One, opposed the proposed assessment to his property and indicated he didn’t believe a gravel lot needed to have curb and gutter installed.  Mr. Johnson did express his appreciation for improvements to the alley but objected to a $30,000 assessment for improvements he felt wouldn’t help his business.   Councilmember Kvamme asked what the timeline for repayment of the assessments would be.  City Administrator Prafke indicated the policy called for a 15 year pay back, but acknowledged the Council could take into consideration any extenuating circumstances.  With no further speakers, the hearing was declared closed at 7:13 p.m.

Approval of Minutes –  A motion was made by Pfeifer, seconded by Carlin, to approve the minutes of the February 22, 2010 regular City Council meeting.  Councilmember Kvamme pointed out an error in the time the meeting was adjourned and staff indicated it would be corrected to read “7:25 p.m.”.  With all in favor, the motion carried and the minutes were approved as corrected.  A complete copy of the minutes of the February 22, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Spriggs, seconded by Pfeifer, Resolution No. 2010-34 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-34 is contained in the City Administrator’s book entitled Council Resolutions 17.  

2010 Equipment Certificate Purchases –  Police Chief Peters requested authorization to purchase a 2010 Dodge Charger from Lager’s, Inc. of Saint Peter in the amount of $23,834 to be funded by the 2010 equipment certificate.  Peters indicated a desire to purchase locally so that service work can be done locally and indicated the quote on the car is actually less than what was quoted by Lager’s in 2008.  Chief Peters also pointed out that he was unsure which vehicle would be rotated out of service after he new car arrives, but all vehicles under consideration currently have well in excess of 100,000 miles.  Councilmember Kvamme indicated his belief that there is a well thought out plan for replacement of vehicles in the Police Department.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010-35 entitled “Resolution Approving 2010 Equipment Certificate Purchase” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-35 is contained in the City Administrator’s book entitled Council Resolutions 17.

Public Works Director Giesking requested authorization to purchase a used vacuum street sweeper from MacQueen Equipment in the amount of $77,488.  Giesking indicated the sweeper was currently owned and used by the City of West Des Moines, Iowa and City staff had viewed the equipment and felt it was in good working order.  Giesking indicated the machine was top of the line and contained a left side broom that is necessary for cleaning the medians downtown.  Councilmember Carlin questioned how often sweeping is done and Giesking reported the entire community is swept twice in the spring and once a month the rest of the year and the downtown area is swept once every two weeks.  Giesking also stressed that new stormwater regulations may require street sweeping to be done even more frequently. Giesking pointed out the proposed purchase price was over the $72,000 budgeted in the equipment certificate budget and indicated the proposed purchase of Bobcat tracks would be withdrawn to cover the excess needed for the sweeper. In motion by Kvamme, seconded by Carlin, Resolution No. 2010-36 entitled “Resolution Authorizing Purchase Of Street Sweeper Funded By The 2010 Equipment Certificate” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-36 is contained in the City Administrator’s book entitled Council Resolutions 17.

Public Works Director Giesking requested authorization to purchase a Bobcat with tool carrier and broom in the amount of $46,970.82 from Bobcat of Mankato to be funded by the 2010 equipment certificate.  Giesking again pointed out the proposed purchase exceeded the budgeted amount and not purchasing the Bobcat tracks would cover the overage for the new Bobcat and the sweeper.  Giesking also reported the Toro’s currently in use are too lightweight for use in the winter, but would continue to be used until they were no longer operational.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2010-37 entitled “Resolution Authorizing Purchase Of A Bobcat Toolcat And Broom Funded By The 2010 Equipment Certificate” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-37 is contained in the City Administrator’s book entitled Council Resolutions 17.

Meter Reader Pay Equity Level Adjustment –  City Administrator Prafke recommended the pay equity points for the Meter Reader position be increased from 90 to 111.  Prafke pointed out the problem was discovered while preparing this year’s pay equity compliance report and 111 was the better match in the state match.  Prafke also noted that the minimum points under the City’s system was 98.  Councilmember Eichmann questioned whether an increase in wages was also necessary and Prafke indicated the wage is within the acceptable range for the new point level.  Councilmember Kvamme asked that the phrase “permanent employees” be removed from the proposed resolution as no employee is permanent.  City Administrator Prafke suggested the phrase be removed and the statement changed to read “Whereas, the City has established pay equity points for all ‘job descriptions’”.  In motion by Spriggs, seconded by Kvamme, Resolution No. 2010-38 entitled “Resolution Approving Modification To Meter Reader Position Pay Equity Points” was introduced with the modification.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-38 is contained in the City Administrator’s book entitled Council Resolutions 17.

Request For Cooperative Efforts On State Fiscal Crisis –  City Administrator Prafke presented a resolution urging the Governor and legislative leaders to work cooperatively to solve the State’s budget crisis and to lessen the impact on local governments.  Prafke indicated the Coalition of Greater Minnesota Cities (COGMC) had asked members to adopt the resolution and he had modified the COGMC language to better reflect the Council’s low key approach to State budget issues.  Prafke also pointed out that should the resolution be adopted, staff would forward copies of the resolution to the legislators and the Governor.   In motion by Pfeifer, seconded by Kvamme, Resolution No. 2010-39 entitled “Resolution Urging Cooperative Efforts By Governor Pawlenty And Legislative Leaders To Reduce Minnesota’s Financial Crisis And Impact On Local Governments” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-39 is contained in the City Administrator’s book entitled Council Resolutions 17.

Reports
 
Mayor’s Report – Mayor Strand reported on his activities which included attending the APPA rally in Washington, D.C. and meeting with local legislators and attending the National Association of Development Organizations (NADO) conference in Washington on behalf of Region Nine Development Commission.

APPA Rally- Public Works Director Giesking provided information on the APPA rally in Washington, D.C. and indicated discussion included climate change, competition with railroad services and the cap and trade bill.  Councilmember Kvamme indicated his belief that it is worthwhile to spend time with other SMMPA members and SMMPA staff.  Councilmember Eichmann expressed disappointment that after several years of being at the rally and our legislators being made aware of issues of importance to the City that not much has changed.

City/County Meeting Discussion – Councilmembers Pfeifer and Eichmann provided a report on discussion at the March 3rd City/County meeting which included working cooperatively on seal coating and crack sealing, alternative energy generation issues for Gustavus Adolphus College, transmission line, wind turbines, Volunteer Coordinator funding being eliminated, housing rehabilitation, changes to emergency radio transmission regulations, and the benefits or lack thereof to the County of belonging to Greater Mankato Growth.

Census 2010 – City Administrator Prafke reminded residents the Census 2010 questionnaires would be arriving in just a week or so and encouraged all residents to fill out the forms and return them right away.

CFL Bulb Program – City Administrator Prafke reported on the program to assist senior and disabled residents in the community by providing two free CFL bulbs and labor from area high school and college students to go to homes to use the free bulbs to replace others in hard to reach areas.  Prafke encouraged interested residents to contact the Volunteer Coordinator to schedule a time for the students to come to the homes.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn at 8:05 p.m.  With all in favor, the motion carried


MINUTES OF THE CITY COUNCIL MEETING
FEBRUARY 22, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 22, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Wetherill, Spriggs, Carlin and Mayor Strand.  Absent were Councilmembers Eichmann and  Kvamme.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Spriggs, seconded by Wetherill, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Pfeifer, seconded by Carlin, to approve the minutes of the February 8, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the February 8, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010-29 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-29 is contained in the City Administrator’s book entitled Council Resolutions 17.  

Tax Increment Financing No. 1-13 Fund Use Designation –  City Administrator Prafke recommended the City’s share of excess increments from Tax Increment Financing District No. 1-13 ($43,500) be designated for repayment of the infrastructure debt for the North Industrial Park Subdivision.  In motion by Wetherill, seconded by Carlin, Resolution No. 2010-30 entitled “Resolution Designating Use Of Funds From Tax Increment Financing District No. 1-13” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-30 is contained in the City Administrator’s book entitled Council Resolutions 17.

Request For City Assistance:  St. Patrick’s Day Parade –  City Administrator Prafke recommended approval be provided for a request for City assistance with the St. Patrick’s Day parade on March 17th.  Prafke did point out that the request originally asked for “no parking” designation along the entire parade route, but the recommendation only included “no parking” designation in the parade staging area north of Broadway Avenue because of the negative impact limiting parking has on downtown businesses.  In motion by Spriggs, seconded by Carlin, Resolution No. 2010-31 entitled “Resolution Authorizing City Services For St. Patrick’s Day Parade” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-31 is contained in the City Administrator’s book entitled Council Resolutions 17.

2010 Equipment Certificate –  City Administrator Prafke requested a modification to the 2010 equipment certificate budget that would reduce the budget amount from $270,000 to $152,000 by eliminating the purchase of some equipment and buying a used sweeper instead of a new one.  Prafke also pointed out the debt service in future years would be reduced from $60,000-70,000 per year to $35,000-40,000 per year depending on the interest rate for the issuance.  Prafke also noted that adoption of the resolution only established the budget and did not provide authorization to make any purchases or to solicit bids for the debt.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010-32 entitled “Resolution Modifying 2010 Equipment Certificate Budget” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-32 is contained in the City Administrator’s book entitled Council Resolutions 17.

2006 Equipment Certificate –  City Administrator Prafke recommended approval for the purchase of a new computer, computer hardware and computer software in the amount of $4,73.79 to be funded by a combination of the general fund, utility funds and 2006 Equipment Certificate.  In motion by Carlin, seconded by Spriggs, Resolution No. 2010-33 entitled “Resolution Authorizing Purchase Of Computers, Computer Hardware And Computer Software Funded By 2006 Equipment Certificate, General Fund And Utility Funds” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-33 is contained in the City Administrator’s book entitled Council Resolutions 17.

Reports
 
Mayor’s Report – Mayor Strand reported on his activities which included attending a Coalition of Greater Minnesota Cities (COGMC) press conference and meeting with the Independence Party candidate for Governor; attending the Ambassador’s meeting; attending the COGMC Legislative Action Day at the capital; visiting with Representative Tim Walz and Senator Amy Klobuchar while they were in Saint Peter; and extending a welcome at a Region Nine Development Commission event. 

Census 2010 – City Administrator Prafke reminded the public how important it is to Saint Peter and Minnesota for all residents to complete and return their 2010 census form including residents who spend winter months in southern states and college students.  Prafke pointed out that Minnesota is in jeopardy of losing a congressional seat this year and census numbers are used to determine federal funding that is provided to Minnesota.

City/County Meeting – City Administrator Prafke reminded Councilmembers of the City/County meeting to be held on March 3rd at City Hall.

There being no further business, a motion was made by Wetherill, seconded by Carlin, to adjourn at 7:25 p.m.  With all in favor, the motion carried.

 

MINUTES OF THE CITY COUNCIL MEETING
FEBRUARY 8, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 8, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Wetherill, Eichmann, Spriggs, Carlin and Mayor Strand.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Eichmann, seconded by Wetherill, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Wetherill, seconded by Eichmann, to approve the minutes of the January 25, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the January 25, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010-16 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-16 is contained in the City Administrator’s book entitled Council Resolutions 17.  

Hospital Refunding Bonds –  Shannon Sweeney of David Drown Associates addressed the Council to request formal ratification of the purchase of $14,290,000 in Hospital crossover refunding bonds.  Sweeney indicated the Mayor pro tem and City Administrator had signed the purchase documents for the bonds based on previous Council action authorizing negotiated sale of the refunding bonds if the savings would be in excess of $1,000,000.  Sweeney indicated the savings over the life of the remaining bonds would be $1,131,860 and the refunding would save $77,000 in debt service payments on an annual basis.  Sweeney pointed out the term of the bonds would be unchanged, insurance had been purchased for the issuance, and Standard and Poor’s has reaffirmed the City’s bond rating of A+.  Sweeney reported the insurance had been purchased because it served as an additional guarantee for repayment of the bonds and investors see healthcare issuances as a more risky investment.  Councilmember Kvamme questioned why there was a different interest rate each year of the term and Sweeney indicated that was the way municipal issuances are generally structured.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2010-17 entitled “Resolution Providing For The Issuance And Sale Of $14,290,000 General Obligation Hospital Refunding Bonds, Series 2010A And Pledging For The Security Thereof Net Hospital Revenues” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-17 is contained in the City Administrator’s book entitled Council Resolutions 17.

Decertification of Tax Increment Financing Districts 1-13 and 1-14 –  Shannon Sweeney of David Drown Associates recommended Tax Increment Financing Districts No. 1-13 (North Industrial Park Subdivision) and No. 1-14 (Orchard Ridge Subdivision) be decertified.  Sweeney pointed out that the bulk of the increments generated by District 1-13 had already been captured and in District 1-14 all obligations for the district had been met and as such State law requires the district to be decertified.  Sweeney also reported that excess increments which had already been provided to the City would be returned to Nicollet County for redistribution to the taxing authorities.  In motion by Kvamme, seconded by Spriggs, Resolution No. 2010-18 entitled “Resolution Approving The Decertification Of Tax Increment Financing District No. 1-13 Of The City Of Saint Peter” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-18 is contained in the City Administrator’s book entitled Council Resolutions 17.

Councilmember Kvamme questioned how much of the excess increments would be returned to the City and what the plans were for that money.  City Administrator Prafke indicated the money could be used for areas that were cut in the General Fund.  Sweeney reported the actual amounts would be $43,500 for District 1-13 and $13,000 for District 1-14 and the money could also be used for debt service on the North Industrial Park Subdivision.

In motion by Spriggs, seconded by Eichmann, Resolution No. 2010-19 entitled “Resolution Approving The Decertification Of Tax Increment Financing District No. 1-14 Of The City Of Saint Peter” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-19 is contained in the City Administrator’s book entitled Council Resolutions 17.

Alley Vacation Request –  Community Development Director Wille presented the Planning Commission recommendation to approve a request to vacate the north-south alley in Block 192 of the Original Plat and the north 18’ of Jefferson Avenue right-of-way to facilitate the Kwik Trip development.  Wille indicated the right-of-way area had been dedicated by the City to provide access to property owners in the interior of the parcel, but with the replatting which would be considered next on the agenda, there was no longer a need for the right-of-way to be maintained.  In motion by Wetherill, seconded by Carlin, Resolution No. 2010-20 entitled “Resolution Vacating North-South Alley Within Block 192, City of Saint Peter And The North 18 Feet Of Lots 10 & 11, Block 192, City of Saint Peter Previously Dedicated To The Jefferson Avenue Right-Of-Way” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-20 is contained in the City Administrator’s book entitled Council Resolutions 17.

Kwik Trip Preliminary and Final Plats –  Community Development Director Wille presented the Planning Commission recommendation to approve the preliminary plat of Saint Peter Kwik Trip Addition which re-platted the area to show one block containing one parcel of land and which included the vacated alley which was just approved by the Council.  Councilmember Kvamme pointed out the resolution didn’t specify the Planning Commission was recommending approval of the preliminary plat.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010-21 entitled “Resolution Approving Preliminary Plat Of Saint Peter Kwik Trip Addition” was introduced with the addition of “Whereas, the Planning and Zoning Commission recommends approval of the preliminary plat”.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2010-21 is contained in the City Administrator’s book entitled Council Resolutions 17.

Community Development Director Wille also presented the Planning Commission recommendation for approval of the final plat of Saint Peter Kwik Trip Addition.  Wille indicated there were no changes from the preliminary to the final plat.  Councilmember Kvamme pointed out the resolution didn’t specify the Planning Commission was recommending approval of the final plat.  In motion by Kvamme, seconded by Spriggs, Resolution No. 2010-22 entitled “Resolution Approving Final Plat Of Saint Peter Kwik Trip Addition” was introduced with the addition of “Whereas, the Planning and Zoning Commission recommends approval of the final plat”.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2010-22 is contained in the City Administrator’s book entitled Council Resolutions 17.

Feasibility Study Authorization –  Public Works Director Giesking recommended a study be prepared to determine the feasibility of a proposed project that would improve Jefferson Avenue from South Front Street to Highway 169 (2010 Jefferson Avenue Improvement Project).  Giesking pointed out that as a proposed assessment project, a feasibility study was necessary to proceed with the project.  In motion by Spriggs, seconded by Pfeifer, Resolution No. 2010-23 entitled “Resolution Ordering Preparation Of Feasibility Report For Proposed Improvement Of Jefferson Avenue From South Front Street to Highway 169” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-23 is contained in the City Administrator’s book entitled Council Resolutions 17.

Feasibility Study Acceptance/Public Hearing –  Public Works Director Giesking and Engineer Jeff Domras of Bolton and Menk, Inc. presented the findings of the feasibility study on the 2010 Jefferson Avenue Improvement Project.  Domras pointed out the project would include a 48’ wide bituminous roadway with curb, gutter and sidewalks; a paved north-south alley on the block directly north of the roadway, new sanitary sewer, 8” water main to tie into existing waterman, stubbing in water and sewer to the Kwik Trip development and storm sewer improvements.  Domras also reported the access to Arby’s will be redone so it is directly across from the Kwik Trip access to prevent traffic accidents.  Domras indicated the expected cost of the assessable portion of the project would be $214,000 and the City’s share would be $90,000 to cover 70% of the roadway costs and curb and gutter on South Front Street as provided in the City’s assessment policy.  Councilmembers questioned if there would be difficulties from the 30% of property owners who had not signed waivers of assessments for the project.  City Administrator Prafke indicated State Statute required a “super majority” of the Council to approve an assessment project if less than 35% of the property owners were in favor of the project, but in this instance one property owner, who had already signed the waiver of assessment form, owns 70% of the property.  Prafke also indicated the remaining property owners had not signed waivers at this time due to transfer of property and some remaining questions, but may be willing to do so in the future.  In motion by Kvamme, seconded by Carlin, Resolution No. 2010-24 entitled “Resolution Receiving Feasibility Report On Proposed Improvement Of Jefferson Avenue From South Front Street To Highway 169 And Calling For Public Hearing On Proposed Project” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-24 is contained in the City Administrator’s book entitled Council Resolutions 17.

Sublease Of City Owned Property –  City Administrator Prafke recommended approval of a request from Saint Peter Community Childcare Center to sublease a portion of the City owned property at 627 West Park Row to the United Methodist Church through June 30, 2010.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010-25 entitled “Resolution Authorizing Sublease Of City Owned Property” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-25 is contained in the City Administrator’s book entitled Council Resolutions 17.

Pay Equity Report Submission –  City Administrator Prafke recommended approval of the City’s pay equity report and requested formal authorization for submission of the report to the Pay Equity Compliance section of the Minnesota Office of Management and Budget as required by State Statute.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010-26 entitled “Resolution Adopting Pay Equity Report” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-26 is contained in the City Administrator’s book entitled Council Resolutions 17.

Gault Park Improvement Donation Acceptance –  City Administrator Prafke recommended acceptance of a generous donation from Sam and Terry Gault in the amount of $28,380 which will be used to fund purchase and installation of irrigation systems on the soccer fields at Gault Park.  Councilmember Pfeifer expressed his appreciation for the contribution and for those people who provide money for improvements that benefit the entire Saint Peter community.  In motion by Spriggs, seconded by Pfeifer, Resolution No. 2010-27 entitled “Resolution Accepting Donation From Sam And Terry Gault For Gault Park Improvements” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-27 is contained in the City Administrator’s book entitled Council Resolutions 17.

Library Donation Acceptance –  City Administrator Prafke recommended acceptance of a donation in the amount of $39,925 from the Carl and Verna Schmidt Foundation to be used for programs and materials at the library which would not be funded otherwise.  Prafke pointed out that staff is careful not to solicit donations to finance core operations of the library.  Councilmember Pfeifer once again expressed appreciation for the very large donation.  In motion by Wetherill, seconded by Carlin, Resolution No. 2010-28 entitled “Resolution Accepting Donation From Carl And Verna Schmidt Foundation For Library Services” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-28 is contained in the City Administrator’s book entitled Council Resolutions 17.

Reports
 
“Women’s History Month” Proclamation – Mayor Strand proclaimed March, 2010 as “Women’s History Month” in the community.

Mayor’s Report – Mayor Strand reported on his activities which included a board meeting for the Coalition of Greater Minnesota Cities, attending the Mayor’s reception and participating in the parade for the Saint Paul Winter Carnival; dinner at the fire station for the annual Fire Relief Association meeting; participating in the Creative Play Place fundraising event which was an interactive presentation of the “Wizard of Oz” with the Mayor playing the Mayor of Munchkinland, attending the Ambassador’s annual dinner; and meeting with the City’s auditors.

City/School Meeting Discussion – Councilmember Kvamme asked for guidance from the City Council on a request made by School District officials at the City/School meeting for City assistance as they struggled with financial difficulties.  City Administrator Prafke suggested that a joint meeting of the full Council and the full School Board be scheduled and that further discussion be held on the School District’s request for City assistance at Council workshops.

Staff Training – City Administrator Prafke reported on the topics covered during the recent all staff training session.

Highway 169 Coalition – Public Works Director Giesking reported the Highway 169 Coalition would be meeting in Saint Peter on February 11th and invited all Councilmembers to attend the public meeting which will be held at the Senior Center at 7:00 p.m.  Giesking also reported Gustavus Adolphus College representatives will speak to the group on the importance of the 169 Corridor to the college.

Snow Plowing – Public Works Director Giesking indicated the plow crews would be on call overnight after the latest snow storm and work on plowbacks and snow hauling in the next few days.

President’s Day Workshop Schedule – City Administrator Prafke reminded everyone that the next workshop session would be held on Tuesday because of the President’s Day holiday on Monday.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn at 8:05 p.m.  With all in favor, the motion carried.


MINUTES OF THE CITY COUNCIL MEETING
JANUARY 25, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January 25, 2010.

Mayor Strand announced the meeting would not be taped by Public Access because the weather had prevented staff from making the meeting.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Wetherill, Eichmann, Spriggs and Mayor Strand.  Absent was Councilmember Carlin.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Spriggs, to approve the agenda.  With all in favor, the motion carried. 

Public Hearing:  Wellhead Protection Plan Update – Mayor Strand opened the public hearing on the update to the City’s wellhead protection plan at 7:01 p.m.  Water Utility Superintendent Moulton reviewed the updated plan and outlined the standards that will be addressed following adoption of the plan.  There being no further speakers, the hearing was declared closed at 7:08 p.m.

Approval of Minutes –  A motion was made by Wetherill, seconded by Eichmann, to approve the minutes of the January 11, 2010 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the January 11, 2010 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Spriggs, Resolution No. 2010-11 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-11 is contained in the City Administrator’s book entitled Council Resolutions 17.  

Wellhead Protection Plan Update –  Water Utility Superintendent Moulton requested adoption of the updated wellhead protection plan which will be submitted to the Minnesota Department of Health for approval.  In motion by Spriggs, seconded by Eichmann, Resolution No. 2010-12 entitled “Resolution Adopting Updated Wellhead Protection Plan” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-12 is contained in the City Administrator’s book entitled Council Resolutions 17.

Council Travel Request –  City Administrator Prafke presented a resolution required by the City’s elected official travel policy which authorized Councilmembers Kvamme and Eichmann and Mayor Strand to attend the APPA Rally in Washington, D.C. in February.  Prafke indicated the resolution outlines the reason for the travel and the anticipated cost which is required by State Statute and by the City’s policy.  Prafke also indicated that accumulated air miles would be used for the flights.  In motion by Pfeifer, seconded by Wetherill, Resolution No. 2010-13 entitled “Resolution Authorizing Elected Official Travel” was introduced.  Councilmember Pfeifer indicated he was moving the resolution “because of the educational benefits Councilmembers receive from participation in the rally and the proven results the City has obtained from meeting directly with local legislators.”  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-13 is contained in the City Administrator’s book entitled Council Resolutions 17.

Closed Session –  City Administrator Prafke recommended a closed session be conducted for discussion of union contract negotiations with the Utility union.  In motion by Spriggs, seconded by Eichmann, Resolution No. 2010-14 entitled “Resolution Calling For Closed Session” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-14 is contained in the City Administrator’s book entitled Council Resolutions 17.

The Council adjourned to closed session at 7:20 p.m. to discuss the Utility Union contract negotiations.  The Council returned to open session at 7:21 p.m.

2010 Utilities Union Contract –  City Administrator Prafke recommended approval of a one year (2010) contract with the Utilities Union and indicated the only change to the contract was a three percent (3%) wage increase.  In motion by Wetherill, seconded by Spriggs, Resolution No. 2010-15 entitled “Resolution Approving 2010 Labor Agreement Between City And International Union of Operating Engineers Local No. 70 (Utilities)” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-15 is contained in the City Administrator’s book entitled Council Resolutions 17.

Reports
 
Mayor’s Report – Mayor Strand reported on his activities which included the joint Le Sueur County/City meeting; a full meeting of the Region Nine Development Commission followed by a Christmas party for the Commissioners; a presentation of the Techno Travelers where they provided information on using anhydrous ammonia as an alternative fuel; and being the guest speaker at Rotary.  Strand also indicated he and his wife would be attending the St. Paul Winter Carnival reception for Minnesota mayor’s and participating in the parade.

Le Sueur County Meeting Discussion– City Administrator Prafke reported discussion at the Le Sueur County/City meeting included use of Le Sueur County land on the east side of the river for recreational use.

City/County Meeting Discussion  – City Administrator Prafke and Councilmember Pfeifer reported on discussion at the January 13th City/County meeting which included the Highway 169 Coalition; library, compost site, zoning, wind turbines, cooperative trail efforts, vital living initiative, budget issues and the Volunteer Coordinator program.

Hospital Refinancing – City Administrator Prafke indicated that it was likely the refinancing bond sale for the Hospital bonds would be sold at the end of this week and a savings of $1,000,000 in interest would be achieved as required by the Council resolution authorizing the action.  Prafke also indicated Standard and Poor’s had reaffirmed the City’s A+ bond rating.

Staff Training – City Administrator Prafke reported all non-emergency City offices would be closed on February 2nd from 8:00 a.m. – 1:30 p.m. for staff training.  Prafke also reported that the third staff training session for 2010 had been cancelled due to budget considerations.

Councilmember Pfeifer reported the February 11th Highway 169 Coalition meeting would be held in Saint Peter.  Public Works Director Giesking indicated the meeting would be the first time the group had met outside of Shakopee.

There being no further business, a motion was made by Pfeifer, seconded by Wetherill, to adjourn at 7:32 p.m.  With all in favor, the motion carried.


MINUTES OF THE CITY COUNCIL MEETING
JANUARY 11, 2010

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January 11, 2010.

A quorum present, Mayor Strand called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Kvamme, Carlin, Wetherill, Eichmann, Spriggs and Mayor Strand. The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Oath of Office – Councilmember-Elect Susan Carlin was administered the oath of office by City Attorney Brandt.  Following the swearing in ceremony Mayor Strand called a brief recess at 7:04 p.m. to allow Councilmember Carlin to take photos with her family.

The meeting resumed at 7:11 p.m.

Approval of Agenda – A motion was made by Pfeifer, seconded by Spriggs, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Wetherill, seconded by Eichmann, to approve the minutes of the December 14, 2009 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the December 14, 2009 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – Councilmember Kvamme requested the Council remove the advisory board appointments and the Council liaison/committee assignments from the consent agenda for further discussion.  In motion by Pfeifer, seconded by Kvamme, Resolution No. 2010-01 entitled “Resolution Approving Consent Agenda“ was introduced without the appointments as requested by Councilmember Kvamme.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2010-01 is contained in the City Administrator’s book entitled Council Resolutions 17.  

Board and Liaison Appointments – Councilmember Kvamme expressed concern about what he termed “philosophical and procedural changes” to the proposed appointments of advisory board members and appointments of Councilmembers to serve on advisory boards and Council committees.  Kvamme requested action on the appointments be tabled to allow Councilmembers to have additional discussion on the proposed appointments at a workshop session.  Councilmembers asked if the delay would impact any of the advisory board meetings.  City Administrator Prafke indicated the Library Board would be impacted as would the joint meeting with Le Sueur County which was scheduled for January 12th.  Prafke suggested the Councilmembers proposed for appointment to the groups (Councilmember Carlin for the Library Board and Mayor Strand and Councilmember Wetherill for the Le Sueur County Committee) attend the meetings without voting privileges until official Council action is taken on the appointments.  A motion was made by Eichmann, seconded by Spriggs to table action on the proposed appointments until the next regular meeting.   With all in favor, the motion carried.

Substation Transmission Project Agreement –  Public Works Director Giesking recommended execution of an agreement with Southern Minnesota Municipal Power Agency (SMMPA) for construction of a transmission line and a new substation.  Giesking indicated the project was being recommended as a joint project because SMMPA can get reimbursement for the cost of the transmission line which must be “signed off” by Xcel Energy and because costs to the City will be less if done jointly.  Giesking recommended SMMPA be the lead agency on the project which would also include SMMPA purchasing the City’s 69Kv transmission line along Grace Street.   Giesking estimated the City’s share of the $10.2 million project cost at $3.6 million and indicated the overhead transmission line in the south end of the community would eventually be removed by Xcel.   Giesking also pointed out the majority of the route for the new transmission line would be along City streets with the remainder along County roadway.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2010-02 entitled “Resolution Authorizing Execution Of Agreement For Construction Of Transmission And Substation With Southern Minnesota Municipal Power Agency (SMMPA)” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-02 is contained in the City Administrator’s book entitled Council Resolutions 17.

Substation Transmission Project Electrical Engineering –  Public Works Director Giesking also recommended DeWild, Grant and Reckert (DGR) be retained to provide electrical engineering services for the substation transmission project.  Giesking reported SMMPA had already retained DGR to work on the SMMPA portion of the project and DGR had provided similar services for the City on past electrical projects.  Giesking indicated the distribution components of the project would be completed in-house by City staff and no engineering for that portion of the project was included in the DGR proposal.  In motion by Wetherill, seconded by Spriggs, Resolution No. 2010-03 entitled “Resolution Retaining DeWild, Grant, Reckert Engineers To Prepare Plans, Specifications And Contract Documents For Transmission Substation Project” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-03 is contained in the City Administrator’s book entitled Council Resolutions 17.

Minnesota Elevator Sewer Agreement –  Public Works Director Giesking and Water Utility Superintendent Moulton recommended execution of an agreement with Minnesota Elevator, Inc. (MEI) to treat wastewater from the MEI plant through the City’s wastewater treatment plant.  Moulton reported the wastewater would be pretreated at the MEI plant and trucked to the City’s south lift station where it would be inspected/tested by City staff prior to dumping in the City’s system.  Moulton reported the expected cost to the City for labor and equipment on the project was estimated to be $350 which had been established as the base monthly charge in the contract with an additional $350 in analysis fees for lab services.  In motion by Spriggs, seconded by Eichmann, Resolution No. 2010-04 entitled “Resolution Approving Execution Of Agreement With Minnesota Elevator, Inc. For Treatment Of Wastewater” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-04 is contained in the City Administrator’s book entitled Council Resolutions 17.

Traverse des Sioux Library System Agreement –  City Administrator Prafke recommended execution of an agreement to purchase library services from the Traverse des Sioux (TDS) library system.  Prafke indicated the existing contract expired at the end of 2009 and without a contract for services, the library would be unable to provide many of the services users need.  Prafke also pointed out the 2010 budget included the estimated cost of the TDS contract.  In motion by Kvamme, seconded by Pfeifer, Resolution No. 2010-05 entitled “Resolution Approving Execution Of Library Services Contract With Traverse Des Sioux Library System” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-05 is contained in the City Administrator’s book entitled Council Resolutions 17.

Sister City Program Approval – City Administrator Prafke recommended the City submit a formal application to Sister City International for the Sister City program and designate Petatlan, Mexico as the Saint Peter sister city.  Prafke indicated the cost would be approximately $400.  In motion by Wetherill, seconded by Carlin, Resolution No. 2010-06 entitled “Resolution Approving Submission Of Membership Application To Sister City International And Designating Petatlan Mexico As Sister City” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-06 is contained in the City Administrator’s book entitled Council Resolutions 17.

Lease of City Owned Property:  627 West Park Row –  City Administrator Prafke presented the renewal lease with Saint Peter Community Childcare Center for lease of space in the City’s old nursing home building.  Prafke indicated the renewal lease was a two year term and no rental increase was recommended.  Prafke also reported the day care was behind on their rent and had been instructed that no further changes to the space would be allowed until the back rent was paid.  In motion by Spriggs, seconded by Kvamme, Resolution No. 2010-07 entitled “Resolution Authorizing Execution Of Lease For City Owned Property At 627 West Park Row” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-07 is contained in the City Administrator’s book entitled Council Resolutions 17.

Polar Bear Plunge Request –  City Administrator Prafke recommended approval of a request by Nicollet County Sheriff Dave Lange to conduct the Special Olympics Polar Bear Plunge at Hallett’s Pond on February 14, 2010.  Prafke indicated the organizers would provide a certificate of insurance naming the City as an additional insured for the event.  In motion by Pfeifer, seconded by Eichmann, Resolution No. 2010-08 entitled “Resolution Authorizing Use Of Hallett’s Pond For Polar Bear Plunge” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-08 is contained in the City Administrator’s book entitled Council Resolutions 17.

Closed Session –  City Administrator Prafke recommended a closed session be conducted for discussion of union contract negotiations with the Dispatcher and Utility unions.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010-09 entitled “Resolution Calling For Closed Session” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-09 is contained in the City Administrator’s book entitled Council Resolutions 17.

The Council adjourned to closed session at 7:52 p.m. to discuss the Utility Union contract negotiations.  The Council returned to open session at 7:55 p.m.

The Council adjourned to closed session at 7:56 p.m. to discuss the Communication Technician (Dispatcher) union contract negotiations.  The Council returned to open session at 7:57 p.m.

The meeting resumed at 7:59 p.m. and City Administrator Prafke indicated there would be no further action on the Utility Union contract.

2010 Communication Technician Contract –  City Administrator Prafke recommended approval of a one year (2010) contract with the Communications Technicians (Dispatchers) and indicated the only change to the agreement was a three percent (3%) wage increase.  In motion by Kvamme, seconded by Eichmann, Resolution No. 2010-10 entitled “Resolution Approving 2010 Labor Agreement Between City And Law Enforcement Labor Services Local No. 242 (Communications Technician)” was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2010-10 is contained in the City Administrator’s book entitled Council Resolutions 17.

Reports
 
Mayor’s Report – Mayor Strand reported on his activities which included attending the December reception for outgoing Councilmember Vogel and Councilmember-elect Carlin; attending an open house for the Region Nine Development Commission in their new location at the Mankato Intergovernmental Center; and attending a Coalition of Greater Minnesota Cities board meeting.

Le Sueur County Meeting – City Administrator Prafke reminded Councilmembers of the City/Le Sueur County committee meeting scheduled for January 12, 2010.

City/County Meeting  – City Administrator Prafke also reminded Councilmembers of the January 13th City/County meeting which will begin at 3:00 p.m. at the Nicollet County Government Center.

City/School Meeting – City Administrator Prafke reminded Councilmembers of the January 27th City/School meeting which will be held in the Traverse des Sioux Room of the Community Center.

January and February Workshop Schedules – City Administrator Prafke reported the January and February workshop schedules would be impacted by the national holidays (Martin Luther King, Jr. Day and President’s Day) and the workshops following those holidays would be held on Tuesday. 

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn at 8:07 p.m.  With all in favor, the motion carried.